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Unit 1 - Part 1 Introduction To Management & Organization
Unit 1 - Part 1 Introduction To Management & Organization
COM
UNIT 1 – PART 1
INTRODUCTION TO MANAGEMENT & ORGANIZATION
Definition of Management – Science or Art – Manager Vs
Entrepreneur - Types of Managers –Managerial Roles and Skills –
Evolution of Management – Scientific, Human Relations , System
and Contingency Approaches
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LEAR N I N G O UTC O M E S
After reading this chapter, I will be able to:
1. Explain what is meant by the term management.
2. Differentiate between efficiency and effectiveness.
3. Describe the difference between managers & operative employees.
4. Classify the three levels of managers and identify the primary
responsibility of each group.
5. Describe the four primary processes of management.
6. Summarize the essential roles performed by managers.
7. Discuss whether the manager’s job is generic.
8.Four general skills necessary for becoming a successful manager.
9.Describe the value of studying management.
10.Identify the relevance of popular humanities and social science
courses to management practices.
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Harold Koontz
“ Management is the art of getting things done through others and with the
people in formally organized groups.”
Geroge Terry
Efficiency
Doing things Rights or Getting the most
Output from the least amount of inputs.
Effectiveness
Completing activities so that organizational
goals are attained
It is an Integrating process
It aims at the accomplishment of predetermined objectives.
(Integrates Human, Machine, Materials and other
resources for out the operations and for achieving the stated objective )
It is Interdisciplinary /Multidisciplinary
(It depends from several disciplines like
Engineering, Sociology, Psychology, Economics etc.)
It is intangible
(It is abstract & cannot seen. It is evidenced by the quality & result)
It is a profession
( Work,Job,Career ,Business etc)
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SCOPE OF MANAGEMENT
Financial Management
Production Management
Marketing Management
Maintenance Management
Transport Management
OBJECTIVES OF MANAGEMENT
Getting maximum results with minimum efforts
Increasing the efficiency of factors of production
Maximum prosperity for employer and employees
Human betterment & social justice
Reduce costs
Establishes Equilibrium
Establishes sound organizations
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Why study Management ?
All size of
organizations
Small Large
All organizational
Areas All type of
Manufacturing, Management
organizations
Marketing, Human is needed in
Profit Not for Profit
Resources,
Accounting etc
Management as a process
It is a series of interrelated functions.
It is the process by which management creates,
operates and directs purposive organization
through systematic, coordinated and cooperated
human efforts.
Geroge Terry
7 type of resources
People
Money
Time
Work Procedures
Energy
Materials
Equipment
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Management as an Activity
Management is also an activity because a manage is one who
accomplishes the objectives by directing the efforts by others.
Harold Koontz
“Management is what a manager does” . An activity includes
1. Informational Activities
2.Decisional Activities
3. Interpersonal Activities
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Management as an Profession
In growing competition management world, have lead to an
increased demand for professionally qualified managers.
www.aima.com
Management as a Discipline
It refers to that branch of knowledge which is connected to study
of principles & practices of basic administration .
Certain code of conduct to be followed by the manager and
members
Management as a Group
Management as a group refers to all those persons who perform
the task of managing an enterprise.
All managers taken together
Managers have become a part of elite (Best) group of society
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Management as an art
Art is bridging about of a desired result through the application of skill
It is learned from practice and experience
Certainly an art as manager uses this skill, knowledge and experience
in solving various problems
Both complicated & non complicated that arise in the working of his
enterprise successful
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Management as a science
Science may be described as systematized body of knowledge based on
proper findings and exact principles and is capable of verification
Science is organized knowledge
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Maths ?
Cause and effect relationship between two or more variables
Physics ?
Observation & verification through testing
It also developed some systemized knowledge
Social science ?
It falls in the area of ‘social science (Process) ‘
Flexible science ?
May produce different results at different times
It is behavior science
20 %
Science
Teaches to
80 % Art Know
Teaches to
Do
Entrepreneurs and professional managers are the two sides of the coin
Who are Manager ?
A manager is someone who coordinates and overseas the work of other
people in order to accomplish organizational goals.
** Manager job is not about personal achievements. Its about helping
others do their work. i.e Coordinating the work of a departmental group.
Middle managers
Sales manager
Branch manager
Department Head
First-line managers
Heads of various departments & organize human
Crew leader & other resources to achieve organizational goals
Supervisor/foreman
Head Nurse/office manager
Cooperation
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1. Planning of work
2. Proper & Effective communication
3. Coordination of efforts
4. Getting co operation of Employees
5. Encourages a Team Sprit
6. Better utilization of resources
7. Selecting the producers
8. Maintaining Good Human Relation
9. Solve the problem
10. Arranging training & Development Facilities
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Quality Viewpoint
Contingency Viewpoint
Systems Viewpoint
Behavioral Viewpoint
Traditional Viewpoint
1900 1910 1920 1930 1940 1950 1960 1970 1980 1990 2000
43
1–44
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Classical Approach
1.Scientific management theorists
Fredrick W. Taylor ( Father of Scientific Management)
Frank and Lillian Gilbreth, and Henry Gantt
1. Division of work
2. Authority
3. Discipline
4. Unity of command
5. Unity of direction
6. Subordination of the
individual 10. Order
7. Remuneration 11.Equity
8. Centralization 12. Stability of tenure of
personnel
9. Scalar chain
13.Initiative
14. Esprit de corps
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Division of Work
Allows for job specialization.
Should not be overloaded , Avoid same work to many people
Same targeted work ( 1.Speclist 2. Mistakes overcome)
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Authority and Responsibility [ POWER – DUTY ]
Authority right to give orders.
Only few or selected people (Many people creating conflicts)
Responsibility involves being answerable
(Ownership of that Fail )
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Discipline (Rules)
Part of the mission & values
Employees must obey & respect the rules the govern
organization
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Unity of Command
Employees should have only one boss
Standard Hierarchy ( Ex : Regional Group National )
Subordinates interest
understand their interests first
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Remuneration
An equitable uniform payment system .
Remuneration fairly to keep their motivation levels high
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Centralization
Amount of control that is lying with people in organization
Organization have both centralization & Decentralization but that
are predefined
Selected group of people have Higher percentage of people
control – Centralization in Large have control – De Centralization
corporate in Small Business
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Scalar Chain
Chain like authority scale.
Arrangement of employees where they will be of the most value
to the organization.
Clear line of authority
Ex : Samsung Successful
Customer Complaints (Facing emergencies
or climates) with in solved by 7 days
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Order
Employees need ,Right procedure & equipment maintains at
times all
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Equity
The provision of justice and fair dealing
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Stability of Tenure of Personnel
Waste training /development time to spent
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Initiative
Employee ’s who are allowed to originate & carry plan
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Esprit de corps
Harmony, general good feeling among employees
1–64
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Division of
Labor
Career
Orientation Authority
Hierarchy
Bureaucracy
Should have
Formal
Impersonality Selection
Formal Rules
& Regulations
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Environment
It is the “Super System” within which an organization operates.
It is the source of external elements the Impinge (interrupt) on
the system
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Inputs Outputs
Raw materials Products & services
Human Resources Financial results
Capital Technology & Information
Employee’s work activities
Management activities
Technology & operations methods
Organization
culture &
Environment
Current trends
& issues in
Management.
TYPES OF BUSINESS STUDENTSFOCUS.COM
ORGANIZATION
Organization
An organized group of people with a
particular purpose, such as a business or Business is an
government department (for-profit as well as organization
not-for-profit ) that uses
economic
resources or
inputs to
provide goods
or services to
customers in
exchange for
money or
other goods &
services
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TYPES OF BUSINESS ORGANIZATION
Sole
proprietorship
Partnership
Private
Limited
companies
Public
Limited
companies
Corporation
Cooperative
SOLE PROPRIETORSHIP
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(72% OF BUSINESSES)
Unlimited Liability : Owner has total responsibility for all debts and
Jeweler/Haircutting/Tailoring
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PARTNERSHIP
9% OF BUSINESSES
Partnership
A partnership is a business owned by 2 or more persons
It is an association of persons who agree to combine their
financial resources & managerial abilities to run business &
share profits in a agreed ratio
More capital
Better supervision & control
Division of work & spreading of risk/profit
Partnership agreement
Minimum 2 to maximum 20 partners
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T YPES OF PARTNERSHIPS
Two major types of partnerships
1 . General or Active Partnership
To carry & active part in day to day business
It is Most common type, all partners are responsible for
management and the financial responsibilities of the partnership.
2. Limited Partnership
At least one partner is not active in the day to day running
of the business. They have limited liability.
Advantages
Disadva nta g es
Ease of establis hment
Unlimited liability
Ease of Management: each partners
Limited partner is only
bring new skills & ideas
respons ible for his initia l
No special busines s taxes
investment
Easier to raise financial capital
Limited Life
Easier to attract qualified workers
Conflict between partners
Disagreement creates problem
EXAMPLES OF PARTNERSHIP
Lawyers
Advantages
Limited Liability
Continuity of existence
Disadvantages
Costly to set up
TVS LTD
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Advantages
Better access to capital i.e Raising share from existing & new investors
Disadvantages
& actions
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partners
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EXAMPLES OF CORPORATIONS
Microsoft
Honey well
LIC
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COOPERATIVE
Advantages of a cooperative
Easy to form
No obstruction for membership
Limited liability
Surplus (Extra) shared by the members
Disadvantages of a cooperative
Lack of secrecy (confidentiality )
Cash Trading
Excessive Government Interference
Absence of motivation
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EXAMPLES OF COOPERATIVE
Mother Dairy
NON-PROFITS
WE DON’T LIKE $$$ WE JUST WANT TO MAKE YOU
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ORGANIZATION CULTURE
Strong culture
organizational cultures in which the key values are
intensely (deeply) held and widely shared
Weak culture
Have greater influence on employees than do weaker cultures
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Invisible Elements
2.Beliefs
Best ways to achieve certain goals such as increasing
productivity & job motivation
3.Norms
It reflects the typical & accepted behaviors in an
organization
Quality of work environment
People Communication Typical Leadership
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CURRENT ORGANIZATIONAL CULTURE ISSUES
FACING MANAGERS
ORGANIZATION ENVIRONMENT
1.Internal Environment
1.Resources 2.Capabilities 3.Culture
2.External environment
It refers to factors and forces outside the organization
that affect the organization’s performance.
General Environment
Environment Technological
Task Environment
Customers
Labor Market
Competitors
Internal
Environment
Employees Culture
Management
Suppliers
Public Pressure
Groups
Organization environment includes two components: specific (Task) & general environment.
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INTERNAL ENVIRONMENT
1.Customers
An organization exist to meet the needs of customers who
use its output
Customers taste can change or they can become dissatisfied
with the organization’s product or services
2.Suppliers
Managers seek to ensure a steady flow of needed inputs
(supplies) at the lowest price possible
Organization supplies being delayed or limited in delivery
and that can constrain managers
Example : Supplies of soft drinks, computers, flowers, food,
paper products
Supplies also provide financial & Labor input
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3.Competitors
Managers can’t afford to ignore the competitors.
Competitors generally look for higher margin for this
provide unique features to its producers