Accounting Cycle Provider

MS Excel

This Accounting Cycle Provider is designed for simple bookkeeping and accounting that works for Service and
Merchandising business. It can accommodate up to 72 normal transactions or single entries, 24 adjusting entries and 20
accounts for beginning balances. It works using the combination of logical formulas that automatically classifies every
accounts based on the user’s inputs. The only part here that you may find difficult is adding new accounts but don’t worry,
there’s an instruction below that you can follow and you may also ask me whenever you have questions.

I. Charts of Accounts

Before doing and starting anything, user must first feed the system with the new accounts not included in the default charts
of accounts which can be seen from the sheet 1. In adding accounts, there are certain rules that is needed to be followed:

a. No account name must be repeated. (This is indicated by red colored font)

b. No account number must be repeated (This is indicated by red colored fill background)

c. Always remember that account names are not case sensitive, so if you type “cash” in the charts of account and
you typed “CasH” or “caSH” in the transaction analysis, it can be still recognized so no problem with that.

d. Beware of “s” like for example “Purchases”. If you only typed “Purchase” in the transaction analysis then that
will be indicated as unrecognized.

e. This system has its own account code/number to be followed since formula are based on a specific value. Kindly
follow the account number provided below in adding accounts:

ASSETS
Current Assets 1000-1499
1000-1009 Cash Related Accounts
1010-1019 Supply Related Accounts
1020-1029 Furniture & Fixtures
1030-1039 Inventory Accounts
1040-1049 Accounts Receivables
1050-1059 Other Receivables
1060-1069 Allowance for Doubtful Accounts
1070-1099 Short Term Equipment
1100-1149 Short Term Prepaid Expenses
1150-1499 Other current assets
Non-Current Assets 1500-1799
1500-1549 Property, Plant and Equipment
1600-1649 Long Term Prepaid Expenses
1700-1749 Other Long Term Accounts
Accumulated Depreciation Accounts +50
 LIABILITIES
Current Liabilities 2000-2499
2000-2009 Accounts Payable Related Accounts
2010-2019 Notes Payable Related Accounts
2020-2099 Other Payable Accounts
2100-2199 Unearned/ Deferred Accounts
2200-2299 Accrued Expenses
2300-2499 Other Current Liabilities
Non-Current Liabilities 2500-2799
2500-2599 Long Term Payables
2600-2799 Other Non Current Liabilities
CAPITAL
3001 Capital Account
3002 Drawing Account
3003 Income Summary
3004+ Other Equity Accounts
INCOME
4000 Service Revenue
4001 Sales
4002 Sales return and allowance
4003 Sales discount
4004+ Other main income accounts
COST EXPENSES 5000-5999
OPERATING EXPENSE 6000-6999
OTHER INCOME 7000-7999

For PC users, you can improve the loading time for processing by changing the calculation option to Manual. In
this case, it will no longer load every time you type input/make changes. You can just press F9 if you are done typing all
the input and you can really save time that way. To change:

Just click the Formula Tab > Calculation Option > Click Manual
II. Transaction Analysis

1. There are 5 different tables where you can input your transaction analysis namely normal entries 1, normal
entries 3, adjustments and beginning balances.

a. You can type all the normal transactions in the three normal entries table. Normal transactions are those
transactions that happened before adjustments. These are usually included in the unadjusted trial balance.

b. You can type all the adjusting transaction in the adjustments table. Adjusting transactions are changes
after making the unadjusted trial balance.

c. Lastly, you can type the beginning balances of specific accounts for some cases. Usually a
merchandising business under periodic inventory system provides trial balances for beginning balances before
giving the normal transactions. This is where you must input them.

2. Make sure all account names are RECOGNIZED by the system. If not, check the spelling and compare to the
charts of accounts or add the account if there is no existing account like that in the charts of accounts.

3. This only accepts single entries analysis, so for joint entries like this, you must convert it to single entries first:

Rent Expense 10000 Rent Expense 10000

Utilities Expense 5000 Cash 10000
Salaries Expense 7500 Utilities Expense 5000
Cash 22500 Cash 5000
Salaries Expense 7500
Cash 7500

4. Also, debit accounts must always come first before credit accounts

Rent Expense 10000 Cash 10000

Cash 10000 Rent Expense 10000

5. Let it load before typing another input.

6. The long rectangles in the middle are not important. You can type the transaction there if you want so.

7. Don’t forget the dates. MM/DD/YY

After all of these, wait and let the system do all the favor. If something went wrong, just kindly message me and let’s find
what makes it wrong.

Also, I will always send you the most updated file if I improve something in it so don’t worry. Please don’t share it po to
the public. You can share it po naman with your friends. 
Thank you for buying the file. God Bless!
Lynmar S. Enorasa