WPRO MULTIMEDIA LIBRARY: a quick tour

A guide to MML basics and contributing photos

celebration of Library and Services Month, Novemb
2019.

1. HOW TO BROWSE AND DOWNLOAD

PHOTOS?
- Multimedia Library – quick guide to search, access & download

ACCESS
a. Internet Site https://www.who.int/westernpacific/ news/multimedia/p
i. Home page -> News tab ->
Multimedia -> Photos

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ii. Click ‘Browse Multimedia Library’

iii. WPRO MML Homepage

b. Intranet Site http://intranet.wpro.who.int/homes/tpl/lib/default.aspx

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i. Homepage - > Quick Access ->
Library

ii. Library site -> Multimedia Library

c. Direct Link and Log in (http://multimedia.wpro.who.int/ )

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• For external - Access is free for all public
images.
• For WHO Staff - Log in using WHO User ID
and password to access restricted images.

d. For consultants, volunteers and interns: To access more features, regis

i. Going to
http://multimedia.wpro.who.int/join

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 ii. Fill in the form and note that USER
ID and EMAIL ADRESS should be the
same

SEARCH
a. Browse more photos on health topics, events, countries and areas and go
on GALLERIES.

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b. Search by browsing
i. Sample browsing search -> Click
‘Countries and areas’ category

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ii. It will display all the galleries under
‘Countries and areas.’ If you hover
your mouse at the ‘i’ icon of each
gallery it will show a text to give a
short description of the gallery.

iii. It will display all the photos catalogue

in that gallery.

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 c. Search by simple search
i. To search a specific subject, use the
search box.

ii. Type in your ‘search term’ then enter. It

will show all photos related

d. Search by advance search

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 i. Use the advanced search, to look within
the description, consent, photo
orientation, file type, date range,
contributor and country.

ii. The search term will find the data

associated to the photo. Sample of a
photo with search term ‘immunization’.

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 SHARING PHOTOS
a. Single photo can be shared with
external users and colleagues by
clicking on the Share by
email button and typing their email
address as the recipient. This
function is available for external as
well.

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b. When logged in, WHO staff
can create a lightbox (like an
album) where selected images can
be stored separately by clicking
the add to lightbox icon.

c. The add to lightbox function is also

available in screen preview.

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d. The lightbox can be shared with
WHO staff and external users by
clicking on the envelope button.
Then type in the email address of
the recipient.

DOWNLOADING PHOTOS
a. Photos can be downloaded in low
resolution by simply right clicking
and selecting Download Preview
(for internal and external users)

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 b. To request for high resolution
photos, click on the Share by
email button. Type the recipient's
email wpromedialib@who.int and
kindly indicate where the photo is
going to be used in the additional
message box.

c. To request download of multiple photos

saved in your lightbox, click the envelope
and type wpromedialib@who.int in the
Recipient’s Email. In the additional message
box, please indicate the reason for
downloading the photos.

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 WPRO MULTIMEDIA LIBRARY: a quick tour

A guide to MML basics and contributing photos

celebration of Library and Services Month, Novemb
2019.

2. CONTRIBUTING PHOTOS TO WPRO

MULTIMEDIA LIBRARY

I. REVIEW AND SELECTION OF PHOTOS

A. Quality
i. Images should be of high resolution (at least 300 dpi at A4 size)
- Low quality photos are accepted if they are documenting
unique scenarios (e.g. emergency)
ii. Requested file formats are .tiff and .jpg (.gif and .png formats
are not accepted).
iii. No blurred, duplicate, private and personal photos
iv. If you have multiple photo shots of one angle, submit only one
photo which you think is the best in terms of its quality (Avoid
photos that show one similar scene but taken in different
angles)
v. No branding of commercial and private companies. In case it
cannot be omitted remedies like blurring, cropping or any
photo manipulation will have to be applied.
B. Relevance: photos should illustrate the content of the
accompanying text
C. Message: photos should support and clearly reflect WHO’s
programmes

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D. Source: all photos should be owned by and copyrighted to WHO
i. WHO staff photos
ii. photographers commissioned (APW or consultant) by WHO
iii. where material is prepared jointly by an external body at its
own expense and WHO, joint copyright of the material as a
whole may be agreed upon only when the technical
contribution of the partner agency has matched that of WHO
and when the partner agency’s marketing and dissemination
activities will complement and coordinate with those of WHO.
Other factors that should be taken into consideration are:
a. the extent of technical input from the partner;
b. the nature of the partner (WHO should not hold joint
copyright with a commercial entity);
c. the partner’s ability to market and disseminate the
material; and
d. the need for clear prior agreement on how copyright
should be administered
iv. If you have multiple photo shots of one angle, submit only one
photo which you think is the best in terms of its quality (Avoid
photos that show one similar scene but taken in different
angles)

II. CONSENT AND PERMISSION REQUIREMENTS IN

CONNECTION WITH PHOTOS

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 - Signed consent forms need to be obtained from individuals
pictured or their legal guardians

Figure 1https://intranet.who.int/homes/whp/publishingwho/contentdevelopment/photosvideos.shtml

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A. Declaration of Consent and Release for Photograph, Video and/or Sound
Recordings of Named subjects

Figure
2https://intranet.who.int/homes/whp/documents/declaration_of_consent_named%20subjects_en
glish.docx

B. Declaration of Consent and Release for Photograph, Video and/or

Sound Recordings of Unnamed subject

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Figure
3https://intranet.who.int/homes/whp/documents/declaration_of_consent_unnamed%20subjects_
english.docx

III. UPLOADING PHOTOS TO WPRO MULTIMEDIA

LIBRARY
- Metadata must be provided for each image, so that WHO can
ensure that the photographs are used in the correct context.

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 a. Caption/ Description
b. For officials, name(s) of dep
person(s) and position (Add in
caption)

a. Photographer's name
c. Date created
SAMPLE PHOTO d. Location: country, city and n
of location/ facility
e. Consent obtained
f. Filename
g. Any applicable restrictions-
"restricted distribution" due to
sensitive nature of the subject
matter (individuals or groups w
maybe at risk of reprisal, violen
or rejection in their communit

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 PROCESS SAM
a. Log in or register using this link:
http://multimedia.wpro.who.int/join
(ADMIN will give you contributor
access). Please note that USER ID
and EMAIL ADDRESS should be the
same:

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b. Upload the selected photos by:
Going to “My Account” – “Manage
Archive”

c. Create a folder by going to “Folder

Editor” then click “New Folder.”
*Suggestion is for you to create a
folder each day of the project. This
will guide you and the admin on the
chronological arrangement of the
photos.

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D
d. Click the BLUE round button, it
will open a new window then select
the photos you wish to upload

e. The photos uploaded will direct to

“My files” or created folder. From
there you can edit the captions of
the photos. By clicking the
“Metadata editor” icon

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f. Kindly enter the basic metadata
(you can select multiple photos if
the captions are the same)

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i. Description - Basic description about the photos (Capt
- Caption about the photos (such as ident
- For group photos, identify names and po
people that are in the photo starting from
ii. Country Drop down menu to choose which countr
(you can do this for multiple photos)
iii. City or state/ province Type in the name of city or state/ provinc
taken (you can do this for multiple photo

iv. Location Type in the details for the exact location o

institution, hospital, school, street, river, t
and etc.)
v. Keywords WPRO Library is responsible for this field,
contributors
vi. Copyright WPRO Library is responsible for this field,
products inside the multimedia library is c
Example: ©WHO
vii. Credit Name of the photographer (who took the
Example: WHO/ Vlad Sokhin

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 viii. Consent forms Kindly send them via email

Figure 4 METADATA DETAILS

IV. PUBLISHING PHOTOS IN WPRO MULTIMEDIA

LIBRARY

Once the photos are completed with caption and metadata, kindly
inform:

Ronalice Clare Angcao/ WPRO Multimedia Library Assistant

E-mail: angcaor@who.int/ wpromedialib@who.int

For checking, additional metadata and publishing the photos.

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