SOUTH AFRICA REGION REFERENCE REVISION PAGE

SERVICES H&S 063 5 1 OF 16

HEALTH & SAFETY SYSTEM OPERATIONAL ORIGINATOR H&S MANAGER
PROCEDURE
DRIVER APPOINTMENTS WITHIN SARS
DESIGNATION PRINT NAME SIGNATURE DATE

COMPILED BY H&S OFFICER S THERON Original Signed 03/08/2011

REVIEWED BY H&S OFFICER RD GAINSFORD Original Signed 03/08/2011

AUTHORISED BY H&S MANAGER J SODEN Original Signed 03/08/2011

TABLE OF CONTENTS PAGE ADDENDA PAGE

1. PURPOSE 2 ANNEXURE 1 – DRIVER APPOINTMENT 3
2. SCOPE 2 ANNEXURE 1A – MINERALS ACT & REGULATIONS 5
3. RESPONSIBILITY /
2 ANNEXURE 2 – APPOINTMENT PROCEDURE 7
ACCOUNTABILITY
4. REFERENCE 2 ANNEXURE 3 – TMM DRIVER REQUIREMENTS 8-9
5. PRE-CONDITIONS AND
2 ANNEXURE X 11
COMPETENCY LEVEL
RECORD OF AMENDMENTS 16

REVISION DESCRIPTION OF REVISION DATE

5 CHANGES ON ANNEXURES 4 JULY 2011

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1. PURPOSE

To procedurise the process for all employees and contractors who operate company / contractor
vehicles and ensure that driver appointments within SARS is in place.

2. SCOPE

To structure driver appointment process as per the requirements of the code of practice for TMM’S
(COP H&S 03).

3. RESPONSIBILITY / ACCOUNTABILITY

DESIGNATION RESPONSIBILITIES AND ACCOUNTABILITIES

Senior H & S Officer • Review this procedure as per the Procedure Index
Matrix
HOD • Annexure 2 - Appointment Flow Diagram
Health and Safety Department • Annexure 2 - Appointment Flow Diagram
Responsible Supervisor • Pre-conditions and Competency Level
Driver • Annexure 2 - Appointment Procedure
• Pre-conditions and Competency Level

4. REFERENCE

4.1 Road Traffic & Road Transport Legislation (2001) and Mine Health and Safety Act.
4.2 Code of practice – TMM (COP H&S 03)

5. PRE-CONDITIONS AND COMPETENCY LEVEL

5.1 Any company vehicle used on public roads will only be driven by a person with a valid
provincial drivers licence issued by the provincial authority (Annexure 3).
5.2 Vehicles restricted to company property only (within the boundaries of the company i.e. High
Density, Workshop Complex etc.) may be operated by persons trained, assessed and
appointed by the responsible Engineer (Annexure 1 & 3).
5.3 No vehicle will be operated unless such a vehicle has been inspected according to the pre-
use checklist by the driver, analysed and crucial faults actioned by the supervisor.
5.4 Drivers of vehicles transporting 12 or more passengers or a vehicle with mass exceeding
3500 kg, must have a PrDP. (Professional Drivers Permit) renewable every 24 months.
5.5 The responsible supervisor will manage all vehicles, operator control (C-track and Tracker)
maintenance requirements, inspection checklists conducted by the appointed drivers.
5.6 The driver of a vehicle with a truck-mounted crane must be trained in basic rigging and be
certificated as a competent crane operator by an accredited authority every two years.
5.7 All driver appointments (initial / renewal) to be appointed by the Engineer.
5.8 All drivers to be re-appointed once Provincial drivers licence is renewed (every 5 years and
for PdRP’s every 2 years)
5.9 All drivers to Comply with the Road Traffic & Road Transport Legislation.
5.10 All drivers to comply with the requirements as per his/her appointment. (ANNEXURE 1 &
1”A”)
5.11 All drivers to have a valid Certificate of Fitness (COF).
5.12 All new drivers engaged by the Human Resources Department to fully comply with Human
Resources Code of Practice for Mobile Equipment Operators.

NOTE: All roads outside the boundaries of Engineering Services Workshop, High Density,
Commercial Services, Security Complex, Mine Services Complexes, Land Management and
ATDS are Public Roads.

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 ANNEXURE “1”

DATE :

DEPARTMENT : COMPANY :

DRIVER’S NAME : COY NO. :

AUTHORIZATION AS DRIVER OF SELF-PROPELLED MOBILE MACHINES

You are herewith authorised in terms of provisions made in the AngloGold Ashanti Limited Code of Practice – COP
H&S 03; Trackless Mobile Machinery and the Procedure H&S 063; Driver Appointment within SARS, to drive the self-
propelled mobile machines on the mine as listed below, on private roads on the mine or public roads while you are on
duty subject to such restrictions or limitations that may be imposed.

Types of Machines

TYPE OF MACHINE SIZE/CAPACITY LICENCE CODE RESTRICTION

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 -2-

You must at all times, whilst in charge of or driving such machinery, obey all road traffic signs and comply with Mine
Health and Safety Act 1996, Section 22, as listed in Annexure “A1”.

You shall as far as reasonably practicable comply with ISO 14001 (Environmental Management) by not polluting the
environment, i.e. air and ground. When traveling through the veldt, you will stick to designated traveling routes. All
environmental non conformances must be reported to your immediate supervisor.

You shall at all times, whilst in charge of, or driving such a vehicle, where applicable is in possession of a Driver’s
Licence issued by the Provincial authority. You shall furthermore when requested by a Manager, Supervisor or Security
Officer produce your Driver’s Licence for inspection.

Please attach a copy of the Driver’s Licence to this document.

………………………………….. ……………………
NAME DATE

I, the above signed, hereby accept this authorisation and acknowledge having received copies of both the Code of
Practice and the Driver’s permit and will at all times conduct myself in such a manner so as to fulfill my obligations as
stated within.

Note: The driver’s permit must be in possession of the designated driver at all times.

…………………….……………… ……………………
ENGINEER DATE

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 -3-
ANNEXURE “1A”
MINERALS ACT AND REGULATIONS

MACHINERY: SPECIAL SAFETY MEASURES

Repairing and oiling machinery in motion

20.6 The repairing, adjusting [testing, examining] cleaning or lubricating of machinery in motion shall not be
undertaken by any person other than a competent person where there is a risk of personal injury, and
then only when it is impracticable to stop machinery. Automatic devices for oiling machinery whilst in
motion shall be provided wherever practicable. [Words in square brackets inserted by G.N.R. 160 dd.
1.2.1991].

Safety precautions

20.7.3 No person shall set a machine or machinery in motion unless he has taken all reasonable precautions
to ensure that no other person can be injured, by the setting in motion thereof.

Conditions of apparatus and machinery

20.9.2 The using of any apparatus or of any machinery which does not comply with the provisions of these
regulations, or the working of any apparatus or of any machinery the using of which appears in any
way to be or to have become dangerous, shall immediately be stopped. Until such time as such
apparatus or machinery complies with the requirements of these regulations, or such dangerous
condition has been rectified, such apparatus or machinery shall not be used.

Safety measures during repairs

20.9.3.2 No person shall conduct maintenance or repair work, and no person shall cause or permit such work to
be done, until all reasonable precautions have been taken to ensure that the work can be done safely.
A machine, or any part of a machine which may fall on the person conducting such work, or on any
other person, shall be adequately supported.

MINE HEALTH AND SAFETY ACT CHAPTER 22 – EMPLOYEE’S DUTIES FOR HEALTH AND SAFETY

Every employee at a mine, while at that mine, must –

(a) Take reasonable care to protect their own health and safety;

(b) Take reasonable care to protect the health and safety of other persons who may be affected by any act or
omission of that employee;

(c) Use and take proper care of protective clothing, and other health and safety facilities and equipment provided
for the protection, health or safety of that employee and other employees;

(d) Report promptly to their immediate supervisor any situation which the employee believes presents a risk to the
health or safety of that employee or any other person, and with which the employee cannot properly deal;

(e) Co-operate with any person to permit compliance with the duties and responsibilities placed on that person in
terms of this Act; and

(f) Comply with prescribed health and safety measures.

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 -4-

SARS – Driver’s Permit SARS – Driver’s Permit

NAME: VEHICLE TYPE(S):

COY NO: EXPIRY DATE:
COMPANY: PHYSICAL RESTRICTIONS:
DISCIPLINE: APPROVED BY ENGINEER:

_________________ ________________ ___________

DRIVER ENGINEER DATE

SARS – Driver’s Permit SARS – Driver’s Permit

NAME: VEHICLE TYPE(S):

COY NO: EXPIRY DATE:
COMPANY: PHYSICAL RESTRICTIONS:
DISCIPLINE: APPROVED BY ENGINEER:

_________________ ________________ ___________

DRIVER ENGINEER DATE

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ANNEXURE “2”

APPOINTMENT FLOW DIAGRAM

HOD

Determine Type of
Vehicle

Use info on Annexure 3

to determine route

Assessment request

Assessment Required No Assessment

HOD to schedule driver for assessment through HOD notifies the H&S Department to draft legal
ATDS appointment

H&S Department verifies;

Driver assessed at Business Unit on vehicle •Validity of provincial licence (expiry date)
he/she will be driving. Proof of COF must be • COF (valid)
made available.

H&S compile appointment & send to Engineer for

signature with appropriate documents (driver id card)
Driver assessed for competency by the also
approved assessor

H&S receive signed appointment from Engineer

Driver passes the assessment

Assessment results sent through to HOD by

assessor

No Yes
Driver sign and receive ID card from
H&S Department

Driver appointments filed and managed

electronically.

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 ANNEXURE “3”

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 SARS TMM - Driver Appointment Requirements
Provincial PrDP required
License Code Appointment Required
Drivers See different Assessment
Mine License categories Required
Contractors below
Employees required
A1 Y N Y N N

A Y N Y N N

B Y N Y N N

B”5” Y Y Y N Y

B”7” Y Y Y N Y

C1 Y Y Y Y Y

C1”4” Y Y Y Y Y

C Y Y Y Y Y

EB Y Y Y N N

EC1 Y Y Y Y Y

EC Y Y Y Y Y

Fire fighting vehicle drivers do not require a PrDP permit.

Different PrDP Categories

Category Vehicle Type

G Goods vehicles (Non dangerous goods) and breakdown vehicles
P Busses seating more than 12 passengers, Taxis and any vehicle carrying more than
12 (It also authorizes driving category “G”)
D Vehicles transporting dangerous goods (It also authorizes driving category “P & G”)

NOTE:
1. Any vehicle used on public roads will only be driven by a person with a valid provincial
drivers licence issued by the provincial authority.
2. Vehicles restricted to company property only (within the boundaries of the company i.e. High
Density, Workshop Complex etc) may be operated by persons trained, assessed & appointed
by the responsible Engineer. Not required to have a provincial drivers licence.
3. PrDP will be renewed every two (2) years as per legislation in conjunction with SARS COP for
Trackless Mining Machinery COP H&S 03
4. Any vehicle that does not have a valid COF will not be allowed to travel on any public road.
These vehicles will be restricted to the boundaries as described in point 2.
5. All AGA Employees who is required to drive company vehicles will be appointed by the
respective engineer for the type of vehicle as described above
6. Contractor using vehicles in category A1 to B will not be appointed
7. Contractor using vehicles in category A1 to B transporting their employees will be appointed

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 Annexure X

DEFINITIONS AND ABBREVIATIONS

DEFINITIONS:

DOCUMENT
Information and its supporting medium (The medium can be paper, magnetic, electronic or optical computer
disc, photograph or master sample, or a combination thereof.)

RECORD
Document stating results achieved or providing evidence of activities performed

CONTROLLED DOCUMENT
Any document that needs to be controlled in terms of its distribution and use, such as the Policy and
documented procedures. These documents are either signed in original ink and/or signed for on a
distribution list. These documents will be signed off after evaluation has been done to determine that they
are adequate for purpose. The document will be signed off by the relevant members as depicted on the
distribution list.
Once copies are printed of the database, they are considered to be “uncontrolled”.

OBSOLETE DOCUMENTS
Documents that have been replaced by later revisions or those that is no longer relevant or valid, and has
been cancelled from the system. These documents will be identified either by crossing them out and writing
obsolete or rubber stamp obsolete document.

UNCONTROLLED DOCUMENTS
Any documents that have not been issued under the circumstances under “controlled documents” are
categorised as uncontrolled. This includes, but may not be limited to:
• Documents that do not need to be controlled such as the monthly safety topic.
• Documents not distributed by the authorised person as per the procedures “authority and
responsibility” table and signed for by the recipient.
• Documents printed from the electronic database. (Watermarked “uncontrolled document)
• Documents duplicated or photocopied from controlled documents.
• Photocopies of the Occupational Health and Safety policy as issued to the public or other
Interested and Affected Parties

It is not possible to judge from an uncontrolled copy whether it is the latest version. It is the responsibility of
the person holding the documentation to ensure that (s) he has the latest version.

INJURY
Physical harm or damage

OCCUPATIONAL HEALTH AND SAFETY

Conditions and factors that affect, or could affect the health and safety of employees or other workers
(including temporary workers and contractor personnel), visitors, or any other person in the workplace

OH&S MANAGEMENT SYSTEM

Part of an organization’s management system used to develop and implement its OH&S policy and manage
its OH&S risks

SEVERITY / CONSEQUENCE
Outcome of an event. There may be one or more consequences from an event. May be expressed
qualitatively or quantitatively may range from positive to negative (Speculative).

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FREQUENCY
Occurrence per unit time, (May be expressed qualitatively or quantitatively).

EXPOSURE
How often and for how long employees are exposed to a hazard/s.

LIKELIHOOD
Means the chance of an event occurring.

DUE DILIGENCE
Taking reasonable care to protect the health and safety of all employees. Provide equipment, maintain the
equipment, use equipment as prescribed, provide information relating to the equipment, and provide
competent supervision.

INCIDENT
An undesired event which under slightly different circumstances could result in harm to people. Damage to
property or loss to process or an undesired event that could or does result in a loss.

RISK MATRIX
A Risk index can be determined by plotting likelihood and severity indices on the y and x-axis respectively
and then using them to obtain a risk ranking.

HIRA
Process of recognizing that a hazard exists and defining its characteristics
• H = HAZARD
Anything around us that we can see as well as those energy sources we cannot see e.g. Gas and
radiation that can cause harm
• I = IDENTIFICATION
Identify the significant hazards (Process and recognition)
• R = RISK
Risk imagining (Likelihood and consequence if risk materializes)
• A = ASSESSMENT
Determine the magnitude of the risk if materialized

ROUTINE ACTIVITY
An activity which is performed on a regular basis (day to day)

NON ROUTINE
An activity performed on an adhoc basis

ACCOUNTABILITY
Principle that, individuals, organizations, and the community are responsible for their actions and may be
required to explain them to others.

RESPONSIBLE
Liable to be called to respond to a person for issues to be done.

ILL HEALTH
Identifiable adverse physical or mental condition arising from and/or made worse by a work activity and/or
work-related situation.

INTERESTED PARTIES
Person or group, inside or outside the workplace, concerned with or affected by the SARSSS performance.

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NONCONFORMITY
Non-fulfilment of a requirement – can be any deviation from:
Relevant work standards, practices, procedures, legal requirements.

SARSSS OBJECTIVES
SARSSS goals, in terms of OHS performance, that SA Region Services sets itself to achieve. Objectives are
quantified wherever practical.

SARSSS PERFORMANCE
Measurable results of SA Region Services management of its risks.
Note: Performance measurement includes measurement the effectiveness of controls.

OHS POLICY
Overall intention and direction which will be followed for the management of health and safety.

RECORD
Document stating results achieved or providing evidence of activities performed

HAZARD
A condition or practice with the potential to cause harm, or exposure to danger. (Immediate Causes,
Substandard Act or Substandard Condition)

RISK ASSESSMENT
Process of evaluating the risk(s) arising from a hazard(s), taking into account the adequacy of any existing
controls, and deciding whether or not the risk(s) is acceptable

PREVENTATIVE ACTION
Action to eliminate the cause of a potential nonconformity or other undesirable potential situation.

CORRECTIVE ACTION
Action taken to rectify a non-conformance or deviation

CONTINUAL IMPROVEMENT
To constantly improve on current Health and Safety standards

PROCEDURE
Specified way to carry out an activity or a process.

RISK ASSESSMENT
Process of evaluating the risk arising from a hazard, taking into account the adequacy of any existing
controls, and deciding whether or not the risk is acceptable.

WORKPLACE
Any physical location in which work related activities are performed under the control of SA Region
Services.

AUDIT
Independent and documented process for obtaining “audit evidence” and evaluating it objectively to
determine the extent to which “audit criteria” are fulfilled.

SAFETY MONTH
Period from the 20th of a particular month up to the 19th of the following month.

EFFORT BASED OBJECTIVES

Objectives set to improve program related issues

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EFFECT BASED OBJECTIVES
Objectives set to improve severity or injury rates

MANCOM
Management Committee

EXCO
Executive Committee

SUPERVISOR
Within SA Region Services – One who supervise or has charge and direction of i.e. Foreman, Clerk of
works, Training Officer, Residence Manager, Security Officer etc.

EMPLOYEE
Person working under the control of the organisation and includes contractors.

MANAGEMENT REPRESENTATIVE
A Person appointed in writing ensuring that the OH&S management system is established, implemented
and maintained in accordance with this OHSAS Standard;
and ensuring that reports on the performance of the OH&S management system are presented to top
management for review and used as a basis for improvement of the OH&S management system.

VISITOR
Any person who enters the premises of the mine who is not a full time employee or Contractor paid by the
mine

CONTRACTOR
Any person who perform work for the mine and is paid for his/her service.

ACCEPTABLE RISK
Risk that has been reduced to a level that can be tolerated by the organization having regard to its legal
obligations and its own

HEALTH AND SAFETY COMMITTEE

A committee as required by law M H & S Act Section 25(2)

VERIFICATION
Verification is the act of reviewing, inspecting, testing, etc. to establish and document that a product, service,
or system meets the regulatory, standard, or specification requirements.

VALIDATION
Validation refers to meeting the needs of the intended end-user or customer to
prove the truth or to determine or test the accuracy. Also, validation is the process of checking if something
satisfies a certain criterion.

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ABBREVIATIONS:

M H & S Act - Mine Health & Safety Act

MA&R - Mineral Act & Regulations
OHASA - Occupational Health and Safety Act
DMR - Department of Mineral Resources
DOL - Department of Labour
SARS - South Africa Region Services
ESW - Engineering Services Workshops
WITW - Wellness in the Workplace
H&S - Health and Safety
LTIFPD - Loss Time Injury Free Production Days
IFPD - Injury Free Production Days
TMM - Trackless Mobile Machinery
COP - Code of Practice
ATDS - AngloGold Ashanti Training and Development Services
CRA - Continuous Risk Assessment
SARSSS - South Africa Region Services Safety System

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 RECORDS OF AMENDMENTS

PROCEDURE DATE OF
CHANGES TO PROCEDURE
REVISION NUMBER APPROVAL

H&S 063 – Rev 02 Annexure X 26 August 2009

H&S 063 – Rev 03
H&S 063 – Rev 04
Added Responsibility / Accountability
Replaced SARS with SARS 23 December 2009
Added on page 2 point 5 14 July 2010
5.1 Any vehicle used on public roads will only
be driven by a person with a valid
provincial drivers licence issued by the
provincial authority (Annexure 3).
5.2 Vehicles restricted to company property
only (within the boundaries of the company
i.e. High Density, Workshop Complex etc.)
may be operated by persons trained,
assessed and appointed by the
responsible Engineer (Annexure 3).

5.7 All driver appointments (initial / renewal)

to be appointed by the Engineer
5.8 All drivers to be re-appointed once
Provincial drivers licence is renewed
(every 5 years).

Changed SADS to SARS

Annexure 3 added (page 10)
Changes made to Annexure 2 (page 9)
Page 7
Driver arrives at assessment venue with the
vehicle he/she will be driving. Accompanied
by his provincial driver’s licence/PrDP & COF
Replaced with
Driver assessed at Business Unit on vehicle
he/she will be driving. Proof of COF must be
made available.

Revised and replaced annexure 2 and 3

H&S 063 Rev 5 Added point 5.12 (Page 16) 4 July 2011

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