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Interview Questions On SAP MM1
Interview Questions On SAP MM1
You can search batches using the standard search facility (match code, key F4) based on the naming
convention of the batches or, if you use batch classification, based on the characteristics of the
batches.
12. How is a shelf-life item managed in SAP? What is the full cycle?
13. What are the settings required for quota arrangement?
To set up a quota arrangement for the procurement of a material, proceed as follows:
Master data -Quota arrangement -Maintain, enter the material and plant number, press ENTER to
display the overview screen for the quota arrangement periods, Enter a validity period for quota
arrangement, Enter date until which the quota arrangement is valid. The start date is calculated by
the system. Press ENTER .
Select the quota arrangement and choose Goto -Item overview to display the item overview screen
of the quota arrangement. Enter a quota arrangement item for each source of supply you want to
include in the quota arrangement.
You must enter the following data.
- Procurement type
- Special procurement type, Enter k in the S column, for example, if a consignment arrangement for
the material exists with the vendor.
- Vendor number
- Procurement plant (supplying plant):
- Quota column, enter the quota assigned to each item.
Press ENTER .
The percentage distribution of the quotas is calculated and displayed automatically by the system.
Save the quota arrangement. The system assigns a number to the quota arrangement item
automatically
15. Can it be configured in such a way that the external requisitions can also be taken into
account while MRP runs in consumption-based planning if VB is selected as MRP type?
16. How are free items managed in a PO? yu need to tick the tem as free in the PO. The
price will be zero for such PO's.
17. What are the differences between release procedure with classification and release
procedure without classification? When are they used?
Release procedure with classification means the Purchase requisition can be released both at item
level & at the header level. Release procedure with out classification can also be used for PR which
is used for item level release only. all other external documents cannot be released with
classification. The two procedures are mutually exclusive (that is to say, you must decide in favor of
one of them only - you cannot use both).
1. In which of the following cases can you define scales for the condition type
a. Purchase order
b. Contract
c. Info record
d. Vendor
e. Quotation
f. Scheduling agreement
2. What is meant by one-time vendor?
You can create special master records for vendors from whom you only procure a material once or
very rarely. These are called one-time vendor master records and, in contrast to other master
records, you can use a vendor master record for several vendors. Therefore, no vendor-specific
data is stored for one-time vendors. You can control this using the relevant field selection for
account groups for one-time vendors. When you create a purchasing or accounting document using a
one-time vendor, the system automatically branches to an additional data screen on which you enter
specific data, such as the vendor’s name, address, or bank details. If an RFQ or a PO is sent to a
one-time vendor, the vendor data must be entered manually.
3. How do you control the use of Valuation class per material Type?
a. By valuation category
b. By Account group
c. By Account assignment Category
d. By Material Group
valuation category Criterion for the separate valuation of different stocks of a material managed
under a single material number.
Reasons for "split valuation" may include:
Quality
Batch
Degree of purity
Use or non-use in promotions
Account group Attributes which determine the creation of master records. The account group
determines:
The data that is relevant for the master record
A number range from which numbers are selected for the master records. An
account group must be assigned to each master record. Account assignment Category Consumable
materials debit different account assignment objects depending on the account assignment
category specified. The account assignment category determines which category of account
assignment is to be debited and which account assignment data you have to prepare. Examples of
account assignment categories include:
Asset
Cost center
Cost object
G/L account
4. With which master data the account group is used
a. Vendor master
b. Material Master
c. Info record
d. Outline agreement
5. What determines whether a material can be posted to a stock?
a. Material type
b. Material group
c. Material Status
d. MRP controllers
MRP controllers The person responsible for a group of materials within MRP in a plant or company.
Any material that takes part in material requirements planning must be assigned to an MRP
controller.
Material Status Indicator in a material master record that restricts the usability of a material. You
can restrict the usability of a material for certain functions, for example, by assigning it the status
"test part." Tables are used to define how the system is to respond in individual applications, for
example, with an error message or a warning, in the case of unpermitted use of a material. You can
define the material status for all plants (basic data view), or separately for each plant (plant view).
6. What does the account assignment category U stands for? When can we use this account
assignment category ?
If you do not know the account assignment object for which the consumable material is being
procured when the requirement coverage request is created, you can use account assignment
category U in the purchase requisition. The system does not require any further details about the
account assignment for the relevant item in the purchase requisition.
7. What is the purpose of Collective number in RFQ?
You can link a number of RFQs that belong together with the help of the collective number. The
collective number can have a maximum of ten characters and can be alphanumeric.
8. What is release order? What is the difference between the release order and Purchase
order?
A release order is a purchase order that references a contract. Contracts are outline agreements.
They do not contain details of the delivery dates for each of the items. To inform vendors of which
quantities you need for which date, you enter contract release orders for a contract.
9. What is distributed contract and Centralized Contract
Distributed contracts are centrally agreed contracts that are created in one R/3 system and made
available to other R/3 systems for the issue of release orders. They are distinguished from normal
contracts by the use of a separate agreement type.
Items of a Centralized contract do not relate to just one specific receiving plant.
10. At which Organization levels is info record kept
a. P. org level
b. Plant
c. Company code
d. Client
11. What are the preconditions for automatically generated delivery schedule lines?
A particular advantage of working with scheduling agreements is that delivery schedule lines can be
generated automatically by the MRP system provided that certain prerequisites are fulfilled:
-->The scheduling agreement must be uniquely defined as the source of supply
-->Automatically generated schedule lines must be allowed via the source list (MRP indicator 2)
-->Automatically generated schedule lines must be allowed in the MRP system
12. When do normally use Account assignment category K? And why?
K (cost center). When procuring consumable materials.
13. At which level Purchase requisitions are released
Purchase Organization
14. At which level Purchase orders are released
Purchase Organization
15. What is item category and give some two examples
The item category defines the process used to procure a material or service.
Standard: You use this item category for materials that are procured externally.
Subcontracting: The finished product is ordered from a vendor. The components that the vendor
needs to manufacture the finished product are entered as „material to be provided “ items.
Consignment: The vendor makes material available, which you then manage as consignment stock. A
liability only arises when material is withdrawn from consignment stock, not when the stock is
placed in the consignment stores.
Stock transport orders: The material is transferred from one plant to another.
Third-party order: You order material from a vendor with the instruction that the vendor should
deliver the goods direct to a third party (a customer, for example). The vendor sends your company
the material invoice.
16. What are release codes in release procedure?
Two-character identifier with which a person responsible for processing a document can release
(approve) an item of a purchase requisition, a complete purchase requisition, or a complete external
purchasing document, or cancel such release (that is, revoke a previously granted approval). If a link
to SAP Business Workflow has been defined for the release code, the person involved can also
refuse to effect release (withhold approval), thus rejecting the relevant item or document.
17. For a normal PO briefly explain the determination of Release Strategy
The release conditions (or criteria) determine which release strategy applies. To be able to work
with the release procedure with classification, you must create a release class with characteristics
in addition to making the other Customizing settings. You set up a release class with characteristics
via the classification system.
The communication structures CEBAN (for purchase requisitions) and CEKKO (for external
purchasing documents) contain all the fields that can be defined as release characteristics.
All release conditions must be defined as classification characteristics. Part of the characteristic
definition is a link to a field of the communication structures CEBAN or CEKKO
You group together all characteristics that you wish to use in release strategies for purchase
requisitions or external purchasing documents in a class. The class must be assigned to the class
type 032. You can define a class for purchase requisitions, a class for external purchasing
documents, and a class for service entry sheets. The release class is assigned to the release object
in Customizing (1 = purchase requisition, 2 = external purchasing documents, 3 = service acceptance).
18. What is true in the following for blocked stock and GR blocked stock
a. Blocked is valuated and GR is non Valuated
b. Blocked is non- valuated and GR is valuated
c. Both are valuated
d. Both are non-valuated
19. What is document type for Stock Transport Orders and what are the Prerequisites for
transferring stock between two plants?
a. Plant to Plant
b. Storage Location to Storage Location
1. Change Stock Type
2. Batch Number
3. Material Number
20. What is the effect of a goods receipt?
a. Both the stock and Quantity gets updated
b. Only Value gets updated
c. Only quantity gets update
d. None of the above
21. When is the Delivery completed indicator automatically set in Purchase order?
a. Once all the quantities are delivered
b. Once all the quantities are invoiced
c. Both
d. None of the above
22. Write any two differences between Pipeline Procurement and Standard procurement
No Inventory Management and No Physical Inventory
Available in any quantity
No purchasing, no MRP
Cost are updated in Production Order
23. Can we have different output type for the same Document?
Yes
NO
24. What are the possible ways of assigning a printer?
a. P. group / User parameters/
b. P. group/ Material Group
c. P. group / Material Type
d. P. Group/P, org
25. On which levels you can valuate your materials
Plant
Company
Your choice of valuation level affects the following:
Maintenance of material master records
G/L accounts in which material stocks are managed
If material stocks are valuated at company code level, all plant stocks of a material are managed in joint
stock account for each company code.
If material stocks are valuated at plant level, the material stocks for each plant can be managed
idifferent accounts. You can define a separate account determination for each plant.
G/L accounts to which transactions are posted in Materials Management
26. What is the purpose of Account Grouping Code?
The account group is a classifying feature within vendor master records. The account group determines:
the number interval for the account number of the vendor
whether the number is assigned by the user or by the system
Which specifications are necessary and/or possible in the master record.
27. BSX and GBB stand for?
The transaction keys are used to determine accounts or posting keys for line items which are created
automatically by the system. The transaction keys are defined in the system and cannot be changed
by the user.
GBB Offsetting entry for inventory posting
BSX Inventory posting
T-code: OBYC
28. Can you assign more than one valuation class to a single material number?
NO
29. What enables us to valuate import and domestic materials differently?
Split valuation
GR in the case of price difference between material master price and PO price & Materials in S
Stock Account
GR/IR Account
Price difference expense/revenue
GR in the case of price difference between material master price and PO price & Material is in V
Stock Account
GR/IR Account
Price difference Account
35. What are the accounting entries in the case of Transferring material Between Storage
locations of the same plant?
36. What is Gross Posting and Net posting?
Gross: If you post the gross amount of an invoice, the R/3 System ignores the cash discount amount
when you enter the invoice; it posts the cash discount amount to a “cash discount” account at the
time of payment. Therefore, the cash discount amount is not credited to the stock or cost account.
Net: If you post the net amount of an invoice, the R/3 System posts the cash discount amount from
a cash discount clearing account to the stock or cost account. The cash discount clearing account is
cleared at the time of payment.
37. I do Invoice Reduction normally in the case of
a. Mistake in price made by me
b. Mistake made by vendor
c. Mistake in price made y customer
d. None of the above
38. During LIV under what circumstances the system generates two Accounting documents?
39. What is the Subsequent credit memo used for?
An invoice must be entered as a subsequent debit if a purchase order item has already been invoiced and
further costs are incurred.
You must enter a credit memo as a subsequent credit if a purchase order item was invoiced at too high a
price and now you have received a credit memo.
40. How we can post unplanned delivery cost
Among the items or post the costs to a separate G/L account.
If the R/3 System distributes unplanned delivery costs among the items, it treats them in the same
way as price differences.
If the R/3 System posts unplanned delivery costs to a separate G/L account, they do not appear in
the purchase order history.
41. What are the ways in which I can Post the unplanned delivery cost
If unplanned costs are apportioned among the purchase order items, the offsetting entry is made to the
respective stock account or cost account for the individual items, or to a price differences account.
42. What is ERS and when do we use that
In Evaluated Receipt Settlement (ERS), goods receipts are settled directly without the vendor having to
issue an invoice. The R/3 System uses information from the purchase order and the goods receipt.
The system creates a message record at the time of settlement, which allows you to send the
vendor a letter about the settlement. ERS is defined for each purchase order item. You can use
ERS only if it is defined for the PO vendor in the vendor master record. If a purchase order item is
to be settled automatically, goodsreceiptbased Invoice Verification must also be active for the
item.
43. What is stochastic block?
Procedure for checking invoices. In stochastic blocking, the system blocks invoices for payment at
random. The higher the invoice value, the higher the probability of it being stochastically blocked.
44. What is one step and two steps transfer process.
One step: Posting procedure for physical stock transfers from storage location to storage location
or from plant to plant. When using the onestep procedure, you only have to record one transaction
in the system to post the removal from storage at the point of issue and placement into storage at
the point of receipt. The system creates just one material document for a stock transfer.
Two step: Posting procedure for physical stock transfers from storage location to storage location
or from plant to plant. With this procedure, it is possible to monitor the stock affected by the
transfer since it is designated as "in transfer" at the receiving point and administered as such in
the system.
45. During a twostep process will value and stock be in transit or only stock be in transit or only
value in transit
Involving valuation stock: stock
Involving no valuation stock: stock and value
46. Total shelf life 6 months
Minimum remaining shelf life is 4 months
Production date during the GR is 01. 01. 2003
Calculate the remaining shelf life
Will the system accept this GR or not
47. Difference between the accounting entries of a normal GI and Pipeline item GI
A pipeline withdrawal has the following effects:
Stock levels are not changed
Consumption is updated
A pipeline liability towards the vendor is incurred, which must be accounted for and settled on a
periodic basis.
48. How do you create returns PO what will be the Accounting entries in the case of GR
For returns to vendor, you do not have to reference the preceding document with which the material
you are returning was procured.
49. For an Account assigned PO where from the GL accounts are determined
a. From OBYC
b. From Account assignment in PO
c. From Both
d. None of the above
50. Can we update the prices of Info record from Purchase order If yes how?? If no what will
get updated in the info record
Purchasing info records determine the prices suggested in purchasing documents in two ways:
Conditions: Conditions are included if they have been maintained for an info record manually or from
a quotation.
Last purchase order: If an info record does not contain any conditions, the system reads the
number of the last purchasing document in the info record and then suggests the price from this
document.
51. What is Entry AIDS of Account Determination? Where this is useful
52. How an account determination happens with the help of Valuation class Brief.
The valuation class has the following functions:
Allows the stock values of materials of the same material type to be posted to different G/L
accounts.
Allows the stock values of materials of different material types to be posted to the same G/L
account.
Determines together with other factors the G/L accounts updated for a valuation relevant
transaction (such as a goods movement).
53. What is important in the case of Blanket Orders?
a. Account assignment category
b. Purchasing Group
c. Purchasing Org
d. Validity Period
54. What is M and W in contracts?
M: Quality contract
W: Value contract
55. Can M and W can be used in Purchase orders and Scheduling Agreements
NO