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2b Management System (Flow) PDF
2b Management System (Flow) PDF
QE-D-12-03
Date of
July 01, 2014
establishment
Confidential Revision Date April 1, 2019
Version 4.00
Section 1 Matters to Establish for Work of Design and Quality Management or Construction Supervision
1. Scope 4
2. Definition of Terms 4
3. Persons Responsible for Design work, Quality Management Work, and 6
Construction Supervising Work
4. Standard of Qualified Person 6
5. Procedure to Start Work 8
6. Handling Design Request Form 8
6.1 Scope 8
6.2 Person Responsible for Design Request Form 8
6.3 Management Procedure 8
6.4 Procedure to Change the Details of Request 9
In this section, basic matters concerning design work and quality control or construction supervision work of
buildings shall be established to ensure that drawings and specifications, and buildings constructed in
accordance with drawings and specifications satisfy requirements.
1. Scope
(i) This procedure shall apply to the projects contracted by the Design Unit of International Business
Division with the customer as a contract designer in the design work of buildings and quality control or
construction supervision work of the International Business Division.
(ii) In addition to the preceding paragraph, this procedure shall apply to the projects of local subsidiaries
requested to the Design Unit of International Business Division from Sales Departments, etc.
(iii)For the construction supervision work, this procedure shall apply to the construction supervision work
of buildings performed by Design Units under delegation from customers.
(iv) Projects designed by local subsidiaries shall be in accordance with Section 6.
(v) For the documents to be prepared based on this procedure manual, refer to (Table -1) Document
Preparation List (Page 8/31).
2. Definition of Terms
(1) Terms concerning the design stage
a) Basic design: A stage where basic drawings and specifications are completed to explain them to
a customer for concretizing the design based on the settings of design conditions.
b) Detailed design: A stage where working drawings and specifications are completed by making
design conditions more concrete to explain them to a customer.
(2) Terms concerning drawings and specifications
a) Basic drawings and specifications: Contain concretized design from the settings of design
conditions.
b) Working drawings and specifications: Concretizes design conditions further to clarify matters that
secure quality and performance.
c) Drawings and specifications for application for confirmation:
Are used for application for confirmation. They shall contain
drawings and statements (including final change application
drawings, minor changes, and reports). (A different term is
used instead of application for confirmation in accordance with
the name of application of each country)
d) Drawings and specifications for construction service contract:
Drawings and specifications attached to a construction contract.
(3) Terms concerning other documents
a) Final drawing: A drawing illustrating the state of a target object of a
construction work at completion prepared by constructor
(4) Terms concerning people involved in design
a) Unit Manager: Design Manager, Building Construction Department,
International Business Division
b) Manger of Administrative Unit: The Manager, specially appointed manager, or deputy
manager of the unit that collectively organizes design work
and quality management or construction supervision work and
performs coordination among respective units.
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establishment
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c) Manager of Executive Unit: The Manager, specially appointed manager, deputy manager,
or specially appointed deputy manager of the unit that
supports Administrative Unit and performs design work and
quality management or construction supervision work in each
specialized area.
d) Person responsible for design: A person who develops design in each specialized area.
e) Person in charge of design: A person who develops or assists design in each specialized
area.
f) The Manager in charge of design in each Operating Division:
Specially appointed manager, deputy manager, or specially
appointed deputy manager in charge of design in each
Operating Division.
g) Local Design Office: An office registered and designated pursuant to the provisions
of each country or region where a person licensed in that
country or region and engaged in design, construction
supervision, or other work related to buildings, or a person
who employs any of these persons, performs design,
construction supervision, or other work, or acts as an agent
for procedures based on the provisions of laws and
regulations or ordinances related to construction of buildings,
for remuneration at the request of others.
(5) Terms concerning Design Unit and Quality Management or Construction Supervision Unit
a) Design Unit: A unit that consists of the members of Design Department
belonging to the Fujita First-Class Architect Office or the
members designated by the Design Unit Manager, which does
not include local subsidiaries.
b) Administrative Unit: A Unit that collectively organizes design work and quality
management or construction supervision work and performs
coordination among respective units.
c) Executive Unit: A unit that supports Administrative Unit and performs design
work and quality management or construction supervision
work in each specialized area.
d) Unit in charge of management: Same as Administrative Unit.
(6) Terms concerning quality management works of construction by Design Divisions
a) Quality management: It refers to selecting quality management items for each
project, checking construction work with drawings and
specifications concerning the selected items, and checking
whether or not construction is carried out according to
drawings and specifications.
b) Quality Management Manager: A person who performs quality management work. The
Manager of Administrative Unit shall be appointed to this
position.
c) Deputy of Quality Management Manager:
A person appointed by the Quality Management Manager
who performs quality management work on behalf of the
Quality Management Manager.
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establishment
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d) Assistant of Quality Management Manager :
A person who performs some of the quality management
work under the responsibility and supervision of the Deputy
of Quality Management Manager.
e) Quality Management Officers: Quality Management Manager, Deputy of Quality
Management Manager, and Assistant of Quality Management
Manager.
(7) Terms concerning construction supervision works
a) Construction supervision: To check whether a construction is performed in accordance
with the drawings and specifications by comparing the
construction against drawings and specifications.
b) Construction supervisor: A person who performs construction supervision works. The
head of the Administrative Unit shall be appointed to this
position.
c) Deputy of Construction Supervisor: A person appointed by the Construction Supervisor who
performs construction supervision work on behalf of the
Construction Supervisor.
d) Assistant of Construction supervisor: A person who performs some of the construction supervision
works under the responsibility and supervision of a deputy of
Construction supervisor.
e) Officers in charge: Refer to a Construction supervisor, a deputy of Construction
supervisor, and an assistant of Construction supervisor.
f) Third party supervisor: A person who carries out construction supervision work
contracted by the customer separately from the Design Unit of
International Business Division.
No
Determine the
acceptance
Affix a seal
Design request
form
Determine Affix a seal for
Administrative Unit confirmation
Design request
form Determine a person
responsible for design
Design request form
(copy) Determine Determine a person
Copy
Executive Unit in charge of design
Store the
original
Paperwork Start work Start work
* When detailed design is succeeded to Design Department of Operating Division, the Unit Manager shall
redetermine an Administrative Unit and implement the Flow after the “Determine Administrative Unit.”
Design instructions △ 〇 〇 △ ― △ 〇 *5
Project general
documents Construction contract (copy) 〇 〇 〇 〇 ― 〇 〇 *5
Contract
Customer (Sales Division) Design process
(Requirements)
Legal
requirements,
Local Design etc.
Office Customer requirements
(Legal Basic design process
requirements) Legal requirements
(Fig-3)
Quantity Survey
(QS Division)
Contract
(Sales Division)
* (Construction supervision
Design
interim report)
Acceptance Confirm the validation
validity of design
(Design
process 2.5)
Completion inspection
Completion inspection
2.4.2 Scope
Design review shall be applied to any of the following types of project.
a) A project whose construction cost is 500 million yen or more
b) For a project whose construction cost is 500 million yen or more but basic design is excluded
from the scope of work, its basic drawings and specifications
c) A project of a specific brand or special usage designated by the Unit Manager, regardless of
construction costs and "1. Scope of Section 1" (Page 4)
d) “2.4.10 Document Audit” can be applied to a project whose usage, structure, and scale are simple
and which is designated by the Unit Manager, regardless of construction costs.
e) Among projects with which DR-1 is performed, “2.4.10 Document Audit” can be applied, instead
of performing DR-2, to projects designated by the Unit Manager.
2.4.8 Participants
(i) Design examiners
a) Person responsible for design review (Not including project members (Design Department))
b) Persons designated by person responsible for design review
(ii) Project members (Related Units)
a) Staff members involved in sales (DR-1 only)
b) Staff members involved in execution of construction (PM)
(iii) Project members (Design Departments)
a) Head of Administrative Unit
b) Persons responsible for design
c) Persons in charge of each design
d) Persons designated by the head of Administrative Unit
Up to
Notification on the
approx. Confirmation of the implementation period of
4 weeks implementation design review
before period (2.4.4 [2])
holding
Information
Judgment of Holding
document audit
(2.4.2d)
Communication with
persons involved in
project
(2.4.9 (1) [2])
Holding
Confirmation of contents
Preparation for holding
(2.4.9 (2) [1])
Facilitation
(2.4.9(2) [2])
Holding
Design review
minutes
Design review
Seal report
(2.4.9 (3) [1])
VI
Design Design
Circulation
of minutes Within 15 review review
report Submission of the Confirmation
report
business original to the Staff
and seal
days after Office
(2.4.9 (3) [1]) (2.4.9 (3) [1])
holding
Seal Design review report
(2.4.9 (3) [3])
Storage as
project
documents
VII Recording of progress
Storage in Design Quality and
of Environment Plan
Sheet
minutes
Storing together with
other project quality and
environment records
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establishment
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2.5 Confirmation of Validity of Design
2.5.1 Definition of Terms
a) Confirmation of validity of design: To confirm whether a building obtained as a result of design
satisfies requirements that suit specified or intended purposes based on objective evidence from
the viewpoint of customers or users. In principle, validity shall be confirmed before the delivery
of a building.
Verification refers to actions that ensure drawings and specifications meet requirements.
Confirmation of validity includes the confirmation of abstract or sensuous requirements, which
cannot be stipulated as concrete or physical properties as requirements.
This section shall define basic matters concerning the handling of documents listed in (Table-2) Document
Storage List.
1. Scope
(i) This section shall apply to the work specified in "1. Scope, Section 1 Matters to Establish for Work of
Design and Quality Management or Construction Supervision" (page 4).
(ii) For (1), project documents applied to a project whose construction cost is less than 100 million Yen
shall be prescribed by the head of Administrative Unit for each project.
(iii) For work other than (1), Unit Managers shall instruct the application of this section.
2. Definition of Terms
a) Person in charge of managing documents : A person in charge concerning the handling of
documents defined in the field for the person in charge of managing documents in (Table 2)
Document Storage List.
b) Person in charge of managing records : A person in charge of managing documents
designated by Unit Managers.
c) Project documents : Documents, which are defined in (Table 2) Document Storage List,
prepared for each project by Design Units.
d) Project quality and environment record: Records, which are defined in (Table 2) Document
Storage List, prepared for each project by Design Units.
e) Project general documents : Project documents, which are defined in (Table 2) Document
Storage List, prepared for each project by Design Units.
f) Customer's documents : Documents received from customers and designated by the Manger
of the Administrative Unit.
g) Application documents : Documents defined as “Application documents” in the classification
contained in (Table 2) Document Storage List.
h) Safekeeping documents : Safekeeping documents defined in (Table 2) Document Storage List.
time stamp from all project documents, including the documents (including External trader
Deliver a recording
'Building data sheet and work record' and the 'List.' application documents)
• Compile project documents in
medium
(PDF files with time
(iv) The person responsible for design, the Deputy of accordance with WIZDOM stamp)
Quality Management Manager, or the Deputy of saving tree
• Obtain approval from the head
Construction Supervisor shall check the details of of the Administrative Unit
project documents (PDF files with time stamp) and
(2) (v)
application documents (PDF files with time stamp) Submit printed Submit a recording medium
before storing them on a recording medium (final project documents (final version)
(2) (v)
(2)⑤
version). (2)(vi) (2)(vii)
(v) The person responsible for design, the Deputy of Person in charge of managing Recording medium Person in charge
(final version) of WIZDOM
Quality Management Manager, or the Deputy of record
registration
Construction Supervisor shall submit the 'Building Recording
medium
data sheet and work record,' the 'List,' printed project (final version)
External trader for
documents, and a recording medium (final version) to registration work
Period of construction
Period of design work
Department in charge
After submission to
Recording medium
Printed document
supervision work
of management
Final version
Classification Name of document Form number
(PDF)
Deputy of QF-Dse-Management01 (April 1,
Design request form (copy) Sales Department, etc.
construction 2016)
Design quality and environment plan sheet supervisor QF-Dse-Design01 (April 1, 2016)
Design project sheet QF-Dse-Design02 (April 1, 2016)
Design condition setting sheets 1 to 7 QF-Dse-Design03 (April 1, 2016)
Project quality and Administrative Unit
Design process chart EF-Dse-Design01 (April 1, 2016)
environment record [Executive Unit]
Environment friendly design form
Design verification record QF-Dse-Design04 (April 1, 2016)
Design review report QF-Dse-Design05 (April 1, 2016)
Record on confirmation of validity of Administrative Unit
2 years
2016)
Design process chart QF-Dse-Design07 (April 1, 2016)
Project general
Construction contract (Copy) Sales Department, etc. -
Person in charge of managing records
documents
Quality management work plan or QF-Dse-Supervision01 (April 1,
construction supervision work plan 2016)
Project documents
Instructions for design change (Copy) [Executive Unit] QF-Dse-Design07 (April 1, 2016)
Design instructions (copy)
QF-Dse-Supervision02 (April 1,
Deputy of construction supervisor
Administrative Unit
Application In accordance with “Chapter 3 (2),
Permits and licenses application documents [Executive Unit] -
documents Section 5”
Documents of application for confirmation -
Structural calculation sheet Executive Unit -
Application for confirmation, proof of
Administrative -
confirmation (copy)
agencies, etc.
Permits and licenses / Notification (Copy) -
Assessment and Evaluation document
Assessment agencies -
2 years
Project (Copy)
General documents Executive Unit -
Report required by specified administrative Administrative Unit
Deputy of -
agencies (Copy) [Executive Unit]
- construction
Proof of completion of various inspections Administrative
supervisor -
(Copy) agencies, etc.
QF-Dse-Management01 (April 1,
Design request form Sales Department, etc. 5 years
2016)
Building data sheet and work record QF-Dse-Record01 (April 1, 2016)
Person in charge of managing -
Safekeeping documents Document storage check list (List of details Administrative Unit 15 years
record - QF-Dse-Record02 (April 1, 2016)
of storage)
Department in charge QF-Dse-Management03 (April 1,
Evaluation chart of new design contractors 3 years
of management 2016)
Date of
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establishment
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QF-Dse-Management04 (April 1,
Evaluation chart of design contractors
2016)
This section defines the storage of project data (such as CAD data) whose work is completed. The purpose of
storing data is to respond to maintenance and the extension and reconstruction of a building after delivering a
building, utilize data as materials when a project yet to begin (a project whose work is ended due to a disorder,
failure to receive an order, and suspension) is restarted, and to inherit design technology.
1. Scope
This section shall apply to all projects that have received a Design request form.
2. Definition of Terms
a) Person in charge of data management: A person in charge of data management who is
appointed by the Unit Manager
b) Saved data: It refers to the final version data by creation software
(CAD, etc.) of each document/book specified in (Fig-8)
Storage data tree at the time of completion.
c) Completion photograph: Shows the state where construction is completed.
Constructors take completion photographs and officer in
charge check them.
d) Project folder : A folder designated by the Unit Manager to manage
project data during the work period.
Example
Saved data at the * Save data (such as CAD)
completion generated by data generation
software
00_Saved_Contents_List
Original data of drawings and specifications
01_Project_Document 01_Design_Stage
02_Construction_Supervision_
registered in WIZDOM
Stage
02_Application_Documents 01_Regulation_Discussion
* Final Data Generated
See Fig-9.
02_Approval_Authorization
03_Verification_Of_Applicatio
n (Drawings Calculation Sheet)
03_Others
07_Plan
be saved by DSME
• Planning drawing: Final data for each exhibit
• Proposal: Final data for each exhibit
• Basic plan drawing: Final data for each exhibit
08_Structure • Basic drawings and specifications: Data of final drawings of
technology
1. Scope
(i) The section shall apply to forms related to management system and drawing papers prepared and
managed by Design Departments.
(ii) A set of latest forms for each design stage and quality management or construction supervision stage
shall be used for project documents.
2. Work Process
The mutual relationship of work processes is shown in (Fig-11) Process System Chart (ii).
(Fig-11) Process System Chart (ii)
Customer and Design Unit of Administrative
Local subsidiary International Business agencies
interested party Division
Contract Design
Requirements (Sales Division)
Legal
Customer requirements requirements,
etc.
Approximate Basic design
estimate
(Cost Estimate Design
Division) Basic drawings
Explanation about
review
and specifications
Approval drawings and
specifications
Construction
Construction Supervision
Construction supervision Review
Requirements Customer requirements
(Design
change) Design
change Various
licenses or
permits
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3. Design Review
Before delivering drawings and specifications to a customer, the design examiner shall perform design review
to make sure that the contents of drawings and specifications meet customer requirements.
3.4 Venue
a) DR-1: International Business Division
b) DR-2: International Business Division or each Operating Division of International Business
Division designated by the Unit Manager
4. Design Change
4.1 Person Responsible for Design Change
The person responsible for design change shall be a PM or the Manger of the workplace.