PROJECT MANAGEMENT PROFESSIONAL

– PMP® EXAM PREP COURSE

by Mr Maheshwar Nynaru
MFM, MBA, CAIIB, ITIL Expert, PMP, PRINCE2
PROJECT MANAGEMENT > CLOSING A PROJECT

PROJECT MANAGEMENT
CLOSING A PROJECT
CLOSING A PROJECT > OVERVIEW

Closing Process Group

 Includes processes to conclude all activities across all project

management process groups to formally complete the project or phase.
 Involves the task of obtaining acceptance by the customer or sponsor to
formally close the project or phase.
 Conducts post-project or phase-end review.
 Documents lessons learned.
 Updates to organizational process assets.
 Archives all relevant project documents in the Project Management
Information System (PMIS).
 Closes all the procurement activities, performs team members
assessments and releases the project resources.
CLOSING A PROJECT > OVERVIEW

Planning Process Group

 Close Project or Phase

 Close Procurements
CLOSING A PROJECT > CLOSE PROJECT OR PHASE

 Process of finalizing all activities across all of the

Project Management Process Groups to formally
complete the project or phase.

 Activities
 Close Project or Phase  Ensuring that exit criteria is met.
 Transferring of project’s products, services or
results to next phase or operations teams.
 Close Procurements  Collecting project records, audit success or
failure.
 Collecting, documenting and presenting
lessons learnt information.
 Collating, arranging and archiving project
information.
CLOSING A PROJECT > CLOSE PROCUREMENTS

 Close Project or Phase

 Process of completing each procurement.
 Close Procurements
CLOSING A PROJECT > CLOSE PROCUREMENTS

Procurement Audits

 Are a structured review of the procurement originating from the plan

procurement management process through control procurements.

 The objective is to identify successes and failures.

CLOSING A PROJECT > CLOSE PROCUREMENTS

Closed Procurements and Records Management System

 Are a structured review of the procurement originating from the plan

procurement management process through control procurements.

 The objective is to identify successes and failures.

PROJECT MANAGEMENT > CODE OF ETHICS

PROJECT MANAGEMENT PROFESSIONAL

CODE OF ETHICS
P M P > CODE OF ETHICS

The Project Management Institution Code of Ethics and

Professional Conduct:

 Is specific about the basic obligation of responsibility, respect,

fairness, and honesty.
 Requires that practitioners demonstrate a commitment to
ethical and professional conduct.
 Carries the obligation to comply with laws, regulations, and
organizational and professional policies.
 Applies globally – diverse backgrounds and cultures.
 When interacting with any stakeholder, practitioners should be
committed to honesty, responsible, fair practices and
respectful dealings
PROJECT MANAGEMENT > RECAP

PROJECT MANAGEMENT
RECAP
RECAP > PROJECT MANAGEMENT PROCESSES GROUPS

Initiating Process Group

Planning Process Group

Executing Process Group

Monitoring & Controlling Process Group

Closing Process Group

INITIATING A PROJECT > PROCESSES
Initiating Process Group
 Develop Project Charter
 Identify Stakeholders
 A document that formally authorizes the
existence of project.
 Provides the project manager with the
authority to apply organizational resources
to project activities.
 Includes:
 Business need
 Assumptions and constraints
 High-level requirements
 High-level risks
 Budget
 Stakeholders
 Other relevant information
INITIATING A PROJECT > PROCESSES
Initiating Process Group
 Develop Project Charter
 Identify Stakeholders
 Include all members of the project team as well as
all interested entities that are internal or external to
the organization.
 The project team is responsible for identifying all
relevant stakeholders.
 Identifying stakeholders, understanding their
relative degree of influence on a project, and
balancing their demands, needs, and expectations
are critical to the success of the project.
PLANNING A PROJECT > PROCESSES

 Project Management Plan

 Scope Management Plan
 Scope Baseline
 Schedule Management Plan
 Schedule Baseline
 Cost Management Plan
 Cost Baseline
 Quality Management Plan
 Human Resource Management Plan
 Communications Management Plan
 Risk Management Plan
 Procurement Management Plan
 Stakeholder Management Plan
 It is the most important document for the
project and project manager.
 It describes how the project will be
executed, monitored and controlled.
 It integrates and consolidates all the
subsidiary plans and baselines.
 It is subject to change control when
changes are considered to this plan
PLANNING A PROJECT > PROCESSES

 Project Management Plan

 Requirements Management Plan
 Scope Management Plan
 Scope Baseline
 Schedule Management Plan  Project scope statement
 Schedule Baseline
 Cost Management Plan  Work Breakdown Structure (WBS)
 Cost Baseline
 Quality Management Plan  WBS dictionary
 Human Resource Management Plan
 Communications Management Plan
 Risk Management Plan
 Procurement Management Plan
 Stakeholder Management Plan
PLANNING A PROJECT > PROCESSES

 Project Management Plan

 Requirements Management Plan
 Scope Management Plan
 Scope Baseline
 Schedule Management Plan  Define Activities
 Schedule Baseline  Sequence Activities
 Cost Management Plan  Estimate Activity Resources
 Cost Baseline  Estimate Activity Durations
 Quality Management Plan  Develop Schedule
 Human Resource Management Plan
 Communications Management Plan
 Risk Management Plan
 Procurement Management Plan
 Stakeholder Management Plan
PLANNING A PROJECT > PROCESSES

 Project Management Plan

 Requirements Management Plan
 Scope Management Plan
 Scope Baseline
 Schedule Management Plan
 Schedule Baseline  Estimate Costs
 Cost Management Plan
 Cost Baseline  Determine Budgets
 Quality Management Plan
 Human Resource Management Plan
 Communications Management Plan
 Risk Management Plan
 Procurement Management Plan
 Stakeholder Management Plan
PLANNING A PROJECT > PROCESSES

 Project Management Plan

 Requirements Management Plan
 Scope Management Plan
 Scope Baseline
 Schedule Management Plan
 Schedule Baseline  Identify Risks
 Cost Management Plan  Perform Qualitative Risk Analysis
 Cost Baseline  Perform Quantitative Risk Analysis
 Quality Management Plan  Plan Risk Responses
 Human Resource Management Plan
 Communications Management Plan
 Risk Management Plan
 Procurement Management Plan
 Stakeholder Management Plan
EXECUTING A PROJECT > PROCESSES

Executing Process Group

 Direct and Manage Project Work

 Perform Quality Assurance
 Acquire Project Team
 Develop Project Team
 Manage Project Team
 Manage Communications
 Conduct Procurements
 Manage Stakeholder Engagement
MONITORING & CONTROLLING A PROJECT> PROCESSES

Monitoring & Controlling

Process Group
 Monitor and Control Project Work
 Perform Integrated Change Control
 Validate Scope
 Control Scope
 Control Schedule
 Control Costs
 Control Quality
 Control Communication
 Control Risks
 Control Procurements
 Control Stakeholder Engagement
CLOSING A PROJECT > PROCESSES

Planning Process Group

 Close Project or Phase

 Close Procurements
Q & A
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