SOP: Process controls, stock management, supplier managements

Version 1

Biz-Partner Group Co.,Ltd

SOP Title Process controls, stock management, supplier management

Date of
10 January 2020
Issue/Implementation

Written by Name: Phyo Wai

Position: Business Manager/Service Operation Manager

Date: 10- 01- 2020

Signature:

Name: Mr.Sithu Aung

Position: CEO
Date: 10-01-2020

Signature:
Approved by

Version Number Version 1

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 SOP: Process controls, stock management, supplier managements
Version 1

Process controls, stock management, supplier management Procedure

1. Objective

1.1 To keep accurate account of the inventory movements and balance

1.2 To maintain complete and accurate records of the inventory.
1.3 To maintain adequate storage conditions, to ensure that the inventory is in usable or
serviceable condition when needed
1.4 To implement appropriated measures to guarantee the safety and security of the goods.
1.5 To ensure satisfactory receipt of goods.
1.6 To provide the ability to rapidly deliver goods requested

2. Scope

This SOP covers the responsibilities for the related processes of holding inventories and at the
level of the logistic manager.

3. Responsibility

The Logistic Manager is responsible for

- Inventory management and must ensure that the function is properly implemented and
adequately staffed and managed.
- Goods receiving notes, Waybills, incoming and outgoing shipment reports and quality
inspection reports.
- Updating Inventory Management System with all inventory transactions completed.
- Disposing the expired or damaged inventory items in line with local regulations.
- Conducting frequent physical inventory verification.
- Reconciliation between inventory quantities by physical counts and Management System
records

4. Procedure

4.1 Stock Management System

The system meets
- Allow access only to authorized persons
- Record all receipts and dispatches
- Record batch numbers, expiry dates, released, quarantined, hold
- Record all product returns, recalls, withdrawals, damage and disposals
- Take regular physical inventories and reconcile stocks with the actual physical count

4.2 Process for Receiving goods

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SOP: Process controls, stock management, supplier managements
Version 1

- Getting valid shipping documents

- Check and record Product name, code, batch/lot number, quantity
- Examine expiry dates, damage or contamination
- Check status of any temperature recording devices or time/temperature indicators
- Verify that required storage and transport conditions have been maintained
- Enter product details into Inventory Management System
- Store checked goods under the correct temperature.
- Quarantine defective or potentially defective goods.
- Report any defects to the supplier

4.3 Process for Releasing goods

- Check transport vehicle conformity before loading goods

- Record details of any temperature monitoring devices packed with the external
distributions.
- Enter details of outgoing products into the Inventory Management System.
- Trace products to their intended destination
- Record delivery report from the carrier to provide assurance of goods arrival status.
- Take appropriate action in the event of returns, recalls or complaints.

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