External Final06 01 20

Central Office
External Services
11
1. Acceptance and Approval for On-the-Job Training
This service is under the Progression Division of the Air Traffic Planning &
Progression Department (ATPPD), ATS provided to University/College students
as part of their curriculum in school. Certificate of completion are given to
students who have completed the required number of hours as enforced by the
school.
Office or Division: Progression Division, Air Traffic Planning & Progression Department
Classification: Simple
Type of Transaction: G2C – Government-to-Citizen
Who May Avail: University/College students
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Endorsement letter from school To be submitted by the requesting party to
CAAP HRMD office
2. Participants’ ID (1 photocopy) Requesting party
3. School waiver University/College attended by the students
4. NBI clearance NBI Office
5. Bio-data Student
6. CAAP Security clearance (1 original) CAAP CSIS Office
CLIENT STEPS AGENCY ACTION FEES PROCESSING PERSON
TO BE TIME RESPONSIBLE
PAID
1. Submit 1. HRMD to check/verify None 10 Minutes Receiving staff
endorsement letter submitted documents HRMD Office
to HRMD
1.1. HRMD to record
request in the 5 Minutes
database
1.2. CCS to attach 5 Minutes HRMD officer in

routing/action slip charge of OJT
deployment
1.3. Forward and 5 Minutes
endorse request to
ATS for
acceptance
2. Submit/hand-carry 2. ATS receives the None 5 Minutes Receiving Staff
endorsement from document and check ATS Office
HRMD to ATS for completeness
Office
2.1 Record in the 5 Minutes
incoming data log
2.2 Endorsed to ATS 5 Minutes

Admin
3. Students to 3. Review and verify None 10 Minutes ATS Admin
proceed to ATS submitted documents Head
12
Admin for 3.1 Orient students of 15 Minutes Progression
orientation the ATS guidelines Division’s
and policies on Office, ATS
accepting OJT
trainees
3.2 Endorse student to 5 Minutes ATS Focal

ATS focal person in- person on OJT
charge of facility handling
assignment in ATS ATS HQ Office
Offices
4. Students to 4. ATS focal person to None 15 Minutes ATS Focal
proceed to ATS coordinate with ATS person on OJT
focal person in- facilities for handling
charge assignment of OJT ATS HQ Office
students
4.1 Assignment of 5 Minutes

students to ATS
offices/facility
4.2 Endorse to ATS 5 Minutes

Admin for
endorsement to
CSIS
5. Return to ATS 5. ATS Admin to review None 5 Minutes ATS Admin
Admin for facility assignment Head
endorsement to Progression
acquire security 5.1 Endorse approval 5 Minutes Division’s
clearance to CSIS to request Office, ATS
for issuance of OJT
ID and security
clearance
6. Proceed to CSIS 6.1 Personal None 20 Minutes Receiving staff/
for issuance of appearance of Encoder
OJT ID and students for picture CSIS Office
security clearance taking and
submission of other
necessary
documents to secure
CAAP OJT ID and
security clearance
6.2 Printing of security 5 Minutes

clearance
6.3 Filing/recording in 5 Minutes

the database
6.4 Issuance of security
13
clearance 5 Minutes
6.5 Issuance of CAAP

OJT ID 5 Minutes CAAP CSIS
Releasing office
6.6 Issue security
clearance and
approval
TOTAL: none 145 Minutes or

2 hrs., 25
minutes
14
2. Amendment of the Philippine Civil Aviation Regulations (PCAR)
Coming from Stakeholder
Office or Division: REGULATORY STANDARDS DEVELOPMENT DIVISION (RSDD)-FSIS

Classification: Complex and Highly Technical
Type of Transaction: G2B - Government to Business
Who May Avail: Any requesting party
1. Form of petition RSDD
FEES TO PROCESSING PERSON

CLIENT STEPS AGENCY ACTION
BE PAID TIME RESPONSIBLE
1. File petition for 1. Receive petition None 5 minutes Designated
PCAR for amendment (maximum) receiving personnel
Amendment of RSDD
2. Preparation of None Variable1 Regulations
Working Development
documents Amendment
Section (RDAS) -
Civil Aviation
Regulations Officer
(CARO)
3. Technical review None Variable2 Technical Working
and deliberation Group
of the proposed
amendment
4. Drafting of None Variable3 Regulations
Memorandum Development
Circular Amendment
Section (RDAS) -
Civil Aviation
Regulations Officer
(CARO)
5. Public Hearing4, if None 5 days Regulations
required preparation Maintenance
prior to Section (RMS) -
scheduled Civil Aviation
Public Hearing Regulations Officer
6. Consolidation and None 1 day Technical Working
review of the Group and Civil
output of Public Aviation
Hearing Regulations Officer
1
Minimum of 1 day depending on the volume of proposed amendments.
2
Minimum of 1 day depending on the complexity of the proposed amendments.
3
Minimum of 1 day depending on the complexity of the proposed amendments/
4
Public Hearing is necessary when the RR-Committee finds that the petition is of public interest.
15
7. Finalization of the None 1 day Regulations
Memorandum Development
Circular Amendment
Section (RDAS) -
Civil Aviation
Regulations Officer
8. Regulations None 1 day Regulations Review
Review Committee
Committee’s
approval of the
Memorandum
Circular
9. Director General’s None 1 day Director General
approval of the
Memorandum
Circular
10. Board Approval5, if None 1 day6 CAAP Board
required Members
11. Publication of None 2 days Regulations
approved Maintenance
Memorandum Section (RMS) -
Circular7 Civil Aviation
Regulations Officer
12. Incorporation of None 5 days8 Regulations
Memorandum Maintenance
Circular to the Section (RMS) -
Philippine Civil Civil Aviation
Aviation Regulations Officer
Regulations
TOTAL:
5
All proposal/request for amendments or revisions shall, upon approval by the Director General, immediately be
submitted to the Board of Directors for approval, except ICAO-Council-approved regulations which are
ministerial on the part of CAAP.
6
Board meeting is conducted once a month, subject to availability of Board Members.
7
Approved Memorandum Circulars are published in a newspaper for general circulation and a copy filed at the
UP Law Center-Office of the National Administrative Register.
8
Philippine Civil Aviation Regulations is amended twice every year (January and July).
16
3. Application for On-the-Job Training (OJT) Program
Office or Division: Human Resource Management Division – AFS
Type of Transaction: G2C - Government to Citizen
Who May Avail: 1. Graduating College students eligible to undergo On-the-Job Training
• Preferably those in Aviation-related, Engineering, Management,
Accounting/Finance, Information Technology, Legal, Medical, or Human
Resources-related courses
1. Recommendation from School
2. Updated Resume
3. Notarized waiver signed by parents or guardian
4. NBI or Police Clearance
5. Valid Enrollment / Registration Form
PAID
1. Proceed to HRMD; Receive and review None 15 Minutes HRM Personnel
Submit all submitted documents
requirements
2. Coordinate with Office None 30 Minutes HRM Personnel
concerned regarding OJT
applicants
3. Attend interview Interview applicant None 30 Minutes HRMO and
Representative of
Office Concerned
4. Endorse application to office None 10 Minutes HRM Personnel
concern for acceptance
5. Receive call and Acceptance of OJT None 2 hours Office Concerned
accept OJT
confirmation
6. Upon acceptance, prepare None 15 Minutes HRM Personnel
endorsement to CSIS
7. Bring endorsement Issuance of Security None 2 hours CSIS
to CSIS Clearance and CSIS ID
8. Proceed to HRMD Receive Security Clearance None 30 Minutes HRM Personnel
for final processing and orient the client
9. Receive call and…. Provide instructions on None 30 Minutes HRM Personnel
policies and documents
required to receive
Certificate of Completion
TOTAL: None 6 Hours,
40 Minutes per
Applicant
Note:
• Applicants will be entertained on a first-come-first-served basis;
• All document should be made in photocopies, submitted copies will be the copy of the CAAP
17
4. Approval of Request to Conduct Product Presentation/
Demonstration
Office or Division: Administrative and Finance Service

Who May Avail: Airline Companies/Stakeholders/ Private Companies /other
Government Agencies/Offices
1. Letter of Request
Client/ Administrative Department
2. Valid ID and/or NBI / Police Clearance
PAID
1. Proceed to Admin ADMINISTRATIVE None 35 Minutes Administrative
Department DEPARTMENT Officer
2. Submit (1) Review letter request
requirements according to intent;
(2) Check complete
requirements;
(3) Check availability of
date/ time/office
concerned or venue
/number of
participants;
(4) Receive and log
entries in logbook/
monitoring sheet;
(5) Endorse approval of
request;
3. Proceed to CSIS FACILITY/OFFICE None 38 Minutes CSIS Officer on
4. Submit CONCERNED Duty
requirements and (1) Conduct verification
endorsement (2) Issue security
clearance
5. Receive security
clearance
TOTAL: none 1 Hour and
13 Minutes
18
5. Approval of Request to Conduct Research/Interview
Office or Division: Administrative and Finance Service

Who May Avail: Colleges/Universities/Students/Airline Companies/Stakeholders/ other
Government Agencies/Offices
1. Letter of Request Client/ Administrative Department, 3rd floor,
2. Valid ID and/or NBI / Police Clearance Main building
PAID
1. Proceed to Admin ADMINISTRATIVE None 35 Minutes Administrative
Department DEPARTMENT Officer
2. Submit 2.1 Review letter request
requirements according to intent;
2.2 Check, complete
requirements;
2.3 Check availability of
date/ time/office
concerned/ number of
participants;
2.4 Receive and log
entries in
logbook/monitoring
sheet;
2.5 Endorse approval of
request
3. Proceed to Facility/ FACILITY/OFFICE None 33 Minutes Admin Officer
Office concerned CONCERNED on Duty
4. Submit (1) Receive and log
requirements and entries in the incoming
endorsement logbook
requested information/
resource person, date
and time of activity,
number of participants;
(3) Approve and endorse
approval to CSIS
5. Proceed to CSIS CSIS None 38 Minutes CSIS Officer on
6. Submit (1) Conduct verification; Duty
requirements and (2) Issue security
endorsement clearance
7. Receive security
clearance
TOTAL: none 1 Hour,
46 Minutes
19
6. Authentication of Airmen License for DFA Used (Red Ribbon)
Office or Division: Central Records and Archives Division (CRAD)

Type of
G2C; G2G
Transaction:
Who May Avail: Airmen
1. Scanned copy of license with signature of 1. RSD Office – 2nd Floor, Annex Building
Chief/Signatory of Regulatory Standards
Department (RSD)
2. ID and/or Authorization letter (If applicant is
not the license owner)
3. Schedule of Fees (listed under Fees)
CLIENT STEPS AGENCY ACTION FEES TO PROCESSING PERSON
1. Proceed to RSD; 1. Receive and check none 10 Minutes Aviation

present plastic the requested Records Mgt.
card license license; Division
(ARMD), RSD
Check the validity of
license;
Scan the license
2. Forward documents 5 Minutes Chief/Signatory,

to Chief/Signatory for ARMD
signature
2. Proceed to CRAD 2.1 Check/review the 10 Minutes Records Officer,
and present document/s CRAD (2nd
scanned copy of presented; Floor, Main
license, plastic Building)
card license 2.2 Record in the
logbook
2.3 Prepare Order of P170.00 set 5 Minutes Records Officer

Payment Slip
(OPS)
3. Proceed to 3. Receive payment 4 Minutes Collecting
Collection Office and issue Official Officer,
Receipt (OR) Collection Office
(Ground Floor,
Annex Bldg.)
4. Proceed back 4.1 Check OR; None 12 Minutes Records Officer,
to CRAD; CRAD
present OR 4.2 Records in the OPS
file; None
20
Prepare CAAP
Certification;
Forward documents
to Chief/Signatory for
signature
4.3 Sign the documents None 5 Minutes Chief/Signatory
4.4 Stamp dry seal on None 3 Minutes Records Officer

the documents
4.5 Sealing of envelope None 2 Minutes Records Officer

5. Fill-out DFA claim 5.1 Check Filled-out None 7 Minutes Records Office,
stub claim stub CRAD
6. Present valid 6.1 Release the none 2 Minutes Records Office,
ID/Authorization to documents CRAD
claim
TOTAL: P170.00 set 1 Hour,
5 Minutes
21
7. Authentication of CAAP Issued Certificates, Permits and Official
Receipts

Type of
G2C; G2G; G2B
Transaction:
Who May Avail: CAAP Stakeholders
1. Photocopy or scanned copy of CAAP 1. Concerned issuing/originating office:
issued Certificates, Permits, Official a. FOD – 2nd Floor, FSIS Building
Receipts with signature of the concerned b. Airworthiness – 2nd Floor, FSIS Building
issuing/originating office as “verified c. TOCID – 1st Floor, FSIS Building
correct from the documents on file” d. ADMS – 2nd Floor, Main Building
2. ID and/or Authorization letter (If the e. Collection Office – 2nd Floor, Annex Building
document is named to another person)
3. Schedule of Fees (listed under Fees)
CLIENT STEPS AGENCY ACTION FEES TO BE PROCESSING PERSON
PAID TIME RESPONSIBLE
1. Proceed to 1.1 Receive and None 10 Minutes Receiving Officer

(whichever is check the of the concerned/
applicable) requested issuing office
a. FOD, document/s
b. Airworthiness, Receiving Officer
c. TOCID 1.2 Check validity of of the concerned/
d. ADMS documents and None issuing office
e. Collection stamp “verified
correct from the
documents on file”
5 Minutes Chief/Signatory of
1. Forward documents None the concerned/
to Chief/Signatory issuing office
for signature
2. Proceed to CRAD 1. Check/review 10 Minutes Records Officer,
and present documents CRAD (2nd Floor,
verified photocopy presented; Main Building)
or scanned copy
of CAAP Prepare Order of CTC 5 Minutes Records Officer
Certificates/Permit Payment Slip P20.00/page
s, Official (OPS)
Receipts Verification
P30.00/same
type of
document
Research
P20.00/same
22
type of
document
Photocopy
P3.00 per
page
3. Proceed to 1. Receive payment 4 Minutes Collecting Officer,
Collection Office and issue Official Collection Office
Receipt (OR) (Ground Floor,
Annex Bldg.)
4. Proceed back to 4.1 Check OR; None 7 Minutes Records Officer
CRAD; present OR
4.2 Record in the OPS
file;
4.3 Forward None

documents to
Chief/Signatory for
signature
4.4 Sign the

documents None 5 Minutes Chief/Signatory
1. Stamp dry seal on none 3 Minutes Records Officer

the documents
4 Present valid 1. Release the 2 Minutes Records Officer,
ID/Authorization to documents CRAD
claim
TOTAL: Php20.00 50 Minutes
CTC/page
Php30.00
verification of
the same
type of
document
Php3.00
photocopy/
page
23
8. Authentication of Documents (Client with Photocopy/ Machine
Copy of Document/s and Travel Order)

Type of Transaction: G2C; G2G
Who May Avail: CAAP Offices, Officers and Employees
1. Original copy of documents 1. CRAD – 2nd Floor, Main Building
2. Original copy of Travel Order (TO)
PAID
1. Proceed to CRAD 1. Receiving and None 15 Minutes Records Officer,
recording of the CRAD
document/s for
authentication thru
DTS
For TO:
Receiving and 5 Minutes Records Officer,
recording to logbook CRAD
2. Review of the 15 Minutes Chief, CRAD
document/s None
3. Authenticates/signs the 10 Minutes Chief, CRAD
machine copy/s of the None
document/s
For TO:
Authenticates/signs the none 5 Minutes Records Officer,
machine copy/s of the CRAD
Travel Order
TOTAL: none 40 Minutes
TO: 10 Minutes
24
9. Authentication of Documents (Client without Photocopy/
Machine Copy of Document/s and Travel Order)

1. Original copy of documents 1. CRAD – 2nd Floor, Main Building
2. Original copy of Travel Order (TO)
PAID
document/s for
authentication thru
Document Tracking
System (DTS)
For Travel Order (TO): None 5 Minutes Records Officer,

Receiving and CRAD
recording to logbook
2. Review of the None 15 Minutes Chief, CRAD
document/s
For TO:
Review of the Travel 5 Minutes Records Officer,
Order CRAD
3. Photocopy of the None 15 Minutes Admin, Aide II/
document/s UW, CRAD
For TO:
Photocopy of the None 5 Minutes Admin, Aide II/
Travel Order UW, CRAD
4. Authenticates/signs the None 10 Minutes Chief, CRAD
machine copy/s of the
document/s
For TO:
Authenticates/signs the None 5 Minutes Records Officer,
machine copy/s of the CRAD
Travel Order
TOTAL: None 55 Minutes
TO: 20 Minutes
25
10. Authentication of Documents (Documents with Voluminous
Pages and/or in Bulk (Client with Machine Copy of Documents)

1. Original copy of Documents/Contracts 1. CRAD – 2nd Floor, Main Building
PAID
document/s for
authentication thru
DTS;
Recording to logbook None 30 Minutes Records Officer,

CRAD
2. Review of the None 15 Minutes Chief, CRAD
document/s
3. Authenticates/signs the none 4 Hours Records Officer,
machine copies of the CRAD
documents and/or
Contracts
TOTAL: none 5 Hours
26
11. Bidder’s Purchase of Bid documents for Disposal of
Unserviceable CAAP Properties (Per Transaction)
Office or Division: Supply Division

Type of Transaction: G2G – Government to Government
Who May Avail: CAAP Employees / Consultant
Original of Payment Request Supply Division
1. Bidder purchase Prepare Order of Head
Bid Documents Payment Request for Secretariat
purchase of Bid (Disposal
Documents Committee)
2. Submit order of Instruct the Bidder to 336.00 1 day Revenue
Payment to submit Order of Section Staff &
Revenue Section Payment to Revenue Collection Unit
and pay Section and pay Staff
corresponding corresponding
payment at payment at Collection
Collection Unit Unit
3. Present the Official Give the Bid Head
Receipt to the Documents to Bidder Secretariat
Secretariat and get upon presentation of (Disposal
the Bid Documents Official Receipt Committee)
TOTAL: Php336.00 1 day
bid
document
27
12. Certification and Issuances of Aviation Records
Office or Division: Aviation Records Management Division (ARMD)

Type of Transaction: G2B – Government to Business; G2C – Government to Citizen;
G2G – Government to Government
Who May Avail: Airmen/Mechanic, Stakeholders and other Government Agency
1. Request form signed by the Chief ARMD for the ARMD, 2nd floor, Annex building
issuance of the copy of record:
• Transmitted Airmen licenses originated from
Licensing and Certification Department
• Transmitted Aircraft records originated from
Airworthiness Department
• Transmitted Flight Operations manuals from Flight
Operations Department
2. Submit Affidavit of Lost – for lost license/document
• Submit Authorization Letter – for representative
FEES:
Applicable Fee Amount
CTC Php20.00
Verification Php30.00
Certification Php50.00
Authentication Php50.00
Scan Php50.00
Research Php20.00
Envelope Php20.00
Photocopy Php3.00/page
Php6.00/back to back Note: Free – if less than five (5) pages

1. Proceed to ARMD (1) Fill-up Request None 2 Minutes ARMD
for the Request form Personnel
Form
2. Submit the Request (2) ARMD personnel None 2 Minutes ARMD
Form to ARMD check the request Personnel
personnel form and forward to
Chief ARMD for Chief ARMD
Signature
(3) Check record in None 3 Minutes Record Section
database for Custodian
airmen/aircraft
record; Technical
Library
Check the list of Custodian
Technical Guidance
28
Materials if
available, check
procedure with the
custodian on how to
borrow
(4) Retrieve the Record None 5 Minutes Designated
ARMD Personnel
(5) Print/Photocopy the 5 Minutes Designated
record and forward depending on ARMD Personnel
to Section Chief for the number of
initial pages to be
printed/ Section Chief
photocopied
(6) Forward the None 5 Minutes Chief ARMD
printed/photo copied
record to Chief
ARMD for Signature
(7) Issue Order of none 2 Minutes Designated
Payment Slip (OPS) ARMD Personnel
NOTE:
CAAP employees are
exempted for payment
3. Proceed to 1 hour
Collection for
payment
4. Proceed back to (8) Check Official none 2 Minutes Designated
ARMD and present Receipt (OR) and ARMD personnel
Official Receipt release Certified
copy of record to
client
TOTAL: 1 hour, 26
Minutes
Note: Applicable fees pending upon the approval of CAAP’s new fees and charges.
29
13. Certification of Type Validation
PHASE ONE (PAYMENT OF FEES AND CHARGES) CERTIFICATION

OF TYPE VALIDATION)
Office or Division: Engineering and Aircraft Registration Division (EARD)
Type of Transaction: G2B – Government to Business
Who May Avail: Owner/Operator

1. Application Form No. AS5-4.01 www.caap.gov.ph
2. Letter of Intent (LOI)
Airworthiness Department (hard copy)
CLIENT STEPS AGENCY ACTION FEES TO PROCESSIN PERSON

BE PAID G TIME RESPONSIBLE
1. Submit one (1) None Owner/operator,

copy of the AESI, AWD,
accomplished form Ground Floor,
(AS5-4.01) and 10 Minutes FSIS building
Letter of Intent thru 1.1 Recipient (EARD) of
email or send via the email will send it to
the window 4 of FSIS
courier
for processing
1.2 If via courier it should none 5 minutes Owner/operator

be addressed to FSIS
for processing
2. Get the receiving none 5 minutes Recipient and

2. Return the receiving
copy of the letter FSIS Receptionist
copy of the submitted
of Intent at the
letter of intent
FSIS receptionist
3. Request for Order 3. Determine Php10,000. 1 hour Operator/owner

of Payment slip to corresponding fees and 00 + and AWD staff
Airworthiness charges and issue Inspection
Department advance billing Fee +
Php600.00
NOTE: This process Admin
30
included during fee
preparation of travel
order
4. Payment thru wire None 15 minutes Operator/Owner,

transfer submit AESI
the proof of wire
4.1 Received proof of wire
payment/transfer
transfer
to the assigned
airworthiness
inspector
4.2 Copy of the advance none 15 minutes Collection Officer,

billing and wire transfer 2nd Floor, annex
submit to Collection Unit building
for verification
15 minutes Collection/
4.3 Issue Order of Accounting
Payment Slip
Officer
Applicable 15 minutes Collection Officer
on the new
4.4 Issue Official Receipt
fees and
charges
Php10,000. 2 hour, 20
00 + minutes
Inspection
Total duration of activities Fee +
Php600.00
Admin
fee
31
PHASE TWO (PRE-INSPECTION PROCESS FOR CERTIFICATION
OF TYPE VALIDATION)
Office or Division: Engineering and Aircraft Registration Division
Classification: Complex


1. Submit one (1) None Owner/operator,

copy of the AESI
accomplished form
(AS5-4.01) and 1.1 Recipient (EARD) of
10 Minutes
Letter of Intent thru the email will send it
to the window 4 of
email or send via
FSIS for processing
courier
1.2 If via courier it should none 5 minutes Owner/operator

be addressed to FSIS
for processing
1.3 Document tracking and none 15 minutes FSIS Receiving

logging and initiate an Staff, Ground
appropriate action; Floor, FSIS
forward documents to building
AWD
1.4 Receive, encoding the none 2 hours AWD Receiving

tracking number of Staff, Ground
Type Validation Floor, FSIS
application building
1.5 Evaluate and examine none 15 minutes AWD Manager

the application Ground Floor,
package and transfer FSIS building
32
to EARD
1.6 Evaluate the none 15 minutes Chief EARD,

application package Ground Floor,
and assign to FSIS building
engineering
inspectors
1.6 Document evaluation none 3 hours AESI

and coordinate with the Ground Floor,
type certificate holder/ FSIS building
manufacturer
1.7 Prepare memorandum/ Inspection 1 hour AESI and AWD

travel order, advance Fee Staff
billing and conform
letter (as applicable)
1.8 Validate and sign the None 20 minutes Department

memorandum/travel Manager, AWD,
order documents, Ground Floor,
endorse to ADG II,
FSIS building
FSIS
1.9 Endorse the conforme/ none 2 hours ADG II, FSIS, 2nd
foreign travel order Floor, FSIS
documents to DDG-O building
1.10 Endorse the none 1 day DDG-O Office, 4th
conforme/foreign floor, Main
travel order building
documents to
Director General
1.11 Sign the conforme/ none 1 day Director General
foreign travel order Office, 4th Floor,
documents Main building
none 3 days, 1
Total duration of activities hour, 20
minutes
33
PHASE THREE (INSPECTION PHASE)

N/A

1. Prepare and None Owner/operator,

confirm the said AWD Inspector
schedule of 1. Inform the type
inspection certificate holder/
15 Minutes
manufacturer
2. Demonstration, 2. Conduct inspection none 7 hours AWD Inspector

technical meeting, (inclusive of Travel
validation time)
Total duration of activity none 7 hours, 15

minutes
34
PHASE FOUR (POST INSPECTION PROCESS FOR CERTIFICATION
OF TYPE VALIDATION)
Classification: Highly Technical


None AESI, Ground

Floor, FSIS
building
1. Creating post travel
report/ final report and 10 days
prepare the
memorandum and type
validation certificate for
endorsement
none 3 hours Chief

2. Endorse to Chief EARD
EARD/AESI,
for quality review;
endorsement of the Ground floor,
certificate FSIS building
3. Endorse to AWD none 15 minutes AWD Manager

Manager for review and and Chief
endorsement to ADG II, CATCID
FSIS
4. Endorse to ADG II, none 1 day AWD Manager
FSIS for review and and ADG II, FSIS
endorsement to DDG-O
none 1 day DDG-O and
5. Endorse to Director Director General,
General for signature
4th Floor, Main
and approval
building
6. Forward the signed type none 30 minutes DG Clerk/ AWD
validation certificate Clerk
35
2. Acknowledge the 2.1 Scan the signed type none 15 minutes AESI, AWD,
signed type validation certificate Ground Floor,
validation together with official FSIS building
certificate receipt and send thru
email for advance copy
2.2 Release certificate of none 15 minutes Operator/ Owner,

type validation AESI
certificate via courier to
deliver the hard copy
none 12 days, 4
Total duration of activities hours, 30
minutes
Total duration of whole 23 days, 5
activities (Certification minutes
of type validation)
36
14. Check Preparation
Office or Division: Checking Account Section – Cashiering Division

Type of Transaction: G2B - Government to Business; G2C - Government to Citizen; G2G -
Government to Government
Who May Avail: CAAP Employees/Creditors
1. Duly approved disbursement vouchers and/or Clients
payrolls as to its completeness of entries,
signatures and attachments.
1. Submission of 1. Checks, receive and None 2 Minutes Accounting
documents with record document Assistant
supporting forwarded by
attachments to Accounting Division
Accounting Division
for review and
auditing
2. Check the account None 1 Minute Cashier IV/
balance before check Cashiering
preparation Assistant
3. Prepare Check and None 1 Minute Accounting
approve by Authorizer Assistant/
through the LBP Division Chief III
Corporate Check /Authorized
Printing System Representative
(CCPS)
4. Segregate original and None 1 Minute Accounting
duplicate copy of Assistant
check
5. Review of check as to None 1 Minute Check

date, name of payee, Signatories
amount in figure and
in words and sign
check
6. Preparation of Advice None 5 Minutes Accounting
of Checks and Assistant/
Cancelled (ACIC) for Division Chief III
approval through the
LBP We access facility
7. Data-based indexing None 1 Minute per Admin Assistant
of check and recording check
in the outgoing
logbook for
countersigning
37
8. Countersigning of None 1 Minute Please refer to
check attached
Delegation of
Authorities
9. Encoding of duplicate None 1 Minute per Cashier IV
copies of checks in the check
Check Disbursements
Record (CDR) and
Report of Checks
Issued and Cancelled
(RCI)
10.Safekeeping of None Cashier IV/
unreleased checks Cashiering
together with Assistant
processed vouchers
38
15. Compliance to International Commitment
Receipt of State Letters Coming from the International Civil Aviation Organization (ICAO) Head
Office, (Montreal), Regional Office (Bangkok), Regional Sub-Office (Beijing) and other Regional
Offices
Office or Division: Office of the International Civil Aviation Coordinating Staff (ICACS)
Type of Transaction: Government to Citizen (G2C); Government to Business (G2B);
Government to Government (G2G); Government to Government
(International)
Who May Avail: Airport Authorities, Airline Operators/Stakeholders/Other Government
Agencies and CAAP Personnel
1. State Letter(s)/ Invitation(s) /Proposal(s)/
1. ICAO Headquarters/Regional Office/ICAO
Survey(s)
Portal
2. Correspondence(s)/document(s) addressed to
2. Clients
CAAP Officer(s) or Employee(s)
PAID
PHASE I
1. Send Letters/ 1. Receive/download and None 15 Minutes Admin. Asst. I
invites/ proposals/ acknowledge receipt
survey/ notices/
ICAO documents/
Annexes and other
matters from other
international
organizations via
ICAO Portal or e-
mail
2. Record entries in the None 5 Minutes Admin. Asst. I
incoming logbook
3. Review and identify None 30 Minutes Chief/ICA
which CAAP office/s is Coordinator
involved in the
undertaking
4. Photocopy and forward None 10 Minutes Utility Worker II
to concerned office/s
for appropriate action
***For Proposals or ***10 Days

Surveys:
Forward to CAAP
concerned office/s/
other government
agencies/stakeholders
For invitation to attend
39
training/seminar/
workshop:
Forward to HRMD
5. Received document None 5 Minutes ICACS Staff
from the concerned
office/s
6. Prepare Indorsement/ None 30 Minutes Admin. Asst. I/
Reply Letter and ICA Coordinator
forward to Chief ICACS
for review
7. Review and Initial None 30 Minutes Chief
Indorsement/ Reply
Letter
8. Forward to the Director None 5 Minutes Utility Worker II
General for Signature
9. Scan signed None 15 Minutes Admin. Asst./
documents and send to ICACS Staff
ICAO thru email
10. Forward documents to None 10 Minutes Utility Worker II
Central Records for
mailing
TOTAL DURATION FOR None 2 days and 35
PHASE I: Minutes
PHASE II
1. Send a follow-up None 15 Minutes Admin. Asst. I/
through letter to ICAO ICA Coordinator
or thru email for the
Official Confirmation
Letter for training/
seminar/ workshop or
meeting
1. Send Confirmation 2. Receive confirmation None 5 Minutes Admin. Asst. I
Letter letter and record
entries in the logbook
3. Forward copies of None 10 Minutes UW II
confirmation letter to
the office/s if
participant/s
TOTAL DURATION FOR None 30 Minutes
PHASE II:
TOTAL DURATION OF None 10 Days,
ACTIVITY (including 3 Hours,
10 days period*) 5 Minutes
15. Compliance to International Commitment
40
16. Conduct of Board Meetings
Office or Division: Office of the Corporate Board Secretary

Classification: Highly Technical (Multi Agency stage)
Who May Avail: Internal customers/ CAAP Board of Directors and Top Management
1. Notice of Board Meeting Client
2. Agenda CAAP Board of Directors and Top
3. Attendance Sheet Management
4. Board Materials/Folders
PAID
1. Ask the Board 1. Call up the respective
members offices of the Board
availability for the members to ask for
month their schedule Information
2. Send an email for 10 Minutes Officer II or Admin
those offices of the Assistant II
Board members who
None
did not reply thru
phone call
2. Plot the schedule 3. Submit the schedule 3 Minutes Board Secretary
based on the given to the Corporate III
availability of the Board Secretary
Board Members highlighting the
date/s with quorum
3. Wait for the final 4. Prepare and
date from the disseminate Memo to
Office of the all services
Director General requesting for
agenda that they 5 Minutes Board Secretary
wanted to present to III
the board Or Information
5. Prepare a tentative Officer II
set of agenda
6. Wait for the final date 10 days
None
of the Board meeting
4. Approval of the 7. Prepare Notices of 3 Minutes
final date for the Board meeting
Information
Board Meeting 8. Send Notices of 5 Minutes
Officer II
Meeting to the Board
members thru email
5. Approval of the 9. Wait for the approval 5 days
agenda of the agenda Information
10. Finalize copy of the 3 Minutes Officer II
agenda
41
11. Send copy of the 3 Minutes
agenda to the
presenters
6. Preparation of 12. Follow up on the None 5 Minutes Information
Board Materials presenters’ materials Officer II or Admin
13. Submission of Board 3 Days Assistant II
materials
14. Sent out Board 2 Hours Liaison Officer
materials to the
Board members thru
delivery
7. Dry Run 15. Schedule the dry run None 2 Days Board Secretary II
16. Prepare the venue 5 Minutes Admin Asst. II
and materials for the
dry run
17. Inform the presenters 3 Minutes Information
of the schedule of the Officer II
dry run
8. Conduct of Board 18. Attendance of the None 3 Minutes Board Secretary II
Meeting Board Members
19. Board Meeting proper 3 Hours Corporate Board
Secretary
Total none 21 days, 2
hours, 48
minutes
42
17. Height Clearance Permit and Height Limitation Applications
Office or Division: Aerodrome Development and Management Service (ADMS)

Type of Transaction: G2B – Government to Business; G2C – Government to Citizen; G2G –
Who May Avail: Any requesting party (Planners, Designers, Builders, Developers, Lot
Owners, etc.)
1. Updated HCP & HL Application Forms Aerodrome Development and
2. Elevation Plan of the Proposed Structure (for HCP only) Management Service (ADMS) –
3. Form GE0313 (Geodetic Engineer’s Certificate) Operational Safety Division (OSD)
4. Form GE0413 (Geodetic Engineer’s Index Card) or
5. Copy of Certification of Reference Stations used (if www.caap.gov.ph
established by NAMRIA)
6. Location Plan with Vicinity Map (showing runway if
applicable)
7. Computations (traverse, leveling and/or GNSS processing)
FEES: Php50.00 per application/structure
1. Download None
Application Form
from
www.caap.gov.ph
Forms are also
available at
Operational Safety
Division (OSD) of
ADMS
2. Present HCP/HL 2.1 Assess compliance None 15 Minutes OSD Staff
application and completeness of
documents to OSD documents
Staff
2.2 Log & issue ADMS None 2 Minutes OSD Staff
Order of Payment
Request Form
3. Proceed to 3.1 Issue Order of None 2 Minutes Collection
Collection (Annex Payment Slip (OPS) Officer On-Duty
Building)
3.2 Receive payment; ₱50.00 per 2 Minutes Collection
Application/ Officer-On-Duty
3.3 Issue Official receipt Structure
(OR)
4. Proceed back to 4.1 Check OR and; None 7 Minutes OSD Staff and
OSD- ADMS review, receive and log Receiving Officer
Submit application application documents
4.2 Conduct survey data None 1 Day (5-15 OSD Staff
43
verification Applications/
Structures)
4.3 Conduct technical None 2 Days (5-10 OSD Evaluator
assessment based on Applications/
Obstacle Restriction Structures)
and Limitation
4. 4 Validate technical None 2 Days (5-10 OSD Supervisor
assessment Applications/
Structures)
4.5 Prepare None 1 Day (5-15 OSD Staff and
HCP/Denial/HL Applications/ Supervisor
recommendation Structures)
(encode, check, code
tagging & print);
endorse to Service
Chief, ADMS
4.6 Review and sign None 1 Day Service Chief
HCP/Denial/HL
recommendation
4.7 Log and endorse None 5 Minutes ADMS Staff
application to Air
Traffic Service (ATS)
4.8 Conduct technical None 2 Days (8-32 AFPDD
assessment (effect on Applications/ Evaluator
instrument and visual Structures)
flight procedure)
4.9 Validate technical None AFPDD
assessment; endorse Supervisor
to Service Chief, ATS
4.10 Review and sign None Service Chief,
HCP/ Denial/HL ATS
recommendation
4.11 Log and endorse None 5 Minutes ATS Staff
application to Air
Navigation Service
(ANS)
4.12 Conduct technical None 2 Days (15 QMD Evaluator
assessment on effect Applications/
to equipment Structure
(communications,
navigation &
surveillance)
4.13 Validate technical None 2 Days (15 QMD
assessment; endorse Applications/ Supervisor
to Service Chief, Structure
ANS
4.14 Review and sign None 1 Day Service Chief,
HCP/Denial/HL ANS
recommendation
4.15 Log and endorse None 5 Minutes ANS Staff
44
application to the
Director General
4.16 Approve/Sign None 2 Days Director
HCP/Denial/ HL General/
Authorize
Representative
4.17 Dry-sealing signed None 15 Minutes ODG Staff
HCP/Denial/HL; log
and forward
application to ADMS
4.18 Scan and photocopy None 10 Minutes OSD staff
signed and dry-
sealed
HCP/Denial/HL for
record purposes
(bookkeeping of
processed
applications)
5. Proceed to ADMS 5. Release None 2 Minutes OSD Staff
HCP/Denial/HL
TOTAL: Php50.00/ 19 Days,
application/ 1 Hour,
structure 10 Minutes
45
18. Facility/Site Visit, Interview and Research & Survey
This service is under the Progression Division of the Air Traffic Planning &
Progression Department (ATPPD), Air Traffic Service provided to Citizens and
Government entities who wished to avail facility/site visit, interview and
research/survey for their research studies, educational briefings and the likes.
Office or Division: Progression Division, Air Traffic Planning & Progression Department
Type of Transaction: G2C – Government to Citizen; G2G – Government to Government
Who May Avail: University/College Students, Private Companies & Other Government
Entities
1. Letter request indicating intents/purposes, date To be submitted by the requesting party
and time of activity, subject/scope, name and to CAAP CCS Office
number of participants and specific ATS facility/ies
to be visited (1 original)
2. Participants’ ID (1 photocopy) Requesting party
3. CAAP Security Clearance (1 original) CAAP CSIS Office
PAID
1. Submit letter request 1. CCS to check/verify None 10 Minutes Receiving staff
to CCS submitted documents
CCS Office
1.1 CCS to record 5 Minutes
request in the
database
1.2 CCS to attach 5 Minutes

routing/action slip
1.3 Forward and 5 Minutes

endorse request
to ATS admin
1.4 Start processing

the request
2. Submit/hand carry 2. ATS receives the None 5 Minutes Receiving Staff
documents prepared document and check
by CCS to ATS Office for completeness ATS Office
2.1 Record in the in- 5 Minutes

coming data log
2.2 Provide clients

timeline/ 5 Minutes
schedule of
approval
46
2.3 Endorsed to ATS
Admin 5 Minutes
3. Submitted documents 3. Review and verify None 10 Minutes ATS Admin Head
to be endorsed to submitted documents
ATS Admin for review 3.1 Coordinate with 10 Minutes Progression
and coordination with concerned ATS Division’s Office,
concerned facility. facility for ATS
***Client has the approval
option to wait or
return at another time 3.2 Forward/ 5 Minutes
for the issuance of endorsed to
approval CSIS the
approved request
4. Letter request 4. CAAP CSIS None 10 Minutes Receiving Staff/
endorsed to CAAP accepts/verify Encoder
CSIS for processing documents
of security clearance
4.1 Personal 15 Minutes CSIS Office
appearance of
filer/focal person
for picture taking
4.2 Printing of 5 Minutes

security
clearance
4.3 Filing/recording 5 Minutes

in the database
4.4 Issuance of 5 Minutes

security
clearance
5. Return to CAAP 5. Issue security None 5 Minutes CAAP-CSIS
CSIS for the release clearance and
of approval and approval
security clearance
5.1 Release of 5 Minutes Releasing Office
security
clearance and
approval to the
client
TOTAL: None 120 Minutes or
2 hours
47
19. Flight Check of CNS & Visual Aids Facilities; Flight Validation of
Instrument Flight Procedures
Office or Division: Flight Inspection & Calibration Group

Classification: Highly Technical (multi stage)
Type of Transaction: G2G – Government to Government; G2C – Government to Client
Memorandum Circular 51-13 – Quality Assurance CAAP Website: www.caap.gov.ph
Process for Instrument flight procedure
FEES:
To be determine upon completion of the flight

check, subject to type of aircraft and block time
used
PAID
Submit complete 1. Receive the IFP None 5 Minutes Chief, Flight
Instrument Flight Package Inspector
Procedure (IFP)
Design Package
2. Determine flight None 10 Minutes Chief, Flight
inspection/ flight Inspector
validation schedule
3. Coordinate schedule & None 1 Hour Chief, Flight
activities with ATS & Inspector
ANS
4. Conduct flight check 15 working Chief, Flight
days Inspector
5. Prepare flight 5 Days Chief, Flight
inspection and flight Inspector
validation report
TOTAL: none 20 Days, 1
Hour, 10
Minutes
48
20. Issuance of Accounting Certificate for De-Registration and
Transfer of Registration (Per Transaction)
Office or Division: Accounting Division

Type of Transaction: G2B – Government to Business; G2C - Government to Citizen; G2G –
Who May Avail: Airline Operators and Groundholders
1. Letter request Note: Both the seller and Revenue Section- Accounting Division
the buyer are required to apply for
Accounting
2. Deed of Sale or contract of lease
PAID
1. Proceed to 1. Check, completeness None 3 Minutes Receiving Officer
Accounting of document(s);
Division;
2. Request form all 12 None 1 Day Account Officer
Submit the Area Center respective
requirements Statements of
Accounts
3. Completion of None 4 Days Area Centers
Statements of Account
from 12 Area Centers
4. Reconciliation of None 3 Days Accounting
Accounts Personnel
2. Receive the 5. Release the Certificate None 5 Minutes Accounting
Accounting and De-Registration & Personnel
Certificate and Transfer of
proceed to FSIS Registration
TOTAL: none 8 Days,
8 Minutes
49
21. Issuance of Accounting Certificate for Original Certificate of
Registration and Certificate of Airworthiness (Per Transaction)

1. Letter request Note Revenue Section- Accounting Division
2. Approved Reservation of Registration
Marking
3. Proof of payment (for past due accounts)
PAID
1. Proceed to 1. Check, completeness None 3 Minutes Receiving Officer
Accounting of document(s);
Division;
2. Validate status of None 5 Minutes Accounting
Submit the account; if cleared; if Personnel
requirements not, return to client
3. Prepare Accounting None 5 Minutes Accounting
Certificate Personnel
4. Sign Accounting None 5 Minutes Chief Accountant
Certificate
2. Receive the 5. Release Accounting None 5 Minutes Accounting
Certificate and Certificate Personnel
proceed to FSIS
50
22. Issuance of Accounting Certificate for Overfly, Entry-Exit, Exit-
Entry, Exit and Entry Permits (Per Transaction)

1. Endorsement from Flight Operations Revenue Section-Accounting Division, 3rd
Department floor, Main building
2. Copy of Official Receipt of advance payment
for air navigation charges (for non-scheduled
flights)
PAID
1. Proceed to 1. Check completeness None 3 Minutes Receiving Officer
Accounting of documents;
Division; 2. Validate status of None 5 Minutes Accounting
account; if cleared; if Personnel
Submit the not; return to client
requirements 3. Prepare Accounting None 5 Minutes Accounting
Certificate Personnel
4. Sign Accounting None 5 Minutes Chief Accountant
Certificate
2. Receive the 5. Release Accounting None 5 Minutes Accounting
Certificate and Certificate Personnel
proceed to FSIS
51
23. Issuance of Aerodrome Registration
Office or Division: Aerodrome Registration Certification Inspection Division

Type of G2B-Government to Business; G2C-Government to Citizen; G2G-Government
Transaction: to Government
Who May Avail: Aerodrome/Airstrip/Helipad Operator
6. Letter of Intent 1. AANSOO Administrative
7. Aerodrome Application Form (AANSOO Form A3: AGA-P- Staff, Ground floor, Main
2013) building
a. Aerodrome Certification Application Checklist (Form AGA-
003-ACFC)
b. Flight Operations Assessment (FSIS, ATS and CNSS)
c. Clearance from other government entities (e.g.
environmental impact study or/and required by local and
national regulations)
d. Aerodrome Operations Manual Information
e. Obstacle Limitation Surface (OLS)
f. Aeronautical Information of the Aerodrome
g. Statement confirming an appropriate safety has been
performed (if appropriate)
h. Safety Reporting Officer (Official designation and Training
Certificate)
i. Training Certificates of Fire Fighting Personnel
1. Download form
from CAAP
website
www.caap.gov.ph
Forms are also
available at
AANSOO
2. Submit Letter of 2.1 Receive; and record None 3 Minutes AANSOO Staff
Intent and entries in database
application form to
AANSOO 2.2 Endorse pre- None 20 Minutes Chief, AANSOO
application
2.3 Inform applicant of 5 Minutes Assigned

the scheduled date if None Inspector
pre-application
meeting
3. Attend the 3.1 Discuss the None 20 Minutes Assigned
scheduled pre- Aerodrome Manual Inspector
application 3.2 Record pre-
52
meeting application phase None 2 Minutes Assigned
actions in database Inspector
3.3 Inform applicant of

the scheduled formal 5 Minutes Assigned
Inspector
4. Attend the 4.1 Discuss details of None 5 Minutes Assigned
scheduled formal Formal Application Inspector
meeting
4.2 Conduct Initial None 5 Minutes Assigned
Application review Inspector
4.3 Conduct Formal none 1 Hour Assigned

Application review Inspector
4.4 Discuss the none 30 Minutes Assigned

Operations Manual Inspector
Information
4.5 Review and evaluate none 3 Working Safety

the requirements Days Inspection
submitted and Team
prepare letter
4.6 Determine number of none 2 Minutes Lead Safety

days of inspection Inspector
4.7 Prepare Pro-Forma none 10 Minutes AANSOO Staff

Invoice and Forward
to Accounting
Division
4.8 Signature and 10 Minutes Chief, AANSOO

endorsement of none
billing by Chief,
AANSOO
4.9 Billing Process none 2 Days Chief, AANSOO
4.10 Inform the Operator P500.00

for Payment of DSA (Admin Fee); 5 Minutes AANSOO Staff
P5,000.00
(Inspection
Fee);
DSA – Daily
Subsistence
Allowance
(Computations
are based on
the locations,
53
number of
days of
inspection,
and UNDP
rate
5. Proceed to 5.1 Process Order of none 10 Minutes Accounting Staff

Accounting Payment
Division
6. Proceed to 6.1 Receive payment 2 Minutes Collection Staff
Collection On-duty
6.2 Issue Official Receipt 2 Minutes Collection Staff

(O.R.) On-duty
7. Proceed to 7.1 Check OR None 2 Minutes AANSOO Staff
ARCID-AANSOO
and present 7.2 Prepare DSA None 1 Hour AANSOO Staff
Official Receipt documents, Notice of
Inspection and Travel
Order/s
7.3 Review and

endorsement by 1 Hour Chief, ARCID
Chief, ARCID None
7.4 Review and None

recommendation by 1 Hour Chief, AANSOO
Chief, AANSOO
7.5 Review and approval None 2 Days Deputy Director

by Deputy Director General for
General for Operations
Operations
7.6 Recording and 10 Minutes CRAD Staff

certified true copy of None
Travel Order
7.7 Forward the Notice None 10 Minutes Safety

and Coordinate with Inspection
Operator regarding Team
conduct of
inspections
8. Organize
Transportation for
the Safety
Inspection Team
9. Present the 9.1 Conduct initial safety None 3 Days Safety
Aerodrome inspection in Excluding Inspection
compliance with Travel Time Team
54
Manual of Standards
9.2 Prepare Safety

Inspection Report None 22 Working Safety
Days Inspection
9.3 Review and Team
endorsement by
Chief, ARCID None 1 Hour Chief, ARCID
9.4 Review and notation

by Chief, AANSOO
9.5 Forward the report to None 1 Hour Chief, AANSOO
the operator
9.6 Conduct meeting and

prepare Registration None 10 Minutes AANSOO Staff
Certificate/Temporary
Registration
Certificate/Extension
Registration
Certificate
9.7 Coordinate with

applicant regarding None 1 Hour Safety
payment of Inspection
Registration Team
9.8 Prepare Pro-forma

Invoice None 5 Minutes AANSOO Staff
9.9 Signature and

endorsement of Pro-
Forma Invoice by None 10 Minutes AANSOO Staff
Chief, AANSOO Chief, AANSOO
9.10 Process Billing

2 Days Accounting Staff
10. Proceed to 10.1 Prepare Order none 10 Minutes Accounting Staff
Accounting Payment Slip
Division
11. Proceed to 11.1 Receive Payment 2 Minutes Collection Staff
Collection On-duty
11.2 Issuance of Official 2 Minutes Collection Staff

Receipt On-duty
12. Proceed back to 12.1 Check Official None 1 Minute AANSOO Staff
ARCID-AANSOO Receipt
12.2 Review and 1 Hour Chief, ARCID

endorsement None
55
Registration
Certificate/Temporary
Registration
Certificate/Extension
Registration by Chief,
AANSOO
12.3 Review and None 1 Hour Chief, AANSOO

recommendation by
Chief, AANSOO
12.4 Review and approval None 2 Days Director

by Director General General/ Deputy
(DG)/Deputy Director Director General
General for for Operations
Operations (DDG-O)
13. Present Valid ID 13.1 Release PTO/ none 10 Minutes AANSOO Staff
or Authorization Temporary PTO/
Letter Extension PTO
TOTAL: Php500.00 37 Days,
admin fee 3 Hours,
Php5,000.00 1 Minute
inspection fee
DSA – Daily
Subsistence
Allowance
(Computations
are based on
the locations,
number of
days of
inspection,
and UNDP
rate
56
24. Issuance of Air Operator Certificate
Office or Division: Flight Operation Department (FOD)

CAAP website at www.caap.gov.ph and
What are the references: download the Advisory Circular AC-09-001 and
1. Advisory Circular 09-001 form 560 or
2. Advisory Circular 00-004 Flight Operations Department (FOD) FSIS to get
3. Philippine Civil Aviation Regulation Pre-Application Statement of Intent (PASI) Form
(PCAR) - Part 7 Instrument and Equipment 560
4. PCAR – Part 8 Operations
5. PCAR – Part 9 Air Operator Certificate and
Administration
6. Air Operator Certification and
Administration Manual
What are the requirements:

1. Pre-application Statement of Intent (Form
560)
2. Formal application (Form 561)
3. Air Operator Complexity (Form 562)
4. Schedule of Event (Form 563)
5. Resume/201 file of Management
Personnel
5.1 Accountable Manager
5.2 Director of Operations
5.3 Director of Maintenance
5.4 Director of Safety
5.5 Chief Pilot
5.6 Head of Training
5.7 Quality Manager
5.8 Director of Cabin Crew Service (if
applicable
6. Financial Statement
7. Certificate of Public Convenience and
Necessity (CAB Permit)
8. Regulation Conformance Checklist
8.1 Part 7-Instrument and Equipment
8.2 Part 8-Operations
8.3 Part 9-AirOperator Certificate and
Administration
9. Technical Manual/Document (Operations
and Maintenance)
9.1 Operations Manual Part A (General
Operations)
9.2 Operations Manual Part B (Aircraft
57
Specific)
9.3 Operations Manual Part C (Route)
9.4 Operations Manual Part D (Training)
9.5 Flight Crew Operating Manual
9.6 Quick Reference Handbook
9.7 Airplane Flight Manual
9.8 Safety Management System Manual
9.9 Quality Management System Manual
9.10 Cabin Crew Safety Manual
9.11 Cabin Crew Training Manual
9.12 Flight Dispatcher Manual
9.13 Aircraft Checklist (Normal,
Abnormal and Emergency)
9.14 Passenger Briefing Card
9.15 Operations Flight Plan
9.16 Maintenance Control Manual
9.17 Maintenance Program/Schedule
Manual
9.18 Ground Handling Manual
9.19 Emergency Response Manual
9.20 Minimum Equipment List
9.21 Master Minimum Equipment List
10. Lease Contract
10.1 Operations Contract
10.2 Maintenance Contract
10.3 Aircraft Lease
10.4 Servicing Contract
10.5 Training Contract
11. Aircraft Document
11.1 Certificate of Registration
11.2 Certificate of Airworthiness
11.3 Radio License
11.4 Aircraft Insurance

1 Submit Pre- 1.1 Receive Pre-application none 2 minutes FSIS one stop
application Statement of Intent shop, Ground
Statement of (PASI) submitted for floor, FSIS
Intent (PASI) review of the FSIS building
technical staff
1.2 Review PASI None 4 minutes FSIS Technical
Staff
1.3 Forward to FOD
NONE 4 minutes FSIS Receiving
Staff, Ground
Floor, FSIS
building
58
1.4 Received PASI and
forward to Chief FOD NONE 10 min FOD Receiving
Staff, 2nd Floor,
FSIS building
1.5 Create Certification
Team Members NONE 3 hours FOD Chief
1.6 Prepare Memorandum None 10 minutes FOD Staff
of Certification Team
1.7 Endorse memorandum none 5 minutes Chief FOD
to ADG II, FSIS
1.8 Forward to ADG II, none 5 minutes FSIS one stop
FSIS for signature shop
1.9 Review memorandum none 5 minutes FSIS technical
staff
1.10Approve memorandum none 5 minutes ADG II, FSIS
1.11 Return approve none 5 minutes FSIS Admin staff
memorandum
1.12 Receive and none 25 minutes FOD staff/
disseminate approved Certification team
memorandum
1.13 Certification team none 4 hours Certification
conduct meeting for Project Manager
AOC process (CPM)
1.14 Prepare invitation none 10 minutes Aviation
letter of Pre - Technical
application meeting Assistant (ATA)
1.15 Forward to CPM for none 5 minutes CPM
signature
1.16 Return and release/ none 10 minutes ATA
sent to client
2. Submit letter of 2. Receive confirmation none 10 minutes ATA
confirmation letter of pre application
3. Proceed to FOD 3.1 Conduct pre- none 4 hours Certification
for the pre- application meeting Team and Client
application Team
meeting
3.2 Prepare minutes of the none 1 hour, 30 ATA
meeting minutes
3.3 Forward to CPM for none 30 minutes CPM
signature
3.4 Return and file sign none 5 mins ATA
minutes of the meeting
3.5 Conduct CAAP Team none 2 hours CPM and
debriefing in Certification
preparation for Phase Team
II
Total duration of activities none 2 days, 2
hours,6 mins
59
PHASE II – FORMAL APPLICATION

1 Submit Formal none 1 hour Aviation

1.1 Receive formal
application Technical
application
Assistant (ATA)
1.2 Forward formal None 1 hour Certification
application to CPM for Project Manager,
proper dissemination (CPM) FOD, FSIS
building
1.3 Certification team
meeting for initial NONE 6 hours Certification
evaluation of formal Team, FOD, 2nd
application document: floor, FSIS
building
1.4 Prepare invitation letter
of formal application NONE 10 minutes ATA, FOD
meeting
1.5 Forward to Certification
Project Manager NONE 5 minutes CPM, FOD
(CPM) for signature
1.6 Return and release/ None 10 minutes ATA, FOD, 2nd
send to client floor, FSIS
building
2. Submit Letter of 2. Receive confirmation none 10 minutes ATA, FOD
confirmation letter of formal
application
3. Proceed to FOD 3.1 Conduct formal none 4 hours Certification
for the formal application meeting. The Team and Client
application following Items will be Team
meeting taken up:
a) Submitted
documents
b) Discrepancies/Open
/lacking Items
c) Certification Process
review
Impact of undoable items in
Schedule of Events
3.2 Prepare minutes of the none 1 hour, 30 ATA
meeting minutes
3.3 Forward to CPM for none 30 mins CPM
signature
3.4 Return and file sign none 5 mins ATA
minutes of the meeting
3.5 Prepare accepting/ none 10 mins ATA
60
rejecting letter of formal
application
3.6 Forward to CPM for none 10 mins CPM
signature
4. Receive 4.1 Return and none 5 mins ATA
accepting/ release/send to client
rejecting letter
4.2 Conduct CAAP Team none 2 hours CPM and
debriefing in preparation Certification
for Phase III Team
TOTAL DURATION OF 2 days
ACTIVITY 1 hour
5mins
PHASE THREE – DOCUMENT COMPLIANCE

1.1 Evaluate and approve none 1 day Certification team

Management *if all (Each Inspector
Qualifications: management involve), FOD, 2nd
a) Chief Executive Officer are qualified* Floor, FSIS building
b) Director of Operations
c) Director of
Maintenance
d) Director of Safety
e) Chief Pilot
f) Quality Manager
G) Head of Training
1. Submit Official Php500.00 10 days FOD staff
Receipt admin fee
1.2 Prepare DSA and * If the location of
documentation and Rate of per client is outside of
Travel Order diem as Metro Manila
indicated on
MC no. 13-
15
1.3 Forward to Chief FOD
for signature and NONE FOD Chief, 2nd
endorse to FSIS Floor, FSIS
building
1.4 Forward to FSIS for none FSIS technical
review and endorse to staff
ADG II FSIS
1.5 Forward to ADG II for none ADG II FSIS, 2nd
signature and endorse Floor, FSIS
building
1.6 Forward to DDG/DG none DDG/DG, 4th
61
office for signature Floor, Main
building
1.7 Forward to Admin for none Admin
numbering Department, 3rd
Floor, Main
building
1.8 Forward to Central none Central Records,
Records for Certified 2nd Floor, Main
true copy building
1.9 Return approve travel none FOD staff
order and disseminate
2. Applicant must 2.1 Evaluate applicable none 30 days *if all Certification team,
present and Training Manuals manual FOD, 2nd Floor,
defend their comply w/ FSIS building
company PCAR RCC
compliance with 7,8 & 9
the PCAR
through RCC
7,8,9
2.2 Operations Contracts/ none 4 hours Certification team
Agreements (Each Inspector
2.3 Maintenance Contracts/ None 4 hours involve)
Agreements
2.4 Servicing Contracts/ None 4 hours
Agreements
2.5 Aircraft Lease none 4 hours
2.6 Training Contracts 4 hours
- (if applicable)
2.7 Demonstration Flight None 10 hours
*depends on Certification
the schedule Team, FOD, 2nd
of applicant floor, FSIS
building,
.3. Applicant must 3.1 Forward to Finance none 10 minutes CPM
present and Depart. for review of
defend their Financial Assessment
company
compliance with
the PCAR
through RCC
7,8,9
3.2 Review Financial None 2 days Finance Depart.,
Assessment 3rd floor, Main
building
3.3 Return Financial None 10 minutes CPM
Assessment with report
62
4. Applicant must 4.1 Final Regulation None 5 days *if all Certification
present and Compliance Checklist manual Team
defend their comply w/
company PCAR RCC
compliance with 7,8 & 9
the PCAR
through RCC
7,8,9
4.2 Prepare Operations none 1 day ATA
Specifications
4.3 Forward to CPM for None CPM
initial
4.4 Forward to Chief FOD None Chief FOD
for initial and endorse
to FSIS
4.5 Forward to FSIS for None FSIS technical
ADG II FSIS
4.6Forward to ADG II FSIS None ADG II FSIS
for Signature
4.7 Return approve None ATA
operations
specification
5. Receive 5.1 Release/send none 5 minutes ATA
operations operations
specifications specifications
6. Submission of 6.1 Receive by the ATA None 10 days Certification
final approval of and review by the Team, FOD, 2nd
the Client’s Certification Team for Floor.
Technical Acceptance and FSIS building
Manual approval by the
Authority
6.2 Conduct CAAP Team None 4 hours CPM and
debriefing in Certification
preparation for Phase Team
IV
TOTAL DURATION OF Php500.00 64 days
ACTIVITY admin fee 2 hours
and 25 mins
Rate of per
diem as
indicated on
MC no. 13-
15
63
PHASE IV – DEMONSTRATION AND INSPECTION

1. Submit Official 1.1 Prepare DSA Php500.00 10 days FOD staff, 2nd
Receipt documentation and Travel admin fee Floor, FSIS
Order and building
Rate of per
diem as
indicated on
MC no. 13-
15
Internationa
l UNDP rate
(foreign)
*depends
on the
location
1.2 Forward to Chief FOD
for signature and NONE FOD Chief
endorse to FSIS
1.3 Forward to FSIS for none FSIS technical
ADG II FSIS
1.4 Forward to ADG II for none ADG II FSIS, 2nd
signature and endorse Floor, FSIS
building
1.5 Forward to DDG/DG none DDG/DG, 4th
office for signature floor, Main
building
1.6 Forward to Admin for none Admin
numbering Department, 2nd
floor, Main
building
1.7 Forward to Central none Central Records,
Records for Certified 2nd floor, Main
true copy building
1.8 Return approve travel none FOD staff
order and disseminate
2. Present the 2.1 Inspect Main 5 days Certification
Facility and Operations Base Team (Operations
Equipment’s set- Inspector)
up
2.2 Staffing and none
Organization
2.3 Appropriate Manual None
Library
2.4 Dispatch/Flight None
64
Following
2.5 Recordkeeping none
a) Crew member
Training Records
b) Pilot Qualification
Records
c) Crew member Flight
and Rest Time
d) Flight and Trip
Records
e) Crew member
Medical Records
2.6 Inspect applicant who None Certification
will be Conducting Team (Operations
2.6.1Training Inspector)
a) Training Facilities –
OPS
b) Training
Schedules – OPS
2.6.2 Flight Crew Nonenon Certification
Member Training Team (Operations
1. Basic Inspector)
Indoctrination
2. Emergency
Training
3. Ground Training
4. Flight Training
5. Differences
Training
6. DCP/Instructor
2.6.3 Cabin Crew None Certification
Training Team (Operations
a) Basic Inspector)
Indoctrination
b) Emergency
Training
c) Ground Training
Instructor
2.6.4 Flight Operations None Certification
Officer/Dispatch Team (Operations
Training Inspector)
a) Dispatcher/Flight
Following
b) Dangerous
Goods
c) Security Training
2.7 Inspect DCP/ None Certification
Certification Team (Operations
a) Pilot Inspector)
b) Flight Engineers
65
c) Dispatchers
d) Cabin Crew
2.8 Staffing and none 5 days Certification
Organization Team
(separation of (Airworthiness
maintenance and Inspector)
inspection
department)
2.8.1Staffing and
Organization
2.8.2 Equipment (Tools,
Jacks, Hoist, etc.)
2.8.3 Hangar and Work
Shop
2.8.4 Special Tools and
Test Equipment
2.8.5 Stores (Aircraft Parts)
2.9 Recordkeeping
a) Aircraft Record
b) Maintenance
Personnel Training
c) Inspector Training
d) Inspector
Qualification and
Notification
e) Tool Calibration
(PME)
f) Approved Parts
Purchasing
2.10Maintenance Training
a) Mechanics/
Specialists
b) Inspection
Personnel
c) Ground
Handling/Servicing
d) Station Personnel
e) Training Facilities –
AWD
f) Training Schedules -
AWD
2.11 Conduct Aircraft 3 days Certification
Conformity inspection Team
a) Approved Type Data (Airworthiness
Sheet Inspector)
b) Approved Weight
and Balance
c) Approved
Equipment List
d) Major Repair and
66
Alteration
e) Emergency
Equipment
2.12 Conduct Line/Station 5 days Certification
Facilities inspection *depends on Team
a) Staffing and the aircraft (Airworthiness
Organization location* Inspector)
b) Appropriate Manuals
for Maintenance and
or Operations
c) Proper Equipment
for Maintenance and
Operations
d) Special Tools and
Test Equipment
e) Spare Parts
f) Dispatching/Flight
Control
g) Recordkeeping as
Required by the
Operator’s Manual
h) Servicing Equipment
1. Coordinate with 3. Conduct Coordination 6 hours
CAAP prior to Meeting prior to Certification
Emergency Emergency Evacuation/ Team and Client
Evacuation/Ditchi Ditching Demonstration
ng Demo.
2. Demonstrate the 2.1 Conduct Emergency 6 hours Certification
actual evacuation Team and Client
Emergency/Evac Demonstration
uation Ditching
2.2 Ditching 4 hours
demonstration
3. Coordinate with 5. Conduct coordination 6 hours
CAAP prior to Meeting prior to
Demonstration Demonstration Flight
Flight
6.Demonstration 6.1.1 Flight Deck Ramp 10 hours Certification
Flight (Actual) Inspection *depends on Team
6.1.2 Cabin Ramp the schedule
Inspection of applicant
6.1.3 AW Ramp Inspection
6.1.4 Demonstration Flight
6.1.5 Flight Deck Enroute
Inspection
6.1.6 Cabin Enroute
Inspection
7. Debriefing with 7. Conduct CAAP team 1 day Certification team
the Client debriefing in preparation
67
regarding the for Phase V
results of the
Demonstration
TOTAL DURATION OF Php500.00 33 days
ACTIVITY admin fee
and
Rate of per
diem as
indicated on
MC no. 13-
15 and
Internationa
l UNDP rate
(foreign)
*depends
on the
location
PHASE V – CERTIFICATION

5 days Certification
1. 1 Prepare Certification
Team, FOD, 2nd
Report
floor, FSIS
building
1.2 Report assembled:
a) Pre-application NONE FOD Chief, 2nd
statement of intent Floor, FSIS
b) Formal application building
letter
c) Schedule of events
d) Emergency
evacuation
demonstration report
e) Ditching
demonstration report
f) Demonstration Flight
evaluation report
g) Completed
Certification job aids
h) Summary of Closure
of all findings/Safety
Concerns
i) Summary of
difficulties
j) Final Regulations
68
Compliance
Checklist (RCC)
k) Copy of certificate
and
l) operations
specifications
m) Suggestions to
improve certification
process
n) Recommendation
Letter for AOC
Approval
1.3 Report distribute and none ATA
filed
1.4 Post certification 1 day Certification
surveillance and Team
inspection program
develop
Payment prior to 2.1 Collect payment prior to Php6,000.0 15 mins Collection
issuance of AOC issuance of AOC 0 annual Section, 2nd Floor,
fee Annex building
Coordinate with 3.1 Conduct CAAP None 3hours Certification team,
CAAP prior to Coordination Meeting FOD, 2nd Floor,
issuance of AOC prior to issuance of FSIS building
AOC
3.2 Prepare minutes of the None 1 hours ATA, FOD, 2nd
meeting 30 mins Floor, FSIS
building
3.4 Forward to CPM for none 30 mins CPM, FOD, 2nd
signature floor, FSIS
building
3.5 Return and file sign None 5 mins ATA, FOD, 2nd
minutes of the Floor, FSIS
meeting building
3.6 Prepare AOC & None 4hours ATA
Operations
Specifications
3.7 Forward to CPM for None 2 hours CPM
Signature on AOC
and Operations
Specification
3.8Forward to Chief FOD None 1 hour Chief FOD, 2nd
for signature and Floor, FSIS
endorse to the FSIS building
3.9 Review AOC Working None 2 days FSIS technical
binder to endorse to staff
the ADG II FSIS
3.10 Forward to ADG II None 1 hour ADG II FSIS, 2nd
FSIS for Signature floor, FSIS
and endorse to the building
69
DG
3.11 Forward to the DG for None 30 mins Director General,
signature 4th Floor, Main
building
3.12 Return approve AOC None 10 mins ATA
and Operations
Specifications
Coordinate with 3.2 AOC and Operations None 1 day Certification team
CAAP for Final Specifications to
Debriefing and certificate holder
acceptance of Air presented
Operator 3.3 Conduct CAAP Team
Certificate Final Debriefing
conduct
4.3 Issue AOC to
Management
Personnel / Applicant
Total duration of activities Php6,000.0 10 days
0 annual 6 hours
fee
Total duration of activities 112 days,
(Air Operator 3 hours &
Certificate) 36mins
1. Php 6,000.00 annual fee
2. Php500.00 admin fee and rate of of per diem as indicated on MC no. 13-15
and International UNDP rate (foreign) depends on the location
70
25. Issuance of Approved Contract of Agreement
Office or Division: Procurement Division

Who May Avail: Winning Supplier/Contractor
1. Identification Card/s of Authorized Representative Procurement Division
2. Letter of Authorization to pick up Contract of
Agreement
PAID
1. Present ID/Letter of 1. Checks ID/Receives None
Authorization to pick Letter of
up Contract of Authorization
Agreement (if
authorized PD Admin
1 Hour
representative is not Assistant
available)
2. Receives Contract of 2. Issue Contract of None
Agreement Agreement for
Notarization
TOTAL: None 1 Hour
71
26. Issuance of Approved Notice to Proceed

2. Letter of Authorization to pick up Notice to Proceed

PAID
1. Present ID/Letter of 1. Checks ID/Receives None
Authorization to pick Letter of
up Notice to Proceed Authorization
(if authorized
representative is not
available)
2. Receives Contract of 2. Issue Notice to None
Agreement Proceed
PD Admin
3. Photocopy Contract None Assistant /
1 Day
of Agreement and its PD Office
attached documents Assistant
(2 copies each)
4. Forwards to Supply None
Division the Original
Contract of
Agreement and its
attached documents
(with attached
checklist)
TOTAL: None 1 Day
72
27. Issuance of Approved Training Organization Certificate (New
and Re Certification)
Office or Division: Training Organization Certification and Inspection Division (TOCID)
Type of Transaction: G2C – Government to Citizen
Who May Avail: Any Requesting Party, stakeholders

What are the requirements: Download Form from CAAP website
www.caap.gov.ph
1. Flying Schools:
a) Letter of Intent forms are also available at TOCID office - LCD
b) Completed ATO application form
513B(1) 2017
c) Organization Structure
d) Management Personnel with
qualifications (Accountable Manager,
Quality Manager, Head of Training,
Safety Manager, Chief Flight
Instructors and Chief Ground
Instructor)
e) List of Instructors with qualification
records (Flight Instructors, Ground
Instructors & Chief Mechanic)
f) Description of facilities, to also include
Management Office, Flight Operations
Room, Flight Planning Room, Briefing
Room, Office of Flight Instructors,
Office of Ground Instructors,
Classrooms, Operations Facilities, Tool
Room and Floor Plan/Lay out
g) List of aircraft types (at least 3 “owned”
start-up fleet training aircraft)
h) Certificate of no pending case and
liabilities from CAAP-Legal Office and
FSIC (for reinstatement of old ATO
Certificate)
i) Approves Maintenance Organization
(AMO)
j) List of Flight Simulation Devices and
descriptions of the training and
checking events authorized (If only with
Commercial Pilot License Course
(CPL) and Instrument Rating Course
(IR)
k) List of sites and airports where training
flight may commonly originate
73
l) Proposed Training and Procedures
Manual
m) Proposed Training Program
curriculums and syllabus of instructions
(may be included in the T & P Manual
or as separate volume(s)
n) Proposed Quality Assurance Manual
o) Proposed Safety Management System
Manual
p) Proposed PCAR Part 3 regulatory
compliance checklist
q) Contracts or MOA of Facility (if building
is subject of lease agreement)
r) Latest Financial Statement
s) Other Government Office requirements
such as Security and Exchange
Commission Certificate (SEC) or
Department of Trade and Industry
(DTI), business or Mayor’s Permit,
Sanitary or Health Clearance and
Bureau of Internal Revenue permit
t) Note: *Other requirements with
Subcontracting Arrangements*
II. For Maintenance Schools:
a) Letter of Intent
b) Completed ATO application Form
513B(1)2017
c) Organizational Structure
d) Management Personnel with
qualifications (Accountable Manager,
Quality Manager, Head of Training and
Safety Manager)
e) List of Instructors with qualification
records (Aviation Maintenance
Technician and Avionics Maintenance
Specialist)
f) Description of facilities, to also include
Management Office, Classrooms,
Operations Facilities, Computer Room,
Library, Tool Room and Floor Plan/Lay
out
g) List of equipment
h) At least, one aircraft of a type for
maintenance training purposes only
i) Certificate of no pending case and
liabilities from CAAP Legal Office and
FSIC (for re instatement of old ATO
74
Certificate
j) Proposed Training and Procedures
Manual
k) Proposed Training curriculums and
syllabus of instruction (may be included
in the T&P Manual or as separate
volume (s)
l) Proposed Quality Assurance Manual
m) Proposed Safety Management System
Manual
n) Proposed PCAR Part 3 regulatory
compliance checklist
o) Contracts of MOA of Facility (if building
is subject of lease agreement)
p) Latest Financial Statement
q) Proposed certificates/forms
(Graduation Certificate, Checklist,
OTR/ Diploma, etc)
r) Other government Offices
requirements such as Security and
Exchange Commission Certificate
(SEC) or Department of Trade and
Industry (DTI), Business or Mayor’s
permit, Sanitary of Health Clearance
and Bureau of Internal Revenue Permit
Note: *Other Requirements with
subcontracting arrangements*

1. Submit Letter of none 2 minutes TOCID Staff,

1.1 Check and reviews
Intent and LCD, Ground
completeness of
application form to Floor, FSIS
documents
TOCID building
none 2 minutes Assigned TOCID

1.2 Initiate pre-application inspector
phase; record entries in
CASORT database Ground Floor,
FSIS building
5 minutes Assigned TOCID

1.3 Inform applicant of the
Inspector, Ground
scheduled date of pre- none
Floor, FSIS
application meeting
building
75
2. Attend the none 20 minutes Assigned TOCID
schedule pre- 2.1 Discuss the pre- Inspector, Ground
application application meeting Floor, FSIS
meeting building
2.2 Record pre-application none 2 minutes TOCID Inspector

phase action/s in
CASORT
Total duration of activity none 31 minutes

phase I
PHASE II (INITIAL APPLICATION REVIEW)
1. Attend the none 5 minutes Assigned TOCID

schedule pre- 1.1 Inform the applicant of Inspector Ground
application the scheduled formal Floor, FSIS
meeting meeting building
1.2 Discuss details of none 5 minutes TOCID Inspector

Formal application
1.3 Conduct initial none 5 minutes TOCID Inspector

application review
none 1 hour TOCID Inspector

1.4 Conduct formal
Ground Floor,
application meeting
FSIS building
Total duration of activity none 1 hour, 15

phase I minutes
PHASE III (DOCUMENT CONFORMANCE)
none 30 working Certification

1.1 Review and evaluate
the requirements of the days Team
applicant
76
1.2 Prepare Letter of none 2 minutes Certification
Endorsement to Phase Project Manager
1.3 Determine number of none 2 minutes Certification

days of inspection Project Manager
Php500.00 2 minutes TOCID Staff

1.4 Prepare Pro-forma
admin fee,
Invoice and submit to
UNDP rate/
Accounting Division
day
1.5 Process billing none 3 days Accounting staff
1.6 Inform Operator for none 3 minutes TOCID Staff

payment of DSA
1. Proceed to 2 minutes Collection Officer,

Collection 1.1 Receive payment 2nd Floor, Annex
building
2 minutes Collection Staff

on duty
2. Proceed to none 1 minute TOCID Staff

2.1 Check Official Receipt
TOCID and
present OR
2.2 Prepare DSA none 2 hours TOCID Staff
documentation and
Travel Order
2.3 Forward to Chief, none 1 day Chief TOCID

TOCID for signature
2.4 Forward to Chief LCD none 1 day Chief LCD

for signature
2.5 Forward to ADG II, none 2 days ADG II, FSIS

FSIS, for signature
2.6 Forward to Deputy none 2 days Deputy Director

Director for Operations for Operations
for signature
2.7 Forward to Admin none 30 minutes Admin Staff

Department for
numbering
77
2.8 Forward to CRAD for none 1 hour CRAD Staff
recording; release
Travel Order
2.9 Coordinate with the none 10 minutes Certification

schedule and conduct
of inspection
3. Organize
Transportation for
Certification team
Php500.00 39 days, 3
Total duration of activity admin fee, hours, 54
phase III UNDP rate minutes
/ day
PHASE IV- (DEMONSTRATION AND INSPECTION)
1. Present Facility 1. 1 Conduct none 3 days Certification

and Equipment set comprehensive excluding Team
up inspection in travel time
conformance with
PCAR Part 3 and other
PCAR requirements
Travel Order
Total duration of activity none 3 days

phase IV
PHASE V (FINAL CERTIFICATION ACTION)
none 20 minutes Certification

1. 1 Conduct meeting and Team, TOCID,
prepare certification LCD, Ground
report Floor, FSIS
building
1.2 Coordinate with none 2 minutes Certification

applicant regarding Team
78
payment of ATOC
none 2 minutes TOCID Staff

1.3 Prepare Order of
Ground Floor,
Payment Referral Slip
FSIS building
1. Proceed to none 2 minutes Collection Officer,

Collection Unit 1.1 Prepare Order of Collection Unit,
Payment Slip (OPS) 2nd Floor, Annex
building
2 minutes Collection Staff

1.2 Receive payment on Duty,
Collection Unit
2 minutes Collection Officer,

Collection Unit,
2nd Floor, Annex
building
2. Proceed back to none 2 minutes TOCID Staff

TOCID and 2.1 Check Official Receipt Ground Floor,
present OR FSIS building
2.2 Process ATOC and none 7 days TOCID Staff

Training Specification
3. Present valid ID 3. Release ATOC and none 15 minutes TOCID Staff

or authorization Training Specifications
letter
Total duration of activity none 7 days, 50
phase V minutes
Total duration of activities 49 days, 6

hours,20
APPROVED TRAINING minutes
ORGANIZATION
CERTIFICATE (NEW AND
RE CERTIFICATION)
FEES AND CHARGES

SERVICES EXISTING RATE
AVIATION SCHOOLS:
79
FREQUENCY- ANNUALLY
A. FLIGHT CREW TRAINING COURSES:
1. Private Pilot License (PPL) Course for Airplane Php15,000.00

Single-Engine (SE) Land/Sea
2. Private Pilot License (PPL) Course for Airplane Php15,000.00
Multi-Engine (ME) Land/Sea
3. Commercial Pilot License (CPL) Course for Php15,000.00
Airplane Single-Engine (SE) Land/Sea
4. Commercial Pilot License (CPL) Course for Php15,000.00
Multi-Engine (ME) Land/Sea
5. Instrument Rating (IR) Course for Airplane Php15,000.00
6. Flight Instructor (FI) Course for Airplane Single- Php15,000.00

Engine (SE) Land/Sea
7. Flight Instructor (FI) Course for Airplane Multi- Php15,000.00
Engine (ME) Land/Sea
8. Flight Instructor (FI) Course with Instrument Php15,000.00
Rating (IR) Course for Airplane Single-Engine
Land/Sea
9. Flight Instructor (FI) Course with Instrument Php15,000.00
Rating (IR) Course for Airplane Multi-Engine
Land/Sea
10. Instructor Course for Synthetic Flight Training for Php15,000.00
Airplane Single-Engine (SE) Land/Sea
Airplane Multi-Engine (ME) Land/Sea
12. Refresher Course for Airplane Single-Engine Php15,000.00
(SE) Land/Sea
13. Refresher Course for Airplane Multi-Engine (ME) Php15,000.00

Land/Sea
14. Airplane Transport Pilot License (ATPL) for Php15,000.00
Airplane
15. Commercial Pilot License (CPL) /Instrument Php15,000.00
Rating (IR), Multi-Engine (ME)/ Crew Resource
Management (CRM) Integrated Course for
Airplane
16. Flight Engineer License (FEL) Course Php15,000.00
17. Flight Navigator License (FNL) Course Php15,000.00
18. Multi-Crew Pilot License (MPL) course for Php15,000.00

Airplane
19. Private Helicopter Pilot License (PHPL) Course Php15,000.00
20. Commercial Helicopter Pilot License (CHPL) Php15,000.00

Course
80
21. Flight Instructor (FI) Course for Helicopter (H) Php15,000.00
22. Flight Instructor (FI) with Instrument Rating (IR) Php15,000.00

course for Helicopter (H)
23. Instrument Rating (IR) Course for Helicopter (H) Php15,000.00

Helicopter (H)
25. Type Rating Training Course Php15,000.00
B. AVIATION MAINTENANCE:
1. Aviation Maintenance License Course Php15,000.00
2. Airframe Rating Course Php15,000.00
3. Power plant Rating Course Php15,000.00
4. Avionics Rating Course Php15,000.00
C. APPLICATION FEE (LOCAL) Php5,000.00
D. ATO CERTIFICATE (LOCAL)/ Php3,000.00

FSTD ACCREDITATION (SKILL TEST)
E. AMENDMENT /RENEWAL/ RE-ISSUANCE Php7,500.00
FOREIGN AVIATION SCHOOL:
1. APPLICATION FEE Php10,000.00

2. RATING/COURSE
3. ISSUANCE OF ATOC Php47,000.00
Php38,000.00
81
28. Issuance of Approved Training Organization Certificate
(Renewal)
Office or Division: Training Organization Certification and Inspection Division (TOCID)
Who May Avail: Any Requesting Party, stakeholders

What are the Requirements:
1. Flying and Maintenance Schools: Licensing and Certification Department and

Renewal Letter from the ATO Clients
Download Form from CAAP website

www.caap.gov.ph forms are also available at
NOTE:
TOCID office - LCD
Application for renewal of certificate should

be 30 days prior to expiration
CLIENT STEPS FEES TO PROCESSIN PERSON

1. Submit Letter of 1.1 Check and reviews none 2 minutes TOCID Staff On
Intent and completeness of Duty
application form documents
1.2 Determine number of none 2 minutes Inspection Team

days of inspection
Php500.00 2 minutes TOCID Staff on

Admin fee; Duty
1.3 Prepare Pro-Forma UNDP
Invoice and forward to rate/day
Accounting Division
1.4 Inform Operator of none 3 minutes TOCID Staff on

payment of DSA duty
2. Proceed to Collection Officer

2.1 Receive payment
Collection Unit on Duty
82
3. Proceed to none 1 minute TOCID Staff on
3.1 Check Official Receipt
TOCID and duty
present OR
3.2 Prepare DSA none 2 hours TOCID Staff
documents and travel
order
3.3 Forward to Chief none 1 day Chief TOCID

TOCID for signature
none 1 day Chief LCD,

3.4 Forward to Chief LCD
Ground Floor,
for signature
FSIS building
none 2 days ADG II, FSIS, 2nd

3.5 Forward to ADG II,
Floor FSIS
FSIS for signature
building
none 2 days Deputy Director

3.6 Forward to Deputy General for
Director General for Operations, 4th
Operations for signature Floor, Main
building
none 30 minutes Admin Staff,

3.7 Forward to Admin Admin
Department for Department, 3rd
numbering Floor Main
building
3.8 Forward to CRAD for None 1 hour CRAD Staff, 2nd

recording; release Floor, Main
Travel Order building
3.9 Coordinate with none 10 minutes Inspection Team,

Operator regarding TOCID, LCD
schedule and conduct Ground Floor,
of inspection FSIS building
4. Organize
transportation for
Inspection team
5. Present the 5.1 Conduct none 3 days Inspection team
School set up comprehensive excluding
travel time TOCID, LCD
inspection in
Ground Floor,
conformance with
FSIS building
PCAR 3 and other
83
PCAR requirements
5.2 Prepare audit report none 20 minutes Inspection team
none 5 minutes Inspection team

5.3 Coordinate with
applicant regarding TOCID, LCD
payment of ATOC Ground Floor,
FSIS building
none 2 minutes TOCID staff, LCD

5.4 Prepare order of
Ground Floor,
payment referral slip
FSIS building
6. Proceed to none 2 minutes Collection Officer

6.1 Prepare Order of
Collection Unit ,2nd floor, annex
Payment Slip
building
2 minutes Collection Officer,

6.2 Receive payment 2nd floor, annex
building
none 2 minutes Collection Officer

on Duty
7. Proceed back to none TOCID staff, LCD

TOCID and 7.1 Check Official receipt Ground Floor,
present the OR FSIS building
none 7 days TOCID Staff,LCD

7.2 Process ATOC and
Ground Floor,
training specifications
FSIS building
8. Present valid ID none 15 minutes TOCID Staff LCD

or authorization 8. Release ATOC and
Ground Floor,
letter Training Specifications
FSIS building
none 19 days, 4
Total duration of activity hours, 38
minutes
84
29. Issuance of Authorization for Third (3rd) Party Procedure
Office or Division: Air Traffic Management Inspectorate Division

Type of Transaction: G2B – Government to Business; G2C – Government to Citizen; G2G –
Who May Avail: Flight Procedure Design Organizations
1. Letter of Intent 1. AANSOO Administrative Staff
2. PANS-OPS / IFP Design Training Certificate/s
3. Evidence regarding practical application of
Theoretical Knowledge
4. Evidence regarding Aviation Experience
5. Quality Record of Practical Application
6. Manual of Operations
7. Certificates issued by other ICAO member states (if
any)
PAID
1. Submit Letter of 1.1 Receive; record None 3 Minutes ODG Staff, 4th
Intent database Main building
1.2 Forward application None 20 Minutes

to AANSOO ODG Staff
1.3 Receive; record None 3 Minutes

database AANSOO Staff
Ground Floor
1.4 Endorse the None 10 Minutes Main building
application by Chief,
AANSOO to ATMID
Division Assigned
Inspector
1.5 Review and assess None 30 Working
the submitted Days
documents for
verification and Safety Inspection
validation; Prepare Team, AANSOO
Technical Report Ground Floor
Endorsement and Main building
Procedure Design
Certificate
Lead Safety
1.6 Review and None 1 Hour Inspector
endorsement by
Chief, ATMID
1.7 Review and
85
recommendation by 1 Hour Chief, AANSOO
Chief, AANSOO None
1.8 Review and approval Director General

by Director General none 2 Days
2. Present valid ID or 2.1 Release approved None 15 Minutes AANSOO Staff,

authorization letter Procedure Design AANSOO,
Certificate Ground Floor,
Main building
2.2 Review and None 1 Hour
endorsement by Chief, ARCID
Chief, ARCID
2.3 Review and 1 Hour

recommendation by None Chief, AANSOO
Chief, AANSOO
2.4 Review and approval 2 Days

by Deputy Director None Deputy Director
General for General for
Operations Operations
2.5 Recording and

10 Minutes CRAD Staff, 2nd
none Floor, Main
certified true copy of
Travel Order building
TOTAL: none 32 Days,
2 Hours,
51 Minutes
86
30. Issuance of Aviation Medical Certificate
Office or Division: Office of the Flight Surgeon and Aviation Medicine

Type of
G2B – Government to Business; G2C – Government to Citizen
Transaction:
1. Initial Application: 1. Aeromedical Health Desk,
2. Examination Fees: Ground Floor, Annex building
Type of Examination Rate
Eye examination Php 200.00
Urine Php 100.00
Hgb-Hct Php 200.00
Drug Test Php 300.00
Dental examination Php 200.00
ECG test (procedure) Php 250.00
ECG (Reading) Php 100.00
TST–Treadmill Stress Test (Procedure) Php 1,500.00
TST–Treadmill Stress Test (Reading) Php 500.00
CXR form/Conduct chest Radiography Php 250.00
Physical/Mental examination Php 500.00
Medical Card Php 200.00
1. Download Form 1. Present completed 10 Minutes
from CAAP requirements and fill
website out only the front
www.caap.gov.ph page of the
Forms are also application form
available at
Airmen’s Room Aero Medical
2. Submit Form and 2. Check and review 2 Minutes Staff On-Duty,
None
requirements to completeness of Ground Floor,
Aeromedical Staff documents Annex building
3. Issue Aeromedical 5 Minutes
Requirement and
Routing Slip
4. Issue OFSAM Order 1 Minute
of Payment Request
Form
3. Proceed to 1. Issue Order of 2 Minutes
Collection
Collection Payment Slip (OPS)
As listed Office, Collection
2. Receive payment 2 Minutes
below Unit, 2nd Floor
and issue Official
Annex building
Receipt (OR)
4. Proceed to 1. Eye Examination Php 200.00 10 Minutes Optometrist On-
Medical Form/Conduct visual Duty
87
Diagnostics and acuity and color
Specific vision examination
Examinations
2. Laboratory 1 Hour Medical
Forms/ Conduct Technologist On-
laboratory test Duty
for:
Urine Php100.00
Hgb-Hct Php 200.00
Drug test Php 300.00
3. Dental Form/Conduct 10 Minutes Dentist On-Duty
Php 200.00
dental examination
4. ECG Form/TST Php 250.00 15 Minutes
Form/ Conduct ECG (Procedure)
test Php100.00 Medical
(Reading) Equipment
Treadmill Stress Test Php 1,500.00 1 Hour and Technician On-
(TST) when (Procedure) 30 Minutes Duty
necessary Php 500.00
(Reading)
5. CXR Form/Conduct Php 250.00 15 Minutes Radiologic
Chest Radiography Technologist On-
Duty
5. Proceed back to 1. CAAP form Php 500.00 30 Minutes Designated
Airmen’s 548[0]2011 (Back Aviation Medical
Examination Page)/ Conduct Examiner On-
Room physical/mental Duty
examination,
interpret tests results
and make
recommendation/s
2. Check and review 5 Minutes Aero medical
completeness of Staff on duty
medical reports and
prepare information
letter
3. Evaluate medical None 5 Minutes Chief OFSAM,
reports and render Ground Floor,
decision Annex building
4. Encode medical 10 Minutes
Aeromedical
reports and decision
Staff On-Duty
in the CASORT
Ground Floor,
5. CAAP Form 551/ Php 200.00 5 Minutes
Annex building
Print Medical Card
6. Present valid ID 1. Release medical None 5 Minutes Aeromedical
or Authorization card and sign Staff On-Duty
Letter clearance of and Chief
applicant OFSAM
TOTAL: 4 Hours,
7 Minutes
88
31. Issuance of Billing Statement:
1) Certificate of Airworthiness (Original)
2) Approved Maintenance Organization (AMO)
3) Approved Material Distribution Certificate (AMDC)
4) Type Validation Certificate
5) Daily Subsistence Allowance (DSA)
(Per Transaction)

Who May Avail: Airline Operators, and Ground holders
1. Pro-Forma Invoice Revenue Section-Accounting Division, 3rd
2. Travel Order floor, Main building
3. Exchange Rate Print-out (from bap.org.ph)
4. UNDP Rate (for foreign travel)
5. Conforme Letter
6. Visa Reference (for Foreign Travel)
7. Letter Request of Operator
PAID
1. Receive and review None 2 Minutes Receiving Officer
completeness of
documents from FSIS/
AANSOO
2. Prepare billing None 2 Hours Accounting
statement Personnel, 3rd
Floor Main
building
3. Sign the billing None 15 Minutes Chief, Accounting
statement Division
4. Counter-sign the None 15 Minutes Chief, Finance
billing statement Department
5. Record in the None 15 Minutes Outgoing Officer
outgoing logbook;
Forward to
FSIS/AANSOO
47 Minutes
89
32. Issuance of CAAP Identification (ID)
Office or Division: CAAP Security and Intelligence Service (CSIS)

Classification: Non-Technical
Type of Transaction: G2B – Government to Business; G2C – Government to Citizen; G2G-
Who May Avail: Any Requesting Party (CAAP Employee, Businessmen, Aviation
Stakeholders, Other Government Entities)
1. CAAP ID 1. CSIS Pass Control Section, Ground
a. Application Form Floor, Main building
b. Colored ID picture (2” x 2”) in CAAP
uniform with white background and printed
on quality photo paper taken within the last
three (3) months.
For Permanent/Co-terminus Employee:

c. Appointment (Pinagtibay)
For Consultant and Job Order Personnel:

d. Contract of Services
PAID
CAAP ID None 3 Minutes HRMD, 2nd Floor
a.) Secure Main building
application form
b.) Submit Assessment/Verification None 15 Minutes HRMD2nd Floor
accomplished of HRMD as to the Main building
form along with compliance and
2x2 ID picture, completeness of
Pinagtibay and/or employee’s details prior
Contract of endorsement to CSIS
Service Pass Control Section
c.) Upon verification Encoding of employee’s None 25 Minutes CSIS Pass
of HRMD, submit details Control Section
accomplished
form
d.) Printing of CAAP ID None 5 Minutes CSIS Pass
Control Section
90
33. Issuance of Certificate of Airworthiness (Original/Renewal)
PHASE ONE (PAYMENT OF FEES AND CHARGES) CERTIFICATE

OF AIRWORTHINESS
Office or Division: General Aviation Certification Inspection Division and Commercial Air
Transport Certification Inspection Division (GACID/CATCID)

1. 1 Application form 1029-2 www.caap.gov.ph

1. Submit (1) one Operator

copy of the
accomplished 1. Received accomplished NONE /Owner
Form (1029-2) Form (1029-2)
and letter of intent
at the window (4)
of FSIS.
2. Get the receiving none
copy of the letter 2. Return the receiving
of intent at the copy of the submitted 15 min FSIS
FSIS receptionist Receptionist,
letter of intent
Ground Floor,
FSIS building
3. Request for order
of payment slip to
Airworthiness 3. Determine
Department corresponding fees and Php AWD Staff,
charges and issue order Ground Floor,
of payment slip 750.00 25 min FSIS building
(original)
4. Proceed to
Collection Unit Received payment and
Collection Officer,
issue the official receipt
2nd Floor, Annex
5 min
91
building
Total duration of activities Php750.00 30 min

(original)
PHASE TWO (ORIGINAL / RENEWAL ISSUANCE OF CERTIFICATE

OF AIRWORTHINESS)

1. Original or Renewal Application Requirement www.caap.gov.ph
Checklist
2. Duly Notarized (1029-2) Application Form Airworthiness Department (Hard copy)
3. Inspection Report Forms (1030 and 1013)
1. Submit notarized
Form 1029-2 and 1. 1 Receive, encoding of
requirements at tracking no. on the CofA None 15 minutes Owner
the window (4) four application;
of FSIS. Forward documents to /Operator and
FSIS FSIS Receiving
Staff
2. Document tracking and

logging and initiate an
appropriate action; None 2 hours FSIS Receiving
forward documents to Staff and ADG II,
AWD FSIS
3. Receive, encoding the

tracking no. of CofA None 15 minutes AWD Receiving
application Staff
4. Evaluate and examine

the application package
assign to the qualified None 15 minutes AWD Manager
AW Inspector;
92
5. Document evaluation
and initial review of the None 3 hours Airworthiness
CofA Package; Inspector
6. Prepare memorandum / Inspection 1 hour Airworthiness

travel order, advance
Fee (base Inspector and
billing and conform
letter (as applicable) on type of AWD Staff
aircraft)
7.Validate and sign the

memorandum / travel
None 20 minutes Department
Order documents,
Manager, AWD
endorse to ADG II,
FSIS
8.Sign the memorandum /

local travel order
document (as None 2 hours ADG II, FSIS. 2nd
Floor, FSIS
applicable) signed by
ADG-II FSIS building
For foreign travel

endorsed to Director
General
None 1 day Director General,

9.Sign the foreign travel
4th Floor, Main
documents
building
Total duration of activities Inspection 2 days, 1

fee based hour & 5
on type of minutes
aircraft
93
PHASE THREE (INSPECTION PHASE)

www.caap.gov.ph
1. N / A
Airworthiness Department (Hard copy)

1. Prepare and Inform the Operator / Inspection 15 minutes Owner/Operator

confirm the Fee (as
Owner of the said and AWD
said schedule applicable)
of inspection inspection Inspector
1. Conduct inspection 2 days AWD Inspector
Total duration of activities 2 days & 15

minutes
PHASE FOUR (POST INSPECTION AND ISSUANCE OF

CERTIFICATE OF AIRWORTHINESS)

www.caap.gov.ph
N/A
Airworthiness Department (Hard copy)
94
1. Comply the 1. CofA application AWD Inspector,

additional package for Ground floor,
requirements assessment after FSIS building
inspection
Note: For non-
compliance prepare
letter of deficiency to
the operator / owner NONE 2 days
2. Submit the 2.1 CofA application AWD Inspector

compliance of package for final and AWD Staff,
CofA review before NONE 2 hours
Ground Floor,
preparing the
FSIS building
memorandum and
certificate of
airworthiness
2.2 Endorse to division Chief CATCID /
chiefs for quality GACID
review of the NONE 1 hour
application package and AWD
Inspector
2.3 Endorse to AWD AWD Manager
Manager for review
and endorsement to NONE 30 minutes and Chief
ADG II, FSIS CATCID / GACID
2.4 Endorse to ADG II, AWD Manager
FSIS for review and and ADG II, FSIS
endorsement to DDG- NONE 1 day
O
2.5 Sign and approved the ADG II, FSIS and
CofA certificate by Deputy Director
DDG-O General for
Note: Original CofA
Operations and
endorsement to
Director General
Director General NONE 1 day
2.6 Forward the signed 30 minutes DG/ DDG-O Clerk

CofA certificate to / AWD Clerk
AWD NONE
3. Present valid ID 4.Release certificate of 15 minutes Owner/Operator

or authorization airworthiness and AWD Clerk
letter NONE
95
hours & 15
minutes
Total duration of activities Php750.00 8 Days, 5

(ISSUANCE OF (original) Hours & 50
CERTIFICATE OF minutes
Inspection
AIRWORTHINESS)
fee
96
AIRWORTHINESS DEPARTMENT
CAAP Central Office
NOTE: ALL SUBMITTED DOCUMENTS MUST BE CERTIFIED TRUE COPY (CTC)

or ORIGINAL CAAP reserves the right to deny, withhold or revoke any application
with a false or incomplete data/information for the purpose of issuance of aircraft
registration certificate. Note: False or incomplete data/information, which appears on
the application with all other documents submitted patently false and material for
approval of registration. The handling inspector is authorized to determine this
aspect.
fig. 1
97
34. Issuance of Certificate of Registration
PHASE ONE- PAYMENT OF FEE AND CHARGES (ISSUANCE OF CERTIFICATE

OF REGISTRATION)

1. Letter of Intent (LOI) www.caap.gov.ph
2. CAAP aircraft material distributor
form Duly signed by the Quality or Airworthiness Department (Hard Copy)
Accountable Manager
1. Submit 1 Determine None

application to corresponding
fees and charges 10 min Aircraft
Airworthiness
Registration
Department
Officer, Ground
floor, FSIS
building
1.2 Issue Order of Fees

Payment Slip depend
15 min Aircraft
on Aircraft’s
Registration
weight,
Officer, Ground
intended
Floor, FSIS
use, type of
building
engine
and type of
aircraft.
Refer
to figure 1.
2. Proceed to 2. Receive payment; None
Collection for issue Official
payment 15 min Collection
Receipt (OR)
Officer, 2nd floor
Annex building
Fees 40 minutes
Total duration of
depend
activities
on Aircraft’s
98
weight,
intended
use, type of
engine
and type of
aircraft.
Refer
to figure 1.
PHASE TWO (ISSUANCE OF CERTIFICATE OF REGISTRATION)

1. Notarized Registration Form (CAAP Form www.caap.gov.ph
1028-1). (Pls. print legibly)
2. Letter of Intent.
3. Proof of payment of CAAP Prescribed fees.
4. Previous Certificate of Registration and

Certificate of Airworthiness
5. History of Ownership. If the aircraft for

registration was not purchased from the last
registered owner, the applicant must submit
comprehensive history of ownership, starting
from the first registered owner to the last
registered owner.
6. Copy of Letter-request for the reservation of

Registration Marking.
7. Copy of Letter-approval issued by CAAP for the

reservation of Registration Marking.
8. Colored photograph of the aircraft with

Philippine Registration Marking, Registration
99
Identification Plate (made of fireproof material),
Aircraft Data Plate, Engine Data Plate, and
Propeller Data Plate.
9. Cancellation of Registration from other country

(De-registration)
10. Documentary Evidence of Ownership.

(consularized if consummated outside RP)
Deed of Sale, Deed of Absolute Sale, and Bill
of Sale (Preferably with Purchase Agreement)
Other related Documents:
11. Aircraft Lease Agreement (consularized if

consummated outside of the Philippines)
12. Mortgage Agreement (if available)
13. Notarized Secretary’s Certificate (stating

among others the authorization of a person on
behalf of the company to sign in transaction
document).
14. Notarized Special Power of Attorney. (If

applicable)
15. Letter-endorsement issued by CAAP stating

no objection on the importation of aircraft.
16. Bureau of Customs importation documents

showing proof of payment of duties and taxes.
17. Certificate of Import Tax Exemption (if

applicable

1 Submit notarized 1. Receive, log and

Form 1028-1 and review application and
requirements; NONE 2 hours FSIS Receiving
requirements at the
Staff
Office of ADG II,
FSIS
100
2.1 Receive, log and none
encode application in
the database; 15 minutes Aircraft
Registration Staff
2.2 Forward application to
Chief, AWD
none
3. Check, assign and
endorse application to 15 minutes Chief, EARD,
Aircraft Registration Ground floor,
Officer
FSIS building
4.1 Conduct technical none
evaluation and
assessment; 14 working Aircraft
days Registration
4.2 Encode information in Officer, Ground
the CASORT; Floor, FSIS
building
4.3 Prepare Certificate of
Registration; endorse
to Chief, AWD
5. Verify, sign and none

endorse application
package to Dept 20 minutes Chief, EARD,
Manager AWD Ground Floor,
FSIS building
Note: if legal opinion is
required; forward
package to ELS 1
none
6. Review, sign and
endorse application 20 minutes Dept Manager,
package to ADG II, Airworthiness
FSIS Department
(AWD)
1 hour Technical
7. Review and endorse Consultants,
the application AWD, Ground
package to ADG II,
FSIS floor, FSIS
building
8. Sign and endorse
application package to
1
Additional three (3) days will be added in the processing time if legal review is needed
101
the Director General 2 hours ADG II, FSIS, 2nd
Floor, FSIS
building
9.1 Review application

package and sign Cert 1 working day Director General,
of Registration 4th Floor, Main
building
9.2 Forward application to

AWD
CCS, 5th Floor,
Main building
5 minutes Aircraft
10. Inform applicant re: Registration Staff,
status of application is AWD, Ground
completed and ready
for pick-up Floor, FSIS
building
2. Present valid ID or
2.1 Log, encode and
authorization letter
release Certificate of 15 minutes Aircraft
Registration Registration
Officer
Total duration of 15 days, 6
activities hours, 30
mins
102
aspect.
fig. 1
103
104
35. Issuance of Common Office Supplies / Equipment
(Per Transaction) Based on Approved Annual Procurement Plan

Type of
Transaction:
Who May Avail: CAAP Employees (Requestor / End-user)
1. Request and Issue Slip (RIS) Supply Division, Supply building
PAID
1) Submit RIS Receive and control RIS
2) Verify on Stock Cards items
for request and then record
issuances Stock Control
3) Prepare Inventory Staff
Custodian Slip (ICS) for
consumable items None 1 Day
4) Endorse RIS/ICS for
approval of the Chief
5) Claim the item/s Issue/ release the item Storage Keeper
at Storage Area requested
Acknowledge Received signed ICS

and sign ICS
TOTAL: None 1 Day
105
36. Issuance of GSIS Loan Payments and Premium Contribution
Certificate (Per Transaction)

Type of G2C - Government to Citizen
Transaction:
Who May Avail: Requesting Employees
1. GSIS Remittance List Bookkeeping Section-Accounting Division,
2. GSIS Remittance Official Receipt 3rd Floor, Main building
3. Statement of Account (SOA) of employee/s

PAID
1. Request for Loan 1. Receive Statement of None 2 Days Accounting
Payments and Account (SOA) of Personnel
Premium employee/s issued by
Contribution GSIS
Certificate 2. Research the premium
contribution or loan
payments that does not
reflect on the
employee/s SOA
3. Photocopy the
remittance list
containing the name of
requesting employee/s
and official receipt of
the remittance for the
period requested
4. Prepare certification of
loan payments or
premium contribution
5. Submit the certification
and supporting
documents to Chief
Accountant for
signature
6. Issue certification
together with the
remittance list and
official receipt to
TOTAL: None 2 Days
106
37. Issuance of Import/Export Permit
PHASE ONE (PAYMENT OF FEES AND CHARGES) ISSUANCE OF

IMPORT/EXPORT PERMIT)
Office or Division: Engineering and Aircraft Registration Division

1. Letter of Intern (LOI) Airworthiness Department (Hard Copy)
2. Import/ Export Checklist Requirement
3. Airway Bill
1. Submit one (1) None 15 Minute Owner/operator

copy of the Letter
of Intent and
copies of airway
1. Received letter of intent FSIS receiving
bill(s) at window
and copies of airway bill Clerk, Ground
(4) of FSIS
(2) at the window (4) of
Floor, FSIS
FSIS
building
2. Get the receiving none 5 minutes FSIS Receptionist

2. Return the receiving
copy of the letter FSIS building
copy of the submitted
of Intent at the
letter of intent
FSIS receptionist
3. Request for Order 3. Determine Php400.00 1 hour Operator/owner

of Payment slip to corresponding fees and Per airway and AWD staff
Airworthiness charges (as per airway bill
Department bill(s), quantity) and
issue order of payment
slip
4. Proceed to 4. Received payment and none 5 minutes Collection Officer,

Collection Unit issue Official Receipt 2nd Floor, Annex
(OR) building
107
Php400.00 1 hour,25
Total duration of activity Per airway minutes
bill
PHASE TWO (ISSUANCE OF IMPORT/EXPORT PERMIT)

5. Letter of Intern (LOI) Airworthiness Department (Hard Copy)
6. Import/ Export Checklist Requirement
7. Airway Bill
1. Submit one (1) None 15 Minute Owner/operator

copy of the
Letter of Intent
and copies of 1.1 Receive, encoding of
airway bill(s) at FSIS receiving
tracking number on the Clerk
window (4) of
FSIS letter of intent for
import/ export; forward
documents to FSIS
1.2 Document tracking and none 2 hours FSIS Receiving

logging and initiate an Staff and ADG II,
appropriate action; FSIS
forward documents to
AWD
1.3 Receive, encoding the none 15 minutes AWD Receiving

tracking number of letter Staff
of intent for import/
export.
108
the letter of intent for
import/export assign to
the designated AWD
Staff
2. Submit a copy of 2.1 Document evaluation none 3 hours AWD Staff

the Official and review for
Receipt preparation of letter of
import/export
clearance permit
2.2 Endorse to EARD none 1 hour AWD Staff/Chief

Division Chief for EARD
quality review of the
prepared import/export
clearance permit
2.3 Endorse to AWD none 30 minutes Chief EARD/

Manager for review AWD Manager
and endorsement to
ADG II, FSIS
2.4 Sign and approve none 1 day ADG II, FSIS

import/export
clearance permit
2.5 Forward the signed none 30 minutes FSIS Clerk/AWD

import/export Clerk
clearance permit to
AWD
3. Present valid ID 3. Release and Dry Seal none 20 minutes AWD Staff
or authorization the import/ export
letter clearance permit

minutes
Total duration of whole Php400.00 2 days, 1
activities (Issuance of Per hour 10
import/export permit) Airway bill minutes
109
CAAP Central Office

aspect.
fig. 1
110
38. Issuance of Income Tax Return (ITR) – Per Transaction

Transaction:
1. Alphalist Bookkeeping Section-Accounting Division,
3rd Floor, Main building
PAID
1. Request ITR 1. Log in to Alphalist Data None 30 Minutes Accountant
Entry
2. Search the name of the
3. Print ITR
4. Submit to Chief
Accountant for
signature
5. Issue signed ITR to
111
39. Issuance of Knowledge Test Report (TR)
Office or Division: Airmen Examination Board – FSIS

1. Original Database/Examination Permit duly 1. Licensing and Certification
signed and issued by the Licensing Department (LCD), Ground floor, FSIS
Certification Department (LCD) building
2. Photocopy of the Database
printout/Examination Permit with stamped
date of exam taken and signature of the
examiner
3. CAAP-FSIS-AEB-006 2. Airmen Examination Board
4. Fee – Php140.00 3. Cashier
PAID
1. Proceed to AEB 1. Receive and check None
Admin Office and completeness of
submit documents documents
for Knowledge Test
Report (TR)
Application
2. Fill-up Application 2. Provide application None
Form and submit form for the TR (CAAP-
FSIS-AEB-006)
3. Check examination none
history/complete result
of examination in the AEB Staff-on-
database. Duty
3. Receive 4. Issue none
Acknowledgement Acknowledgement Slip 24 Minutes
Slip stating the release date
of the TR
OPTION: Applicant
may apply for
Temporary
Knowledge Test
Report while
waiting for Original
TR
4. Submit photocopy 5. Print Examination none Computer
of Database History Technician
Printout/ Analyst
Examination Permit
6. Prepare Temporary Test Specialist
112
Knowledge Test
Report
7. Endorse Temporary
Knowledge Test
Report to Chief, AEB
for Signature Chief, AEB
5. Present valid ID 8. Release Temporary
Knowledge Test
Report
PHASE II

PAID
1. Print examination none 1 Minute/ Computer
history Applicant or 25 Technician
Minutes for a Analyst
batch of 25
applications
2. Encoding of TR No. to None 3 Minutes/ Encoder
each application Applicant or 75
Minutes for a
batch of 25
applications
3. Computer generation None 3 Minutes/ Encoder
of Knowledge Test Applicant or 75
Report (Encoder to Minutes for a
affix initial in each TR) batch of 25
applications
4. Encode list of applicant none 15 Minutes Encoder
5. Receive and Audit the None 3 Minutes/ Auditor
prepared (TR) (Auditor Applicant or 75
to affix initial each TR) Minutes for a
batch of 25
applications
6. Forward prepared TR none 2 Minutes/ Chief, AEB
to Chief, AEB for Applicant or 50
signature Minutes for a
batch of 25
applications
1. Present 7. Release TR to None 2 Minutes AEB Staff-on-
Acknowledgement applicant Duty
Slip, any valid ID or
authorization
TOTAL: none 5 Hours,
41 Minutes
113
40. Issuance of Noise Certificate
PHASE ONE (PAYMENT OF FEES AND CHARGES) (ISSUANCE OF

NOISE CERTIFICATE)

1. Letter of Intent (LOI) Client

1. 1 Submit one (1) None Owner/operator

copy of the Letter
of Intent at 1.1 Received letter of
window (4) of intent at window 4 of
FSIS 15 Minute
FSIS
1.2 Get the none 5 minutes FSIS

receiving copy of 1.2 Return the receiving Receptionist,
the letter of Intent copy of the submitted Ground Floor,
at the FSIS letter of intent FSIS building
receptionist
2. Request for Order 2. Determine Applicable 1 hour Operator/owner

of Payment slip to corresponding fees and On the and AWD staff
Airworthiness charges (as per airway New fees
Department bill(s), quantity) and And
issue order of payment charges
slip
3. Proceed to 3. Received payment and 5 minutes Collection Officer,

Collection Unit issue the Official Receipt 2nd Floor, annex
building
Applicable 1 hour, 25
Total duration of activity on the new minutes
fees and
charges
114
PHASE TWO (ISSUANCE OF NOISE CERTIFICATE)

2. Letter of Intent (LOI) Client

1. Submit one (1) None Owner/operator

copy of the Letter
of Intent at And FSIS
1.1 Received, encoding of Receiving Clerk
window (4) of tracking number on the 15 Minute
FSIS letter of intent for noise
certificate; forward
documents to FSIS
1.2 Document tracking and none 2 hours FSIS Receiving

logging and initiate an Staff and ADG II,
appropriate action FSIS
forward document to
AWD
1.3 Receive, encoding the none 15 minutes AWD Receiving

tracking number of staff
letter of intent for noise
certificate

the letter of intent and
transfer to EARD
1.5 Evaluate the none 15 minutes Chie EARD

application package
and assign to
engineering inspector
115
2. Submit additional 2.1 Document evaluation none 5 hours AESI
documents/ and review for
evidence prior preparation of noise
request of noise certificate
certificate
2.2 Endorse to EARD none 30 minutes AWD Staff/Chief
division chief for quality EARD
review of the prepared
noise certificate
2.3 Endorse to AWD none 30 minutes Chief EARD/

Manager for review AWD Manager
and endorsement to
ADG II, FSIS
2.4 Sign and approved the none 1 day ADG II, FSIS
noise certificate
2.5 Forward the signed none 30 minutes FSIS Clerk/ AWD

noise certificate to Clerk
AWD
3. Present valid ID 3. Release the noise none 20 minutes AWD Staff

or authorization certificate
letter
none 1 day, 10
Total duration of activities hours, 25
minutes
Total duration of whole Applicable 2 days, 3
activity (issuance of New fees hours & 50
Noise Certificate) And minutes
charges
116
CAAP Central Office

aspect.
fig. 1
117
41. Issuance of Official Receipt for Payment of CAAP Fees and
Charges
Office or Division: Collection Section – Cashiering Division

Type of G2B - Government to Business; G2C - Government to Citizen; G2G -
Transaction: Government to Government
Who May Avail: Airlines / General Aviation/ Pilots/ Aviation Students/ Other Airmen/ Non-
Airmen Clients/ CAAP Employees
FSIS/AEB/Airworthiness Dept./AAIIB/ Medical
1. Checklist
Airmen/ADMS
2. Order of Payment Slip (OPS)
Revenue Unit, Accounting Division
CLIENT STEPS AGENCY FEES TO BE PROCESSING PERSON
ACTION PAID TIME RESPONSIBLE
1. Payer secures The AQMS • Bills 2 Minutes Guard-on-duty

ticket number in Prompter will call • DSA
the Automizer ticket number to • Admin Fee Revenue Unit
Queue what Window No. • Certification Fee Personnel
Management to proceed, viz: • Aircraft
System (AQMS) 1. Without OPS – Registration Fee
either for the at Window #1 • Overfly Fee
following purpose:2. With OPS – • Airmen’s
a. Secure OPS either at Certificate
b. Payment Window #2,3,4
• Aeronautical
or 5
Charges
2. Payer tenders Counts money 1 Minute Collecting
• ELP
payment in cash received and Officer (CO)
• Examination
and/or check review check
Permit Fee
together with OPS payment details
• Certification &
Prints Official 1 Minute Collecting
Receipt (OR) or Airworthiness Officer (CO)
Acknowledge Fee
Receipt (AR) and • Aerodrome
issues original Rating Fee
copy of OR/AR to • Medical/Dental/
payer and gives Laboratory/ECG
change, if any /X-ray Fees
• Height 1 Minute Collecting
Collecting Officer Clearance Fee Officer (CO)
writes OR/AR No. • Bid Documents/
and date of Performance
OR/AR on the Bond
OPS • Refund
TOTAL: 5 Minutes
118
42. Issuance of Official Receipt for Payment Received Through
Telegraphic Transfers and UCPB Collection Facility
Office or Division: Collection Section – Cashiering Division

Type of Transaction: G2B –Government to Business
Who May Avail: Airlines/General Aviation
1. Order of Payment Slip (OPS) Revenue Unit, Accounting Division, 3rd floor,
2. Bank’s credit memo/deposit slip Main building
1. Client demands for Prepares Order of Bills 1 Minute Revenue Unit

Official Receipt for Payment slip (OPS) Aeronautical personnel
payment made in Charges
banks Overfly fee
(LBP/UCPB)
Review OPS and none 1 Minute Chief, Collection
verify credit memo Section/ Chief,
from bank’s Cashiering Division
snapshot/ passbook
Print Official none 2 Minutes Chief Collection
Receipt (OR) and Section/ Chief,
writes OR No. and Cashiering
date of OR on the Division
OPS
Issue Official none 1 Minute Revenue
Receipt Collection Clerk
TOTAL: Bills 5 Minutes
Aeronautical
charges
overfly fee
119
43. Issuance of Order of Payment Slip (Per Transaction)

Who May Avail: Stakeholders / Employees refunding Cash Advance balance
1. Bill or Statement of Accounts (SOA) Revenue Section-Accounting Division, 3rd
2. Request for Order of Payment floor, Main building
3. Valid ID
4. Copy of Liquidation Report
PAID
1. Proceed to 1. Check and review None 1 Minute Accounting
Accounting documents submitted Personnel, 3rd
Division; Floor Main
building
Submit 2. Verify mode of None 1 Minute Accounting
requirements payment Personnel3rd
Floor Main
building
3. Encode corresponding None 2 Minutes Accounting
accounting entries Personnel
4. Prepare and print None 2 Minutes Accounting
Order of Payment Slip Personnel
5. Signs on OPS None Chief, Revenue
Section3rd Floor
Main building
6. Release Order of None 1 Minute Accounting
Payment Slip Personnel
2. Proceed to None
Cashiering Division
for payment
120
44. Issuance of Pag-Ibig Loan Payments and Premium Contribution
Certificate (Per Transaction)

Transaction:
1. Pag-Ibig Remittance List Bookkeeping Section-Accounting Division,
2. Pag-Ibig Remittance Official Receipt 3rd floor, Main building
3. Statement of Account (SOA) of employee/s

PAID
1. Request for Loan 1. Receive Statement of None 1 Day Accounting
Payments and Account (SOA) of Personnel
Premium employee/s issued by
Contribution PAG IBIG
Certificate 2. Research the premium
contribution or loan
payments that does not
reflect on the
employee/s SOA
3. Photocopy the
remittance list
containing the name of
and official receipt of
the remittance for the
period requested
4. Prepare certification of
loan payments or
premium contribution
5. Submit the certification
and supporting
documents to Chief
Accountant for
signature
6. Issue certification
together with the
remittance list and
official receipt to
TOTAL: None 1 Day
121
45. Issuance of Pass Control
Office or Division: CAAP Security and Intelligence Service (CSIS)

Classification: Non-Technical
Who May Avail: Any Requesting Party (CAAP Employee, Businessmen, Aviation
Stakeholders, Other Government Entities)
1. Security Clearance/Pass 1. CSIS Pass Control Section, Ground
a. Security Clearance Form floor, Main building
b. NBI or Police Clearance
c. Endorsement for company/office/school
d. Photocopy of Company/School ID
PAID
Security Clearance None 3 Minutes CSIS Pass
a.) Secure Control Section,
application form Ground Floor
Main building
b.) Submit Encoding of details of the None 25 Minutes CSIS Pass

accomplished requesting party prior Control Section
form printing od security
clearance
c.) Signature of the None 3 Minutes Requesting Party
requesting party
on the printed
security
clearance
d.) Background Check to the None 10 Minutes IID, CSIS Ground
requesting party Floor Main
building
e.) Approval and signature 5 Minutes Security Division
Chief, CSIS
Ground Floor
Main building
122
46. Issuance of Permit-to-Operate / Temporary PTO
Office or Division: Aerodrome Registration Certification Inspection Division

1. Letter of Intent 1. AANSOO Administrative Staff, Ground
2. PTO Application Form Floor, Main building
3. Justification for putting up an airstrip
a. WGS-84 Coordinates Certification,
Helipad Geometric Center by Geodetic
Engineer
b. Certificated Helipad’s Elevation in AMSL
(Average Mean Sea Level) by Geodetic
Engineer
c. Helipad’s Layout (FATO dim., markings,
Safety Areas, protection slopes, WDI dim.
& amp; loc.)
d. Helicopter Specifications that the helipad
intended to serve (D-value, RD, MTOW &
amp; Seating Capacity)
e. Helipad’s Surface Load Bearing
Certification in tons by Structural
Engineer
f. Helipad’s Vicinity Map (1 km radius)
g. Obstacle Limitation Surface (OLS) Layout
(Approach/T.O. flight path, obstacle along
the flight path, heights of obstacles,
distance of obstacles from helipad)
h. Operations Manual
i. Safety Reporting Officer (Official I
designation and Training Certificate)
j. Training Certificates of Fire Fighting
Personnel
1. Download Form
from CAAP website
www.caap.gov.ph
Forms are also
available at
AANSOO
2. Submit Letter of 2.1 Receive; record in none 3 Minutes AANSOO Staff,
Intent and database Ground Floor,
Application Form to Main building
AANSOO
2.2 Endorse pre- none 2 Minutes Chief, AANSOO
123
application
2.3 Inform applicant of None 5 Minutes Assigned
the scheduled date of Inspector
pre-application
meeting
3. Attend the 3.1 Discuss the pre- none 20 Minutes Assigned
scheduled pre- application contents Inspector
application meeting
3.2 Record pre- None 2 Minutes Assigned
application phase Inspector
actions in database
3.3 Inform applicant of none 5 Minutes Assigned
the scheduled formal Inspector
meeting
4. Attend the 4.1 Discuss details of None 5 Minutes Assigned
scheduled formal Formal Application Inspector
meeting
4.2 Conduct Initial None 5 Minutes Assigned
Application Review Inspector
4.3 Conduct Formal None 1 Hour Assigned
Application Review Inspector
4.4 Discuss the none 30 Minutes Assigned
Operations Manual Inspector
Information
4.5 Review and evaluate None 3 Working Safety
the requirements Days Inspection
submitted and Team
prepare letter
4.6 Determine number of none 2 Minutes Lead Safety
days of inspection Inspector
4.7 Prepare Pro-Forma P500.00 2 Minutes AANSOO Staff
Invoice and Forward (Admin Fee);
to Accounting P5,000.00
Division (Inspection
Fee);
DSA – Daily
Subsistence
Allowance
(Computations
are based on
the locations,
number of
days of
inspection,
and UNDP
Rate)
4.8 Process Billing None 2 Days Accounting Staff
4.9 Inform the Operator 3 Minutes AANSOO Staff
for Payment of DSA
5. Proceed to 5. Prepare Order None 10 Minutes Accounting Staff
124
Accounting Division Payment Slip
Collection On-Duty
6.2 Issue Official Receipt None 2 Minutes Collection Staff
On-Duty
7. Proceed to ARCID- 7.1 Check OR None 1 Minute AANSOO Staff
AANSOO and
present Official
Receipt
7.2 Prepare DSA None 2 Hours AANSOO Staff
documents, Notice of
Inspection and Travel
Order/s
7.3 Review and None 1 Hour Chief, ARCID
endorsement by
Chief, ARCID
7.4 Review and none 1 Hour Chief, AANSOO
recommendation by
Chief, AANSOO
7.5 Review and approval None 2 Days Deputy Director
by Deputy Director General for
General for Operations, 4th
Operations Floor, Main
building
7.6 Forward to CRAD for None 1 Hour CRAD Staff
recording; release
Travel Order
7.7 Forward the Notice none 10 Minutes Safety
and Coordinate with Inspection
conduct of
inspections
8. Organize
Transportation for
the Safety
Inspection Team
9. Present 9.1 Conduct initial safety None 3 Days Safety
helipad/airstrip inspection in Excluding Inspection
compliance with Travel Time Team
Manual of Standards
9.2 Prepare Safety None 22 Working Safety
Inspection report Days Inspection
Team
Endorsement by
Chief, ARCID
9.4 Review and notation None 1 Hour Chief, AANSOO
by Chief, AANSOO
9.5 Forward the report to none 10 Minutes AANSOO Staff
125
the operator
9.6 Conduct meeting and None 1 Hour Safety
prepare Inspection
PTO/Temporary Team
PTO/ Extension PTO
9.7 Coordinate with none 5 Minutes AANSOO Staff
applicant regarding
payment of PTO
9.8 Prepare Pro-forma None 2 Minutes AANSOO Staff
Invoice
9.9 Signature and None 3 Minutes Chief, AANSOO
endorsement of Pro-
forma Invoice by
Chief, AANSOO
9.10 Process Billing None 2 Days Accounting Staff
10. Proceed to 10.1 Prepare Order None 10 Minutes Accounting Staff
Accounting Division Payment Slip
Collection On-Duty
11.2 Issuance of Official None 2 Minutes Collection Staff
Receipt On-Duty
12. Proceed back to 12.1 Check Official None 1 Minute AANSOO Staff
ARCID-AANSOO Receipt
endorsement by
Chief, ARCID
12.3 Review and None 1 Hour Chief, AANSOO
recommendation by
Chief, AANSOO
12.4 Review and approval None 3 Days Director
by Director General General/ Deputy
(DG)/ Deputy Director Director General
General for for Operations
Operations (DDG-O)
13. Present valid ID or 13.1 Release PTO/ none 15 Minutes AANSOO Staff
authorization letter Temporary PTO/
Extension PTO
TOTAL: Php500.00 38 Days,
admin fee 5 Hours,
Php5,000.00 39 Minutes
DSA –
(Computations
are based on
the locations,
number of
days of
inspection,
and UNDP
Rate)
126
47. Issuance of Philhealth Certification (Per Transaction)

Transaction:
1. Philhealth Remittance Lists Bookkeeping Section-Accounting Division,
2. Philhealth Remittance Official Receipt 3rd Floor, Main building
3. Members Data Record (MDR)
4. Philhealth Claim Signature Form (CSF)
PAID
1. Request 1. Print Members Data None 30 Minutes Accountant
Certification of Record (MDR)
Philhelath 2. Encode data from MDR
Contribution to CSF
3. Prepare Certification of
Philhealth Contribution
4. Print CSF and
Certification
5. Submit to Chief
Accountant for
signature
6. Issue to requesting
party signed CSF and
Certification
127
48. Issuance of Property Clearance (Applicant with Property
Accountability) Purpose: Application for Leave
(Vacation/Maternity) /Travel Abroad (Per Transaction)

Type of
Transaction:
Who May Avail: CAAP Employees
1. Application for Property Clearance Supply Division, Supply building
2. Application for Leave
3. Property Acknowledgement Receipt
PAID
1) Forward Receive Application
Application for
Certificate thru
Human Resource
Management
Division (HRMD)
2) Check and verify on record
property accountability of
the applicant
1 Day
3) Prepare updated Property
Acknowledgement Receipt
(PAR) for transfer of
Accountability to another
None Property Officer
Accountable Officer
4) Forward the PAR to
Accountable Officer for
acknowledgement /
signature
5) Upon return of signed PAR
prepare Certificate of
Property Clearance
6) Endorse the updated PAR
1 Day
and Property Clearance for
7) Forward the documents to
Accounting Division
TOTAL: None 2 Days
128
49. Issuance of Property Clearance (Applicant with Property
Accountability) Purpose: Retirement / Resignation / End of
Contract (Per Transaction)

Type of
Transaction:
Who May Avail: CAAP Employees/Consultant
1. Application for Property Clearance Supply Division, Supply building
3. Property Acknowledgement Receipt
PAID
Application for
Certificate thru
Human Resource
Management
Division (HRMD)
2) Surrender Check and verify on record
accountable surrendered property of the
properties to applicant
Supply Division
Property Officer,
3) Accept surrendered None 2 Days
Supply building
property for safekeep and
prepare Statement of
Property Accountability for
properties not surrendered /
found.
4) Endorse the Statement of
Accountability for approval
of the Chief
Accounting Division
TOTAL: None 2 Days
129
50. Issuance of Property Clearance – Applicant without Property
Accountability (per transaction)

Type of
Transaction:
1. Application for Certificate of Clearance Supply Division, Supply building
3. Resignation / Retirement Letter
PAID
Application for
Certificate thru
Human Resource
Management
Division (HRMD)
2) Check and verify on record
property accountability of None 1 Day Property Officer
the applicant
3) Prepare Certificate of
Property Clearance
4) Endorse the Clearance for
Accounting Division
TOTAL: None 1 Day
130
51. Issuance of Supplies/Equipment and Property Accountability
(For Goods Delivered/Received On-Site Based on Contract
Agreement)

Type of
Transaction:
1. End-user’s certificate of Acceptance Supply Division, Supply building
PAID
1) Submit Received End-user’s
End-user’s Certificate of Acceptance
Certificate of and record the item/s on
Acceptance Property/Stock card
2) Record issuance of
supplies/ equipment on
Property Card/Stock Card
3) Prepare Property 3 Days
Acknowledge Receipt (PAR)
or Inventory Custodian Slip
Property Officer,
(ICS) for accepted items None
Supply building
4) Forward PAR/ICS to
Accountable Officer for
acknowledgement /
signature
5) Upon return of PAR from
Accountable Officer endorse
RIS/PAR/ICS for approval of
1 Day
the Chief
6) Get copy/ies of Furnish copy/ies of PAR/
PAR/ICS ICS to Accountable Officer
TOTAL: None 4 Days
131
52. Issuance of Supplies/Equipment and Property Accountability for
Goods Received a Main Office Based on Contract Agreement
(Per Transaction)

Type of
Transaction:
1. Request and Issue Slip (RIS) Supply Division, Supply building
PAID
1) Submit RIS Receive and control RIS Property / Stock
2) Verify status of item Control Staff
requested on Property /
Stock card. After
verification record issuance.
3) Prepare Property
Acknowledgement Receipt 1 Day
(PAR) or Inventory
Custodian Slip (ICS) for
requested item/s
4) Forward PAR/ICS to
Accountable Officer for None
acknowledgement/
signature
5) Upon return of PAR from
Accountable Officer endorse
RIS / PAR / ICS for approval
of the Chief
6) Claim the item/s Issue/release the item/s 1 Day Storage Keeper
requested. requested and furnish
copy/ies of PAR/ ICS to
Obtain copy/ies Accountable Officer
of PAR/ICS
TOTAL: None 2 Days
132
53. Lease of the CAAP Multi-Purpose Covered Court
Office or
Administrative and Finance Service
Division:
Type of
G2C - Government to Citizen
Transaction:
Who May Avail: Colleges / Universities / Students / Airline Companies / Stakeholders / Other
Government Agencies / Others
1. Letter of Request Administrative Department, 3rd floor, Main
2. Valid ID and/or NBI/Police Clearance building

(1) Proceed to ADMINISTRATIVE None 35 Minutes Administrative

Admin DEPARTMENT Officer, 3rd Floor,
Department (1) Review letter request Main buildin
(2) Submit according to intent;
Requirements (2) Check complete
requirement;
date/time/court/numbe
r of participants;
(4) Receive and log
entries in
logbook/monitoring
sheet;
(5) Prepare Order of
Payment Request;
(3) Proceed to FINANCE None 5 Minutes Accounting
Finance DEPARTMENT Officer,
Department (1) Receive Order of Accounting
(4) Submit Order Payment Request Division, 3rd
of Payment (2) Prepare and print Floor, Main
Request Order of Payment; building
(3) Issue Order of
Payment
(5) Proceed to COLLECTION SECTION Daytime 5 Minutes Collecting
Collection (1) Receive Order of Php 150.00 Officer, 2nd Floor
(OFSAM Payment; / Hour Annex building
Building) (2) Receive payment; Nighttime
(6) Present Order (3) Issue Official Receipt Php 250.00/
of Payment Hour
(7) Payment
(8) Proceed to ADMINISTRATIVE None 5 Minutes Administrative
Admin DEPARTMENT Officer
Department (1) Photocopy OR;
133
(9) Present (2) Endorse approval to
Official CSIS;
Receipt
(10) Proceed to CSIS None 38 Minutes CSIS Officer on
CSIS (1) Conduct verification; Duty
(11) Submit (2) Issue Security
requirements Clearance
and
endorsement
(12) Receive
security
clearance
TOTAL: Daytime 1 Hour,
Php 150.00/ 23 Minutes
Hour
Nighttime
Php 250.00/
Hour
134
54. License Authentication for DFA Requirement
Office or Division: Aviation Records and Management Division (ARMD)
Who May Avail: Airmen/Mechanic License Holder
1. Request form signed by the Chief, ARMD for the 3. ARMD, 2nd floor, Annex
issuance of the copy of record: building
a. Transmitted Airmen licenses originated from
Licensing and Certification Department
2. Submit Affidavit of Lost – for lost license/document
8. Submit Authorization Letter for representative
FEES: Applicable fees pending upon the approval of CAAP
new fees and charges
PAID
1. Proceed to ARMD 1. Fill-up Request Form 2 Minutes ARMD personnel
for the Request 2nd floor, Annex
None
Form building
2. Submit the 2. ARMD personnel 2 Minutes ARMD personnel

Request Form to check the Request
ARMD personnel Form and forward to none Chief ARMD2nd
Chief ARMD for floor, Annex
signature building
3. Check record in 2 minutes Records Section
None
database Custodian
4. Scan the license and 3 Minutes ARMD Personnel/
forward to Section depending on Section Chief
Chief for initial None the number of
licenses to be
scanned
5. Forward scanned 3 Minutes Chief ARMD2nd
license to Chief, None floor, Annex
ARMD for signature building
6. Issue the 2 Minutes
authenticated license none
to client
Note: Applicable fees pending upon the approval of CAAP’s new fees and charges
135
55. License Authentication for Promotion
Office or Division: Aviation Records Management Division (ARMD)

Type of Transaction: G2C – Government to Citizen;
Who May Avail: Airmen/Mechanic License Holder
1. Request Form signed by the Chief ARMD for the ARMD, 2nd Floor, Annex building
issuance of the copy of record
2. Submit Original License for reference
• Submit Authorization Letter – for representative
FEES:
Applicable Fee Amount
CTC Php20.00
Verification Php30.00
Certification Php50.00
Authentication Php50.00
Scan Php50.00
Research Php20.00
Envelope Php20.00
Photocopy Php3.00/page
Php6.00/back to back Note: Free – if less than five (5) pages

1. Proceed to ARMD (1) Fill-up Request None 2 Minutes ARMD
for the Request form Personnel
Form
2. Submit the Request (2) ARMD personnel none 2 Minutes ARMD
Form to ARMD check the Request Personnel
personnel Form and forward Chief HRMD
to Chief ARMD for
Signature
(3) Check record in none 2 Minutes Record Section
database Custodian
(4) Print the license None 3 Minutes Designated
and forward to depending on ARMD
Section Chief for the number of Personnel
initial licenses
printed/
photocopied
(5) Forward printed None 3 Minutes ARMD
license/s to Section Personnel
Chief for initial Section Chief
(6) Forward printed none 3 Minutes Chief ARMD
license to Chief
ARMD for Signature
(7) Issue Order of *** 2 Minutes ARMD
136
Payment Slip (OPS) Personnel
NOTE:
CAAP employees are
exempted for payment
3. Proceed to 1 hour
Collection for
payment
4. Proceed back to (8) Check Official 2 Minutes ARMD
ARMD and present Receipt (OR) and Personnel
Official Receipt (OR) release
Authenticated Copy
of license to client
TOTAL: 1 hour, 19
Minutes
Note: Applicable fees pending upon the approval of CAAP’s new fees and charges.
137
56. Liquidation of Cash Advance (Pert Transaction)
(Petty Cash Fund, Local & Foreign Travel)

Disbursement Section – Accounting Division,
Please refer to the checklist
3rd floor, Main building
PAID
1. Proceed to 1. Receive complete None 3 Minutes Receiving Officer
Accounting documents from end-
Division; Submit user (ODG, FSIS,
requirements ANS, ATS, CSIS,
ADMS, AFS)
Forward to assigned
Accounting personnel
2. Validate supporting None 1 Hour Accounting
documents; process Personnel
and prepare JEV and
record on SL on
process
3. Conduct Final Audit None 30 Minutes Chief,
Disbursement
Section
4. Sign the documents None 15 Minutes Chief Accountant
5. Documents numbering None 5 Minutes Accounting
Personnel
6. Indexing None 30 Minutes Accounting
Personnel
7. For submission to COA Outgoing Officer
23 Minutes
LIQUIDATION OF CASH ADVANCES
General Guidelines
The accountable officer shall liquidate cash advances within the following period:
Petty Cash Fund – as soon as the disbursements reaches 75 percent or as

need, the PCF shall be replenished which shall be equal to the total amount of
expenditures made therefrom. In case of termination, resignation, retirement or
dismissal of the PCF custodian, immediately thereafter.
138
Travelling Expenses – within 30 days after the return of the official/employee
concerned to his official station for local travel and within 60 days after return of
the official/employee concerned to the Philippines in the case of foreign travel.
Special Purpose – as soon as the purpose of the cash advance has been served
PETTY CASH FUND

1. Summary of Petty Cash Vouchers
2. Report of Disbursements
3. Petty Cash Replenishment Report
4. Approved purchase request with certificate of Emergency Purchase, if
necessary
5. Bills, receipts, sales invoices
6. Certificate of inspection and acceptance
7. Report of Waste Materials in case of replacement/repair
8. Approved trip ticket, for gasoline expenses
9. Canvass from at least three suppliers for purchases involving P1,000 and
above, except for the purchases made while on official travel
10. Summary/Abstract of Canvass
11. Petty Cash Vouchers duly accomplished and signed
12. OR in case of refund
13. For reimbursement of toll receipts
13.1 Toll Receipts
13.2 Trip Tickets
14. Such other supporting documents that may be required and/or required under
the company policy depending on the nature of expenses
TRAVELLING EXPENSES
Local Travel
1. Paper/electronic plane, boat or bus tickets, boarding pass, terminal fee
2. Certificate of appearance/attendance
3. Copy of previously approved itinerary of travel
Revised or supplemental Office Order or any proof supporting the change of
schedule
4. Revised itinerary of travel, if the previous approved itinerary was not followed
5. Certification by the Head of the Agency as to the absolute necessity of the
expenses together with the corresponding bills or receipts, if the expenses
incurred for official travel exceeded the prescribed rate per day (certification or
affidavit of loss shall not be considered as an appropriate replacement for the
required hotel/lodging bills and receipts)
6. Liquidation Report
7. Reimbursement Expense Receipt
8. OR in case or refund of excess cash advance
9. Certificate of Travel Completed
10. Hotel room/lodging bills with official receipts in case of official travel to places
within 50-kilometer radius from the last city or municipality covered by the
Metro Manila Area, or the city or municipality where their permanent official
station is located in the case of those outside the Metro Manila Area, if the
travel allowances being claimed include the hotel room/lodging rate
139
Foreign Travel
1. Paper/electronic plane, boat or bus tickets, boarding pass, terminal fee/ copy
of passport
2. Certificate of appearance/attendance for training/seminar/participation
3. Bills/receipts for non-commutable representation expenses approved by the
President under Section 16 of EO NO. 77
4. For reimbursement of actual travel expense in excess of the prescribed rate
(EO No. 77):
4.1 Approval by the President
4.2 Certification from the Head of the Agency that is absolutely necessary
4.3 Hotel room bills with official receipts (Certification or affidavit of loss shall
not be considered as an appropriate replacement for the required
hotel/lodging bills and receipts)
4.4 Revised Itinerary of Travel, if applicable
4.5 Narrative report on trip undertaken/report on Participation
4.6 OR in case of refund of excess cash advance
4.7 Certificate of Travel Completed
4.8 Liquidation Report
140
57. Liquidation of Cash Advance for DSA
(Per Transaction)

Please refer to the attached checklist
PAID
1. Proceed to 1. Receive complete None 3 Minutes Receiving Officer
Accounting documents from end-
Division; Submit user (ODG, FSIS,
requirements ANS, ATS, CSIS,
ADMS, AFS)
Forward to assigned
2. Validate supporting None 10 Minutes Accounting
documents; process Personnel
and prepare JEV and
record on SL on
process
3. Conduct Final Audit None 1 Hour Chief,
Disbursement
Section
Personnel
6. Indexing None 5 Minutes Accounting
Personnel
7. For submission to COA Outgoing Officer
TOTAL: None 1 Hour,
38 Minutes
141
58. Mandatory and Voluntary Reports
Office or Division: Aviation Safety Analysis Division – FSIS

Who May Avail: Aviation Stakeholders/ Service Providers
Objective s for the Process Flow of Mandatory and Voluntary 1. RSDD, 2nd floor, Annex
Safety Reports building
1. To develop a mechanism to collect, evaluate process,
protect, disseminate and store occurrence data to contribute
to the improvement of flight safety;
2. To oversee, manage, and coordinate the Mandatory and
Voluntary Reporting System and thus form the central point
for receipt, evaluation, processing, dissemination, storage
and analysis of occurrence report data;
3. To assess, analyze and interpret information reported in
order to detect safety problems which may not be apparent
to individual reporters and prepare data, information and
develop recommendations derived from occurrence reports
in accordance with the relevant CAAP Regulations and
disseminate the results of analysis and gap identification to
those who will use them for the benefit of air safety.
CLIENT AGENCY ACTION FEES PROCESSING PERSON
STEPS TO BE TIME RESPONSIBLE
PAID
1. Receiving of Mandatory and None Within 5 -10 Designated
Voluntary reports from FSIS, Minutes per Report Receiving
AAIB, ATC, Aerodrome, ANS and Staff/Aviation
ORCC on Safety Report received Safety Analyst
from AOC holders/service
providers
2. Encoding and processing of None Within Designated
safety reports received 15 Minutes Aviation Safety
Analyst
3. Preparation of acknowledge letter None Within 5-10 Minutes Designated
address to AOC holders/service per Report aviation Safety
providers and letter to Airport Analyst
Managers for mitigation/actions
taken
4. Disseminate acknowledgement None Within 5-10 Minutes Designated
letter, letter to Airport Managers per Report aviation Safety
and safety reports Analyst
5. Disseminate of safety reports None Within 15 Minutes Designated
aviation Safety
Analyst
6. Monitoring and follow up of None Within 15 Minutes Designated
reports (investigation, inspection, Upon Receipt of aviation Safety
closure, etc.) Follow-up Reports Analyst
142
7. Conduct continues analysis of None Minimum of Designated
reports 1 Day aviation Safety
Analyst
8. Continue encoding of results of None Within 15 Minutes Designated
investigation, inspection and as it happens aviation Safety
analysis Analyst
9. Conduct analysis base on None Minimum of Designated
possible trends 1 Day (Done aviation Safety
Monthly/ Quarterly) Analyst
10. Preparation of summary and None Within 2-3 Days Designated
graphical chart illustration base (Done Monthly/ Aviation Safety
on trends, statistics and analysis Quarterly) Upon Analyst together
Receipt of Follow- with Supervising
up and Closure Analyst
Reports
11. Provides technical advice/ None Within 2-3 Days Designated
recommendations base on (Done Monthly/ Aviation Safety
analysis of safety data and trends Quarterly and/or Analyst together
When Necessary with Supervising
for Safety in Civil Analyst
Aviation
12. Submission of quarterly summary None Within 5 Days Designated
reports, graphical illustration and (Done Monthly/ Aviation Safety
analysis Quarterly Analyst and for
Signature /
Approval of
Division Chief III
13. For recommendation and None Within 1 Day (Done Division Chief III
concurrence of monthly/ quarterly Monthly/ Quarterly to DM III, RSD,
summary of reports, graphical FSIS for
illustration and analysis to ADG II, Concurrence/
FSIS/DG Signature
14. Final coded reports are entered None Within 2 Days Designated
and available in ASAD Excel Aviation Safety
database or thru the ECCAIRS Analyst and for
(once available) ASAD uses Signature /
information it receives to promote Approval of
aviation safety Division chief III
15. For final encoded reports that None Within 3 Days Designated
requires amendment of Aviation Safety
regulations, a copy is forwarded Analyst, DC III,
to RSDD-RSD. ODG approves ASAD and DM III,
amendment prior to publication RSD, FSIS for
Signature and
Endorsement and
DG for Approval
TOTAL:
143
59. Online Scheduling of Examinations and Payment Queuing

1. Original Database/Examination Permit duly signed and 1. Licensing and Certification
issued by the Licensing Certification Department (LCD) Department (LCD), Ground
Floor, FSIS building
2. Examination Fees 2. Cashier, 2nd floor, Annex
Type of License Rate per Subject building
RPAS P 230.00
PPL/PPL (H) P 230.00
CPL/CPL (H) P 340.00
Instrument Rating P 340.00
Additional rating P 450.00
ATPL/ATPL (H) P 450.00
MPL P 450.00
Flight/Ground Instructor P 450.00
FEL P 450.00
Flight Dispatcher P 140.00
ASOL P 340.00
ATC P 340.00
AMT P 230.00
ATSEP P 340.00
AMS P 230.00
1. Proceed to AEB Admin 1. Receive None AEB Staff-on-
Office and present Database print- Duty
Database Print-out/ Permit out/permit
2. Provide CAAP- None AEB Staff-on-
FSIS-AEB-001 Duty
(Personal
Information)
2. Fill-up and submit CAAP- None AEB Scheduler
FSIS-AEB-001
3. Log-in to none AEB Scheduler

aeb.caap.gov.ph/aeb online
for the desired examination
dates schedule
OPTION:
Applicant may avail the walk-in examination on a First Come First Serve basis. AEB will ONLY
accommodate 50 walk-in-applicants a day.
TOTAL: Depend 9 Minutes
144
on type of
exam and
rate per
subject
PHASE II

1. Proceed to Window 1. Issue checklist for AEB Staff-on-
2 for checklist Order of Payment Duty
Slip (OPS) CAAP-
FSIS-AEB-002
2. Proceed to 2. Issue Order Please refer Collection
Collection Payment Slip Checklist of Officer-on-Duty
Requirements
3. Proceed to Cashier 3. Receive payment Please refer Collection
Checklist of Officer-on-Duty
Requirements 13 Minutes
4. Issue Official Collection

Receipt (OR) Officer-on-Duty
4. Proceed to AEB 5. Receive docs & None AEB Staff-on-

Window 1 on the check schedule Duty
scheduled date of dates of exam
exam
145
60. Online Scheduling of Examinations and Payment Queuing (02)

1. Original Database/Examination Permit duly signed and 1. Licensing and Certification
issued by the Licensing Certification Department (LCD) Department (LCD), Ground
floor, FSIS building
2. Official Receipt (OR) 2. Cashier, 2nd floor, Annex
building
3. Any government issued ID 3. Client
1. Proceed to Window 1 1. Receive and check None AEB Staff-on-
and submit completeness of Duty
requirements documents
2. Check schedule of AEB Staff-on-
examination Duty
3. Provide CAAP- Computer
FSIS-AEB-003 Technician
Analyst
2. Fill-up form and submit 4. Receive and check None AEB Staff-on-
to Window 1 form Duty
5. Fill-up AEB Exam AEB Examiner
Slip and forward to
Exam Room
6. Encode information AEB Examiner
and generate Exam
ID and Password 24 Minutes
3. Proceed to Exam Room 7. Assist applicant for None AEB Examiner
for AEB manual log-in proper log-in
4. Proceed to assigned 8. Assist applicant and None AEB Examiner
computer terminal provide briefing for
the computer usage
5. Take the exam 9. Oversee the AEB Examiner
examination proper Proctor
6. Advise proctor once 10. Stamp rating of None AEB Examiner
exam is completed and examinee at the Proctor
proceed for manual log- back of his/her
out database permit
and affix signature
7. Proceed to AEB Admin 11. Provide application None AEB Staff-on-
Office form for issuance of Duty
Knowledge Test
Report (TR)
146
61. Original Issuance of Airman License
Office or Division: Airman Licensing Division
Who May Avail: Any Requesting Party, Airmen

1. Application form 541 (Flight Crew) Form 542 Licensing and Certification Department and
(Other than Flight Crew) Clients
2. Photocopy of English Language Proficiency
(ELP)
3. Photocopy of National Telecommunications
Commission (NTC) License
4. Certification of /Ground School/ Equipment
Qualification Course
5. Certificate of Flying Time (with actual
Instrument Time, if necessary)
6. Knowledge Test Report (result of written test)
7. Grading Sheet (result of skill test) and Flight
Plan
8. Pilot’s Logbook
For Student Pilot Authorization (SPA)
1. Original
1.1 Nos. 1 requirement
1.2 Photocopy of Class II Aviation Medical
Certificate
1.3 NBI clearance
1.4 Notarized Consent form for Minor
(Applicants Below 18 years old)
For Private Pilot License (PPL)
1. Original
1.1 Nos 1 to 8 requirements
1.2 Photocopy of Student Pilot
Authorization (SPA)
Certificate
1.4 Certificate of Pre-solo completion
For Commercial Pilot License (CPL)
1. Original
147
1.1 Nos. 1 to 8 requirements
1.2 Photocopy of current Private Pilot
License
1.3 Photocopy of Class I Aviation Medical
Certificate
For Airline Transport Pilot License (ATPL)
1. Original
1.2 Photocopy of current Commercial Pilot
License with Instrument Rating (CPL
with IR)
Certificate
1.4 Certificate of Simulator Time/ Zero
Flight Time
1.5 Work permit (for foreigners)
For Flight Instructor License (FIL)
1. Original
License with Instrument Rating (CPL
with IR)
Certificate
1.4 Flight Training Syllabus
For Instrument Rating (IR)
1. Original
1.1 Nos. 1 to 8 requirements
1.2 Photocopy of current pilot license
1.3 Photocopy of current Medical
Certificate
For Air Traffic Controller License
1. Original
1.1 Nos. 1, 4, 6 and 7 requirements
1.2 Photocopy of Class III Aviation Medical
Certificate
1.3 Training Certificate
1.4 Diploma
1.5 Transcript of Records
148
For Ground Instructor License
1. Original
1.1 Nos. 1,4, 6, 7 requirements
1.2 Photocopy of Current Aviation Medical
Certificate
1.3 Lesson Plan
For Fight Dispatcher License
1. Original
1.1 Nos. 1, 4, 6 and 7 requirements
Certificate
1.3 Flight Dispatcher Training Certificates
1.4 Diploma
1.5 Transcript of Records
AMT/AMS:
What are the requirements
1. Application Form 542

2. Photocopy of Diploma
3. Photocopy of Transcript of Records
4. Training Certificate/s
5. Knowledge Test Report (result of written
test)
6. Practical/Skill Test Result
7. Employment/OJT Certificate
For AMT/AMS (Bachelor Graduate)
1. Original
1.1 Nos. 1,2,3,5 and 6 requirements
For AMT (Two Year / Associate Course)
1. Original
For AMS (Two Year/ Associate Course)
149
1. Original
1.1 Nos. 1,2,3,5,6 and 7 requirements
1.2 One (1) year practical experience for
AMS
For Practical-Based AMT/AMS Experience
1. Original
1.1 Nos. 1,4,5,6,7
1.2 Three (3) years practical experience for
Non-BS or Associate Avionics AMS;
Two (2) and a half (2 ½) years for AMT
with One (1) rating; and
Five (5) years for AMT with two (2)
ratings
For Military Based AMT/AMS
1. Original
1.2 Endorsement letter from the
Commander
1.3 Statement of Service
1.4 AFP ID
1.5 Discharged Order (if resigned or
retired)
PAID
1. Submit application None 15 Minute Licensing Officer,
form and Ground floor,
complete 1.1 Review and evaluate FSIS building
requirements at application and
window complete
requirements
a. Issue Order of None

Payment Slip (OPS) Licensing Officer
15 minutes
2. Proceed to 2. 1 Receive payment; varies 10 Minutes Collection Officer,

Collection issue Official Receipt 2nd floor, Annex
(OR) building
3. Proceed back to 3.1 Check O.R. and 15 Minutes Licensing Officer
LCD window 1; attached it to the
application documents
Submit Official
150
Receipt 3.2 Log payment
3.3 Encode applicant’s None 30 Minutes Licensing Officer

license information in
the CASORT
3.4 Prepare transmittal of None 30 Minutes Licensing Staff
application to Chief
PCSTD
3.5 Sign and endorse the None 30 Minutes Chief,
application to Chief PCSTD/ALD
LCD
3.6 Sign and endorse the none 30 minutes Chief, LCD
application to ADG II,
FSIS
3.7 Sign and endorse none 2 days ADG II, FSIS
application to the
Director General
3.8 Sign/approve the none 2 days Director General
application for the or authorized
issuance of license Representative
3.9 Received signed none 30 minutes LCD Printing staff
application and print
license
3.10 Filing and sorting of none 1 hour Licensing Officer
Printed License
4. Present valid ID none 30 minutes Licensing Officer

4.1 Log and release
or Authorization
license to applicant
Letter at window 4
TOTAL: varies 4 days, 5

hours, 25
Minutes
FEES AND CHARGES WITH ADDITIONAL 12% VAT
TYPE OF LICENSE ORIGINAL RENEW ADDITIONAL CHANGE FORM

AL RATING/ (LOST LICENSE
REINSTATEMEN AND
T OF RATING REPLACEMENT
OF LICENSE
Airline Transport Pilot Php13,440. Php13,44 Php860.40 Php134.40

License 00 0.00
Commercial Pilot Php3,360.0 Php3,360 Php53 Php672. Php134.40
151
License 0 .00 7.60 00

License (helicopter) 0 .00 7.60 00
Instrument Rating Php672.00 Php672.0 Php134.40

0
Private Pilot License Php537.60 Php537.6 Php268.80 Php134.40

0

(Helicopter 0
Student Pilot Php268.80 Php268.8 Php134.40

Authorization 0
Flight Instructor Php1,075.2 Php1,075 Php537.60 Php134.40

0 .20
Ground Instructor Php806.40 Php806.4 Php537.60 Php134.40

0
Aviation Maintenance
Technician License
- Airframe Rating
only Php490.00 Php490.0 Php140.00 Php134.40
- Power plant 0
Rating only
- Airframe and Php490.0
Php490.00 0 Php140.00 Php134.40
Power plant
Rating
Php700.0
Php700.00 0 Php140.00 Php134.40
Aviation Maintenance Php560.00 Php560.0 Php224.00 Php134.40

Specialist License 0
152
62. Payment of Cash Advance, Reimbursement of Travel Expenses
(Per Transaction)

Please refer to the attached checklist
1. Proceed to 1. Receive complete None 15 Minutes Receiving
Accounting documents from Budget Officer
Division; Division
Submit
requirements Forward to assigned
2. Validate supporting None 2 Hours Accounting
documents; process and Personnel
prepare Disbursement
Voucher (DV) and record in
index of payment
Disbursement
Section
4. Assign Journal Entry None 5 Minutes Accounting
Voucher (JEV) and DV Personnel
number for check payment
Payment DV for ATM

payment
5. Sign the documents None 15 Minutes Chief,
Accountant
Personnel
7. Forward to Admin Dept. for None 5 Minutes Accounting
approved for payment for Personnel
ATM payout;
Forward to Chief, Finance

Dept. for approval for
payment by check payment
8. Sign the documents; None 15 Minutes Chief, Admin for
ATM payment
Chief, Finance
for check
payment
153
9. Forward to checking for None 5 Minutes Outgoing Officer
ADA/ Check preparation
5 Minutes
CASH ADVANCES
Granting of Cash Advances

Documentary Requirement common to all Cash Advances except for travels
1. Authority of the accountable officer issued by the Head of the Agency or his
duly authorized representative indicating the maximum accountability and
purpose of cash advance (for initial cash advance)
2. Certification from the Accountant that previous cash advances have been
liquidated and accounted for in the books
3. Approved application for bond and/or Fidelity Bond for the year for cash
accountability of P2,000 or more
Petty Cash Fund

Additional Documentary Requirement for initial cash advances
1. Approved estimates of petty expenses for one month
Special Disbursing Officer

Additional Documentary Requirement
1. Approved Details of Expenditures
TRAVELLING ALLOWANCES
Local Travel
1. Office Order/Travel Order approved in accordance with Section 3 of EO
No. 77
2. Duly approved itinerary of travel
3. Certification from the accountant that the previous cash advance has been
Foreign Travel
1. Duly approved itinerary of travel
2. Letter of invitation of host/sponsoring country/agency/organization
3. For plane fare, quotation of three travel agencies or its equivalent
4. Flight itinerary issued by the airline/ticketing office/travel agency
5. Copy of the UNDP rate for the daily subsistence allowance for the country of
destination for the computation of DSA to be claimed
6. Document to show the dollar to peso exchange rate at the date of grant of
cash advance
7. Where applicable, authority from the OP to claim representation expenses
8. In case of seminars/trainings
8.1 Invitation addressed to the agency inviting participants (issued by the
foreign country)
8.2 Acceptance of the nominees as participants (issued by the foreign
country)
8.3 Program me Agenda and Logistics Information
154
9. Certification from the accountant that the previous cash advance has been
10. Travel authority
CASH ADVANCE (DSA – FSIS/AANSOO INSPECTORS)

1. Appendix A (Itinerary of Travel)
2. Travel Order
3. Conforme Letter
4. Proforma Invoice
5. Billing Statement
6. Official Receipt
7. UNDP DSA Rate
8. BAP Dollar Rate
9. Letter from Operator
REIMBURSEMENT OF DAILY SUBSISTENCE ALLOWANCE (DSA –

FSIS/AANSOO INSPECTORS)
Local Travel
2. Appendix B (Certificate of Travel Completed)
3. CASORT
4. Travel Order
5. Certificate of Appearance (Original Copy)
6. E-ticket (If travelled by air)
7. Boarding Pass – Original Copy (if travelled by air)
8. Conforme Letter
9. Proforma Invoice
11. Official Receipt
12. BAP Dollar Rate
Foreign Travel
3. Post Travel Report
4. Travel Order
5. E-ticket
6. Boarding Pass – Original Copy
7. Photocopy of Passport with stamp of Arrival/Departure
8. Conforme Letter
9. Proforma Invoice
11. Official Receipt
12. UNDP DSA Rate
13. BAP Dollar Rate
155
PAYMENT OF DSA EXTENSION (FSIS/AANSOO ISNPECTORS)
3. Certification of Extension
4. Proforma Invoice
6. Official Receipt
7. UNDP DSA Rate (For foreign travel)
8. BAP Dollar Rate
9. Photocopy of Previous Payment of DSA & Check Stub
156
63. Payment of DSA/Traveling, Training Expenses (Cash Advance)
Office or Division: Budget Division

Who May Avail: Requesting Party
1. Signed Budget Utilization Request and Status (BURS),
Disbursement Vouchers
2. Travel Authority/Order
3. Itinerary of Travel
PAID
1. Forward 1. Receive, check and None 5 Minutes Receiving Officer
documents for review completeness
processing of documents
submitted;
2. Keep their logbook 2. Validate, confirm, None 10 Minutes Budget Officer/
signed by Budget record budget Analyst
Receiving Officer allocation
3. Check, review validity None 5 Minutes Budget Officer IV
of the claim
4. Approve, sign BURS’s, None 5 Minutes Chief Budget
NBA, CBA Division
5. Record, retain original None 5 Minutes Outgoing Officer
copy BURS then
forward to Accounting
157
64. Payment of Flying Pay

2. Payroll certified by HRMD as to current rate
3. Approved Travel Order
4. Official Travel Flight Time Log
5. Passport
6. Boarding Pass
7. Airmen License
8. Facility Rating
9. Approved Authority Order
10. Ticket
PAID
submitted;
of the claim
NBA, CBA Division
copy BURS then
158
65. Payment of Goods

Who May Avail: Suppliers/Contractors
2. Sales Invoice/Delivery Receipt/Inspection and
Acceptance
3. Approved Purchase Request or Purchase Order
PAID
submitted;
of the claim
NBA, CBA Division
copy BURS then
159
66. Payment of Infra Projects, Repairs

Who May Avail: Suppliers/Contractors
2. Accomplishment Report/Acceptance Report
3. Approved Contract
PAID
submitted;
of the claim
NBA, CBA Division
copy BURS then
160
67. Payment of Infrastructure Project(s), Goods and Utilities (Per
Transaction)

Who May Avail: Contractors and Suppliers
Please refer to the attached checklist Disbursement Section – Accounting Division

PAID
1. Receive and record None 3 Minutes Receiving Officer
documents from
Budget Division
Forward to concerned
personnel
2. Validate completeness None 2 Hours Accounting
of documents Personnel
submitted
Prepare the ff:

Journal Entry Voucher
(JEV), Certificate of
Creditable Tax
Withheld at source,
Certificate of Final Tax
Withheld at Source,
and Index of Payment
3. Conduct final audit None 1 Hour Chief,
Disbursement
Section
Number
5. Certifies on the None 15 Minutes Chief Accountant
completion of the
supporting documents
6. Documents numbering None 30 Minutes* Accounting
Personnel
7. Forward to Chief, None 5 Minutes Accounting
Finance Dept. for Personnel
approval for payment
by check payment
8. Approve/or endorse to None 4 Hours Chief, Finance
authorized signatory Department
161
for payment
9. Forward to checking None 30 Minutes Outgoing Officer
for Check preparation
TOTAL: None 1 Day,
28 Minutes
* May take longer processing time for INFRA Projects due to the volume of
documents
INFRASTRUCTURE
Additional documentary requirements common to all infrastructure transactions

1. Letter request from contractors for advance/progress/final payment or for
substitution in case of release of retention money
2. Common to progress/final payments
2.1 Statement of Work Accomplished/Progress Billing
2.2 Inspection Report by the Agency’s Authorized Engineer
2.3 Result of Test Analysis, if applicable
2.4 Statement of Time Elapsed
2.5 Monthly Certificate of Payment
2.6 Contractor’s Affidavit on payment of laborers and materials
2.7 Pictures, before, during and after construction of items of work
especially the embedded items
2.8 Photocopy of voucher of all previous payments
2.9 Certificate of completion
ADVANCE PAYMENT
Additional documentary requirements

1. Irrevocable Standby Letter of Credit/Security Bond/Bank Guarantee
2. Such other documents peculiar to the contract and/or to the mode of
procurement and considered necessary in the auditorial review and in the
technical evaluation thereof
VARIATION ORDER/CHANGE ORDER/EXTRA WORK ORDER
Additional Documentary Requirements

1. Additional documents enumerated under Annex B of COA Memorandum
No. 2005-027 dated February 28, 2005 required to be submitted to the
Office of the Auditor for the review/evaluation of the changes in the
contract:
1.1 Copy of Approved Change Order (CO)/Extra Work Order (EWO)
1.2 Copy of the approved original plans indicating the affected
portion(s) of the project and duly revised plans and specifications, if
applicable, indicating the changes made which shall be color coded
1.3 Copy of the agency’s report establishing the
necessity/justification(s) for the need of such CO and/or EWO which
shall include: (a) the computation as to the quantities of the
additional works involved per item indicating the specific stations
where such works are needed; (b) the date of inspection conducted
162
and the results of such inspection; (c) a detailed estimate the unit
cost of such items of work for new unit costs including those
expressed in volume/area/lump-sum/lot
1.4 Copy the approved/revised PERT/CPM Network Diagram which
shall be color coded, reflecting the effect of additional/deductive
time on the contract period and the corresponding detailed
computations for the additional/deductive time for the subject
Change Order/Extra Work Order
1.5 Copy of the approved detailed breakdown of contract cost for the
variation order
1.6 Copy of the COA Technical Evaluation Report for the original
contract
1.7 If the Variation Order to be reviewed is not the 1st variation order, all
of the above requirements for all previously approved variation
order, if not yet reviewed, otherwise, copy of the COA Technical
Evaluation Report for the previously approved variation orders
1.8 Additional performance security in the prescribed from and amount
if variation order exceed 10 percent of the original contract cost
1.9 Such other documents peculiar to the contract and/or to the mode
of procurement and considered necessary in auditorial review and
in the technical evaluation thereof.
PROGRESS PAYMENT
General Guidelines
Once a month, the contractor may submit a statement of work accomplished

(SWA) or progress billing and corresponding request for progress payment for
work accomplished. The SWA should show the amounts which the contractor
considers itself to be entitled to, up to the end of the month, to cover the
cumulative value of the works executed to date based on the items in the Bill
of Quantities and adjustments made for the approved Variation Order
executed (Annex E of the Revised IRR of RA No. 9184)
FINAL PAYMENT

1. As-Built Plans
2. Warranty Security
3. Clearance from the Provincial Treasurer that the corresponding sand and
gravel fees have been paid (DPWH Department Order No. 109 s 1993
dated May 4, 1993 and DO No. 119 s 1993 dated May 11, 1993)
4. Copy of turn over documents/transfer of project and facilities such as
motor vehicle, laptops, other equipment and furniture included in the
contract to concerned government agency
163
RELEASE OF RETENTION MONEY

1. Any security in the form of cash, bank guarantee irrevocable standby letter
of credit from a commercial bank, GSIS or surety bond callable on demand
2. Certification from the end-user that the project is completed and inspected
164
68. Payment of Job Order, Consultant, Contract of Service

Who May Avail: Requesting Party
2. DTR’s
4. Accomplishment Report
5. If 1st payment, approved contract
PAID
submitted;
of the claim
NBA, CBA Division
copy BURS then
165
69. Payment of Magna Carta, Hazard Pay, RATA

2. DTR’s
PAID
submitted;
of the claim
4. Approve, sign BURS None 5 Minutes Chief Budget
Division
copy BURS then
166
70. Payment of Night Differential/Overtime Service

3. DTR’s
4. Work schedule
5. Authority/Request to render overtime
6. Accomplishment Report
PAID
submitted;
of the claim
NBA, CBA Division
copy BURS then
167
71. Payment of Salaries, Allowances, Bonuses and Other Personnel
Benefits (Per Transaction)

Type of Transaction: G2G - Government to Government
Please refer to the attached checklist Disbursement Section- Accounting Division
CLIENT AGENCY ACTION FEES TO PROCESSING PERSON
STEPS BE PAID TIME RESPONSIBLE
1. Receive completeness of None 15 Minutes Receiving Officer

document(s) from Budget
Division
Forward to assigned
2. Validate supporting None 2 Hours Accounting
documents; process and Personnel
prepare Disbursement
Voucher (DV) and record
in index of payment
Disbursement
Section
number for check payment
Prepare DV for ATM

payment
Personnel
7. Forward to Admin Dept. for None 5 Minutes Accounting
approved for payment for Personnel
ATM payout;
Forward to Chief, Finance

Dept. for approval for
payment by check
payment
8. Sign the documents None 15 Minutes Chief, Admin for
ATM payment
Chief, Finance for

check payment
168
9. Forward to Checking for None 5 Minutes Outgoing Officer
ADA/ Check preparation
5 Minutes
CHECKLIST:
First Salary (Individual Claims)

1. Certified true copy of duly approved Appointment
2. Certified true copy of Oath of Office
3. Certificate of Assumption
4. Statement of Assets, Liabilities and Net Worth
5. Approved DTR
Additional Requirements for transferees (from one gov’t office to another)
a. Clearance from money, property and legal accountabilities from the
previous office
b. Certified true copy of pre-audited disbursement voucher of last salary
from previous agency and/or Certification by the Chief Accountant of
last salary received from previous office duly verified by assigned
auditor thereat
c. BIR Form 2316 (Certificate of Compensation Payment/Tax Withheld)
d. Certificate of Available Leave Credits
e. Service Record
Salary (if deleted from the payroll)

1. Approved DTR
2. Notice of Assumption
3. Approved Application for Leave, Clearances and Medical Certificate, if on sick
leave for five days or more
Salary Differential Due to Promotion and/or Step Increment

1. Certified true copy of duly approved Appointment in case of promotion or
Notice of Salary Adjustment in case of Step Increment / Salary increase
2. Approved DTR or Certification that the employee has not incurred leave
without pay
3. Certificate of Assumption
Last Salary
1. Clearance from money, property and legal accountabilities
2. Approved DTR
Salary due to heirs of deceased employee

1. Clearance from money, property and legal accountabilities
2. Approved DTR
3. Death Certificate authenticated by NSO
4. Marriage Contract authenticated by NSO, if applicable
5. Birth Certificate of surviving legal heirs authenticated by NSO
6. Designation of next-of-kin
7. Waiver of right of children 18 years old and above
169
72. Preparation of Authority to Debit Account for Fund Transfer to
CAAP Area Centers

Type of G2B – Government to Business; G2C – Government to Citizen; G2G –
Who May Avail: CAAP Area Centers I-XII
1. Duly approved Cash Transfer disbursements Clients
vouchers and/or payrolls as to its
completeness of entries, signatures, and
attachments.
PAID
AC I-XII 1. Check, review and record None 2 Minutes Accounting
document(s) received Assistant
from Accounting Division
2. Collate Disbursement None 2 Minutes Cashier IV
Vouchers/payrolls for
ADA preparation
3. Preparation of Authority None 10 Minutes Cashier IV
to Debit Advice
4. Check correctness of None 2 Minutes Chief, Cashiering
ADA and its attachments Division
5. Signing of Authority to None 10 Minutes Pls. refer to
Debit Account attached
delegation of
Authorities
6. Forward Approved ADA None 10 Minutes Liaison Officer
to LBP, NAIA BOC for
Fund Transfer to
corresponding Area
Centers
7. Send thru e-mails None 5 Minutes Admin. Assistant
attachments of approved
ADA to CAAP Area
Centers I-XII
8. Forward to Central None 3 Minutes Admin. Assistant
Records and Archives
Division (CRAD) original
copies of documents of
ADA for mailing to Area
Centers
170
73. Processing of Acquiring Philippine Bidding Document
Office or Division: Aerodrome Development & Management Service (ADMS)

Who May Avail: Contractors/Bidders
1. Receipt of purchased bidding Clients/Contractors
documents
2. Copy of valid PCAB License &
Registration
3. Company I.D.
4. Authorization letter from Company
FEES: Fees already paid at Collection
Office amounting to Php5,600.00
to 84,000.00
1. Submit 1. Assess (fees already paid 15 Minutes Assigned PMD
requirement to completeness of at Collection Staff
ADMS required Office)
documents
(amounting from
Php5,600-84,000)
2. Input Contractor’s 5 Minutes Assigned PMD
details in Data Staff
Monitoring System
3. Prepares Compact 15 Minutes Assigned PMD
Disk (CD) for PBD Staff
& Approved Plans
2. Checking of the 10 Minutes Contractor/
contents of CD Bidders
3. Receive of CD 5 Minutes Contractor/
containing PBD Bidders
& Approved
Plans
171
74. Processing of Contracts of Lease for Renewal
Office or Division: Business Development Division (BDD)

Type of Transaction: G2B - Government to Business; G2C - Government to Citizen; G2G -
1. Letter of Intent Client
2. Certificate of No Outstanding Balance To be issued by the Airport
3. Certificate of No Violation Concession-in-Charge
4. BIR Certificate of Registration Client
5. Latest Sanitary Permit (For restaurant)
6. Latest Mayor’s Business Permit
7. Photocopy of two (2) valid IDs with 3 signature specimen
8. Photocopy of proof of payment of the Notarial Fee
PAID
1. Submit Letter of Intent 1.1 Acknowledge receipt None 10 Minutes Airport
for Renewal and of the Letter and Concession-in-
request for Certificate request to submit other Charge
of No Outstanding requirements for
Balance and renewal.
Certificate of No 1.2 Review account and
Violation within ninety prepare Certification
(90) calendar days
before expiration of
the Agreement to
respective Airport
2. Submit complete 2.1 Acknowledge receipt None 10 Minutes Airport Admin
requirements for and check Officer
Renewal completeness of
submitted
Requirements.
2.2 Forward documents
to Concession-in-
Charge
2. 3.Review and evaluate None 1 Hour Airport
requirements Concession-in-
2.3.1 If without balance Charge
and violation,
prepare Contract of
Lease (Renewal);
2.3.2 If with balance
and/or violation,
forward to BDD for
evaluation and
issuance of
172
approval/
disapproval
3. Claim Contract of 3.1 Release Contract of None 10 Minutes Airport
Lease (Renewal) Lease (Renewal) to Concession-in-
Concessionaire Charge
3.2 Inform
Concessionaire that
COL must be
notarized in Pasay
City only
4. Return signed Contract 4.1 Acknowledge receipt none 15 Minutes Airport
of Lease to Airport and review if all Concession-in-
inform ACIC choice of pages are signed Charge
notary 4.2 Endorse Contract of
Lease to Area/Airport
Manager to sign as
witness
4.3 Endorse signed 2 Hours Airport Admin
Contract of Lease to Staff
the Business
Development Division
(BDD) via courier
4.4 Acknowledge receipt 30 Minutes BDD Admin
of the Contract of Staff
Lease, check
completeness of
attached
requirements, and
endorse to BDD
Chief
4.5 Endorse Agreement 30 Minutes BDD Chief
to the Office of the
Director General
(ODG) thru the
Corporate
Communication Staff
(CCS)
4.6 Endorse Agreement 30 Minutes CCS
to the ODG
4.7 Review and endorse none 30 Minutes Head Executive
Agreement to the Assistant
Director General
4.8 Final Approval/ 1 Day Director General
Disapproval of the
Agreement
4.9 Endorse Agreement 30 Minutes ODG Staff
to the BDD
5. Notarized Agreement 5.1 If by Client: 5 Minutes BDD Analyst
(within Pasay City only) 5.1.1 Release signed
Agreement to Client
173
5.2 If by BDD:
5.2.1 Forward signed
Agreement to 3rd
party
6. Return Notarized 6.1 Received notarized None 15 Minutes BDD Admin
Agreement to the BDD Agreement and Staff
release one (1)
original copy to the
following:
a. Client
b. Airport (via courier)
c. Commission on
Audit
TOTAL: none 1 Day, 6 Hours,
5 Minutes
174
75. Processing of Final Billing and Payment

Who May Avail: Contractors currently under Contract with CAAP-ADMS
1. Letter requesting for final billing Clients/Contractors
2. Billing statement
3. Warranty Security
4. Affidavit of Contractor certifying that all
materials/labor/equipment for the project
were already paid
5. As-Built Plans
6. Test result, if applicable
7. Progress Pictures
1. Submit 1. 1 Assess None 15 Minutes ADMS
requirements to completeness of Receiving Clerk
ADMS required documents
1.2 Log and forward to None 3 Minutes ADMS
ADG II, ADMS Receiving Clerk
1.3 Forward documents None 3 Minutes ADG II, ADMS
to the Project In-
Charge
1.4 Evaluate and assess None 15 Minutes Project In-
submitted documents Charge
1.5 Assess actual work None 1 Hour Project In-
accomplishment and Charge
timeline of the
ongoing project
1.6 Prepare and approval None 9 Days, 2 CAAP &
of Technical Hours & 46 Contractor
Inspection Minutes
Evaluation/ Validation (may vary)
Report (separate
process flow)
1.7 Prepare necessary None 1 Day Project In-
billing documents per Charge
document checklist
1.8 Checking of prepared None 15 Minutes Assigned PMD
billing documents as Staff
per document
checklist
1.9 Technical review and None 1 Hour Assigned PMD
checking of billing Staff
documents
175
1.10 Technical validation None 2 Hours DC III, PMD
of billing documents
prior to concurrence
of Contractor
2. Pick-up billing None 5 Minutes Contractor
documents
3. Review and concur None 1 Day Contractor
billing documents
4. Submit concurred 4.1 Approval and None 15 Minutes DC III, PMD
billing documents to endorsement of billing
PMD documents to DM III,
AED
4.2 Final review and None 1 Hour DM III, AED
checking of billing
documents
5. Approval and None 15 Minutes DM III, AED
endorsement of billing
documents to ADG II,
ADMS
6. Approval and None 15 Minutes ADG II, ADMS
documents to Budget
Division
TOTAL: None 12 Days,
1 Hour,
27 Minutes
176
76. Processing of Foreign Training/Meeting

1. Certification from HRMD
2. Travel Authority
3. Quotation
4. Foreign Exchange Rate
5. Invitation to Participants
6. Minutes of Deliberation
7. Certificate from Accounting of No unliquidated C/A
8. Clearance from Legal of No Admin Case
9. Service Record of the Participants
PAID
submitted;
Receiving Officer allocation (CBA)
3. Check, review source None 5 Minutes Budget Officer IV
of funding
4. Approve, sign CBA None 5 Minutes Chief Budget
Division
5. Record then forward to None 5 Minutes Outgoing Officer
Finance Department
177
77. Processing of Issuance of Final Acceptance After 1-Year
Defects Liability Period (DLP)

1. Letter request for final acceptance Clients/Contractors
1. Submit 1. Assess completeness None 15 Minutes ADMS
requirements to of required documents Receiving Clerk
ADMS
2. Log and forward to None 3 Minutes ADMS
3. Forward documents to None 3 Minutes ADG II, ADMS
the Project In-Charge
4. Evaluate and assess None 15 Minutes Project In-
5. Schedule ocular None 10 Minutes Project In-
inspection with TIT and Charge
contractor
representative
6. Ocular inspection and None 3 Days Project In-
evaluation (may vary) Charge, TIT and
Contractor
7. Prepare Technical None 4 Hours Project In-
Inspection Evaluation Charge
Report (TIER) for final
acceptance proposing
for rectification on the
structural defects, if
applicable
8. Checking of Technical None 15 Minutes Assigned PMD
Inspection Evaluation Staff
Report (TIER)
9. Review of Technical None 15 Minutes DC III, PMD
Inspection Evaluation
Report (TIER)
10. Final review of None 15 Minutes DM III, AED
Technical Inspection
Evaluation Report
(TIER)
endorsement of
178
Evaluation Report
(TIER) to Project In-
Charge
TOTAL DURATION None 3 Days,
WITHOUT 5 Hours,
RECTIFICATION: 36 Minutes
(may vary)
Note:
Proceed with the steps below if rectification is applicable
12. Furnishing a Copy of None 5 Minutes Project In-
approved TIER to Charge
Contractor for
immediate rectification
2. Pick-up of approved None 5 Minutes Contractor
Technical
Inspection
Evaluation Report
for final acceptance
3. Rectification 2 Days Contractor
process (may vary)
contractor
representative for
validation on the
rectified structure
Contractor
Inspection Validation Charge
Report (TIVR)
proposing for release
of withheld retention
money
Inspection Validation Staff
Report (TIVR)
Inspection Validation
Report (TIVR)
Validation Report
(TIVR)
endorsement of
Validation Report to
Project In-Charge for
179
issuance of Certificate
of Final Acceptance
and processing of
release of withheld
retention money
TOTAL: None 9 Days,
2 Hours,
46 Minutes
(may vary)
180
78. Processing of Issuance of Notice for Liquidated Damages


1. Evaluate and assess the None 4 Hours Project In-
project SWA, PERT-CPM Charge
& Bar Chart
2. Prepare necessary Notice None 4 Hours Project In-
and computation for Charge
Liquidated Damages
- Impose payment for the

unperformed work after
the contract duration
3. Checking of prepared None 15 Minutes Assigned PMD
Notice and computation Staff
for Liquidated damages
4. Approval and None 15 Minutes DC III, PMD
endorsement of prepared
Notice and computation
for Liquidated Damages to
DM III, AED
5. Final review of prepared None 15 Minutes DM III, AED
for Liquidated Damages
endorsement of prepared
for Liquidated Damages to
ADG II, ADMS
endorsement of Notice
and computation for
Liquidated Damages to
Project in-Charge
1. Pick-up of Notice None 5 Minutes Contactor
and computation
for Liquidated
Damages
TOTAL: None 1 Day, 1 Hour, 5
Minutes
181
79. Processing of Issuance of Notice of Delay


1. Evaluate and assess None 4 Hours Project In-
the project SWA, Charge, ADMS,
PERT-CPM & Bar 2nd Floor, Main
Chart building
2. Prepare necessary None 4 Hours Project In-
Notice of Delay Charge
> (-) 5% or
> (-) 10% or
> (-) 15% subject for
termination of contract
Notice of Delay Staff
4. Approval and None 15 Minutes DC III, PMD,
endorsement of ADMS, 2nd
Notice of Delay to DM Floor, Main
III, AED building
5. Final review and None 15 Minutes DM III, AED,
checking of Notice of ADMS, 2nd
Delay Floor, Main
building
6. Approval and None 5 Minutes DM III, AED,
Notice of Delay to Floor, Main
ADG II, ADMS building
7. Approval and None 10 Minutes ADG II, ADMS,
Notice of Delay to Floor, Main
Project in Charge building
1. Pick –up Notice of None 5 Minutes Contractor
Delay
TOTAL: None 1 Day, 1 Hour,
5 Minutes
182
80. Processing of Issuance of Notice of Time Extension

1. Letter request for time extension Clients/Contractors
2. Weather report chart, if applicable
3. Supporting document relative to the
request for time extension
requirement to of required documents Receiving Clerk,
ADMS ADMS, 2nd
Floor, Main
building
4. Evaluate and assess None 1 Day Project In-
submitted documents Charge, ADMS,
relative to the issue 2nd Floor, Main
building
5. Prepare necessary None 30 Minutes Project In-
Notice of Time Charge
Extension
Notice of Time Staff
Extension
7. Approval and None 15 Minutes DC III, PMD,
endorsement of Time ADMS, 2nd
Extension to DM III, Floor, Main
AED building
8. Final review and None 15 Minutes DM III, AED
checking of Notice of
Time Extension
9. Approval and None 5 Minutes DM III, AED,
endorsement of Notice ADMS, 2nd
of Time Extension to Floor, Main
ADG II, ADMS building
of Time Extension to
Project In-Charge
2. Pick-up Notice of None 5 Minutes Contractor
183
Time Extension
TOTAL: None 1 Day, 1 Hour,
56 Minutes
184
81. Processing of Issuance of Work Resumption


Notice of Work Charge
Resumption after the
resolution of the issue
Notice of Work Staff
Resumption
of Work Resumption to
DM III, AED
checking of Notice of
Work Resumption
of Work Resumption to
ADG II, ADMS
of Work Suspension to
Project In-Charge
1. Pick-up Notice of 5 Minutes Contractor
Work Resumption
TOTAL: None 1 Hour,
35 Minutes
185
82. Processing of Issuance of Work Suspension

1. Letter request from the Contractor Clients/Contractors
2. Supporting documents relative to the request
for time
ADMS
the Project In charge
4. Evaluate and assess None 4 Hours Project In-
Notice of Work Charge
Suspension
Notice of Work Staff
Suspension
DM III, AED
checking of Notice
Work Suspension
ADG II, ADMS
Project in-Charge
2. Pick-up Notice of None 5 Minutes Contractor
Work Suspension
56 Minutes
186
83. Processing of New Concession Applications Submitted to
Airport (Stage One)

Initial Requirements
1. Application Form CLIENTS
2. Letter of Intent
3. Business Plan
a. Executive Summary
b. Company Description
c. Market Analysis
d. Management and Organization Structure
e. Products and Services (with pricing)
f. Projected Financial Statement for one (1)
calendar year with Capital Investment
g. Architectural Plan/Layout/Design of
proposed concession
4. Endorsement/Recommendation Letter From Local Airport / Area Manager to be
coordinated with the BDD upon submission
of complete initial requirements
5. Undertaking of No Pending Case Certification CLIENTS
6. Declaration of No Relationship
1. Submit complete 1. Acknowledge receipt of None 1 day Airport
Initial requirements the forwarded Concession-in-
to the Airport Concession Application Charge
Concession-in- 2. Determine space
Charge requirements and
availability based on
concession zoning and
future airport
development plans
3. Prepare comments and
recommendation for
concurrence of the
Airport Manager
4. Endorse Concession
Application documents
with recommendation
for concurrence of the
Area Manager via email
187
5. Acknowledge and None 5 Minutes Airport Admin
endorse documents to Staff
the Office of the Area
Manager
6. Approval/disapproval of None 1 Day Area Manager
the endorsed
Concession Application
7. Forward Endorsement/ None 5 minutes Airport Admin
Recommendation letter Staff
to the BDD via courier
8. Acknowledge receipt of None 5 minutes BDD Admin
the documents and Staff
endorse to the BDD
Chief
9. Conduct initial None 2 hours BDD Chief
assessment of the
Concession Application
10.Discuss and deliberate
initial recommendation
with assigned BDD
Analyst
11.Forward Concession
Application to assigned
BDD Analyst
12.Prepare response None 30 Minutes BDD Analyst
letter to Client based
on the submitted
recommendations
13. Release response
letter to Client
14. If approved, proceed to
Phase Two
TOTAL: none 2 Days,
2 Hours,
45 Minutes
188
Airport (Stage Two)

Additional Requirements
1. Barangay clearance
2. DTI Business Name (BN) Registration Certificate
3. SEC Certificate of Registration
4. BIR Certificate of Registration
5. Mayor’s Business Permit
6. SSS Employer’s Registration
7. Philhealth Employer’s Registration
8. Pag-IBIG Employer’s Registration
9. DOLE Registration
10. Franchise Certificate
11. Affidavit of the Owner/Secretary’s Certificate/ Special Power of
Attorney
12. Articles of Incorporation and By-Laws
13. Height Clearance
14. Sanitary Permit
15. Comprehensive General Liability Insurance
CLIENTS
For Government Agencies
1. Names and head count of personnel responsible to man the space
2. Memorandum of Agreement between CAAP and the Agency
For Transportation and Travel Agencies
1. Certificate of Registration (CR)
2. Official Receipt of the Vehicle Registration (OR)
3. LTFRB Franchise
4. Department of Tourism Accreditation
For Banks and other Machineries
1. Electrical Consumption
2. Schedule of System and Sanitary Maintenance and Replenishment
For Airlines and Aviation Related Companies
1. Air Operator’s Certificate
2. Approved Training Organization Certificate
3. Detailed Description
4. List and details of equipment to be used
1. Submit complete 1. Receive, check None 5 Minutes BDD Admin
additional completeness of Staff
requirements additional documents
submitted and forward to
189
assigned BDD Analyst
2. Draft Agreement.
3. Forward soft copy of the
None 3 Hours BDD Analyst
Agreement to Airport for
processing
2. Claim Agreement 2.1 Release Agreement to None 10 Minutes BDD Analyst/
either from Concessionaire Airport
Airport or Central Concession-in-
Office Charge
3. Return signed 3.1If from Airport:
Agreement to a. Endorse Agreement Airport
origin to Airport/ Area Concession-in-
Manager for Charge
approval/disapproval
b. Forward signed
Agreement to the
BDD via courier
None 2 Hours
3.2If from Central Office:
a. Acknowledge receipt of BDD Analyst
the signed Agreement.
b. Review completeness
of signature and attach
relevant documents.
c. Endorsement to BDD
Chief
3.3 Endorse Agreement to 30 Minutes BDD Chief
the Office of the
Director General (ODG)
None
thru the Corporate
Communication Staff
(CCS)
3.4 Endorse Agreement 30 Minutes CCS
None
to ODG
3.5 Review and endorse 30 Minutes Head Executive
Agreement to the None Assistant
Director General
3.6Final Approval/ 1 Day Director General
Disapproval of the None
Agreement
3.7Endorse Agreement to 30 Minutes ODG Staff
None
the BDD
4. Notarized 4.1 If by Client:
Agreement a. Release signed
(within Pasay Agreement to client.
City only) 4.2 If by BDD: None 5 Minutes BDD Analyst
b. Released signed
Agreement to 3rd
party
5. Return Notarized 5.1 Received notarized None 15 Minutes BDD Admin
Agreement to the Agreement and Staff
190
BDD release one (1)
original copy to the
following:
a. Client
c. Commission on Audit
5.2 Prepare and endorse None 10 Minutes BDD Analyst
Notice to Proceed
(NTP) to BDD Chief
5.3 Affix signature on the None 5 Minutes BDD Chief
NTP
6. Receive Notice 6.1 Release Notice to
to Proceed Proceed to client None 5 Minutes BDD Analyst
6.2 Proceed to Stage Three
TOTAL: None 3 Days
191
Airport (Stage Three)

1. Notarized Contract of Lease CLIENT
2. Notice to Proceed
1. Proceed to 1. Prepare Request for
Airport and Order of Payment.
present signed 2. Release Request for
Agreement and Order of Payment to Airport
Notice to Client None 10 Minutes Concession-in-
Proceed. Charge
2. Request for
Order of
Payment
3. Proceed to 3. Received Request for None 10 Minutes Airport
Accounting Order of Payment and Accounting Staff
Division and prepare Order of
present Request Payment Slip (OPS)
for Order of
Payment
4. Proceed to 4. Receive OPS and Two (2)
Collection, process payment. months
present OPS 5. Issue Official Receipt advance and Collection
15 Minutes
and funds for (OR) Two (2) Officer
payment months
deposit
5. Proceed to 6. Check and photocopy
Airport OR.
Concession-in- 7. Prepare airport Airport
Charge, present permits for installation/ None 10 Minutes Concession-in-
OR with one (1) construction Charge
copy of valid ID
or Authorization
TOTAL: Two (2) 45 Minutes
months
advance and
two (2)
months
deposit
192
86. Processing of New Concession Applications Submitted to the
Business Development Division (Stage One)
Office or
Business Development Division (BDD)
Division:
Initial Requirements
1. Application Form CLIENTS
2. Letter of Intent
3. Business Plan
a. Executive Summary
b. Company Description
c. Market Analysis
d. Management and Organization Structure
e. Products and Services (with pricing)
f. Projected Financial Statement for 1 calendar
year with Capital Investment
g. Architectural Plan/Layout/Design of
proposed concession
4. Endorsement/Recommendation Letter From Local Airport / Area Manager to be
coordinate with the BDD upon submission of
complete initial requirements
5. Undertaking of No Pending Case Certification CLIENTS
6. Declaration of No Relationship
1. Submit 1. Receive and checks
complete Initial completeness of submitted
BDD Admin
requirements documents None 5 Minutes
Staff
2. Forward application to BDD
Chief
3. Conduct initial assessment
of the Concession
Application.
4. Discuss and deliberate initial
recommendation with None 2 Hours BDD Chief
assigned BDD Analyst.
5. Forward Concession
Application to assigned BDD
Analyst
6. Forward Concession None 5 Minutes BDD Analyst
Application to Airport
Concession-in-Charge
(ACIC) for further evaluation
193
7. Acknowledge receipt of the
forwarded Concession
Application
8. Determine space
requirements and
availability based on
concession zoning and
future airport development
Airport
plans
None 1 Day Concession-in-
9. Prepare comments and
Charge
recommendation for
concurrence of the Airport
Manager
10. Endorse Concession
Application documents with
recommendation for
concurrence of the Area
Manager via email
11.Acknowledge and endorse None 5 Minutes Airport Admin
documents to the Office of Staff
the Area Manager
12. Approval/disapproval of None 1 Day Area Manager
the endorsed Concession
Application
13. Forward Endorsement / None 5 Minutes Airport Admin
Recommendation Letter to Staff
the BDD via courier
14. Acknowledge receipt of the None 5 Minutes BDD Admin
documents and endorse to Staff
15. Prepare response letter to
Client based on the
submitted recommendation
16. Release response letter to None 30 Minutes BDD Analyst
Client via email and courier
17.If approved, proceed to
Phase Two
TOTAL: none 2 Days,
3 Hours
194
Business Development Division (Stage Two)

Additional Requirements
1. Barangay clearance
2. DTI Business Name (BN) Registration Certificate
3. SEC Certificate of Registration
4. BIR Certificate of Registration
5. Mayor’s Business Permit
6. SSS Employer’s Registration
7. Philhealth Employer’s Registration
8. Pag-IBIG Employer’s Registration
9. DOLE Registration
10. Franchise Certificate
11. Affidavit of the Owner/Secretary’s Certificate/ Special Power of
Attorney
12. Articles of Incorporation and By-Laws
13. Height Clearance
14. Sanitary Permit
15. Comprehensive General Liability Insurance
CLIENTS
For Government Agencies
1. Names and head count of personnel responsible to man the space
2. Memorandum of Agreement between CAAP and the Agency
For Transportation and Travel Agencies
1. Certificate of Registration (CR)
2. Official Receipt of the Vehicle Registration (OR)
3. LTFRB Franchise
4. Department of Tourism Accreditation
For Banks and other Machineries
1. Electrical Consumption
2. Schedule of System and Sanitary Maintenance and Replenishment
For Airlines and Aviation Related Companies
1. Air Operator’s Certificate
2. Approved Training Organization Certificate
3. Detailed Description
4. List and details of equipment to be used
1. Submit complete 1. Receive, check None 5 Minutes BDD Admin
additional completeness of Staff
requirements additional documents
submitted and forward to
195
2. Draft Agreement.
3. Forward soft copy of the
None 3 Hours BDD Analyst
Agreement to Airport for
processing
2. Claim Agreement 4. Release Agreement to None 10 Minutes BDD Analyst/
either from Local concessionaire Airport
Airport or Central Concession-in-
Office Charge
3. Return signed 5. If from Airport:
Agreement to a. Endorse Agreement
origin to Airport/ Area
Manager for
approval/disapproval
b. Forward signed
Agreement to the
BDD via courier
BDD Analyst /
Airport
6. If from Central Office: None 2 Hours
Concession-in-
a. Acknowledge receipt
Charge
of the signed
Agreement.
b. Review
completeness of
signature and attach
relevant documents.
c. Endorsement to BDD
Chief
7. Endorse Agreement to
the Office of the Director
General (ODG) thru the
None 30 Minutes BDD Chief
Corporate
Communication Staff
(CCS)
None 30 Minutes CCS
the ODG
9. Review and endorse
Head Executive
Agreement to the None 30 Minutes
Assistant
Director General
10. Final Approval/
Disapproval of the None 1 Day Director General
Agreement
None 30 Minutes ODG Staff
the BDD
4. Notarized 12. If by Client:
Agreement a. Release signed
(within Pasay Agreement to client.
none 5 Minutes BDD Analyst
City only) 13. If by BDD:
a. Released signed
Agreement to 3rd
196
party
7. Return Notarized 14. Received notarized None 15 Minutes BDD Admin
Agreement to the Agreement and release Staff
BDD one (1) original copy to
the following:
a. Client
c. Commission on Audit
15. Prepare and endorse None 10 Minutes BDD Analyst
Notice to Proceed (NTP)
to BDD Chief
16. Affix signature on the None 5 Minutes BDD Chief
NTP
8. Receive Notice 17. Release Notice to None 5 Minutes BDD Analyst
to Proceed Proceed to client
18. Proceed to Stage Three
TOTAL: none 3 Days
197
Business Development Division (Stage Three)

1. Notarized Contract of Lease CLIENT
2. Notice to Proceed
1. Proceed to 1. Prepare request for None 10 Minutes Airport
Airport and Order of Payment. Concession-in-
present signed 2. Release request for Charge
Agreement and Order of Payment to
Notice to Client
Proceed.
2. Request for
Order of
Payment
3. Proceed to 3. Received Request for None 10 Minutes Airport
Accounting Order of Payment and Accounting Staff
Division and prepare Order of
present Request Payment Slip (OPS)
for Order of
Payment
4. Proceed to 4. Receive OPS and Two (2) 15 Minutes Collection
Collection, process payment. months Officer
present OPS 5. Issue Official Receipt advance and
and funds for (OR) Two (2)
payment months
deposit
5. Proceed to 6. Check and photocopy None 10 Minutes Airport
Airport OR. Concession-in-
Concession-in- 7. Prepare airport Charge
Charge, present permits for installation/
OR with one (1) construction
copy of valid ID
or Authorization
TOTAL: Two (2) 45 Minutes
months
advance and
Two (2)
months
deposit
198
89. Processing of Payment of Salaries, PERA & Government
Share

1. Signed Budget Utilization Request and Status (BURS)

PAID
submitted;
of the claim
NBA, CBA Division
copy BURS then
199
90. Processing of Program of Work, Purchase Request

1. Program of Work or Purchase Request
2. Approved Annual Procurement Plan (page only where
the said project be funded)
3. Canvass or Quotation (at least 3 if small value
procurement)
PAID
submitted;
Receiving Officer allocation (CBA)
3. Check, review source None 5 Minutes Budget Officer IV
of funding
4. Approve, sign CBA None 5 Minutes Chief Budget
Division
5. Record then forward to None 5 Minutes Outgoing Officer
Finance Department
200
91. Processing of Progress Billing and Payment

1. Letter requesting for progress payment Clients/Contractors
materials/labor/equipment for the project
were already paid
ADMS
5. Assess actual work None 1 Hour Project In-
accomplishment and Charge
timeline of the ongoing
project
6. Prepare necessary None 1 Day Project In-
billing documents per Charge
document checklist
billing documents as Staff
per document checklist
8. Technical review and None 1 Hour Assigned PMD
checking of billing Staff
documents
9. Technical validation of None 1 Hour DC III, PMD
billing documents prior
to concurrence of
Contractor
2. Pick-up billing None 5 Minutes Contractor
documents
billing documents
4. Submit concurred 10. Approval and None 15 Minutes DC III, PMD
billing documents to endorsement of billing
201
PMD documents to DM III,
AED
11. Final review and None 1 Hour DM III, AED
checking of billing
documents
ADMS
documents to Budget
Division
TOTAL: None 2 Days,
5 Hours,
41 Minutes
202
92. Processing of Release of Withheld Retention Money

Who May Avail: Contractor currently under Contract with CAAP-ADMS
1. Letter request from the Contractor Clients/Contractors
2. Duly signed Certificate of Final Acceptance
PAID
1. Submit 1. Assess completeness None 15 Minutes ADMS Receiving
requirements to of required documents Clerk
ADMS
2. Log and forward to None 3 Minutes ADMS Receiving
ADG II, ADMS Clerk
4. Evaluate and assess None 15 Minutes Project In-Charge
submitted documents
5. Prepare necessary None 4 Hours Project In-Charge
documents (DV/BUR,
TIT, TIER)
documents as per Staff
document checklist
7. Review and checking None 15 Minutes Assigned PMD
of documents Staff
8. Validation of None 5 Minutes DC III, PMD
documents
endorsement of
documents to DM III,
AED
checking of documents
endorsement of
ADMS
endorsement of
documents to Budget
Division
35 Minutes
203
93. Processing of Technical Inspection Evaluation and Validation
Report for Final Billing

1. Letter requesting for final billing Clients/Contractors
materials/labor/equipment for the project were
already paid
ADMS
the Project in-Charge
contractor
representative
Contractor
Inspection Evaluation Charge
Report (TIER)
proposing for
rectification, if
applicable
Inspection Evaluation Staff
Report (TIER)
Inspection Evaluation
Report (TIER)
10. Final Review of None 15 Minutes DM III, AED
Evaluation Report
204
(TIER)
endorsement of
Evaluation Report
(TIER) to Project in-
Charge
TOTAL DURATION None 3 Days,
WITHOUT 5 Hours,
RECTIFICATION: 36 Minutes
(may vary)
Note:
Proceed with the steps below if rectification is applicable
12. Furnishing a Copy of None 5 Minutes Project In-
approved TIER to Charge
Contractor for
immediate rectification
2. Pick-up of None 5 Minutes Contractor
approved
Technical
Inspection
Evaluation Report
3. Rectification 2 Days Contractor
process (may vary)
inspection with TIT Charge
and contractor
representative for
validation
Contractor
Inspection Validation Charge
Report (TIVR)
proposing for project
completion and final
payment
Inspection Validation Staff
Report (TIVR)
Inspection Validation
Report (TIVR)
Validation Report
(TIVR)
endorsement of
205
Validation Report to
Project in-Charge for
preparation of Final
Payment
TOTAL: None 9 Days,
2 Hours,
46 Minutes
(may vary)
206
94. Processing of Variation Order

1. Written notice by the Contractor or Inspection Clients/Contractors
Report from the Project In-Charge with
justifications for the need of such Change
Order or Extra Work Order
2. Budgetary estimates of the proposed Variation
Order
3. Required plans to effect the adjustments
4. Detailed estimate of the unit cost of such items
of work
1. Submit 1. Evaluate and assess None 15 Minutes Project In-
requirements to submitted documents Charge
ADMS
2. Prepare Inspection None 4 Hours Project In-
Report proposing for Charge
Variation Order
Inspection Report Staff
proposing for Variation
Order
4. Technical Review of None 5 Minutes DC-III, PMD
prepared Inspection
report proposing for
Variation Order
5. Final Review of None 5 Minutes DM-III, AED
prepared Inspection
Report proposing for
Variation Order
endorsement of
prepared Inspection
Report proposing for
Variation Order to DG
(Documents will be transmitted to ADMS after the approval of Director
General on the Inspection Report)
7. Prepare necessary None 5 Days Project In-
Variation Order Charge
documents including
Plans, bill of materials
and cost estimates
207
Variation Order Staff
documents as per
document checklist
9. Technical review and None 1 Day Assigned PMD
checking of Variation Staff
Order documents
10. Technical validation of None 1 Day DC-III, PMD
Violation Order
documents prior to
concurrence of
Contractor
2. Pick-up Variation None 5 Minutes Contractor
Order documents
Variation Order
documents
4. Submit concurred 11. Approval and None 15 Minutes DC-III, PMD
Variation Order endorsement of
documents to PMD Variation Order
documents to DM III,
AED
12. Final review and None 1 Day DM-III, AED
checking of Variation
Order documents
13. Approval and None 15 Minutes DM-III, AED
endorsement of
Variation Order
ADMS
endorsement of
Variation Order
documents to Budget
Division
TOTAL: None 9 Days,
5 Hours,
50 Minutes
208
95. Purchasing of AIP Manual Subscription for Local Subscribers
(Walk-in)
This service is under the Aeronautical Information Service/MAP Division, AICD,

ATS provided to clients who wishes to purchase subscription of AIP Manual
Office or Division: Aeronautical Information Service/MAP Division
Type of Transaction: G2G – Government to Government; G2B – Government to Business
Entity; G2C –Government to Citizen
Who May Avail: Air Navigation Service Providers (ANSPs); Aviation Schools; Aviation
Sectors
1. Order of Payment Slip (OPS) CAAP Collection Unit
2. Official Receipt of Payment CAAP Cashier
3. Application form for AIP subscription Manila AIS – Operation Station
(AIS Products Checklist Form)
1. Aviation client 1. Receive application for None 10 Minutes

to fill-up request of AIP Manual
application for using the AIS Products
subscription Checklist Form
1.1 Ask for proof of 10 Minutes

payment
***If no payment has

been done, advise
client to proceed to
Collection Unit for
OPS and proceed to
Cashier for payment
2. Client to 2. Acquire Order of None 10 Minutes
proceed for Payment Slip (OPS)
payment
2.1 Issue OPS 10 Minutes
2.2 Proceed to CAAP Php 3,400 15 Minutes

Cashier for payment + 12%
VAT
2.3 Proceed to AIS – 10 Minutes
Operations for
presenting proof of
payment (OR)
2.4 Present proof of 15 Minutes

payment (O.R.)
209
2.5 Issue release date
(claim stub) for
claiming of the AIP
Manual (either for
pick-up or mailing)
3. Claiming of 3. Preparation of AIP None 14 Calendar Days
AIP Manual Manual 10 Minutes
3.1 For pick-up: present

proof of payment
and/ or claim stub 2 Months
3.2 For mailing: wait for

the next schedule
AIRAC mailing date
TOTAL: Php 3,400 For pick-up:
+ 12% 14 Days,
VAT 1 Hour,
20 Minutes
For mailing:
2 Months or
the next
scheduled AIRAC
mailing date
210
96. Purchasing of AIP Manual Subscription for Local Subscribers
(Walk-in)
This service is under the Aeronautical Information Service/IMAP Division, AICD,

ATS provided to clients who wishes to purchase subscription of AIP Manual
Office or
Aeronautical Information Service/MAP Division
Division:
Type of G2G – Government to Government; G2B – Government to Business entity
Transaction: G2C – Government to Citizen
Who May Avail: Air Navigation Service Providers (ANSPs); Aviation School; Aviation Sectors
CAAP Collection Unit, 2nd floor Annex
1. Order of Payment Slip (OPS)
building
2. Official Receipt of Payment CAAP Cashier, 2nd floor Annex building
3. Application form for AIP subscription (AIS Manila AIS – Operation Station, CNS-ATM
Products Checklist Form) building
FEES: Manual – Php3,400.00 + 12% VAT
1. Aviation client 1. Receive application for none AIS Officer

to fill-up request of AIP Manual AIS-OPS Station
application for using the AIS Product
subscription Checklist Form
1.1 Ask for proof of

payment
***If no payment has

been done advise
client to proceed to
Collection Unit for OPS
and proceed to Cashier
for payment
2. Client to 2. Acquire Order of Payment CAAP Collection
proceed for Slip (OPS) Unit
payment 2nd Flr. OFSAM
2.1 Issue OPS Building
2.2 Proceed to CAAP CAAP Cashier

Cashier for payment 1st Flr. OFSAM
Building
2.3 Proceed to AIS –
Operations for Client
presenting proof of
payment (O.R.) AIS Officer
2.4 Present proof of AIS-OPS Station
211
payment (O.R.)
2.5 Issue release date
(claim stub) for
claiming of the AIP
Manual (either for pick-
up or mailing)
3. Claiming of 3. Preparation of AIP Manual AIS Officer
AIP Manual 3.1 For pick-up : AIS-OPS Station
present proof of
payment and/ or
claim stub
3.2 For mailing: wait
for the next
scheduled AIRAC
mailing date
TOTAL: Php3,400 2 Hours,
+ 12% 50 Minutes
VAT
212
97. Receiving of delivered goods from Supplier (Per Transaction)

Type of
G2B - Government to Business; G2G – Government to Government
Transaction:
Who May Avail: Supplier
• Contract of Agreement Procurement Division
• Delivery Receipts / Sales Invoice Supplier
PAID
1. Deliver Goods Check and inspect goods None Receiving Staff
as to quantity and
specification:
> Simple items 1 Day
> Complex items 1 & 1/2 Day
2. a.) Get Delivery (If delivered goods are None Receiving Staff
Receipt/s complete and compliant)
(DRs) / Sales
Invoice (SI) Receive delivered goods
and acknowledge Delivery
b.) Get returned Receipt/s and Sales
goods Invoice
(If delivered goods are
defective and non-
compliant to the
specifications)
Deny receipt of goods and

return to Supplier
TOTAL:
Simple Items 1 Day
Complex Items 1 & ½ Day
213
98. Release of Check

Who May Avail: Any Collecting Party
1. Valid Identification Cards Clients
2. Authorization Letter or Special Power of
Attorney (SPA), if applicable one year validity
3. Official Receipt (OR) for CAAP creditors
1. Submission of 1. Releasing personnel None 1 Minute Cashiering
Identification Card requests above- Assistant/
and Authorization mentioned requirements Cashier 1
Letter or SPA, if and check/review the
applicable same before releasing
of check and check if
included in the List of
Unreleased Checks.
2. Receive the 2. Release of check to None 1 Minute Cashiering
documents with concerned Assistant/
check voucher. payee/authorized Cashier 1
Issue Official person
Receipt based on
the check amount.
3. Signs the 3. Release of withholding None 1 Minute Cashiering
Disbursement tax (2306 and 2307 Assistant/
Voucher/ Payroll, form) and check Cashier 1
BIR Forms 2306 transmittal (for CAAP
and 2307 (for creditors only)
CAAP Creditors 4. Demand/review Official None 1 Minute Cashiering
representing Receipt on Sales Invoice Assistant/
various claims) issued as to its details Cashier 1
(date, name of CAAP
amount and if OR issued
is updated in compliance
to BIR regulation
5. Request claimant to None 1 Minute Cashiering
sign on the Check Assistant/
Disbursements Record Cashier 1
(CDR) and DV
indicating the date of
receipt of check and
signature
214
99. Renewal of Airman License
Office or Division: Airman Licensing Division
Who May Avail: Any Requesting Party, Airmen

1. Application form 541 (Flight Crew) Form Licensing and Certification Department and
542 (Other than Flight Crew) Clients
2. Photocopy of English Language Proficiency
(ELP)
3. Photocopy of National Telecommunications
Commission (NTC) License
4. Certification of /Ground School/ Equipment
Qualification Course
5. Certificate of Flying Time (with actual
Instrument Time, if necessary)
6. Knowledge Test Report (result of written
test)
7. Grading Sheet (result of skill test) and Flight
Plan
8. Pilot’s Logbook
For Student Pilot Authorization (SPA)
2. Renewal
a. No. 1 requirement
b. Photocopy of SPA
c. Photocopy of Class II Aviation Medical
Certificate
d. NBI clearance
e. Notarized Consent form for Minor
(Applicants Below 18 years old)
For Private Pilot License (PPL)
1. Renewal
1.1 Nos 1,2,3,5,7 and 8 requirements
1.2 Photocopy of current Pilot license
For Commercial Pilot License (CPL)
1. Renewal
215
Certificate
For Airline Transport Pilot License (ATPL)
1. Renewal
Certificate
For Flight Instructor License (FIL)
1. Renewal
1.1 Nos. 1,2,3,5,6,7 and 8 requirements
1.2 Photocopy of current Pilot License
Certificate
1.4 List of Students
For Instrument Rating (IR)
1. Renewal
License
Certificate
1.4 Certificate of Employment
For Air Traffic Controller License
1. Renewal
1.1 Nos. 1,2 and 7 requirements
1.2 Photocopy of current ATC license
Certificate
For Ground Instructor License
1. Renewal
1.1 No. 1 requirement
Certificate
216
For Flight Dispatcher License
1. Renewal
1.1 Nos. 1 and 7 requirements
1.2 Photocopy of current license
Certificate
1.4 Recurrent Training Certificate
AMT/AMS:
What are the requirements
1. Application Form 542

2. Certificate of Employment
For AMT/AMS
1. Renewal
1.2 Photocopy of license
For Military Based AMT/AMS
1. Renewal
1.2 Photocopy of license

PAID
1. Submit application None 15 Minute Licensing Officer,
form and Ground floor,
complete 1.1 Review and evaluate FSIS building
requirements at application and
window complete equirements
1.2 Issue Order of varies 15 Minutes Licensing Officer,

Payment Slip (OPS) Ground floor,
217
FSIS building
2. Proceed to 2. Receive payment, issue 10 Minutes Collection Officer,
Collection Unit Official Receipt (OR) 2nd floor, Annex
building
3. Proceed back to 3.1 Check OR and None 15 Minutes Licensing Officer
LCD window 1; attached it to the Ground floor,
submit OR application documents; FSIS building
log payment
3.2 Encode Applicant’s None 30 Minutes Licensing Staff
personal information in Ground floor,
the CASORT; issue FSIS building
control number
3.3 Encode applicant’s None 30 Minutes Licensing Officer
license information in Ground floor,
the CASORT FSIS building
3.4 Prepare transmittal of none 30 minutes Licensing Staff
application to Chief,
PCSTD
3.5 Sign and endorse none 30 minutes Chief,
application to Chief PCSTD/ALD
LCD
3.6 Sign and endorse the none 30 minutes Chief LCD
application to ADG II, Ground floor,
FSIS FSIS building
3.7 Sign and endorse none 1 day ADG II, FSIS; 2nd
application to the Floor FSIS
Deputy Director for building
Operations
2 days Deputy Director
3.8 Sign/approve the General for
application for the Operations or
issuance of license Authorized
Representative
3.9 Received signed none 30 minutes LCD Printing staff
application and print Ground floor,
license FSIS building
3.10 Filing and sorting of none 1 hour Licensing Officer

Printed License
4. Present valid ID none 30 minutes Licensing Officer

4.1 Log and release
or Authorization Ground floor,
license to applicant
Letter at window 4 FSIS building
TOTAL: varies 3 days, 5

hours, 25
218
Minutes
FEES AND CHARGES WITH ADDITIONAL 12% VAT
TYPE OF LICENSE ORIGINAL RENEW ADDITIONAL CHANGE FORM

AL RATING/ (LOST LICENSE
REINSTATEMEN AND
T OF RATING REPLACEMENT
OF LICENSE
Airline Transport Pilot Php13,440. Php13,44 Php860.40 Php134.40

License 00 0.00

License 0 .00 7.60 00

License (helicopter) 0 .00 7.60 00
Instrument Rating Php672.00 Php672.0 Php134.40

0

0

(Helicopter 0
Student Pilot Php268.80 Php268.8 Php134.40

Authorization 0
Flight Instructor Php1,075.2 Php1,075 Php537.60 Php134.40

0 .20
Ground Instructor Php806.40 Php806.4 Php537.60 Php134.40

0
Aviation Maintenance
Technician License
- Airframe Rating
only Php490.00 Php490.0 Php140.00 Php134.40
- Power plant 0
Rating only
- Airframe and Php490.0
Php490.00 Php140.00 Php134.40
Power plant
219
Rating 0
Php700.00 Php700.0 Php140.00 Php134.40

0
Aviation Maintenance Php560.00 Php560.0 Php224.00 Php134.40

Specialist License 0
220
100. Request for AVSEC Courses (Company)
Office or Division: Civil Aviation Training Center

Type of Transaction: G2B – Government to Business; G2G – Government to Government
Who May Avail: - Personnel from local and foreign government
- Personnel or prospective personnel of the aviation/aeronautical industry
1. Request Letter Client
3. National Clearance or Security Guard’s License
FEES:
**COURSE TITLE TOTAL TOTAL
FEES/CLASS FEES/CLASS
(NCR) (Outside of Manila)
(Inclusive of 12%
VAT)
Basic AVSEC Course Php127,904.00 Php137,904.00
Basic AVSEC Screeners Course Php205,632.00 Php215,632.00
AVSEC Supervisor Course Php138,432.00 Php148,432.00
AVSEC Management Course Php138,432.00 Php148,432.00
Note:
1. Transportation, food, training venue, accommodation (outside of Manila) and other
incidental expenses thereto shall be shouldered by the requesting party.
1. Submit Letter of 1. Receive letter of None
Intent/request for intent/request for training
training/submit 2.a Return receiving copy of None
required documents request for training (if
submitted personally)
2.b Confirm receipt of letter
1 Hour
(if submitted thru email)
3. Evaluate submitted None
requirements CATC Admin
- Inform requesting party Personnel
if required documents (assigned to
are not complete coordinate for
4. Check availability of None AVSEC
instructors and confirm Courses)
final schedule
5. Prepare Invitation for None
Three (3) to
Guest Lecturers/ Request
Five (5)
for CAAP Instructors (for
Working Days
concurrence of
Service/Dept./Div. Chief)
6. Inform requesting party of None
the final schedule
221
2. Confirm Final 7. Prepare and submit None One (1) to Two
Schedule Request for Billing (2) Working
Statement (for issuance Days
of the Accounting Office)
8. Prepare & submit request None
letter and requirements to
OTS (conduct of AVSEC
courses for approval of
OTS)
Five (5) days to
9. Prepare and submit None
Fifteen (15)
Reply Letter/
Days
Memorandum for
Instructors/ Details of
Expenditures (for
signature of the
DDGO/DDGA)
10. Prepare Travel Order, if None One (1) to CATC Admin
necessary (for Signature Three (3) Personnel and
of ADG I, CATC or Chief Working Days CAAP
of the Unit/Service where Service/Unit
the instructor is part of) concerned
11. Give reply letter & issue None One (1) CATC Admin
billing statement Working Day Personnel
(assigned to
coordinate for
AVSEC
Courses)
3. Settle Payment for 12. Receive payment to be 1 Hour CATC Admin
Course Fee & remitted to the CAAP for Personnel
Honorarium issuance of Official (assigned to
Receipt or receive copy coordinate for
of O.R. AVSEC
13. Release Official Receipt One (1) Courses)
and give copy of Working Day
customer feedback form
4. Fill up customer 14. Acknowledge None 10 Minutes CATC Focal
feedback form and accomplishment of Person
drop to drop box customer feedback form
TOTAL: 27 Days,
2 Hours,
10 Minutes
222
101. Request for AVSEC Courses (Individual)

Who May Avail: - Personnel from local and foreign government
- Personnel or prospective personnel of the aviation/aeronautical industry
3. National Clearance or Security Guard’s License
FEES:
**COURSE TITLE COURSE FEES/PARTICIPANT
(Exclusive of 12% VAT)
Basic AVSEC Course Php7,200.00
Basic AVSEC Screeners Course Php8,300.00
AVSEC Supervisor Course Php9,600.00
AVSEC Management Course Php12,600.00
1. Submit Letter of 1.1 Receive letter of None
Intent/request for intent/request for
training/submit training
required 1.2.1 Return receiving copy None
documents of request for training
(if submitted
personally)
1.2.2 Confirm receipt of
1 Hour
letter (if submitted thru
email)
1.3.1 Evaluate submitted None
requirements CATC Admin
1.3.2 Inform requesting Personnel
party if required (assigned to
documents are not coordinate for
complete AVSEC
1.4.1 available slot – None One (1) Courses)
confirm reservation of Working Day
slot within the day
1.4.2 no available slot –
send email informing
that there is no
available slot and will
be added in the wait
list
1.5 Submit request letter None Five (5) Days
and requirement to OTS to Fifteen (15)
Days
223
1.6 Issue Order of Payment None One (1) Hour
or or
Billing Statement One (1)
(processed by the Acctg. Working Day
Office)
2. Settle Payment for 2.1 Receive payment to be ** One (1) Hour CATC Admin
Honorarium issuance of Official
Receipt or receive copy
of O.R.
2.2 Release Official Receipt One (1)
TOTAL: 18 Days,
2 Hours,
10 Minutes
224
102. Request for Issuance of Notice to Airmen (NOTAM) Bravo and
Charlie Series- Planned Activities

ATS provided to authorized Data Originators only to request for the issuance of
NOTAM of a planned activity which may disrupt aviation operation.
Entity
Who May Avail: Authorized Data Originators such as ADMS, ANS, FSIS, MIAA, CIAC,
etc.
4. Aeronautical Information Promulgation Manila AIS – Operation Station, CNS-ATM
Advice (AIPAF) Form building
5. AIC 006/19 – Procedures on requesting Manila AIS – Operation Station
the promulgation of NOTAM
6. AIC 005/19 Guidelines in accomplishing Manila AIS – Operation Station
the AIPAF Form
PAID
1. Data 1. Submit request for NOTAM None 10 Minutes AIS Officer
Originator issuance AIS-OPS Station
1.1 Verify the submitted 30 Minutes Data Controller/

data from the data Shift Supervisor
requirements using the AIS-OPS Station
Raw Data Assessment
Sheet
***Should the data

requirements are not
met, the AIPAF shall
be returned to the data
originator for correction
2. Start 2. Start processing the None 10 Minutes AIS Officer
processing the request by formatting the AIS-OPS Station
request NOTAM using the NOTAM
Promulgation Form
2.1 Start of processing the 10 Minutes NOTAM Officer

NOTAM AIS-OPS Station
2.2 Check NOTAM 2 Minutes AIS Officer

availability at CADAS AIS-OPS Station
(COMSOFT‘s Data
Access System
225
2.3 Update NOTAM in the 5 Minutes AIS Officer
AIS website using the AIS-OPS Station
PAMS Log Sheet
TOTAL: none 67 Minutes or 1
hour, 7 minutes
226
103. Request for Issuance of Notice to Airmen (NOTAM) Bravo and
Charlie Series-Unplanned Activities

ATS provided to authorize Data Originators only to request for the issuance of
NOTAM of an unplanned activity which may disrupt aviation operation.

Entity
Who May Avail: Authorized Data Originators such as ADMS, ANS, FSIS, MIAA, CIAC,
etc.
1. Aeronautical Information Promulgation Manila AIS – Operation Station, CNS-ATM
Advice (AIPAF) Form building
2. AIC 006/19 – Procedures on requesting Manila AIS – Operation Station
the promulgation of NOTAM
3. AIC 005/19 Guidelines in accomplishing Manila AIS – Operation Station
the AIPAF Form
PAID
1. Data 1. Submit request for NOTAM None 10 Minutes AIS Officer
Originator issuance AIS-OPS Station
1.1 Verify the submitted 30 Minutes Data Controller/

data from the data Shift Supervisor
requirements using the AIS-OPS Station
Raw Data Assessment
Sheet
***Should the data

requirements are not
met, the AIPAF shall
be returned to the data
originator for correction
2. Start 2. Start processing the None 10 Minutes AIS Officer
processing request by formatting the AIS-OPS Station
the request NOTAM using the NOTAM
Promulgation Form
2.1 Start of processing the 10 Minutes NOTAM Officer

NOTAM AIS-OPS Station
2.2 Check NOTAM 2 Minutes AIS Officer

availability at CADAS AIS-OPS Station
(COMSOFT‘s Data
227
Access System
2.3 Update NOTAM in the

AIS website using the 5 Minutes AIS Officer
PAMS Log Sheet AIS-OPS Station
TOTAL: 67 Minutes or 1
hour & 7
minutes
228
104. Request for Reconciliation of Flight Discrepancy
(For International and Domestic Flights) – Per Transaction
Office or Division:
Accounting Division
Type of Transaction:
G2B – Government to Business; G2C – Government to Citizen; G2G –
Who May Avail: Airline Operators, and Groundholders
1. Letter request for reconciliation Revenue Section – Accounting Division

PAID
1. Proceed to 1. Check and review None 2 Minutes Billing Staff
Revenue Section documents submitted
and submit the
Letter Request Forward documents to
Billing Section
2. Verification of Flights None 3 Days Billing Staff
a. Aircraft Operations
Log from Manila
Tower
b. Post Flight
Operations Log
from Subic Clark
and Other Airports
c. Aircraft Movement
Logs from Manila,
DFOBS
d. Flight Statistics
from Manila
AFC/ANS
e. Flight Progress
Strips from Manila,
AMS
f. Flight Progress
Strips from Manila,
ACC
3. Preparation None 1 Day Billing Staff
(Correction of Flight
Data)
4. Final Checking None 1 Day OIC, Billing
(Correction of Flight
Data)
Forward documents to
229
Revenue Section
2. Receive the Result 6. Release the result of None 5 Minutes Revenue Staff
of Verification Verification
TOTAL: None 5 Days,
22 Minutes
230
105. Request for Regular Course (Company)

Who May Avail: 1.3.3 Personnel from local and foreign government
1.3.4 Personnel or prospective personnel of the aviation/aeronautical
industry
1. Request Letter (indicating the course, venue, number of participants) Client
FEES:
**COURSE TITLE TOTAL FEES/CLASS
Safety Management Systems Php95,000.00
Note:
1. Transportation, food, training venue, accommodation (outside of Manila) and other
incidental expenses thereto shall be shouldered by the requesting party.
training 2.a Return receiving copy of None
request for training (if 1 Hour
3. Request for CAAP None Three (3) to
Instructors Five (5)
Working Days
1.3.5 for (however,
concurrence of Service number of days CATC Admin
Chief/Dept./Division may vary due Personnel
Chief to the (assigned to
4. Coordinate with the None processing coordinate for
requesting party time of Regular
regarding final schedule respective Courses)
units)
Schedule Request for Billing (2) Working
Statement (for issuance Days
6. Prepare & submit Reply None Five (5) days to
Letter/ Memorandum for Fifteen (15)
Instructors/ Details of Days
Expenditures (for
signature of the
DDGO/DDGA)
231
7. Prepare Travel Order, if None One (1) to CATC Admin
necessary (for Signature Three (3) Personnel and
of ADG I, CATC or Chief Working Days CAAP
the instructor is assigned) concerned
8. Give reply letter & issue None One (1)
billing statement Working Day
3. Settle Payment for 9. Receive payment to be ** 1 Hour
CATC Admin
Course Fee & remitted to the CAAP for
Personnel
of O.R.
10. Release Official Receipt None One (1) CATC Admin
and give copy of Working Day Personnel
customer feedback form (assigned to
coordinate for
Regular
courses)
TOTAL: Php95,00 28 Days,
0.00 2 Hours,
tuition 10 Minutes
fee/class
232
106. Request for Regular Courses (Individual)

industry
FEES:
**COURSE TITLE COURSE FEE/PARTICIPANT
Safety Management Systems Php3,600.00
Aircraft Accident/ Incident Php3,600.00
Investigation & Prevention
Course
Advanced Instructors Training Php14,400.00
Note:
1. No certificate of completion or certifications of training shall be issued unless appropriate
fees have been paid.
Intent/Request intent/request for training
reservation of slot 2.a Return receiving copy of None
3. None One (1)
a. available slot – confirm Working Day
CATC Admin
reservation of slot within
Personnel
the day
(assigned to
b. no available slot – send
coordinate with
email informing that
Regular
there is no available slot
Courses)
and will be added in the
wait list
4. Issue Order of Payment None One(1) Hour
Or or
Issue Billing Statement One (1)
(processed by the Acctg. Working Day
Office)
2. Settle Payment for 5. Receive payment to be ** 1 Hour
Course Fee & remitted to the CAAP for
233
of O.R.
6. Release Official Receipt None One (1)
TOTAL: 3 Days,
2 Hours,
10 Minutes
234
107. Request for Specialized Courses (Company)

industry
CHECKLIST OF REQUIREMENTS WHERE TO
SECURE
1. Request Letter (indicating the course, venue, number of participants) Client
FEES:
**COURSE TITLE TOTAL FEES/ CLASS TOTAL FEES/ CLASS
Manila Outside of Manila
(Exclusive of 12% VAT) (Exclusive of 12% VAT)
Regular Indcoctrination Course Php66,000.00 Php71,000.00
Executive Safety Management Php46,400.00 Php48,400.00
Systems Course
Train-the-Trainer Course Php 165,600.00 Php175,600.00
Note:
1. Transportation, food, training venue, accommodation (outside of Manila) and other incidental
expenses thereto shall be shouldered by the requesting party.
CATC Admin
Personnel
training 2.a Return receiving copy of None
(assigned to
coordinate for
Specialized
Courses)
3. Special Regular Course None Five (5) Working Chief,
Days TRAINAIR-CDU
/ Course
Developer
4. Check availability of None
instructors and confirm
Three (3) to Five
final schedule
(5) Working Days
5. Prepare Invitation for None CATC Admin
(however,
Guest Lecturers/ Request Personnel
number of days
for CAAP Instructors (for (assigned to
may vary due to
concurrence of coordinate for
the processing
Service/Dept./Div. Chief) Specialized
time of
6. Coordinate with the None Courses)
respective units)
requesting party
regarding final schedule
235
Schedule Request for Billing (2) Working Days
Statement (for issuance
8. Prepare & submit Reply None Five (5) Days to
Letter/ Memorandum for Fifteen (15) Days
Instructors/ Details of
Expenditures (for
signature of the
DDGO/DDGA)
9. Prepare Travel Order, if None One (1) to Three CATC Admin
necessary (for Signature (3) Working Days Personnel and
of ADG I, CATC or Chief CAAP
the instructor is assigned) concerned
10. Give reply letter & issue None One (1) Working
billing statement Day
3. Settle Payment for 11. Receive payment to be ** 1 Hour CATC Admin
Honorarium issuance of Official (assigned to
Receipt or receive copy coordinate for
of O.R. Specialized
12. Release Official Receipt None One (1) Working Courses)
and give copy of Day
TOTAL: 32 Days,
2 Hours,
10 Minutes
236
108. Submission of Advance Copy of Procurement Documents
(Goods Only) to COA

Type of Transaction: G2G - Government to Government
Who May Avail: COA Resident Auditor
1. Notice of Award (NOA) received by the Supplier and Procurement Division
other Procurement documents (as per process
checklist)
PAID
1. Submits PR with 1. Organized None
complete (Label/Tab) copies of
requirements Contract of
Agreement and its
attached documents
2. Stamps (Certified None
from the Original
Copy) each page
PD Admin
3. PD Chief signs each None 5 Days
Assistant
page
4. Scan/save copies of None
Contract of
Agreement and its
attached documents
5. Prepares Checklist None
6. Submits to COA None
Resident Auditor
TOTAL: None 5 Days
237
109. Subscription of the Copy of AANSOO’s Regulations
Office or Division:Regulatory Safety Standards Division

Type of Transaction:
G2B-Government to Business; G2C-Government to Citizen; G2G-
1. Letter Request 1. AANSOO Administrative Staff

CLIENT STEPS AGENCY ACTION FEES TO BE PAID PROCESSING PERSON
TIME RESPONSIBLE
1. Submit Letter 1.1 Receive and record 5 Minutes AANSOO Staff
Request entries in database
1.2 Endorse application 5 Minutes Chief, AANSOO
1.3 Prepare a. MOS-Aerodromes 10 Minutes Civil Aviation

endorsement and – P7,672.29 Regulations
Pro-Forma Invoice Officer
Forward to b. MOS Aeronautical
Accounting Charts –
P6,726.90
c. MOS-AIS –
P9,807.90
d. MOS-MET –
P1,042.00
e. MOS-ATS –
P6,406.62
1.4 Billing Process 3 Days Accounting Staff
2. Proceed to 2.1 Release Order 10 Minutes Accounting Staff
Accounting Payment Slip
Division
Collection On-duty
3.2 Issue Official 2 Minutes Collection Staff

Receipt On-duty
4. Procced to 4.1 Check OR 2 Minutes AANSOO Staff
RSSD-
AANSOO 4.2 Release of MOS in 10 Minutes AANSOO Staff
the Official
Gazettes and MOS
TOTAL: MOS-Aerodromes – 3 Days,
P7,672.29 59 Minutes
238
MOS Aeronautical
Charts – P6,726.90
MOS-AIS –
P9,807.90
MOS-MET –
P1,042.00
MOS-ATS –
P6,406.62
239
110. Supplier Signing of Contract

2. Special Power of Attorney/Secretary’s Certificate if
Authorized Representative is not available
PAID
1. Present ID/ SPA/ 1. Check/Photocopy None
Secretary’s Supplier/Winning
Certificate if Bidder’s Authorized
Authorized Representative’s ID/
Representative is not Receive SPA/ Sec.
available Cert.
2. Signs Contract of 2. Check signed None
Agreement Contract of PD Admin
Agreement Assistant/
3. Prepares Memo Brief None 1 Day PD Chief/
PD Office
4. PD Chief, signs None Assistant
Contract of
Agreement as
Witness
5. Forwards to End- None
User for Signature of
Contract of
Agreement
TOTAL: None 1 Day
240
111. Telegraphic Transfer Preparation

Who May Avail: International Creditors
9. Duly approved disbursement vouchers as to its Client
completeness of entries, signatures, and
attachments
PAID
2. International 3. Check, review and None 1 Minute Cashiering
Creditors record document(s) Assistant
forwarded by
Accounting Division
4. Verification of Current None 1 Minute Cashiering
CAAP Dollar Account Assistant
Balance
5. Preparation of None 3 Minutes Cashiering
Telegraphic Transfer or Assistant
Online payment and
recording of same in the
transaction logbook
6. Review of Telegraphic None 1 Minute Cashier IV
form prepared
7. Forward to Authorized None 10 Minutes Cashiering
signatories Assistant
8. Deliver to authorized None 10 Minutes Cashiering
government depository Assistant
bank duly approved
Telegraphic Transfer for
immediate sending of
payment to various
creditors
9. Filing and submission of None 5 Minutes Cashiering
transacted documents Assistant
to Bookkeeping Section
241

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Central Office

1.2. CCS to attach 5 Minutes HRMD officer in

2.2 Endorsed to ATS 5 Minutes

3.2 Endorse student to 5 Minutes ATS Focal

4.1 Assignment of 5 Minutes

4.2 Endorse to ATS 5 Minutes

6.2 Printing of security 5 Minutes

6.3 Filing/recording in 5 Minutes

6.4 Issuance of security

6.5 Issuance of CAAP

TOTAL: none 145 Minutes or

Office or Division: REGULATORY STANDARDS DEVELOPMENT DIVISION (RSDD)-FSIS

FEES TO PROCESSING PERSON

Office or Division: Administrative and Finance Service

Office or Division: Administrative and Finance Service

Office or Division: Central Records and Archives Division (CRAD)

1. Proceed to RSD; 1. Receive and check none 10 Minutes Aviation

Scan the license

2. Forward documents 5 Minutes Chief/Signatory,

2.3 Prepare Order of P170.00 set 5 Minutes Records Officer

4.3 Sign the documents None 5 Minutes Chief/Signatory

4.4 Stamp dry seal on None 3 Minutes Records Officer

4.5 Sealing of envelope None 2 Minutes Records Officer

Office or Division: Central Records and Archives Division (CRAD)

1. Proceed to 1.1 Receive and None 10 Minutes Receiving Officer

4.3 Forward None

4.4 Sign the

1. Stamp dry seal on none 3 Minutes Records Officer

Office or Division: Central Records and Archives Division (CRAD)

Office or Division: Central Records and Archives Division (CRAD)

For Travel Order (TO): None 5 Minutes Records Officer,

Office or Division: Central Records and Archives Division (CRAD)

Recording to logbook None 30 Minutes Records Officer,

Office or Division: Supply Division

Office or Division: Aviation Records Management Division (ARMD)

CLIENT STEPS AGENCY ACTION FEES TO PROCESSING PERSON

PHASE ONE (PAYMENT OF FEES AND CHARGES) CERTIFICATION

Office or Division: Engineering and Aircraft Registration Division (EARD)

Type of Transaction: G2B – Government to Business

Who May Avail: Owner/Operator

CLIENT STEPS AGENCY ACTION FEES TO PROCESSIN PERSON

1. Submit one (1) None Owner/operator,

1.2 If via courier it should none 5 minutes Owner/operator

2. Get the receiving none 5 minutes Recipient and

3. Request for Order 3. Determine Php10,000. 1 hour Operator/owner

4. Payment thru wire None 15 minutes Operator/Owner,

4.2 Copy of the advance none 15 minutes Collection Officer,

Office or Division: Engineering and Aircraft Registration Division

Type of Transaction: G2B – Government to Business

Who May Avail: Owner/Operator

CLIENT STEPS AGENCY ACTION FEES TO PROCESSIN PERSON

1. Submit one (1) None Owner/operator,

1.2 If via courier it should none 5 minutes Owner/operator

1.3 Document tracking and none 15 minutes FSIS Receiving

1.4 Receive, encoding the none 2 hours AWD Receiving

1.5 Evaluate and examine none 15 minutes AWD Manager

1.6 Evaluate the none 15 minutes Chief EARD,

For Proposals or 10 Days