CENTURION POWER CABLES (P) LTD.

STANDARD OPERATING PROCEDURE No MR/SOP-01

Control of Document Revision No.01 Date 05.08.2012
Issue No. 02 Date : 01/06/2009
Page 1of 3
1.0 Purpose: To establish a Procedure for
(a) Identification, preparation, review & approval of internally generated documents
(b) Ensure legibility & retrieve ability of document.
(c) Controlling documents of external origin.
2.0 Scope: This procedure is applicable to:
All documents & data essential for the implementation of QMS such us Quality
Assurance manual, work instruction, Quality inspection plans, form etc. including
documents of external origin such as standards and customer drawings in any form or
media
3.0 Responsibility: MR. is overall responsible for the implementation of the procedure and all
other documents related to quality system including documents of external origin.
4.0 Description:
S No. Activity

4.1 Preparation of documents ( Identification & Numbering)

4.1.1 Prepare draft document
4.1.2 The documented quality system is formulated in two tiers of documents namely, QM &
QP. Forms & formats are part of QP and are apMDriately used for maintaining quality
records.

4.1.3 Title page of Quality manual carries the signature of approving authority, and
issuing authority. Procedures are approved & reviewed by the MD./ MR on last
page of the procedure. Before Release, all documents are reviewed and approved
for adequacy by the MD.
4.1.4 Other documents are authorized by putting signature on authorized stamp of the
Controlled.
4.1.5 Give numbers to the document & enter details in the master list
The documents made, initially, are given Revision No.00. Later on the revisions
are incremented in ascending order i.e. Rev. No. 01, 02, 03 and so on. Revision 00
stands for issue No 01; Revision 01 stands for issue No 02 and so on.
4.2 Issue control
4.2.1 Only copy of approved documents (except FORMS) is taken and controlled by
putting “CONTROLLED” in the red ink. The document is treated as master copy.
4.2.2 Issue the controlled documents to the certification body, when demanded.
4.2.3 A master list of all quality related documents e.g. QM and QP, showing their current
revision status is maintained by the MR in format .

Approved By : PREPARED BY :
MANAGING DIRECTOR MR
 CENTURION POWER CABLES (P) LTD.
STANDARD OPERATING PROCEDURES No MR/SOP-01
Control of Document Revision No.00 Date 05.08.2012
Page 2of 3

Activity
S.No.
4.2.4. Copies of Quality System Manual and Procedure are issued as per list of holders,
available in Quality System Manual. List of personnel holding relevant QP sections is
maintained by . MR in Distribution Matrix Uncontrolled copies of QM are issued by
MR for market development.

4.3 Document changes / revisions

4.3.1 Any modification/alteration/revision in any document is done by PARTNER in
consultation with the related head of deptt. and the same is recorded on the
documents and the revised current document with next revision no. and date is
placed in the master file by M.R.

4.3.2 A revision record is kept by MR in formats QM and QP is revised one page at a time
or when the whole document needs to be changed, its issue no. is incremented and
revision no. returned to zero.

4.3.3 All superseded documents are withdrawn promptly Form place of use and
replaced with pertinent documents.
4.3.4 Stamp superseded documents as “OBSOLETE” and keeps for future reference,
legal or knowledge purposes. Dispose off all other superseded “Controlled”
Documents.
4.3.4 Copies of the new revised document is issued to the relevant personnel by M.R., The redundant
document held by the personnel is returned to the MR for final disposal by tearing or burning.
4.4 Document Numbering
The documents prepared for the effective implementation of QMS shall have a
unique identification as per following scheme.
4.4.1 The redundant document held by the personnel is returned to the MR for final
disposal by tearing or burning.

4.4.2 Work instructions, forms, formats, checklists etc. do not carry Issue No. their
approved and revision status is indicated by means of a rubber stamp on the master
copy.

Approved By : PREPARED BY :
MANAGING DIRECTOR MR
 CENTURION POWER CABLES (P) LTD.
No. MR/SOP-01

STANDARD OPERATING PROCEDURE

Revision No. 00 Date 05.08.2012
Control of Document
Page 3 of 3

4.4.3 Documents of external origin e.g. National/International Standards are controlled by

putting the “ CONTROLLED” Stamp on title page only. M.R. keeps track of their
revision status from time to time.

4.4.4 Documents and data in electronic media is controlled by codes/passwords known to

authorized personnel only.

5.0 DOCUMENTS/REFERENCES

01 ISO 9001 : 2008, Clause No. 4.2.3

02 Quality Manual QM/4.0, Section 4.0 ( Pera 4.2.3 )
03 Quality Manual Section QM/01 Section 0.5

6.0 RECORDS
01 Master List of Documents MR/F-1/4.2.3

02 Distribution matrix MR/F-2/4.2.3

03 Revision Record MR/F-3/4.2.3

Approved By : PREPARED BY :
MANAGING DIRECTOR MR
 Approved By : PREPARED BY :
MANAGING DIRECTOR MR