APQP REVIEWS

HOW TO USE THIS XCEL FILE

The VOLVO APQP process is described in detail in the GPI 57 for VOLVO and on the Supplier Portal for Suppliers

PRELIMINARY NOTES :
1/ This APQP excel sheet should be used for any new component purchased for use on serial production - MANDATORY for Key Components
2/ Multiple components can be covered in the same APQP file if the design and processes are very similar. In that case all the part numbers
considered need to be mentioned in the "Co-signed Time plan" sheet
3/ There is a difference made between development suppliers and non-development suppliers.
Secure you are using the right APQP Reviews Status Xcel document.

PURPOSE OF THE APQP REVIEWS :

The purpose of this document is to make sure the supplier manage his project with VOLVO in the right way and to provide him some support in doing
so.
This document also targets to give a status of the project at the Supplier to VOLVO project team and inform VOLVO about difficulties the suppliers is
facing as soon as possible. This in order to get the appropriate support for resolution and avoid putting the project at risk.
The ultimate goals of the APQP process are to have :
- the PPAP approved on time
- low PPM level from the SOP

SUPPLIER RESPONSIBILITY :

Supplier is responsible to document and maintain this file.

This file shall be reviewed by Supplier on a regular basis to maintain a good follow up of his porject with VOLVO . SQE, buyer and Design engineer
will participate on demand (Supplier or Volvo) to these APQP reviews. The Status of these reviews has to reach a good level of achievement for each
of the official reviews : Kick off, Product Design, Process Design, Industrialization & Launch.

The co-signed time plan has to be shared at the Kick Off review and in case of deviations to original targets, it will have to be shared again
with a new commitment . The traceability of the original agreement must be kept inserting a line with the new objectives.
HOW TO PRACTICALLY USE THE FILE

1 - Fill out the top part of the cover sheet: component identification

Project code (leading project):

Other projects using this component
Plant parma code :
Supplier name (short) :
Plant location (country / city) :
Component Name
Leading part Number
Date when document issued/revised:

2 -Fill out the contact directory sheet

The contact directory shall be reviewed and updated at each APQP review

3 - Fill out the co-signed time plan sheet. The project milestones dates are given by Volvo
The co-signed time plan shall be reviewed and updated at each APQP review and each time there is a change to be agreed on.

4 - Fill out the APQP review sheet, starting with the APQP kick off requirements, the related issues , comments and the status Y/G

Status at each review Actual Status

Kick-off review ISSUES/COMMENTS/RISKS Kick Off Process Indus Launch Status Roadblock
G/Y/R G/Y/R G/Y/R G/Y/R G/Y/R Y/N

1 APQP REVIEWS & MANAGEMENT SUPPORT APQP REVIEWS & MANAGEMENT SUPPORT
1.1 The contact directory is completed. N/A
Supplier personnel identified for all APQP activities.

List of requirement, for Write the issue/comment/ risk Rate Green/yellow Put a Yes in case
each APQP review and for the given requirement or Red of Roadblock
APQP activity

Definition of Green / Yellow / Red for each requirement Roadblock definition

G Requirement is met Yes Requirement not met and HIGH impact
Y Requirement is partially met Action plan could not be managed by the team
R Requirement is not met Additional escalation is needed (normal escalation failed)

then fill out the righ part: action plan.

Action Plan
Corrective Actions Volvo's Responsible Supplier's Responsible Open Date Due Date Close Date
Name Name yyyy-mm-dd yyyy-mm-dd yyyy-mm-dd

5 - Moving from 1 review to the next review

Open the next APQP review
requirement cliquing on the +
Screen clipping taken: 08/12/2011 11:14
 

Requirements that are in the same row are related to

the same topic: logical evolution of the requirement

In this column requirements for In this column requirements for Update Comment/issue/risks Rating based on Rating based on Auto-rating of the
APQP kick off review APQP product design review based on the new requirement kick off product design actual status (take
requirement review the worst)
requirement

The prefixes "KO: ", "PD: ", "PR: ", "I: ", and "L: " standing for Kick-off, Product review, Process review, indus review and Launch review can
be used to keep the history of comments, when moving from 1 revew to the next.

6- After each review - summarize the status on the cover page

Click on update button, to refrech the number of roadblocks and the issues

Update

Enter the overall status of the APQP (and update at the end of each review)
G Activity on track or completed
? Overall status Y Risk for delay - Activities on critical line must be accomplished in time with OK result
R Roadblock - Project milestones will be missed - Escalation needed
KPI's are automatically calculated and reported on the cover page

Shows the number of actual roadblock from

the roadblock field (column R)

1 roadblock identified in APQP review

Kick-off review
Process design review
Industrialisation review
Lauch review

Shows the percentage of requirement met

Percentage of Volvo requirements met : 31% 2% 0% 0% (Green) for each review
Support: Y Y Y
Planning: G G G
Shows the status per activity categorie and
Status per category of activity Product design: R R R for each review
Process design: G Y
Product validation: G G G
Process validation: G G G
Then write the overall conclusion of the APQP reviews
This summary is very important to share a commun understanding of the status

3/ Overall conclusion of the team

Write in this section overall comments and sumary of risks.

Is the team ready to engage the next step ?
When will be the next review ?
...
APQP REVIEW - COVER SHEET
File name : P6700-usk International-Drag link.xls
1/ Component identification

Project code (leading project): P6700

Other projects using this component
Plant parma code : 22447
Supplier name (short) : usk International

Plant location (country / city) : Mexico, Cuautitlán Izcalli

Component Name Drag link

Leading Part Number 23626616
Date when document issued/revised (yyyy-mm-dd): 2020-07-30

2/ Overall APQP status & compliance to Volvo requirements

? Overall status

0 roadblock identified in APQP review

Kick-off review
Process design review
Industrialisation review
Lauch review

Percentage of Volvo requirements met 0% 0% 0% 0%

Support:
Planning:
Status per category of activity Product design:
Process design:
Product validation:
Process validation:
3/ Overall conclusion of the team

4/ Issues identified in APQP review

Roadblock
CONTACT DIRECTORY
Review date 2020-07-30 Supplier & component name usk International - Drag link
Project code P6700 Leading part number 23626616

Supplier APQP leader : VOLVO APQP leader:

SUPLIER PLANT SITE INFORMATION

SITE Name Description Address ZIP Country Tel No. (+..)
SITE 1 Manufacturing
Engineering
Measurements …

TEAMS INFORMATION
VOLVO SUPPLIER
Team Members Company / Role Tel No. Email Team Members Company / Role Tel No. Email
SQE Engineer
PD Production
Buyer
../
 CO-SIGNED TIME PLAN
Review date 2020-07-30 Supplier & component name usk International - Drag link
Project code P6700 Leading part number 23626616

Process
First Off Tool parts (C Industrialization Top Graining* PSW Date Launch
Kick off review B release B prototype Design C release P release Significant Production Run P start SOP
parts) Review (when applicable) (PPAP Approval) Run @ Rate Review
Part description Part number review

Due date Due date Due date QTY Due Date Due date Due date QTY Due Date Due date Due date Date QTY Date Due Date QTY Date QTY Date Due Date

Project date
(given by Volvo)
Agreed at Kick Off
1
updated if necessary

updated if necessary
Project date
(given by Volvo)
Agreed at Kick Off
2
updated if necessary
updated if necessary
Project date
(given by Volvo)
Agreed at Kick Off
3
updated if necessary
updated if necessary
Project date
(given by Volvo)
Agreed at Kick Off
4
updated if necessary

updated if necessary

* Top graining refers to the graining of the mould , mainly for plastic parts (e.g. door panel, dashborad,…)

Comments:

Required Signatures
Signature: Design Engineer Date Signature: Buyer/Purchasing Date Additional Signatures
Name: Title: Date:

Signature: Supplier Quality Engineer Date Signature: Supplier Representative Date

 APQP reviews sheet

Review date 2020-07-30 Supplier & component name Drag link - 44042
Project code P6700 Leading part number 23626616

Status at each review Actual Status Action Plan

Kick-off review ISSUES/COMMENTS/RISKS Kick Off Process Indus Launch Status Roadblock Corrective Actions Volvo's Responsible Supplier's Responsible Open Date Due Date Close Date
G/Y/R G/Y/R G/Y/R G/Y/R G/Y/R Y/N Name Name yyyy-mm-dd yyyy-mm-dd yyyy-mm-dd

1 APQP REVIEWS & MANAGEMENT SUPPORT APQP REVIEWS & MANAGEMENT SUPPORT
1.1 The contact directory is completed. N/A
Supplier personnel identified for all APQP activities.
1.2 N/A N/A

2 APQP PLAN & TIMING CHART APQP PLAN & TIMING CHART
2.1 The main Volvo project milestones are communicated to N/A
the supplier (drawing releases/ APQP reviews/ Prototype
builds/tooling release/PPAP/ SOP).

2.2 The supplier APQP plan matches Volvo milestones in a N/A

realistic way. All APQP activities, related tasks and owners
are included. The co-signed time plan is fullfilled and
agreed.

2.3 For all timing issues there is an associated action plan. If N/A
not it is escalated to the appropriate level.
3 CUSTOMER INPUT CUSTOMER INPUT
3.1 The supplier has got all needed technical documentation N/A N/A
from Volvo at the latest issue (e.g. PVR, CAD model,
Technical Requirements, Functional Specifications,
Drawing etc.).

3.2 The Volvo APQP expectations are understood. The N/A N/A N/A N/A
supplier has access to supplier portal and has reviewed the
APQP documentation.
3.3 The forecast of P-builds, ramp-up and serial production N/A N/A
volume is shared.
3.4 All necessary customer input is received by the supplier N/A N/A
(technical, agreements, administrative, supply location,
etc.).
4 BENCHMARK DATA BENCHMARK DATA
4.1 The supplier has used its experience and lessons learned N/A N/A N/A N/A
from previous projects. Evidences are shown.
5 PRODUCT RELIABILITY STUDIES PRODUCT RELIABILITY STUDIES
& QUALITY RELIABILITY GOALS & QUALITY RELIABILITY GOALS
5.1 The supplier has a robust plan to achieve the PPM target N/A
agreement or ZERO defects for VPT.
5.2 The supplier has a robust plan to achieve the Fault N/A
Frequency target agreement.
6 TRAINING TRAINING
6.1 For each APQP activity, the supplier has identified the N/A N/A
trained personnel or the personnel to be trained with the
appropriate deadline.

6.2 N/A N/A

7 INVESTMENT & CAPACITY PLAN INVESTMENT & CAPACITY PLAN

7.1 The supplier production locations are identified. The list of N/A N/A
new equipment and new tooling is available accordingly
(including prototype equipment when needed).

7.2 APQP planning contains detailed equipment and tooling N/A N/A N/A
activities.

7.3 The supplier capacity planning is available (ICAS submitted N/A

to Volvo including future tooling) and capacity is confirmed
(including flexibility requirement).

7.4 N/A N/A N/A N/A

7.5 N/A N/A N/A N/A

8 TIER 2 MANAGEMENT (tier 2 APQP status) TIER 2 MANAGEMENT (tier 2 APQP status)
8.1 The BOM (Bill Of Material) for subcontracted parts is N/A N/A N/A
completed
8.2 The supplier has complete list of potential tier 2 suppliers N/A N/A N/A
compliant with at least ISO 9001.

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 APQP reviews sheet

8.3 The supplier has skills to validate the special processes at N/A N/A N/A N/A
supplier Tier 2: Painting, Forging, Casting, Rubber, Surface
treatment, Safety etc.
8.4 The Tier 2 special processes are identified and validation is N/A N/A N/A
planned.

8.5 N/A N/A

8.6 N/A N/A N/A

9 DFMEA DFMEA
9.1 The results of VOLVO DFMEA and safety customer effect N/A
have been communicated. Or at least failure modes are
communicated.
10 SPECIAL CHARACTERISTICS SPECIAL CHARACTERISTICS
10.1 The preliminary list of special characteristics is available. It N/A N/A
includes the critical characteristics and the regulatory
requirements (COP).
10.2 Supplier has a traceability process for special characteristic N/A N/A N/A N/A
(according to ISO TS 7.3.2.1).
10.3 N/A N/A N/A

10.4 N/A N/A N/A

10.5 N/A N/A N/A

10.6 N/A N/A N/A N/A

10.7 N/A N/A N/A N/A

11 DESIGN REVIEW FOR MANUFACTURABILITY & DESIGN REVIEW FOR MANUFACTURABILITY & ASSEMBLY
ASSEMBLY
11.1 The supplier has a process to secure their design in order N/A N/A N/A N/A
to manufacture and assemble easily at his own facilities.

11.2 The results of manufacturing and assembly review have N/A N/A
been taken into account to update the investment and
capacity plan if needed.
11.3 N/A N/A N/A

12 DESIGN REVIEWS DESIGN REVIEWS

12.1 The supplier has a Design Review process in place to N/A N/A N/A N/A
analyze each potential and released technical
documentation issue.
12.2 The supplier has run a design review on the latest issue of N/A N/A
VOLVO input, i e. TR, PVR and drawings.
13 RTS RTS
13.1 The RTS is initiated and the next reviews are scheduled. N/A N/A
13.2 The RTS action plan is agreed with all stakeholders and N/A N/A
covers all open issues. The technical documents are
updated according to the RTS
14 ENGINEERING DRAWINGS (including math data) ENGINEERING DRAWINGS (including math data)

14.1 The supplier signed the "Volvo CAD data agreement" or N/A N/A
CAD data is acceptable for VOLVO system. Supplier can
access to Edi/web EDI/Waft/Exter.

15 DESIGN/PROCESS CHANGES & TRACEABILITY DESIGN/PROCESS CHANGES & TRACEABILITY

15.1 The supplier has an appropriate Design/Process Change N/A N/A N/A N/A
System that ensures traceability of every change.
15.2 N/A N/A N/A

15.3 N/A N/A N/A

16 ENGINEERING & MATERIAL SPECIFICATIONS ENGINEERING & MATERIAL SPECIFICATIONS

16.1 The need of control equipment for regular testing during N/A N/A
serial production according to engineering & material
specifications is included in the investment plan.

16.2 The supplier has a traceability system for the components N/A N/A N/A N/A
and materials.
16.3 N/A N/A N/A N/A

16.4 N/A N/A N/A N/A

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 APQP reviews sheet

16.5 N/A N/A N/A

16.6 N/A N/A N/A N/A

16.7 N/A N/A N/A N/A

16.8 N/A N/A N/A N/A

16.9 N/A N/A N/A N/A

17 CONTROL PLAN CONTROL PLAN

17.1 The supplier has a standard for Control plan similar as N/A N/A N/A N/A
AIAG APQP Reference Manual.
17.2 N/A N/A

17.3 N/A N/A N/A

17.4 N/A N/A N/A

17.5 N/A N/A N/A N/A

18 DESIGN VERIFICATION PLAN & REPORT DESIGN VERIFICATION PLAN & REPORT
18.1 All Design Verifications in the Volvo TR and supplier- N/A N/A N/A
identified additional verifications are included in the APQP
plan. Lead-time for reviewing and approval (including legal
certification) is taken into account.
18.2 N/A N/A N/A

18.3 N/A N/A N/A

18.4 N/A N/A N/A

18.5 Supplier is able to perform all verification or able to N/A N/A N/A
outsource it to certified laboratories.
18.6 The supplier has transmitted their requirements to VOLVO N/A N/A N/A
for testing in the complete engine or vehicle environment.

19 PROTOTYPES PROTOTYPES
19.1 The prototype supply plan has been communicated by N/A N/A N/A
VOLVO PD for all the different releases and software. It is
determined by the supplier if there is a need for a specific
prototype supplier.
19.2 The prototype plan is communicated to Tier 2 suppliers. N/A N/A N/A N/A
19.3 All machines/ technics/ tooling are available to produce the N/A N/A N/A N/A
prototypes B build.
19.4 N/A N/A N/A N/A

20 FLOOR PLAN LAYOUT FLOOR PLAN LAYOUT

20.1 The floor plan lay out for current production is available. N/A

20.2 N/A N/A N/A

21 PROCESS FLOW CHART PROCESS FLOW CHART

21.1 A preliminary process flow chart is available or at mimimun N/A
a process flow chart for similar production process. It
includes the main manufacturing steps.

21.2 N/A N/A N/A

21.3 N/A N/A N/A

22 PROCESS INSTRUCTION PROCESS INSTRUCTION

22.1 N/A N/A N/A

22.2 N/A N/A N/A

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 APQP reviews sheet

23 PFMEA PFMEA
23.1 The supplier has a standard for process FMEA consistent N/A N/A N/A N/A
with AIAG guidelines or Volvo standard (STD 105-0005) or
equivalent.
23.2 N/A N/A

23.3 The PFMEA is initiated with the similar part PFMEAs, N/A N/A N/A
including warranty, historical campaign and plant problems
information.
23.4 N/A N/A N/A N/A

23.5 N/A N/A N/A N/A

23.6 N/A N/A N/A

24 PACKAGING PACKAGING
24.1 The supplier has received VOLVO packaging Standards for N/A N/A N/A
serial production and for aftermarket.
24.2 N/A N/A

24.3 The responsibility split between Supplier and Volvo is N/A N/A N/A N/A
defined (design, test, approval, damages, cleaning, etc.)
and secures that parts will be delivered free from damage,
rust and dirt.

24.4 The supplier knows the potential customer locations, and N/A N/A N/A N/A
possible transportation and storage conditions at each site.

24.5 The supplier has defined packaging for the B parts when N/A N/A N/A
required, including transport, storage conditions and
unpackaging conditions.
24.6 N/A N/A N/A

24.7 N/A N/A N/A N/A

24.8 N/A N/A N/A N/A

24.9 An agreement has been made with Volvo Parts for spare N/A
parts packaging (aftermarket demand) , accoring to Volvo
TR (only VPT applicable)

24.10 The supplier has planned actions to develop the N/A N/A N/A N/A
Aftermarket packaging for the Crelease if required
(transport/storage conditions, unpackaging conditions )
(only VPT applicable)

25 PHR PHR
25.1 The supplier is aware of the PHR process (including pre- N/A
PHR) and the need of PHR is confirmed or not.

25.2 N/A N/A

25.3 N/A N/A N/A N/A

26 MEASUREMENT SYSTEM ANALYSIS MEASUREMENT SYSTEM ANALYSIS

26.1 The MSA plan for gages for C parts is defined (when gages N/A N/A
for C parts needed)
26.2 Capabilities for new equipment are forecasted. N/A N/A N/A

26.3 N/A N/A N/A N/A

26.4 N/A N/A N/A N/A

27 PROCESS AUDIT PROCESS AUDIT
27.1 The supplier has a standard for internal process audits. It is N/A N/A N/A
included in the APQP planning.

27.2 N/A N/A

28 SIGNIFICANT PRODUCTION RUN SIGNIFICANT PRODUCTION RUN

28.1 SPR is included in APQP planning. N/A N/A N/A N/A
28.2 N/A N/A N/A N/A

28.3 N/A N/A N/A N/A

28.4 N/A N/A N/A N/A

29 PROCESS CAPABILITY PROCESS CAPABILITY

29.1 The supplier has a standard to maintain capability N/A N/A N/A N/A
(calculation, SPC, reaction plan). It is consistent with Volvo
minimum requirement.

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 APQP reviews sheet

29.2 The process capability for the intended serial production N/A N/A
process is forecasted
30 PRODUCTION VALIDATION TESTING PRODUCTION VALIDATION TESTING
30.1 The production validation testing is included in the APQP N/A N/A
planning (validation will be made prior to PPAP).

31 PRODUCTION PART APPROVAL PRODUCTION PART APPROVAL

31.1 PPAP requirements are communicated and understood N/A
(stated in the SQAM or KEP2 /Supplier portal).

31.2 The PPAP planned date meets Volvo expectations. N/A N/A

32 RUN @ RATE RUN @ RATE

32.1 The run@rate requirements are communicated and N/A N/A
understood by the supplier.

32.2 N/A N/A N/A

33 LESSON LEARNED LESSON LEARNED
33.1 The supplier has a lessons learned process. It is N/A N/A N/A
implemented for the current project.
34 CONCLUSION OF APQP Review CONCLUSION OF APQP Review
34.1 The supplier got all needed information from Volvo. N/A N/A

34.2 Volvo got all information needed from the supplier. N/A N/A

34.3 There is no major APQP roadblock that will create N/A N/A
unmanageable risk.
34.4 The APQP roadblocks are communicated to Volvo and N/A N/A
supplier Project Management Teams
34.5 N/A N/A

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 Review date 2020-07-30 Supplier & component name usk International - Drag link
Project code P6700 Leading part number 23626616

STATUS PER APQP ACTIVITY STATUS PER TYPE OF ACTIVITY

Process Process
Kick-off Indus Launch Kick-off Indus Launch
design design
1 APQP REVIEWS & MANAGEMENT SUPPORT N/A N/A N/A N/A A Support
2 APQP PLAN & TIMING CHART N/A N/A N/A N/A B Planning
3 CUSTOMER INPUT N/A N/A N/A N/A C Product design
4 BENCHMARK DATA N/A N/A N/A N/A D Process design
5 & QUALITY RELIABILITY GOALS N/A N/A N/A N/A E Product validation
6 TRAINING N/A N/A N/A N/A F Process validation
7 INVESTMENT & CAPACITY PLAN N/A N/A N/A N/A
8 TIER 2 MANAGEMENT (tier 2 APQP status) N/A N/A N/A N/A
9 DFMEA N/A N/A N/A N/A
10 SPECIAL CHARACTERISTICS N/A N/A N/A N/A
11 DESIGN REVIEW FOR MANUFACTURABILITY & ASSEMBLY N/A N/A N/A N/A
12 DESIGN REVIEWS N/A N/A N/A N/A
13 RTS N/A N/A N/A N/A
14 ENGINEERING DRAWINGS (including math data) N/A N/A N/A N/A
15 DESIGN/PROCESS CHANGES & TRACEABILITY N/A N/A N/A N/A
16 ENGINEERING & MATERIAL SPECIFICATIONS N/A N/A N/A N/A
17 CONTROL PLAN N/A N/A N/A N/A
18 DESIGN VERIFICATION PLAN & REPORT N/A N/A N/A N/A
19 PROTOTYPES N/A N/A N/A N/A
20 FLOOR PLAN LAYOUT N/A N/A N/A N/A
21 PROCESS FLOW CHART N/A N/A N/A N/A
22 PROCESS INSTRUCTION N/A N/A N/A N/A
23 PFMEA N/A N/A N/A N/A
24 PACKAGING N/A N/A N/A N/A
25 PHR N/A N/A N/A N/A
26 MEASUREMENT SYSTEM ANALYSIS N/A N/A N/A N/A
27 PROCESS AUDIT N/A N/A N/A N/A
28 SIGNIFICANT PRODUCTION RUN N/A N/A N/A N/A
29 PROCESS CAPABILITY N/A N/A N/A N/A
30 PRODUCTION VALIDATION TESTING N/A N/A N/A N/A
31 PRODUCTION PART APPROVAL N/A N/A N/A N/A
32 RUN @ RATE N/A N/A N/A N/A
33 LESSON LEARNED N/A N/A N/A N/A
34 CONCLUSION OF APQP Review N/A N/A N/A N/A