OGIVE TECHNOLOGY LLP DOC. NO.

OT/QSP/SC/02

Quality System Procedure 0.0

REV.NO.

Issue date : 20.05.2020

Control of Documented Information
Page No. : 1 of 2

1.0 Purpose: To establish and maintain a Procedure for identification, collection, indexing,
access, filing, storage, maintenance and disposition of quality records to
demonstrate the achievement of desired quality and the effective operation of
the Quality System.
2.0 Scope: This procedure is applicable to all the records under the preview of QMS.
3.0 Responsibility: SC is responsible to implement this procedure.
4.0 Description:
S. No.
Procedure Responsibility
4.1
Identify the quality records to be maintained controlling
SC
authority i.e. the respective functional head.
4.2
Decide the retention period for all records on the basis
of customer requirement or effective maintenance of the SC
system and record in the list of records
4.3
Ensure collection and indexing of identified record to
facilitate easy retrieval, maintenance and storage to
SC
avoid damage or deterioration. Records should also be
legible.
4.4
Retention for all records in each function is one to three
years. A list of Quality Records with their identification,
SC
location, retention period and responsibility is
maintained by SC.
4.5
Where agreed in the contract the records are made
available for evaluation to the customer or his SC
representative for an agreed period.
4.6
When the records are maintained in electronic media, SC

Prepared By Approved By
 OGIVE TECHNOLOGY LLP DOC. NO. OT/QSP/SC/02

Quality System Procedure 0.0

REV.NO.

Issue date : 20.05.2020

Control of Documented Information
Page No. : 2 of 2

access is restricted to authorized personnel; virus

control is ensured and backup taken regularly to ensure
preservation of data.
5.0 DOCUMENTS/REFRENCES

1 ISO 9001 : 2015, Clause No. 7.5.3

7.1.2 RECORDS
1 List of Quality Records
2 Files for various records, quality related issues etc.

Prepared By Approved By