26/01/2017

Time Management Issues…

Lack of goal setting

Procrastination

Time Management Poor organizational skills

Low need for achievement
MPU3223 LIFE SKILLS & LEADERSHIP Anxiety
Low self-esteem

Where is
Time Management Framework

my time
spent on?

Tools
Prioritizing
priorities
Managing Time…

There are 168 hours a week.

Energies
Myths vs.
Truth What are you spending
your time on?
Action Goals
plan setting

Time Spent… Prioritizing Priorities…

Sleeping Taking nap
Going to the gym
Getting ready for class
Working on campus
Exercising
Gathering
Commuting
A lack of time, is
Shopping
Having meals
Attending class
Trying to unwind
Getting coffee
Checking emails
actually a lack of
Caring for family
Meeting new people
Keeping in touch
Helping a friend priorities.
Cultivating a relationship Attending events
Volunteering
Going out with friends
Studying for tests
Waiting for transportation
Playing an instrument
Preparing presentation
Tim Ferris
Doing library research Chatting with friends

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Time Management Matrix

Myths…
No matter what I do, I won’t have enough time!

Time management is nothing but

common sense. I do well in school, so I
must be managing my time effectively.

Time management? I work better under pressure!!

Myths about Time Management Myths about Time Management

Memory Retention
The
The URGENCY Stress
URGENCY Addiction
Addiction Instant Culture

Myths vs. Reality vs. Practicality Myths vs. Reality vs. Practicality
1. Myth: You can manage time. 4. Myth: Time management means getting more
Reality: You can’t. You only manage what you can done in less time.
control. Reality: Time management means doing fewer
Practicality:Manage yourself within the confines of things of more importance.
time. Practicality:Prioritize what needs to get done and
focus on those with the most impact.
2. Myth: Time is money.
Reality: Time is more – it’s life. You can get more 5. Myth: You need “quiet time”.
money, but you can’t get more time. Reality: This doesn’t exist. Time management
Practicality:Learn to manage your tasks within the writers make it up.
constraints of time. Practicality:You have to let work happen to be
effective.
3. Myth: You need a personal organizer or time
management system. 6. Myth: You need a “to do” list.
Reality: If you’re not organized, a personal Reality: This is a reminder of what hasn’t been
organizer won’t do the job for you. done.
Practicality:Break old habits; form new, effective ones. Practicality:Schedule blocks of time to work on tasks.

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Myths vs. Reality vs. Practicality Myths vs. Reality vs. Practicality
7. Myth: You need 2 planners: one for home, one for
work.
Reality: You need one planner. Work and personal time 10. Myth: The biggest time wasters are phone calls,
often collide. friends, meetings and assignments.
Practicality:Include your personal appointments in your Reality: These are time obligations – they come
work planner. with the ‘job’. The biggest time wasters are
self-imposed.
8. Myth: You need a time log. Practicality:Manage your response to interruptions.
Reality: You need to get organized first, adopt good
habits and implement time-reducing techniques.
Practicality:Keep a time log after to help make further
improvements.
9. Myth: You need to stick to one task until it is complete.
Reality: This is unrealistic; you will seldom have time to
finish it.
Practicality:Break tasks into smaller chunks.

Goals Setting…

S pecific (or Significant)

M easurable (or Meaningful)
A ttainable (or Action-Oriented)
R elevant (or Rewarding)
T ime-bound (or Trackable)

Reference: Standford University (2014a)

Tools…The 4 D’s Action Plan…

• Determine what is most Planning & scheduling
Do important to accomplish and
what you should do yourself.
◦ Templates – Schedulers – Calendars

Delegate • Delegate what you can, but

delegate wisely. Goals I
want to
Planning Schedule
• Delay what you can, but don’t Achieve
Delay delay too many things or you’ll
be back where you started. this week

Delete • If it’s not important, eliminate

it.

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A Word about ENERGY… Time Management Tips…

• Schedule work hours
The most overlooked • Evaluate your energy level at different Decide Designate
Decide the
aspect of time times of day. amount of specific specific
management is • Schedule tasks when you have the energy hours spent days and hours for
on work/ total hours/ each work
your energy level. level to match. week day for work day
• If you are a “morning person,” seize the
early hours to study and do assignments • Time block
that require focus. Decide
weekly Create “To Block time
• If you are an “evening person,” make sure achievable Do” list in calendar
that you are being productive and not results
sacrificing sleep for extra hours to
socialize. • Daily check-in & wrap up
• Losing sleep is the easiest way to • Start of schedule work day: Decide TOP 5
sabotage your energy level! Most Important Task that NEEDS done “Lost time is never found again.”
Benjamin Franklin
• End of day: Look over “To Do” List

Recommended Reading Homework

http://transhumanism- 1. Review your PDP action plans
russia.ru/documents/books/gtd/Getting_Thing according to the SMART goal
s_Done_-_The_Art_Of_Stress-
Free_Productivity.pdf procedure.
2. Read chapter 2 of Getting Things
Done.
3. Decide to do something this
weekend and actually get it done.