Position Description

Position Facilities and Fleet Administrator Date June 2013

Business Unit Operations Support Location New Plymouth

Purpose This position exists to support the management of Powerco’s non-network property
and facilities

Key Relationships
Position Reports to: Facilities and Fleet Manager Direct Reports: 0
Key Internal Interfaces: Company Drivers, Administration Support Personnel
Key External Interfaces: Service Providers

Key Result Areas

Jobholder is accountable for:
Fleet Administration
Managing the administration of the
company vehicle fleet
Property Maintenance
Managing the administration of
Powerco’s owned and leased depots and
office properties
Jobholder is successful when:
• Company vehicles are kept well maintained
and compliant
• Regular inspections of vehicles are carried out
• Administration of fuel and lease provider
invoices are managed efficiently
• Office facilities issues are responded to in a
timely manner
• Office and depot invoices are processed
efficiently
• Contractors undertaking work on Powerco
properties are effectively managed
• Internal customers are satisfied with service
delivered
• Cost savings initiatives are implemented

Property Relationship Management • Property services are delivered in a timely and

Consult with Powerco’s property
suppliers and internal customers
Promoting Continuous Improvement
Powerco Values
Contribute to Powerco mission and vision
through living the Powerco values.
quality manner
• Powerco obtain value for money from suppliers
of property services
• Quality improvements in Facilities and Fleet
areas are initiated.
• Feedback from team and manager confirms
the Powerco values have been demonstrated

Authorised by: Human Resources Manager Page 1 of 2

© Powerco Limited 2010
 Position Description

Contribute to Powerco mission and vision through…

Value Interpretation and Implementation
Acting with integrity We will work honestly and fairly, operating professionally,
ethically and take ownership of our actions
Providing leadership and demonstrating We will demonstrate the behaviours, drive and
teamwork commitment necessary to build respect, open
communication and cooperation
Working in partnership with our We are committed to building win-win partnerships across
stakeholders our business and with our customers, suppliers and the
community
Driving business improvement through We will continually seek improvement and innovative
innovation solutions from ourselves and our suppliers, and do what it
takes to get quality results
Committed to safety and respect for the We are committed to keeping people healthy and safe,
environment and to the sustainable use of the environment

Person Profile
Qualifications

Essential Desirable
• NCEA Level 3

Knowledge & Experience

• Minimum of three years administration experience

• Be able to work independently but still have sense of when consultation / escalation is required

Key Skills/Attributes/Job Specific Competencies

• Strong Customer Focus

• Attention to quality and detail
• Show practicality when responding to issues
• Strong written and verbal communication
• Understanding of purchase order and invoice processes
• Basic Word and Excel and Visio skills

Other Requirements

• Current NZ driver’s licence

Authorised by: Human Resources Manager Page 2 of 2

© Powerco Limited 2010