6/19/2020 Useful Reports for Document Management in SAP Solution Manager 7.

1 – Part1 | SAP Blogs

Community

Ask a Question Write a Blog Post Login

Prakhar Saxena
August 1, 2013 1 minute read

Useful Reports for Document Management in SAP Solution Manager 7.1 – Part1
Follow RSS feed Like

5 Likes 2,356 Views 5 Comments

SAP Solution Manager 7.1 o ers several features including the document management based upon inbuilt knowledge warehouse.

Typically we create a project or solution with structure and therefore store all the documents corresponding to business processe mapped to this project or
solution.

Slowly there is huge growth of each document versions in the database because solution manager maintains versions of all the documents stored centrally for
a project.

for e.g. see the below screenshot for document attributes for a single document stored under Project Documentation tab in solar01/02

https://blogs.sap.com/2013/08/01/useful-report-for-document-management-in-sap-solution-manager-71/ 1/8
6/19/2020 Useful Reports for Document Management in SAP Solution Manager 7.1 – Part1 | SAP Blogs

As we can notice here that Solution Manager maintains complete track of all the changes, we have done for a single document stored like Status change,
keywords, other attributes.

To archive/delete the older version of documents we can use below reports.

First Report is SOLMAN_DOCU_VERSION_ARCHIVE which helps us to do the archiving to a di erent location. The document header data and attributes are
kept in Solution Manager but entire content of older version will be archived.

https://blogs.sap.com/2013/08/01/useful-report-for-document-management-in-sap-solution-manager-71/ 2/8
6/19/2020 Useful Reports for Document Management in SAP Solution Manager 7.1 – Part1 | SAP Blogs

Press execute button, provide project name and other parameters as per requirements. for e.g. I have provided document status as RELEASED which means all
the documents with this status but of any documentation type will be archived.

https://blogs.sap.com/2013/08/01/useful-report-for-document-management-in-sap-solution-manager-71/ 3/8
6/19/2020 Useful Reports for Document Management in SAP Solution Manager 7.1 – Part1 | SAP Blogs

Now if you want to test it just click on the Test Run, press execute button

We can notice here that 8 version of this document will be archived. Imagine if we have huge library yes it will save lot of space.

Execute as per requirement by removing the ticket form the Test Run on the previous screen. The older versions will be archived for all the documents

Alert Moderator
Again this is just a standard report and incase it is not meeting our requirement we can enhance it as per customer requirements.

We will see the next report in part 2.

Assigned tags

SAP Solution Manager | document | management | sap solution manager | solution manager 7.1 |

View more...

Related Blog Posts

Useful Reports for Document Management in SAP Solution Manager 7.1 – Part 2
By Prakhar Saxena , Aug 19, 2013
Solution Manager – February update
By James Pearce , Jan 30, 2013

News In SAP Solution Manager 7.1 SPS10 LMDB – System Demo

By Wolf Hengevoss , Nov 29, 2013

Related Questions

https://blogs.sap.com/2013/08/01/useful-report-for-document-management-in-sap-solution-manager-71/ 4/8
6/19/2020 Useful Reports for Document Management in SAP Solution Manager 7.1 – Part1 | SAP Blogs

How do I activate data extractor for DVM in solution manager 7.1?

By Dennis Lee , Dec 09, 2016

Automatic System Monitoring Reports

By Former Member , Sep 28, 2011

Implementation Guide for SAP Solution Manager 7.1

By Former Member , Oct 07, 2015

5 Comments

You must be Logged on to comment or reply to a post.

Ajay Hoskote Somashekar

August 7, 2014 at 6:05 am

Hello Prakhar,

Thanks for the article, i would also like to know about archiving of the project. Can you please provide any lead here.

We may need to archive the project as the project go-live is done and we need to archive the project to reduce the space consumption.

Thanks,

Aj

Like(0)

Prakhar Saxena | Post author

August 7, 2014 at 9:50 am

Hi Ajay,

https://blogs.sap.com/2013/08/01/useful-report-for-document-management-in-sap-solution-manager-71/ 5/8
6/19/2020 Useful Reports for Document Management in SAP Solution Manager 7.1 – Part1 | SAP Blogs

have you check my below article

How To – Transfer/Copy Documentation from Project To Solution(Solution Manager 7.1)

it might help you further

Thanks

Prakhar

Like(0)

Ajay Hoskote Somashekar

August 7, 2014 at 10:07 am

Hello Prakhar,

I already had a look into this link, moving project along with documents is carried out mainly for support activity like monitoring etc.

I am looking more from the angle of archiving the entire project post go-live as we are using Template project concept.

Please suggest if you have information on arching the entire project.

Thanks,

Ajay

Like(0)

Prakhar Saxena | Post author

August 7, 2014 at 10:23 am

Hi Ajay,

actually that is not the case we don’t do only from monitoring perspective but because of several other reasons.

https://blogs.sap.com/2013/08/01/useful-report-for-document-management-in-sap-solution-manager-71/ 6/8
6/19/2020 Useful Reports for Document Management in SAP Solution Manager 7.1 – Part1 | SAP Blogs

you can check below thread further

Solution Manager Growth Management

additionally you can post a thread in forum to get more responses.

Thanks

Prakhar

Like(0)

Emma An

December 19, 2017 at 10:24 am

Hi,

Where is the document going? i mean, via archiving it either needs to be put in le system or in external storage.

Also can the archived document accessed ? If yes, in original transactions?

Thanks,

Emma

Like(0)

Find us on

https://blogs.sap.com/2013/08/01/useful-report-for-document-management-in-sap-solution-manager-71/ 7/8
6/19/2020 Useful Reports for Document Management in SAP Solution Manager 7.1 – Part1 | SAP Blogs

Privacy Terms of Use

Legal Disclosure Copyright

Trademark Cookie Preferences

Newsletter Support

https://blogs.sap.com/2013/08/01/useful-report-for-document-management-in-sap-solution-manager-71/ 8/8