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Steps in The Organization of Nursing Educational Administration
Steps in The Organization of Nursing Educational Administration
Steps in The Organization of Nursing Educational Administration
Introduction:
Nursing is a carrier that combines scientific principles and technical skills to achieve the quality care.
For the nurse to be effective in the dynamic complex health care system and to help client to achieve the
outcome , nurses need to be knowledgeable , resourceful and able to work well with other health care
practioners. This goal is achieved through nursing education. The quality of the educational programme
depends to a large extend on the organizational framework wit in which it operates, and a nursing educational
institution, can operate effectively only if it is properly organized. and has the support of proper administration
and of an interested controlling authority.
Admission policies:
Recruitment:-
After policies for admission have been agreed upon , the next step is to recruit the students.
Recruitment is a continuous activity which is carried out both for the profession in general and for the
individual schools of nursing.
After the student chooses the nursing profession , the next decision to be made is where to go for necessary
preparation, and this is where the individual school will reap the benefit of having an active recruitment
programme.
Arranging for prize – giving and “capping ceremonies” to which students may invite parents and the issue and
receipt of the application form are an administrative responsibility.
friends
Arranging talk by the staff of the educational institution in local schools, youth clubs and other
community organizations
Displaying suitable posters in the institution, in the hospital and other appropriate place
Publishing articles , notices, reports and pictures of the institutional activities in the local press
Publication of the institutional brochure
Selection:
The methods used for the selection of the students should be as objective as possible and should have proved
themselves to be value and successful in identifying the kind of students wanted.
Application form:
The information contained in the application form and the reports received in connection with them should be
systematically tabulated and filed
Selection committee
“Budget
H.M .Donovan.
Income
Invested fund,
Tuition fees based on number of student admission,
Textbook
Uniform, etc…
Expenditure
Indirect
Instructional
Non -instructional
Resident for the staff
Recreational
Clerical expense
Salaries
Maintenance and repair
Purchase of uniform
Health programmes supplies
Library ( book acquisition, periodical subscription, textbook purchase, other library equipments)
Recreational equipments
School equipments (class room and lab repairs)
Supplies and equipments for library , lab, classroom,
Scholarship for the students, professional development of the faculty
Contingency fund for educational tours, professional activities
Normally controlling body takes the full responsibility for administering some of the item mentioned
above , such as salary , stipend , equipment , linen, household supplies and transport. But there are others for
which it is essential that the staff should be directly responsible if the objectives is to be achieved. This need
not necessarily involve them in the actual payment of the bills , but it does mean that they must advise the
amount of budget required, should know the amount sanctioned, and should have full control over how the
money provided will spent
The library for the purchase of books , journals and daily newspapers , for binding of journals, for
stationary , such as index card , label etc
Incidental teaching equipment for teaching aids such as charts, films or slides, posters, paints etc
Office supplies for stationary , including stencils, registers, typewriter ribbons , files etc
External lecturers for the payment of fees in accordance with the policy of the controlling body
Contingencies as mentioned in the above list
Curriculum
Is defined as the systematic arrangement of the sum total of selected experiences planned by the school
for a defined group of students to attain the aims of a particular educational programme.”
Educational objectives are the desired change in behavior as a result of specific teaching learning
activity or specific teacher learner activity.
The purposes are the overall goals of the total educational programme and should be formulated as a
broad statement of one to two sentences.
The objectives which are derived from the purposes should be more specific and should be stated in
such a way that they will be a guide , in the construction of curriculum and selection of the learning
experiences.
The selection of the learning experience , broadly speaking , deciding on what will be the content of
the curriculum. A learning experience is something in which the student actively participates and which result
in a change in the behavior.The kind of learning experience which the student require will depend on the
objectives of the curriculum.
After selecting the learning experience one has to organize them with an intention to provide optimum
experience to the students.
Preparation of master plan for the curriculum
Preparation of the master plan helps the teachers in the placement of the subject matter and the clinical
experience.
it should include:
Proper organization of the clinical experience will help to develop the expertise in the field of nursing
The Academic council meeting will be held before commencement of the Academic year
The coordinators for undergraduate students will be post graduate teachers only
In the meeting, the subjects coordinators will be nominated by the Principal & Vice Principal
The subject allocation will be done by Principal & vice principal
The coordinators will prepare the master plan along with master rotation plan in consultation with the
vice principal
The subject coordinators will prepare the course plan,unit plan & the clinical rotation plan
Allocation of the workload will be done by departmental HOD to her respective department.
The quality of nurse education is controlled from within the profession through state boards of nursing and
national accrediting bodies.
These bodies ensure quality in practice by preparing nursing students in:
Credentialing
This is generally defined as the formal recognition of professional or technical competence and attainment of
minimum standards by a person to:
Accreditation
The accreditation process objectives are primarily to evaluate the school or department’s physical
structure, organizational structure, funding, library as well as employer rating
Ensure that at least minimum academic standards documents are attained, enhanced and maintained.
That employer as well as other community members is sure of the level of competency attained by
nursing graduates.
Prove to the international community that nursing programmes whether basic or university level
measure up with international standards of caregivers to service recipients.
Full accreditation usually granted to nursing programmes that satisfies the minimum period of three (3)
years.
Provisional accreditation is given to schools that have met the minimum standards required but are left
with a few more things to do.
Denied accreditation is for those schools that do not meet the minimum requirements to run a school of
nursing.
Indian Nursing Council conducts periodical (after 3 years) inspection of the institution once the institution is
found suitable by Indian Nursing Council to monitor the standard of nursing education and the adherence of
the norms prescribed by INC. Institution are required to pay annual affiliation fees every year. However, if the
institution does not comply to the norms prescribed by Indian Nursing Council for teaching, clinical &
physical facilities, the institution will be declared unsuitable.
Student welfare is an important part of the total educational programme. It broadly covers their physical ,
mental, and social well being. Such needs of the students will be met partly by the facilities provided in the
hostel and partly through an active and adequate student health , guidance and counseling services , and
opportunities for recreation and for cultural and religious activities
Extra curricular/ co curricular activities/ Student welfare activities
These are designed to permit the students to achieve the maximum benefit from their school experience.To
promote good health habits which will be lasting and which they can apply in the practice of nursing , and to
give them the required care when they are sick.
Counseling
To give the students the guidance and counsel in her daily living personal problems , adjustment to group
living , educational programme and her professional responsibilities should be taken into account
Each tutor may act as advisor to a certain number of help the students to identify their problem , to identify
what need to be done about them and to work out their own solution with such guidance as is indicated
There are so many recreational programmes which can be pursued in the nursing educational
institutions such as music , dance and drama, reading and creative writing , needle work photography, nature
study, gardening and social entertainments such as giving parties , going for picnics and both indoor and
outdoor games
There should be adequate facilities for recreation like sitting room, reading room, and recreation room
and lawn, badminton and tennis courts and space for other out door games
Student organization
The involvement of the students as an organized group is an important factor in the management of the
school and in meeting the objectives of the programme. The two principal ways by which this can be achieved
are through student government and by the formation of a unit of the Student Nurses Association
Student government
overnment by the student usually requires the setting up of a student association of the institution, to
function as the officially recognized organization of the students. The council, which would be the executive
organ of the student association , should be composed of two or more elected representatives from each class.
It should have a president , vice president and secretary and should maintain record for its all meetings
The establishment of the line of communication and association with the student group in the
community and in the country as a whole
The advancement of professional thinking and action
These objectives can be met by the student council through the following functions:-
Initiating and supporting the student s’ social , cultural and professional activities
Assisting with the orientation of the new students
Reviewing and requested , the school and hospital procedures and policies and making
recommendations in this respect
The interpretation and enforcement , where appropriate , of school policies
Taking disciplinary action when necessary in accordance with measures agreed by the members
The objectives of such student association may include:
Receiving , investigating and , in some instances, disposing of complaints relating to the hostel
Establishing official channels of communication with the institutional staff in relation to student
council matters, and
The appointment of representatives to serve on institutional committees, eg: the curriculum and library
committees
SNA
The Student Nurses Association is an associate organization of the Trained Nurses Association of India, and
has its objectives:
\To help students to uphold the dignity and ideals of the profession for which they are qualifying
To promote a cooperate spirit among students for a common good
To furnish nurses in training with advise in their courses of study leading up to professional
qualification
To encourage leadership ability and help students to gain a wide knowledge of the nursing profession
in all its different branches and aspects
To increase the students social contact and general knowledge in order to help them take their place in
the world when they are finishing their training
To encourage both professional and recreational meetings, games and sports
To encourage both professional and recreational meetings, games and sports
To provide a special section in the nursing journal of india for the benefit of student
To encourage students to compete for prices in the Student Nurses Exhibitions and to attend national
and regional conferences
Records
Apart from being necessary for the day to day administration of the nursing educational institutions, they
provide continuity from the time the institution was established, thus facilitating the evaluation of the
programme.
Records and the maintaining system may vary from one institution to the other.
Application forms and other reports called for at the time off recruitment, selection and appointment
A record of each student’s clinical experience
A progress report showing grades and any other forms of pertinent information
A final record giving summary of instruction, clinical experience , grades and other relevant material
A health record
Application form
Copy of letter of appointment and any subsequent letter showing the change in the status
Job description
Record of staff members’ educational qualification, previous experiences, any short term educational
courses attended, membership in professional societies, and professional activities such as contribution
of articles to the journal, holding office in associations or organizations, participation in seminars,
conferences etc
Periodic evaluation or progress report
Leave record( vacation, casual, special , or sick leave)
Health record
Reports
The number and nature of reports will depend on what is required by the controlling body and the
nursing councils. The preparation of such reports should be done very carefully and accurately as the data they
give is requently used for the purpose of planning and evaluating at state and national level.
Reports
If the report is submitted on a structured form, the questions asked should be read carefully to avoid
delay caused by returning them for clarification.
It is important that the report sent promptly as they may be required by the authority calling for them to form
part of a more comprehensive report of the schools in the state or country.
Factual data concerning the students, staff , clinical facilities, physical facilities , administration and the
curriculum
Developments in the school programme since last report
Proposals and plans for future development
Problems encountered
Recommendations
Controlling authority
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Bibliography:
Basavanthappa B.T Nursing administration. 1st edition. NewDelhi: Jaypee brothers Medical publishers; 2007
Dutta P. Jaiwanti. Nursing Administration and management. 1st edition. NewDelhi: TNAI;2000
http://www.google.co.in/search?
hl=en&source=hp&q=organisation+of+nursing+education&aq=f&aqi=&aql=&oq=&gs_rfai=
http://www.nnnet.gov.au/confwatch.htm
http://www.indiannursingcouncil.org/
http://www.ncbi.nlm.nih.gov/pubmed/16259099