SAP S/4 Hana Implementation Project

Mustaqim Dyeing and Printing Limited

Business Process Procedures

Materials Management-Master Data
14.09.2017

Prepared by:
Hammad Tariq

Copyright © AbacusConsulting. All rights reserved.

Contents

1. MATERIAL MASTER RECORD.............................................................................................. 4

1.1 Material Master – Create.................................................................................................................. 4

1.2 Material Master – Change............................................................................................................... 20

1.3 Material Master – Display............................................................................................................... 27

2. VENDOR MASTER RECORD............................................................................................... 33

2.1 Vendor Master - Create.................................................................................................................. 33

2.2 Vendor Master - Change................................................................................................................. 45

2.3 Vendor Master - Display................................................................................................................. 48

2
Legend
Following Legends are used throughout the manual:

Icons Explanation
Create (F5)
Change (F6)
Display (F7)
Copy (Shift+F9)
Delimit (Shift+F1)
Delete (Shift+F2)
Overview (Shift+F8)
Cancel (F12)
Save (Ctrl+S)
Back (F3)
Exit (Shift+F3)
Cancel screen (F12)

3
1. Material Master Record

1.1 Material Master – Create

1.1.1 Purpose

The material master will contain information on all the materials that MDPL procures or produces,
stores, and sells. It will be the MDPL central source for retrieving material-specific data.

The creation of material records is limited to a small group of people referred to as the Material
Master Record Maintainers.

1.1.2 Prerequisites

The user departments identify the need for a material master to be created. The Material Master
Record Maintainer receives a request from the user to create a new Material Master Record.

1.1.3 Trigger

Perform this procedure to create material master.

4
1.1.4 Procedure

Step1: Access the transaction using:

Logistics  Material Management  Material Master  Material 

Menu
Create (General)  Immediately

Transaction code MM01

Figure 1

Double click on theMM01- Immediately, when you will double click you will move onto next
screen.

5
Step 2: Enter Industry Sector and Material Type in Initial Screen.
Figure 2
Field Name Description
Material Code identifying a product or
component
Industry Sector Key that specifies the branch
of industry to which the
material is assigned.
Material Type Key that assigns the material
to a group of materials such
as raw materials, operating
supplies or trading goods.
Click on the Enter .
User action and values
Material number will be
generated internally by
system.
Press F4 to select from the
list. Example: Textile Industry
Press F4 to select from the
list. Example: MDPL General
Items
6
Step 3:Select the views highlighted and click on to Enter.

Figure 3

If you want to select other views then Scroll down.

Click on button.

7
Step 4: Enter relevant Organization Level. Press F4 and select the Plant e.g. 1001 and Storage
Location e.g. 0001.

Figure 4

Click on the button.

8
Now choose Storage Locationwhere material will be stored.

Figure 5

Click on the Button.

Click on button.

Field Name Description User action and values

Material Code identifying a product or Material number will be

component generated internally by system.
Plant Key uniquely identifying a Enter plant or press F4 to
plant. select from the list. Example:
1001
In Logistics a plant is an
organizational unit for dividing
an enterprise according to
production, procurement,
maintenance, and materials
planning.
Storage Location Number of the storage Enter storage location or press
location at which the material F4 to select from the list.
is stored. A plant may contain Example: 0012
one or more storage locations.

9
Step 5: Basic Data 1 Tab. Enter Short Text, Base Unit of Measurement and Material Group

Figure 6

Field Name Description User action and values

Short Text Text containing up to 40 Example: Plastic Bottle

Base unit of Measurement
Material Group
characters that describes the
material in more detail.
Unit of measure in which Enter base unit of measure or
stocks of the material are press F4 to select from the list.
managed. The system Example: PC
converts all the quantities you
enter in other units of
measure (alternative units of
measure) to the base unit of
measure.
Key that you use to group Enter material group or press
together several materials or F4 to select from the list.
services with the same Example:GNI001
attributes, and to assign them
to a particular material group.

Step 6: Press Enter and Go to Purchasing Tab, enter the necessary material detail.

10
Figure 7

Data in fields will be picked automatically from Basic Data 1

11
Step 7:Press Enter and Maintain required MRP data.

Figure 8

Click on the button.

Field Name Description User action and values

MRP Type Key that determines Enter MRP type or press F4 to

whether and how the select from the list. Example:
material is planned. You ND
have the following
options:
Manual reorder point

12
Field Name Description User action and values

planning
Automatic reorder point
planning
Forecast-based planning
Reorder Point If the stock falls below this Example: 1000
quantity, the system flags
the material for
requirements planning by
creating a planning file
entry.
MRP Controller Specifies the number of Enter MRP controller or press
the MRP controller or F4 to select from the list.
group of MRP controllers
responsible for material
planning for the material.
Lot Size Key that determines Example: EX
which lot-sizing procedure
the system uses within
materials planning to
calculate the quantity to
be procured or produced.

13
 Step 8:Maintain additional MRP data.

Figure 9
Click on the button

Field Name Description User action and values

Scheduling Margin Key Uses to determine the Example: 000

floats required for
scheduling an order
Procurement Type Defines how the material is Example: F
procured.
Step 9:Goto Accounting 1 view and maintain Material Price.

14
Figure 10

Field Name Description User action and values

Moving Average A price that changes in Example: Any

Price consequence of goods
movements and the entry of
invoices, and which is used to
valuate a material.
The moving average price is
calculated by dividing the value
of the material by the quantity of
material in stock. It is

15
Field Name Description User action and values

automatically recalculated by the

system after each goods
movement or invoice entry.

16
Step 10: Go to Costing 1 view and maintain the highlighted fields.

Figure 11

17
Step 10: Click on Profit Center. Insert Controlling Area 1000 and press Enter.

Figure 12

18
Step 11: Choose Yes Button in order to save material master record.

Figure 13

Click on button.

Choose in order to save material master record.

1.1.5 Result
You have successfully created material master number 1200000000

19
1.2 Material Master – Change
1.2.1 Purpose
The material master will contain information on all the materials that MDPL procures or produces,
stores, and sells. It will be the MDPL central source for retrieving material-specific data.

This process is used to change a material master record that is already created in SAP system.

1.2.2 Prerequisites
The number of material master record is required to change the material. You can also search a
material number using its description.

1.2.3 Trigger
Perform this procedure to changematerial master.

20
1.2.4 Procedure
Step 1: Access the transaction using:

Logistics  Material Management  Material Master  Material

Menu
Change Immediately

Transaction code MM02

Figure14

Double click on theMM02 - Immediately, when you will double click you will move onto next
screen.

21
Step 2:Enter the number of material master record that you want to change.

Figure15

Enter material number click on button to move on to the next screen.

22
Step 3:Select the relevant views for the data you want to change.

Figure 16
Press Enter or click on button to move on to the next screen.

23
Step 4:Select the relevant organizational levels.

Figure 17

Press Enter or click on button to move on to the next screen.

24
Step 5:Change the relevant data.

Figure 18

Click on button.

25
Step 6:Choose Yes Button in order to save material master record.

Figure 19

1.2.5 Result

You have successfully changed material master record.

26
1.3 Material Master – Display
1.3.1 Purpose

The material master will contain information on all the materials that MDPL procures or produces,
stores, and sells. It will be the MDPL central source for retrieving material-specific data.

This process is used to display a material master record that is already created in SAP system.

1.3.2 Prerequisites

The number of material master record is required to display the material. You can also search a
material number using its description.

1.3.3 Trigger

Perform this procedure to display material master.

27
1.3.4 Procedure

Step1: Access the transaction using:

Logistics  Material Management  Material Master  Material

Menu
MM03 - DisplayCurrent

Transaction code MM03

Figure 20

Double click on theMM03 - Display Current, when you will double click you will move onto next
screen.

28
Step 2:Enter the material number that you want to display.

Figure 21
Press Enter or click on button to move on to the next screen.

29
Step 3:Select the relevant views for the information you want to display.

Figure 22

Press Enter or click on button to move on to the next screen.

30
Step 4: Select the relevant organizational levels.

Figure 23

Press Enter or click on button to move on to the next screen.

31
Step 5:Select the desired tab.

Figure 24

Navigate through different tab pages to display your required information.

1.3.5 Result

You have successfully displayed material master number 1200000000

32
2. Vendor Master Record

2.1 Vendor Master - Create

2.1.1 Purpose
The vendor master database contains information about the vendors that supply an enterprise the
required material or services. A vendor master record containsthe vendor’s name and address, as
well as data such as:

 The currency used for ordering from the vendor

 Terms of payment
 Names of important contact persons (sales staff)

2.1.2 Prerequisites
The requisitioned identifies the need for a vendor master to be created. The Vendor Master
Record Maintainer receives a request from the requisitioned to create a new Vendor Master
Record.

2.1.3 Trigger
Perform this procedure to create Vendor Master Record.

33
2.1.4 Procedure
Step 1:Access the transaction using:

Menu SAP MENU

Transaction code BP

Figure 1

Press Enter.

34
Step 2: On the Screen Create Organization: Initial Screen, provide the necessary data and
choose Enter.

Figure 2

Field Name Description User action and values

Create in BP role
Company Code
Purchasing Organization
BP roles are defined based on
a business process. Attributes
that are relevant to the process
are assigned to these BP roles.
The company code is an
organizational unit within
financial accounting.
An organizational unit in
Logistics, subdividing an
enterprise according to the
requirements of Purchasing.
Vendor master number will be
internally generated by
system.
Enter company. Example:
1000
Enter purchasing organization
or press F4 to select from the
list. Example: 1000

A purchasing organization
procures materials and
services, negotiates
conditions of purchase with
vendors, and is responsible
for such transactions.
Account Group The account group is a Enter account group or press
classifying feature within F4 to select from the list.
vendor master records. The Example: KRED
account group determines:

The number interval for the

account number of the vendor

Whether the number is

35
Field Name Description User action and values

assigned by the user or by the

system

Which specifications are

necessary and/or possible in
the master record

Fill above entry and click on toEnter, when you click you will move onto next screen.

36
Step 3: On the Create Vendor: Address screen, enter the necessary data.

Figure 3

For -, please select your desired Country.

Field Name Description User action and values

Title The title is displayed in text Enter title or press F4 to

form in the screen field in the
logon language, and its key is
stored in the database.
Name Vendor Name
select from the list. Example:
Company
Enter the name of vendor.
Example: X Pvt Limited

37
Field Name Description User action and values

Search Term1/2 There are two such fields for
search terms. Both fields can
be used independently of
each other.
Street/House Number Street name as part of the
address.
Enter the search term that
can be used as a search
criterion for vendor. Example:
XPL
Example: Warden Road
Street 2

Postal Code Postal code as part of the Example: 12345

address

City City name as part of the Example: Karachi

address.
Country Country name as part of the Example: PK
address.

Fill above entry and click on toEnter or , when you click you will move onto next screen.

38
 Step 4: On the Create Organization: Role Vendor Central Click on Purchasing.

Figure 4

Step 5: On the Purchasing: Provide Purchasing Organization.

Figure 5

39
Step 6: Provide Order Currency, Payment Term.

Figure 6

40
 Field Name Description User action and values

Order Currency Key for the currency on which Enter order currency or press
an order placed with a vendor enter to select from the list.
is based. Example: PKR

Payment Term Key for defining payment Enter payment terms or press
terms composed of cash F4 to select from the list.
discount percentages and Example: 0001
payment periods.

This Payment term will reflect

Goods-receipt-based invoice
verification
on vendor Invoice document.
Indicator specifying that Click on the box
provision has been made for
goods-receipt-based invoice
verification for a purchase order
item or invoice item.

Schema Group Determines which calculation Enter schema group or press

schema (pricing procedure) is enter to select from the list.
to be used in purchasing Example: Z3
documents containing this
vendor number.

Step 7: Go to Company code.

Figure 7

41
Step 8: For Accounting Information provide company code.

Figure 8

Step 9: Accounting Information Accounting screen, enter Vendor Reconciliation Account.

Figure 9

42
 Field Name Description User action and values

Reconciliation Account The reconciliation account in Enter recon account or press

G/L accounting is the account F4 to select from the list.
which is updated parallel to Example:120700104
the sub ledger account for
normal postings (for example,
invoice or payment).

Fill above entry and click on tabs.

Step 10: On the Create Vendor: Withholding tax accounting, enter the necessary data

Figure 10

43
Step 11: Press Save after maintaining necessary data.

Choose Save , you will see the following message on the bottom of the screen Business Partner
no. 143.

2.1.5 Result
You have successfully created a new vendor master record 10036.

Figure 11

44
2.2 Vendor Master - Change
2.2.1 Purpose
The vendor master database contains information about the vendors that supply an enterprise the
required material or services.

This process is used to change an existing Vendor Master Record.

2.2.2 Prerequisites
The number of existing Vendor Master Record is required to display it. You can also search the
vendor by its name or search term.

2.2.3 Trigger
Perform this procedure to change an existing Vendor Master Record.

45
2.2.4 Procedure
Step 1:Access the transaction using:

Menu Sap Easy Menu

Transaction code BP

Figure 12

Click on the Display and Change Logo.

Figure13

46
Step 2: On the Create Organization: Address screen, enter the necessary data.

Figure 14

To change the required information, navigate between the data screens using or pressing
Enter.

Save the record after changes.

2.2.5 Result

You have successfully changed the existing Vendor Master Record.

47
2.3 Vendor Master - Display
2.3.1 Purpose
The vendor master database contains information about the vendors that supply an enterprise the
required material or services.

This process is used to display an existing Vendor Master Record.

2.3.2 Prerequisites
The number of existing Vendor Master Record is required to display it. You can also search the
vendor by its name or search term.

2.3.3 Trigger
Perform this procedure to display an existing Vendor Master Record.

48
 2.3.4 Procedure
Step 1:Access the transaction using:

Menu SAP Easy Menu

Transaction code BP

Figure 15

Click on the Display and Change Logo.

49
Figure 16

Step 2: On the Display Vendor: Initial Screen, enter Business Partner number.

Figure 17

Select the data screens you want to display Company Cod, Purchasing or General Data.

50
Step 3: Display the required data.

Figure 18

To display the required information, Click on the tab.

2.3.5 Result
You have successfully displayed the existing Vendor Master Record.

51