TEST CODE 01329020

FORM TP 2004092 MAY/JUNE2004

CARIBBEAN EXAMINATIONS COUNCIL
SECONDARY EDUCATION CERTIFICATE
EXAMINATION
INFORMATION TECHNOLOGY
Paper 02 - Technical Proficiency
PRACTICAL
Word Processing
Spreadsheet Database
Management
2 hours
( 20 MAY 2004 (a.m.) )

No printing is to be done in the 2 hours allotted for the examination.

Time will be given for printing at the end of the examination.

INSTRUCTIONS TO CANDIDATES
1. Attempt ALL questions.

2. Read the instructions carefully before attempting EACH question.

3. Perform the instructions for EACH question in the order given.

4. Report any problems with the computer or software to the invigilator who will, if possible,
grant you extra time to make up for time lost.

5. If problems are experienced in printing your files, you may request aid from the invigilator
or teacher. Printing is not considered part of the examination.

6. After printing, it is your responsibility to ensure that:

(a) All side perforations (if any) are removed.
(b) Continuous paper (if used) is separated into single sheets which are then put together
in the correct order.
(c) Your candidate number appears in the upper right-hand corner of every page.
(d) Each page is correctly labelled with the name(s) of the files being printed.
(e) All pages being attached belong to you.
Failure to comply with these requests could be disadvantageous to you.

7. A diskette will be provided which must be submitted together with all print-outs at the end
of the examination. Note that the examination is marked from the printed output and NOT from the
diskette.

8. An adequate amount of stationery will be supplied.

DO NOT ·TURN THIS PAGE UNTIL YOU ARE TOLD TO DO SO

Copyright © 2002 Caribbean Examination CounciL All
rights reserved.
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Answer ALL questions

Perform instructions in the order given.

Save your work at regular intervals as you proceed.

1. The increasing trend of dangerous crimes is engaging the attention of Security Ministers in the Carib Region. A
foreign security consulting firm CRIMEBUSTER has been contracted to examine the crime statistics for the Carib
Region and to come up with workable solutions to reduce the amount of dangerous crimes.

The crime statistics have been collected for the period 2000 - 2003 and stored in a spreadsheet
named CRIME.

(a) Retrieve the spreadsheet CRIME so that the first cell begins in cell A4.
(1 mark )

(b) Insert an appropriate row and column to store the total crimes for EACH year and the
totals for EACH crime for the four-year period. (2 marks)

(c) Insert the appropriate formulae to compute the total crimes for EACH year and the total
for EACH crime for the four-year period. (2 marks)

(d) Include two additional columns labelled "Residents" and "Foreigners" in the appropriate
place to store a breakdown of the total for EACH crime in terms of those committed by
residents of the Carib Region and those committed by foreigners. It has been found that
90% of crimes were committed by Residents and 10% by Foreigners. Fill in the data for
the two columns using appropriate formulae. (2 marks)

(e) In the range A15:A18, enter the following

SUMMARY
MAXIMUM
MINIMUM
AVERAGE (1 mark )

(f) In the range B16:B18, enter appropriate formulae to compute the yearly maximum,
minimum and average crimes. (3 marks)

(g) In cell A20, insert the text "Percentage" and compute EACH year's total as a percentage
of the four-year total. Use 1 decimal place. Use absolute addressing. The percentages
should be placed in the range B20:E20, under the respective year.
(2 marks)

GO ON TO THE NEXT PAGE

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(h) Insert the worksheet title, "Carib Region" in Cell Al and "Crime Statistics: 2000-2003"
in cell A2. (1 mark )

(i) Format the spreadsheet to:

(i) Change the data in ALL numeric columns to comma style format. Use zero
decimal position. (1 mark )

(ii) Right-align ALL headings for numeric columns. (1 mark )

(iii) Centre the title rows across the columns used by the spreadsheet.
(1 mark )

(iv) Insert a border around the range AI6:BI8. (1 mark )

(v) Insert the system date in cell G3, using the appropriate function.
(2 marks)

(j) Sort the data so that the different crimes are in DESCENDING order by crime names.
(2 marks)

(k) Save the spreadsheet as CRIMEl.

(1) Create a BAR chart to show the yearly crimes committed. The chart should be titled
"CRIME STATISTICS: 2000 - 2003". EACH bar should be labelled to indicate the year it
represents, or a legend should be provided. Axes should be labelled appropriately. Save as
YEARL YCRIMES. (4 marks)

(m) Create a PIE chart to show the four- year crimes by category. The chart should be labelled
"CATEGORIES OF CRIMES": EACH slice of the PIE should be properly labelled to
indicate which crime it represents or a legend should be provided and indicate the
percentage of total crimes committed for the four years. Save as CRIMETYPE.
(4 marks)

Total 30 marks

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2. The management of CRIME BUSTER is compiling a list of Ministers in charge of security in the Carib
Region. The following data have been compiled and placed in a spreadsheet called MINISTERS.

(a) Import the spreadsheet MINISTERS and store it as a database table with the same name.
(2 marks)

(b) The country code for each country consists of two characters, the first and the third
character of the country's name. Insert an additional field in the table between the Country and
Designation fields. Name this field Ccode and fill in the data for the Ccode field. (2 marks)

(c) Sort the database table MINISTERS in DESCENDING order by the Last Name. Resave
as MINISTERS. (2 marks)

(d) Create another database table called ACTION. The table should contain the following
data:

Code Security Budget ($m) % of GDP Recommendations

Gy 150 10 More equipment needed

01 200 5 Employ more security personnel

Pr 54 3 More staff training needed

Jm 360 9 Increase staff allowances

Nt 75 15 Improve community involvement

Mu 30 10 More staff training needed
Dt 180 20 More equipment needed

Fe 45 15 Increase staff allowances

Nv 54 18 Employ more security personnel

Ag 14 7 More staff training needed

(5 marks)

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(e) Generate queries to find the following:

(i) Countries with % of GDP > 10 and Security Budget (M$) < 100. Your query
should have only the fields: Country, Security Budget(M$) and % of GDP and a
calculated field GDP to compute the GDP of the country. The GDP is computed
using the security budget and the percentage of GDP it represents. Sort the query
in ASCENDING order by Country. Save as GDP. (5 marks)

(ii) The average, maximum and minimum security budget for the countries in the
Carib Region. Save as BUGA VG; BUGMAX and BUGMIN. (3 marks)

(iii) Countries, which have been recommended to have more staff training. Your
query should have the Country, Designation and Recommendations fields. Sort
the query in ASCENDING order by Designation. Save as TRAINING.
(5 marks)

(f) Generate a report to show therecommendations for ALL countries. Name this report
RECOM. The report should:
(i) Contain only the name of the country, title, first name, last name and the
recommendations. All field names should be clearly labelled to indicate the data
contained in them.

(ii) Have the Title:

CRIMEBUSTER
100 Anywhere Drive, Foreign Land
(6 marks)

Total 30 marks

3. (a) For the following document in part (b):

(i) Set the top and bottom margins to 0.5 inches and the left and right margins to
0.75 inches. (2 marks)

(ii) Apply footer on EVERY page with the email address:

crimebuster@crime.net appearing at the centre of the footer. (2 marks)

(iii) The company's name at the top MUST be centred and bold with 20-point Arial
font-type. (2 marks)
(iv) The body of the letter MUST be FULLY justified. (1 mark)

(v) ALL text in the body of the letter MUST have line spacing of 1.5.
(1 mark )

(vi) ALL spelling errors MUST be corrected. (1 mark)

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(b) Prepare the following letter for a mail merge using the database table MINISTERS as the
data source and save as MAIN. Follow the instructions given above.

CRIMEBUSTER
100 Anywhere Drive, ForeignLand

April 1, 2004

<Title> <FirstName> <LastName>

<Designation>
<Country>

Dear <Title> <Lastname>:

For the past three months we were analyzing the crime statistics provided by the Statistical Department of the
various countries in the Carib Region. We have had extensive descussions with the stakeholders in each country
to find ways to reduce the increasing trend in crimes.

The table below shows the various catagories of crimes for the years 2000 - 2003.

< The spreadsheet CRIME1 is to inserted here>

The chart below shows the categories of crimes for the four years

< The PIE chart CRIMETYPE is to be inserted here>

Below, please find our recommendations, which when implemented will take a big bite of the crimes in the
Carib Region:

< The report RECOM is to be inserted here>

We look forward to a reduction of crimes and a stable and peaceful Carib Region.

Sincerely,

John Davis
CEO
(10 marks)

GO ON TO THE NEXT PAGE

o 1329020/F 2004

(c) (d) (e)

 - 7 - t the spreadsheet CRIMEl in the position indicated in MAIN.

Insert the pie chart CRIMETYPE in the position indicated in MAIN.

I (3 marks)
n Insert the database report RECOM in the position indicated in MAIN.
s (3 marks)
e
r (3 marks)

(f) Using the database table MINISTERS ·as the data source, merge MAIN with
MINISTERS. Save the results as MINLETTERS. (2 marks)

Total 30 marks

Grand Total 90 marks

The files CRIMEl, YEARL YCRIMES, CRIMETYPE, MINISTERS, ACTION, RECOM,

TRAINING; BUGA VG, BUGMAX, BUGMIN, GDP, MAIN and MINLETTERS (first, second
and last letters only) are to be printed at the. end ofthe Examination.

END OF TEST

Ol329020/F 2004