Corporate

Digital
Library
By
Anand Kumar
Digital Libraries

Digital libraries represent a powerful new set of

tools for preserving, disseminating, and reusing
technology on a large scale within distributed
corporate organizations. Drawing from
disciplines including information retrieval, the
Web and library science, digital libraries provide
a means for capturing and preserving design,
manufacturing and quality information for
complex products and systems during their
lifecycles.
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How information is managed in
corporate?

• Decision Support Systems

• Management Support Systems
• Visual Information Access and Analysis
• Data/Information Warehouses
• Structured Document and Imaging Databases
• Executive Information Systems
• Business Intelligence Systems
• On-line Analytical Processing
• Multidimensional databases

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 Key decision support trends

• Digital information infrastructure consisting of

documents and data
• Better utilization of information in strategic and
operational decision making, which involves effective
on-line information search and retrieval in a distributed
environment
• Architecture for implementing decision through work-
flow automation and business process integration

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Corporate digital library as core of
document management
Legal cases
and contracts Government
Customers
stake-holders regulations

Sales and Human

marketing Resources

Service and Corporate R&D

support Digital Engineering
Library

Suppliers Manufacturing
and production

Documentation, Accounting
Manuals, And Finance
records
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Digital Document management
The document is the life blood of the enterprise

• Digital document is the means by which members in the organization interact with
each other and customers
• Ability to automate and streamline document-based processes
– Authoring
– Approving
– Distribution
– Viewing
– Searching
– Retrieving
– Storing
• Leverage the value of corporate informationby providing tools to access information
• Wide variety of disparate functions

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Digital Document management:
Issues and Concerns

• Ad hoc documents
– Letters, financial reports, manuals
• Process-specific documents
– Invoices or purchase orders
• Knowledge-oriented documents
– Technical documentation, catalogs of product
information and design documents

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Types of Digital Documents

• Document Imaging (JPEG, TIFF)

– Scanning documents for storage and faxing
• Structured documents (SGML,ODA, RTF)
– Structuring and encoding information using document-
encoding standards
• Distributed hypertext (HTTP)
– Structuring interlinked textual and multimedia
information for distributed network access
• Active or compound
– Structuring applications around a document interface
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 Issues behind document
infrastructure

• Variance in end user’s needs

• Diversity in hardware performance
• Information distribution
• Architecture for corporate digital libraries
• Document constituencies
– End users
– Developers
– Document librarians
• Document oriented processes
– Document creation
– Document media conversion
– Document production and distribution
– Document storage and retrieval

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 Issues behind document
infrastructure

• Document based work flows

– Document modelling
– Transformation
– Synthesizing
– Business modeling

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 Corporate data warehouses

• An information based approach to decision making

• Involvement in highly competitive, rapidly changing markets with a
large, diverse customer base for a variety of products
• Data stored in many systems and represented differently
• Data stored in complex, technical, difficult-to-decipher formats,
making conversion for analysis difficult
Functions
• Allows existing transaction and legacy systems to continue operation
• Consolidates data from various transaction systems into coherent set
• Allows analysis of vital information about current operations for
decision support

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 Types of Data Warehouses

• Physical data warehouses

• Logical data warehouses
• Data library
• Decision support systems

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 Elements

• Back end
– Building data warehouse
• Preparing data for analysis
– Preparing for business analysis
• Front end
– User retrieval
– Proactive delivery

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 Advantages

• Timely and accurate information retrieval

• Management of large volumes of information
• Solid basis for DSS
• Online analytic processing

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