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General Sharehoders Meeting
General Sharehoders Meeting
General Sharehoders Meeting
Article 51. Forms and Terms of Holding the General Shareholders Meeting
(1) General shareholders meeting can be scheduled (including annual) or extraordinary.
(2) General shareholders meeting may be held through voting in person, by proxy or both.
Annual general meeting shall not be held by proxy.
(3) Scheduled general shareholders meetings are held within the terms envisioned by this law,
the Charter of the company or general meeting. Company with a number of shareholders more
than 5000 shall be bounded to hold regional general meetings, if at tow preceding meetings the
quorum provided by this law was not gathered. The agenda of these meetings shall be the same
with annual ordinary or extraordinary meetings that have no taken place.
(4) Extraordinary general shareholders meetings shall be held in the grounding provided by this
law, company charter or general meeting.
(5) The term for holding an extraordinary general shareholders meeting shall be determined by
the decision of the Board of the company, but it cannot be later than 30 days after the company
received the demand to hold such a meeting.
Article 52. Drawing up the Agenda of the Annual General Shareholders Meeting
(1) The agenda of the annual general shareholders meeting shall be drawn up by the company
Board and on the basis of the proposals of shareholders who collectively own no less than 5
percent of voting shares of the company, as well as of shareholders requests envisioned in article
39, paragraph (6);
(2) If ordinary annual general meeting shall be held with the presence of shareholders, the
shareholders specified in paragraph (1) are entitled to submit the following:
(a) until January 10 of the year following the fiscal year a request regarding the entry in agenda
of the annual general shareholders meeting to make not more than two proposals;
(b) not later than 20 days until the date of ordinary annual general meeting shall be held the
request regarding the nomination of candidates for the members of the Board of the company
and the Auditing Commission whose number is specified in paragraph (10).
(3) If ordinary annual general meeting shall be held in mixed form, the shareholders specified in
paragraph (1) are entitled to submit the requests envisioned in paragraph (2) only until January
10 of the year following the fiscal year.
(4) The issues proposed for inclusion into the agenda of the annual general shareholders meeting
shall be formulated in writing with indication of the motivation for doing so, first and last names
(names) of shareholders making this proposal, as well as classes and amount of shares belonging
to them.
(5) In the event of a candidate nomination for the management bodies of the company (including
the cases of self-nomination of shareholders), the first and last name of the candidates shall be
indicated as well as information about the studies, working place and the detained function in the
last 5 years of activity, any existent interest conflicts, member of board of other companies,
classes and amount of shares belonging to them (if the candidates are shareholders of the
company), as well as full names of the shareholders who make the proposals, and classes and
amount of shares belonging to them. A written consent of each candidate shall be attached to this
proposal which shall include the statement on self responsibility that he/she is not under the
incidence of restrictions provided in article 66 paragraph(6).
(6) Proposals stipulated in paragraph (2) shall be signed by all the persons who make the
proposals.
(7) The Board of the company shall review the received proposals and make a decision until
January 10 on their inclusion in the agenda of the annual shareholders meeting or on refusal to
include them into the agenda. This decision shall be forwarded to the shareholders not later than
January 25 of the year following the fiscal year.
(8) The meeting of Board of the company on which are examined the shareholders requests
regarding the proposals of candidates for membership of the Board of the company and the
Auditing Commission and shall be approved the list of candidates for the membership of these
bodies of the company, shall be held not later than 15 days until the date of ordinary annual
general meeting shall be held. The made decision with regard to comply the request of
shareholders or its refusal shall be forwarded in term of no more than 3 days following the
decision was made.
(9) The Board of the company is not entitled to change the wording of the issues proposed for
inclusion into the agenda of the annual shareholders meeting.
(10) The total number of candidates for the members of the Board of the company or Auditing
Commission, inclusive their reserve, included the list of candidates for voting at the general
shareholders meeting shall exceed the number of members in these management bodies.
(11) Board of the company and Auditing Commission reserve is formed in order to supply the
members of these management bodies which cannot fulfill their functions.
(12) The Board of the company can make a decision on refusal to include an issue into the
agenda of the general shareholders meeting or the candidates into the list of candidates for voting
for the election into the management bodies of the company only in the event that:
a) the issue proposed for inclusion into the agenda of the general shareholders meeting does not
refer to the competence of the general meeting; or
b) the information stipulated in parts (4) and (5) is not presented in the full volume; or
c) the shareholders who made the proposal own less than 5 per cent of voting shares of the
company; This restrictions does not refer to the shareholders that forwarded proposals in the
ground of Article 39 paragraph (6). or
d) the term specified in paragraph (2) is not observed
(13) The decision of the Board of the company on refusal to include the issue into the agenda of
the annual general shareholders meeting or to include candidates into the list of candidates for
voting for the election into the management bodies, as well as evasion from making a decision
can be appealed in the management bodies of the company and/or in the National Commission of
Financial Market, and/or in court.