Republic of the Philippines

POLYTECHNIC UNIVERSITY OF THE PHILIPPINES Annex A.

Application and
OFFICE OF THE Recommendation Letter
Template
Sta. Mesa, Manila

<date>

Dr. EMANUEL C. DE GUZMAN

President
This University

THRU : Dr. HERMINIA E. MANIMTIM

Executive Vice President

Ms. MARISSA J. LEGASPI [Note: Include VPF if financial assistance

Vice President for Finance is requested]

Dr. JOSEPH MERCADO [Note: Include VPRED if the activity is

Vice President for Research, Extension and Development research or extension in nature]

Dear Sir:

In connection with the conduct of <Title of Seminar/Conference/Convention/Training/Course>,

organized by <Name of Company/Organizer> and to be held on <Date/s> at <Venue> in
<City/Province>, may we request for the issuance of a special order for the participation on official time
of the following administrative employee/s in the said activity:

In what specific way/s will the

Name of University Core Function/s (as reflected in
participation of the employee/s in
Official/Faculty the employee’s IPCR or office’s
Position/Designation the activity help improve the
Member/Administrative OPCR) that is/are related to the
performance of the identified
Employee activity
core functions?*
1.
2.
3.
(use other sheet if space is not enough)

[*Justification may also be in connection with the succession plan of the office]

Also, may we seek approval that the

<Note: Include this portion if financial assistance is requested:
registration fee amounting to <Amount> per head, including actual traveling expense and/or
per diem of each participant be borne by the University.>

For your approval, sir. Thank you very much.

Very truly yours,

<Signature over Printed Name of Head of the Office>

<Position/Designation>

I have diligently reviewed and evaluated the above-stated recommendation and found it
necessary and consistent with existing University rules and regulations. I, therefore,
recommend approval of the same.

<Signature over Printed Name of VP/Head of the Sector>

<Position/Designation>

“THE COUNTRY’S 1ST POLYTECHNICU”