FULL-TIME NON-TEACHING INSTRUCTIONAL STAFF TIMESHEET

COLLEGE: CUNY School of Law JOB TITLE:

NAME: TITLE:

CUNYFIRST
SUPERVISOR:
EMPL ID:
DEPARTMENT ASSIGNED WORK SCHEDULE: Week 1: Week 2:

Enter Begin Date for Timesheet

PHONE: PERIOD BEGINNING: 7/23/2017 in the format 00/00/0000

The daily record of time and attendance is based on the 24-hour clock. The conversion is attached, please input accordingly.

Daily Record (Completed by Employee) Leave (Completed By Employee) HR Use Only

MEAL BREAK TOTAL SICK ANNUAL OTHER LEAVE OTHER COMP OVER
DAY and DATE IN OUT UH
30 mins.(0.50) 1 hour (1.00) HOURS LEAVE LEAVE LEAVE CODE LEAVE TIME TIME

Sunday, July 23, 2017 0.00

Monday, July 24, 2017 0.00
Tuesday, July 25, 2017 0.00
Wednesday, July 26, 2017 0.00
Thursday, July 27, 2017 0.00
Friday, July 28, 2017 0.00
Saturday, July 29, 2017 0.00
Total For The Week.. 0.00 0.00 0.00 0.00 0.00

Daily Record (Completed by Employee) Leave (Completed By Employee) HR Use Only

TOTAL SICK ANNUAL OTHER LEAVE OTHER COMP OVER
MEAL BREAK
DAY and DATE IN UH
30 mins.(0.50) 1 hour (1.00) OUT HOURS LEAVE LEAVE LEAVE CODE LEAVE TIME TIME

Sunday, July 30, 2017 0.00

Monday, July 31, 2017 0.00
Tuesday, August 01, 2017 0.00
Wednesday, August 02, 2017 0.00
Thursday, August 03, 2017 0.00
Friday, August 04, 2017 0.00
Saturday, August 05, 2017 0.00
Total For The Week... 0.00 0.00 0.00 0.00 0.00
Other Leave Legend Total For The Period… 0.00 0.00 0.00 0.00 0.00
CTU - Comp Time Used
HOL - Holiday
HS - Health Screening (4 hr max per calendar Employee Certification: By signing below I hereby certify that the time reported is accurate.
year)
JD - Jury Duty
UH-Unscheduled Holiday
Date:
Other Leave Legend (HR Use Only)
Employee Signature:
CCL - Child Care Leave
FML - Family Medical Leave
LWOP - Leave Without Pay Date:

ML - Military Leave Supervisor Signature:

PPL - Paid Parental Leave
UL - Unauthorized Leave Date:
WC - Worker's Compensation
Timekeeper Signature:

Comments by Employee:
INSTRUCTIONS FOR ENTERING TIME IN THE TIMESHEET
24-HOUR CLOCK CONVERSION CHART

Regular Time 24-Hour Clock

12:00 A.M. = 0:00
1:00 A.M. = 1:00
2:00 A.M. = 2:00
3:00 A.M. = 3:00
4:00 A.M. = 4:00
5:00 A.M. = 5:00
6:00 A.M. = 6:00
7:00 A.M. = 7:00
8:00 A.M. = 8:00
9:00 A.M. = 9:00
10:00 A.M. = 10:00
11:00 A.M. = 11:00
12:00 P.M. = 12:00
1:00 P.M. = 13:00
2:00 P.M. = 14:00
3:00 P.M. = 15:00
4:00 P.M. = 16:00
5:00 P.M. = 17:00
6:00 P.M. = 18:00
7:00 P.M. = 19:00
8:00 P.M. = 20:00
9:00 P.M. = 21:00
10:00 P.M. = 22:00
11:00 P.M. = 23:00

Hours and minutes must be notated as per the 24

hour clock in hours:minutes. Note the colon
between hours and minutes.

Example: Breaks are recorded for 30 or 60

minutes. Please check (x) the appropriate column.

Recording Minutes:
Time must be Typing 15:45 in a cell
recorded in 15 will show as 3:45 P.M.
minute
increments
only.

For Used
Accrued Time,
enter the
number of
hours taken, for
e.g., 7.0 for 1
day of annual
leave; 3.25. 3.50
or 3.75 for 3
hours and 15,
30 or 45
minutes for
Sick leave.
 INFORMATION

Collective Bargaining Compensatory Overtime eligible Compensatory Time Eligible Overtime eligible hours
Title FLSA Status* Status Time eligible Hours
Higher Education Officer (HEO) Exempt Excluded NO NO N/A N/A
Higher Education Officer (HEO) Exempt Included YES NO Time over 35 hours N/A
Higher Education Associate (HEA) Exempt Excluded NO NO N/A N/A
Higher Education Associate (HEA) Exempt Included YES NO Time over 35 hours N/A
Higher Education Assistant (HEa) Exempt Excluded NO NO N/A N/A
Higher Education Assistant (HEa) Exempt Included YES NO Time over 35 hours N/A
Assistant to Higher Education Officer (aHEO) Exempt Excluded NO NO N/A N/A
Assistant to Higher Education Officer (aHEO) Exempt Included YES NO Time over 35 hours N/A
Chief College Laboratory Technician* Exempt Included NO NO N/A Time between 35 to 40 hours @ special rate
Senior College Laboratory Technician * Exempt Included NO NO N/A Time between 35 to 40 hours @ special rate
Research Associate Exempt Included NO NO N/A N/A
Higher Education Assistant (HEa) Non Exempt Excluded NO YES N/A Time in excess of 40 hours @ time and a half
Higher Education Assistant (HEa) Non Exempt Included YES YES Time between 35 and 40 hours Time in excess of 40 hours @ time and a half
Assistant to Higher Education Officer (aHEO) Non Exempt Excluded NO YES N/A Time in excess of 40 hours @ time and a half
Assistant to Higher Education Officer (aHEO) Non Exempt Included YES YES Time between 35 and 40 hours Time in excess of 40 hours @ time and a half
College Laboratory Technician * Non Exempt Included NO YES N/A Time between 35 to 40 hours @ special rate.
Time in excess of 40 hours @ time and a
half
Senior College Laboratory Technician * Non Exempt Included NO YES N/A Time between 35 to 40 hours @ special rate.
Time in excess of 40 hours @ time and a
half
Research Assistant Non Exempt Included NO YES N/A Time between 35 to 40 hours @ special rate.
Time in excess of 40 hours @ time and a
half
* FLSA Status - Employees should be notified of their FLSA Status.
“Included” means represented by the collective bargaining agreement between PSC and CUNY. “Excluded” means not represented by the collective bargaining agreement between PSC and CUNY
“Exempt” means not eligible for overtime pay under Fair Labor Standards Act (FLSA). “Non-exempt" means eligible for overtime under FLSA.

Compensatory Time:
·        Compensatory time may not be used in lieu of overtime payment.
·        Hours in excess of the 35 hour work week must be assigned and authorized in advance in writing by a college administrator (in addition to the immediate supervisor).
·        Employees must be assigned to work excess hours in order to receive compensatory time and whenever possible, supervisor must provide the employee with 48 hours’ notice of the assignment.
·        Compensatory time may be earned in increments of 15 minutes.

OHRM-2013 3
 INFORMATION

FLSA MATRIX
Primary Job/ Hours CLT CLT Exempt HEO Series HEO Series
Non Exempt Non Exempt Exempt
35 – 40 hours Hourly rate x Hourly rate x hours Compensatory Compensatory
hours worked worked time time

40 + hours 1.5 x blended rate Hourly rate x hours 1.5 x hourly rate Compensatory
of (regular rate + worked time
special rate)

Combined with PT (Hourly appointment)

35 – 40 hours in secondary job Hourly secondary Hourly secondary job Hourly secondary Hourly secondary
job rate x hours rate x hours worked job rate x hours job rate x hours
worked worked worked
40 + hours in secondary job 1.5 x blended rate Hourly secondary job 1.5 x blended rate Hourly secondary
rate x hours worked job rate x hours
worked
Apply education Apply education Apply education Apply education
differential to pay differential to pay differential to pay differential to pay
calculation; calculation; include calculation; include calculation; include
include paid time paid time off paid time off paid time off
off

If secondary job is non- If secondary job is

exempt, and employee non-exempt, and
works over 40 hours in employee works
secondary job over 40 hours in
exclusively, pay 1.5 x secondary job
rate of secondary job exclusively, pay
for hours worked over 1.5 x rate of
40 secondary job for
hours worked over
40

Compensatory Time:
·        Compensatory time is recorded for each quarter (September –November; December – February; March – May; June - August.)
·        Compensatory time must be scheduled for usage within the quarter in which compensatory time was earned and no later than 30 calendar days after the end of the respective quarter.
·        Use of compensatory time must be scheduled by the supervisor, in consultation with the employee, and noted on the timesheet.
·        HR will compute the number of hours worked during the week, for an employee who is in full pay status, whether or not such time is actually worked -
(i.e., time the individual is on paid annual leave, a paid holiday or paid temporary disability leave).
·        HR will provide quarterly statements of compensatory time accrued and used.

Overtime:
·        An employee must have actually worked 40 hours and more to receive payment at the rate of time and one-half.
·        Preparation time is included in time worked.
·        A paid holiday, paid annual leave, or paid temporary disability leave or other paid leave time will not be counted towards the 40 hour per week threshold.
·        For employees in multiple appointments and departments, if both appointments are non-exempt, overtime pay is at a blended rate.

OHRM-2013 4