Check list for IFA

cases

IFA Cell , CDA (Army)

Meerut
Also available at website
cdaarmymeerut.nic.in

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 Check points for Schedule 1
TRANSPORTATION
➢ Ensure that the code head for this schedule is mentioned as Major Head-
2076 , Minor Head-105 & 106 and the relevant detailed head.
➢ Look for the progressive expenditure total in the said budget code head
and add the committed liabilities and estimated value of current case to
ensure that this total does not exceed the allotment under this head.
➢ Ensure that the cases processed in anticipation of funds becoming
available at a later stage are accompanied by a certificate as per
provisions of para 5.2.5 of DPM-2009.
➢ Ensure submission of Statement of Case as per format given in DPM-
2009 (Appx – B Page 160).
➢ Ensure that the quantity of items being proposed for purchase is arrived at
by working out the Authorized Holding, Existing Holding/ Dues-in,
Dues-out and proposed distribution.
➢ Ensure purchase through GeM as mandated vide Rule 149 of GFR 2017.
In case the item is not available on GeM portal , a certificate to this effect
duly signed by the appropriate authority (user officer initiating the
proposal) may be enclosed with the case.
➢ Ensure that all GeM related cases are forwarded with superscription
“GeM Related Case” in bold letters on the case file to ensure fast track
processing of such cases.
➢ For Non GeM cases , ensure that the proposals valuing in excess of 2.5
Lakh are mandatorily processed through CPP portal via e-proc
mechanism.
➢ Ensure that cases of hiring of civil transport are duly supported by
certificate regarding non-availability / non-adequacy of service transport.
➢ Ensure that the quantity of vehicles proposed for hiring are reasonable
and justified and enclose relevant documents in support thereof.

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➢ Ensure that the proposal cost is arrived at by preparing the quantity and
cost of the proposal (Annexure A Page 164 of DPM-2009) duly
supported by the last contracted rates and current rates for similar hiring
in nearby stations.
➢ At AON stage ensure the correctness of draft RFP. Check that all parts
included in the RFP are in consonance with the DPM-2009 (For guidance
see Appendix C Page 166 to 213 of DPM-2009).
➢ At FC stage check that the draft supply order / draft contract as per DPM
is enclosed (Appendix D Page 214 to Page 250 and Appendix E Page 251
to Page 286 of DPM-2009).

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 Check points for Schedule 2
MILITARY FARMS
➢ Ensure that the code head for this schedule is mentioned as Major Head-
2076 , Minor Head-106 and the relevant detailed head.
➢ Look for the progressive expenditure total in the said budget code head
and add the committed liabilities and estimated value of current case to
ensure that this total does not exceed the allotment under this head.
➢ Ensure that the cases processed in anticipation of funds becoming
available at a later stage are accompanied by a certificate as per
provisions of para 5.2.5 of DPM-2009.
➢ Ensure submission of Statement of Case as per format given in DPM-
2009 (Appx – B Page 160).
➢ Ensure that the quantity of items being proposed for purchase is arrived at
by working out the Authorized Holding, Existing Holding/ Dues-in,
Dues-out and proposed distribution.
➢ Ensure purchase through GeM as mandated vide Rule 149 of GFR 2017.
In case the item is not available on GeM portal , a certificate to this effect
duly signed by the appropriate authority (user officer initiating the
proposal) may be enclosed with the case.
➢ Ensure that all GeM related cases are forwarded with superscription
“GeM Related Case” in bold letters on the case file to ensure fast track
processing of such cases.
➢ For Non GeM cases , ensure that the proposals valuing in excess of 2.5
Lakh are mandatorily processed through CPP portal via e-proc
mechanism.
➢ Ensure that cases of outsourcing of manpower processed under this
schedule are restricted to hiring of personnel involved in milking and
cleaning of animals only. (For outsourcing of other categories of
manpower , the cases are required to be processed under Schedule 20).

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➢ In cases of outsourcing of manpower , ensure that the minimum wages
act and other mandatory provisions such as EPF ,ESIC etc are complied
by the bidders while submitting their bids. Other obligatory factors such
as service charges and tax liability may also be accounted for while
carrying out evaluation of bids in such cases. Also ensure that clear
instructions in this regard are incorporated in the RFP to present each
prospective bidder with equal opportunity to submit meaningful bid.
➢ In cases where the proposal is initiated by the Mily Farm in the absence
of a regular contract at central level , NAC / permission to conclude
contract may be obtained from the central sources and kept in the subject
file. The amount as well as the qty of the contract may also be intimated
to the central sources after concluding the contract.
➢ At AON stage ensure the correctness of draft RFP. Check that all parts
included in the RFP are in consonance with the DPM-2009 (For guidance
see Appendix C Page 166 to 213 of DPM-2009).
➢ At FC stage check that the draft supply order / draft contract as per DPM
is enclosed (Appendix D Page 214 to Page 250 and Appendix E Page 251
to Page 286 of DPM-2009).

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 Check points for Schedule 3
ASC STORES
➢ Ensure that the code head for this schedule is mentioned as Major Head-
2076 , Minor Head-110 -A and the relevant detailed head.
➢ Look for the progressive expenditure total in the said budget code head
and add the committed liabilities and estimated value of current case to
ensure that this total does not exceed the allotment under this head.
➢ Ensure that the cases processed in anticipation of funds becoming
available at a later stage are accompanied by a certificate as per
provisions of para 5.2.5 of DPM-2009.
➢ Ensure submission of Statement of Case as per format given in DPM-
2009 (Appx – B Page 160).
➢ Ensure that the quantity of items being proposed for purchase is arrived at
by working out the Authorized Holding, Existing Holding/ Dues-in,
Dues-out and proposed distribution.
➢ Ensure that the proposal cost is arrived at by preparing the quantity and
cost of the proposal (Annexure A Page 164 of DPM-2009) duly
supported by the last contracted rates and current rates for similar hiring
in nearby stations.
➢ Ensure purchase through GeM as mandated vide Rule 149 of GFR 2017.
In case the item is not available on GeM portal , a certificate to this effect
duly signed by the appropriate authority (user officer initiating the
proposal) may be enclosed with the case.
➢ Ensure that all GeM related cases are forwarded with superscription
“GeM Related Case” in bold letters on the case file to ensure fast track
processing of such cases.
➢ For Non GeM cases , ensure that the proposals valuing in excess of 2.5
Lakh are mandatorily processed through CPP portal via e-proc
mechanism.

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➢ In cases where the proposal for ASC Stores is initiated by the Unit in the
absence of a regular contract at central level , NAC / permission to
conclude contract may be obtained from the central sources and kept in
the subject file. The amount as well as the qty of the contract may also be
intimated to the central sources after concluding the contract.
➢ Ensure that LP cases for ASC stores are accompanied by last purchase
rates of the item as well as rates of similar item for nearby stations.
➢ At AON stage ensure the correctness of draft RFP. Check that all parts
included in the RFP are in consonance with the DPM-2009 (For guidance
see Appendix C Page 166 to 213 of DPM-2009).
➢ At FC stage check that the draft supply order / draft contract as per DPM
is enclosed (Appendix D Page 214 to Page 250 and Appendix E Page 251
to Page 286 of DPM-2009).

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 Check points for Schedule 4
ANIMALS

➢ Ensure that the code head for this schedule is mentioned as Major Head-
2076/4076 , Minor Head-110 –B/105 and the relevant detailed head.
➢ Look for the progressive expenditure total in the said budget code head
and add the committed liabilities and estimated value of current case to
ensure that this total does not exceed the allotment under this head.
➢ Ensure that the cases processed in anticipation of funds becoming
available at a later stage are accompanied by a certificate as per
provisions of para 5.2.5 of DPM-2009.
➢ Ensure submission of Statement of Case as per format given in DPM-
2009 (Appx – B Page 160).
➢ Ensure that the quantity of items being proposed for purchase is arrived at
by working out the Authorized Holding, Existing Holding/ Dues-in,
Dues-out and proposed distribution.
➢ Ensure purchase through GeM as mandated vide Rule 149 of GFR 2017.
In case the item is not available on GeM portal , a certificate to this effect
duly signed by the appropriate authority (user officer initiating the
proposal) may be enclosed with the case.
➢ Ensure that all GeM related cases are forwarded with superscription
“GeM Related Case” in bold letters on the case file to ensure fast track
processing of such cases.
➢ For Non GeM cases , ensure that the proposals valuing in excess of 2.5
Lakh are mandatorily processed through CPP portal via e-proc
mechanism.
➢ Ensure that the pups/breeding stock intended to be purchased locally from
the domestic market for the Army are registered with the Kennel Club of
India (KCI) Chennai and are accompanied by their registration papers and
pedigree papers.

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➢ Ensure that the permission of the IHQ of MoD (Army) is sought for
purchase of breeding stock (Stud / breeding bitch) and on receipt of the
approval for the same from DG RVS , the procurement is carried out as
per provisions of DPM-2009 and DFPDS-2016.
➢ At AON stage ensure the correctness of draft RFP. Check that all parts
included in the RFP are in consonance with the DPM-2009 (For guidance
see Appendix C Page 166 to 213 of DPM-2009).
➢ At FC stage check that the draft supply order / draft contract as per DPM
is enclosed (Appendix D Page 214 to Page 250 and Appendix E Page 251
to Page 286 of DPM-2009).

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 Check points for Schedule 5
AOC STORES

➢ Ensure that the code head for this schedule is mentioned as Major Head-
2076 , Minor Head-110 –C and the relevant detailed head.
➢ Look for the progressive expenditure total in the said budget code head
and add the committed liabilities and estimated value of current case to
ensure that this total does not exceed the allotment under this head.
➢ Ensure that the cases processed in anticipation of funds becoming
available at a later stage are accompanied by a certificate as per
provisions of para 5.2.5 of DPM-2009.
➢ Ensure submission of Statement of Case as per format given in DPM-
2009 (Appx – B Page 160).
➢ Ensure that the quantity of items being proposed for purchase is arrived at
by working out the Authorized Holding, Existing Holding/ Dues-in,
Dues-out and proposed distribution.
➢ Ensure purchase through GeM as mandated vide Rule 149 of GFR 2017.
In case the item is not available on GeM portal , a certificate to this effect
duly signed by the appropriate authority (user officer initiating the
proposal) may be enclosed with the case.
➢ Ensure that all GeM related cases are forwarded with superscription
“GeM Related Case” in bold letters on the case file to ensure fast track
processing of such cases.
➢ For Non GeM cases , ensure that the proposals valuing in excess of 2.5
Lakh are mandatorily processed through CPP portal via e-proc
mechanism.
➢ Ensure that cases of Local procurement beyond Rs 1cr, against failure of
Central procurement, are exercised with NAC concurrence from MGO.
➢ Ensure that procurement of MT/ Specialist vehicles under Sl 5.1 to 5.3 is
done only at IHQ ( Army), which will be subject to latest austerity

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 measures issued by MoF on the subject and regulated in terms of MoD
(Fin) instructions as issued from time to time.
➢ Ensure that all stores of EME responsibility, required for spares, are
procured for 1 month maintenance figures (MMF) based on criticality of
requirements under Sl No. 5.4 of DFPDS-2016.
➢ At AON stage ensure the correctness of draft RFP. Check that all parts
included in the RFP are in consonance with the DPM-2009 (For guidance
see Appendix C Page 166 to 213 of DPM-2009).
➢ At FC stage check that the draft supply order / draft contract as per DPM
is enclosed (Appendix D Page 214 to Page 250 and Appendix E Page 251
to Page 286 of DPM-2009).

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 Check points for Schedule 6
VETERINARY MEDICAL STORES
➢ Ensure that the code head for this schedule is mentioned as Major Head-
2076 , Minor Head-110 –D and the relevant detailed head.
➢ Look for the progressive expenditure total in the said budget code head
and add the committed liabilities and estimated value of current case to
ensure that this total does not exceed the allotment under this head.
➢ Ensure that the cases processed in anticipation of funds becoming
available at a later stage are accompanied by a certificate as per
provisions of para 5.2.5 of DPM-2009.
➢ Ensure submission of Statement of Case as per format given in DPM-
2009 (Appx – B Page 160).
➢ Ensure that the quantity of items being proposed for purchase is arrived at
by working out the Authorized Holding, Existing Holding/ Dues-in,
Dues-out and proposed distribution.
➢ Ensure purchase through GeM as mandated vide Rule 149 of GFR 2017.
In case the item is not available on GeM portal , a certificate to this effect
duly signed by the appropriate authority (user officer initiating the
proposal) may be enclosed with the case.
➢ Ensure that all GeM related cases are forwarded with superscription
“GeM Related Case” in bold letters on the case file to ensure fast track
processing of such cases.
➢ For Non GeM cases , ensure that the proposals valuing in excess of 2.5
Lakh are mandatorily processed through CPP portal via e-proc
mechanism.
➢ Ensure that proposals relating to purchase of veterinary stores / medicines
only are processed under this schedule.
➢ Ensure that financial powers of DG RVS, and Commandants RV Trg
School and Centre are utilized for procurement including local
procurement and repair and for hiring of labour and equipment and
machinery for harvesting of crops.
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➢ At AON stage ensure the correctness of draft RFP. Check that all parts
included in the RFP are in consonance with the DPM-2009 (For guidance
see Appendix C Page 166 to 213 of DPM-2009).
➢ At FC stage check that the draft supply order / draft contract as per DPM
is enclosed (Appendix D Page 214 to Page 250 and Appendix E Page 251
to Page 286 of DPM-2009).

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 Check points for Schedule 7
ENGINEER STORES
➢ Ensure that the code head for this schedule is mentioned as Major Head-
2076 , Minor Head-110 –E and the relevant detailed head.
➢ Look for the progressive expenditure total in the said budget code head
and add the committed liabilities and estimated value of current case to
ensure that this total does not exceed the allotment under this head.
➢ Ensure that the cases processed in anticipation of funds becoming
available at a later stage are accompanied by a certificate as per
provisions of para 5.2.5 of DPM-2009.
➢ Ensure submission of Statement of Case as per format given in DPM-
2009 (Appx – B Page 160).
➢ Ensure that the quantity of items being proposed for purchase is arrived at
by working out the Authorized Holding, Existing Holding/ Dues-in,
Dues-out and proposed distribution.
➢ Ensure purchase through GeM as mandated vide Rule 149 of GFR 2017.
In case the item is not available on GeM portal , a certificate to this effect
duly signed by the appropriate authority (user officer initiating the
proposal) may be enclosed with the case.
➢ Ensure that all GeM related cases are forwarded with superscription
“GeM Related Case” in bold letters on the case file to ensure fast track
processing of such cases.
➢ For Non GeM cases , ensure that the proposals valuing in excess of 2.5
Lakh are mandatorily processed through CPP portal via e-proc
mechanism.
➢ At AON stage ensure the correctness of draft RFP. Check that all parts
included in the RFP are in consonance with the DPM-2009 (For guidance
see Appendix C Page 166 to 213 of DPM-2009).
➢ At FC stage check that the draft supply order / draft contract as per DPM
is enclosed (Appendix D Page 214 to Page 250 and Appendix E Page 251
to Page 286 of DPM-2009).
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 Check points for Schedule 8
AIRFRAMES AND ENGINES
➢ Ensure that the code head for this schedule is mentioned as Major Head-
2076 , Minor Head-110 –F and the relevant detailed head.
➢ Look for the progressive expenditure total in the said budget code head
and add the committed liabilities and estimated value of current case to
ensure that this total does not exceed the allotment under this head.
➢ Ensure that the cases processed in anticipation of funds becoming
available at a later stage are accompanied by a certificate as per
provisions of para 5.2.5 of DPM-2009.
➢ Ensure submission of Statement of Case as per format given in DPM-
2009 (Appx – B Page 160).
➢ Ensure that the quantity of items being proposed for purchase is arrived at
by working out the Authorized Holding, Existing Holding/ Dues-in,
Dues-out and proposed distribution.
➢ Ensure purchase through GeM as mandated vide Rule 149 of GFR 2017.
In case the item is not available on GeM portal , a certificate to this effect
duly signed by the appropriate authority (user officer initiating the
proposal) may be enclosed with the case.
➢ Ensure that all GeM related cases are forwarded with superscription
“GeM Related Case” in bold letters on the case file to ensure fast track
processing of such cases.
➢ For Non GeM cases , ensure that the proposals valuing in excess of 2.5
Lakh are mandatorily processed through CPP portal via e-proc
mechanism.
➢ At AON stage ensure the correctness of draft RFP. Check that all parts
included in the RFP are in consonance with the DPM-2009 (For guidance
see Appendix C Page 166 to 213 of DPM-2009).

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➢ At FC stage check that the draft supply order / draft contract as per DPM
is enclosed (Appendix D Page 214 to Page 250 and Appendix E Page 251
to Page 286 of DPM-2009).

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 Check points for Schedule 9
AVIATION STORES
➢ Ensure that the code head for this schedule is mentioned as Major Head-
2076 , Minor Head-110 –G and the relevant detailed head.
➢ Look for the progressive expenditure total in the said budget code head
and add the committed liabilities and estimated value of current case to
ensure that this total does not exceed the allotment under this head.
➢ Ensure that the cases processed in anticipation of funds becoming
available at a later stage are accompanied by a certificate as per
provisions of para 5.2.5 of DPM-2009.
➢ Ensure submission of Statement of Case as per format given in DPM-
2009 (Appx – B Page 160).
➢ Ensure that the quantity of items being proposed for purchase is arrived at
by working out the Authorized Holding, Existing Holding/ Dues-in,
Dues-out and proposed distribution.
➢ Ensure purchase through GeM as mandated vide Rule 149 of GFR 2017.
In case the item is not available on GeM portal , a certificate to this effect
duly signed by the appropriate authority (user officer initiating the
proposal) may be enclosed with the case.
➢ Ensure that all GeM related cases are forwarded with superscription
“GeM Related Case” in bold letters on the case file to ensure fast track
processing of such cases.
➢ For Non GeM cases , ensure that the proposals valuing in excess of 2.5
Lakh are mandatorily processed through CPP portal via e-proc
mechanism.
➢ At AON stage ensure the correctness of draft RFP. Check that all parts
included in the RFP are in consonance with the DPM-2009 (For guidance
see Appendix C Page 166 to 213 of DPM-2009).
➢ At FC stage check that the draft supply order / draft contract as per DPM
is enclosed (Appendix D Page 214 to Page 250 and Appendix E Page 251
to Page 286 of DPM-2009).
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 Check points for Schedule 10
INFORMATION TECHNOLOGY

➢ Ensure that the code head for this schedule is mentioned as Major Head-
2076 , Minor Head-110 –H and the relevant detailed head.
➢ Look for the progressive expenditure total in the said budget code head
and add the committed liabilities and estimated value of current case to
ensure that this total does not exceed the allotment under this head.
➢ Ensure that the cases processed in anticipation of funds becoming
available at a later stage are accompanied by a certificate as per
provisions of para 5.2.5 of DPM-2009.
➢ Ensure submission of Statement of Case as per format given in DPM-
2009 (Appx – B Page 160).
➢ Ensure that the quantity of items being proposed for purchase is arrived at
by working out the Authorized Holding, Existing Holding/ Dues-in,
Dues-out and proposed distribution.
➢ Ensure purchase through GeM as mandated vide Rule 149 of GFR 2017.
In case the item is not available on GeM portal , a certificate to this effect
duly signed by the appropriate authority (user officer initiating the
proposal) may be enclosed with the case.
➢ Ensure that all GeM related cases are forwarded with superscription
“GeM Related Case” in bold letters on the case file to ensure fast track
processing of such cases.
➢ For Non GeM cases , ensure that the proposals valuing in excess of 2.5
Lakh are mandatorily processed through CPP portal via e-proc
mechanism.
➢ Ensure that the items of purchase are listed in the current IT-PPP and
record in the SoC the corresponding SL No. of IT-PPP reflecting the
proposed item.

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➢ Ensure that IT equipments proposed for purchase against BER are
supported by corresponding BER/Conditioning certificate.
➢ Ensure that spares required for repair of IT eqpt by EME are procured to
a maximum extent of 1 month inventory level based on average of past
12 months' average consumption.
➢ Ensure that all EME CFAs exercise these powers for repair and
maintenance only.
➢ At AON stage ensure the correctness of draft RFP. Check that all parts
included in the RFP are in consonance with the DPM-2009 (For guidance
see Appendix C Page 166 to 213 of DPM-2009).
➢ At FC stage check that the draft supply order / draft contract as per DPM
is enclosed (Appendix D Page 214 to Page 250 and Appendix E Page 251
to Page 286 of DPM-2009).

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 Check points for Schedule 11
INDIGENISATION AND
RESEARCH & DEVELOPMENT
➢ Ensure that the code head for this schedule is mentioned as Major Head-
2076 , Minor Head-110 –I and the relevant detailed head.
➢ Look for the progressive expenditure total in the said budget code head
and add the committed liabilities and estimated value of current case to
ensure that this total does not exceed the allotment under this head.
➢ Ensure that the cases processed in anticipation of funds becoming
available at a later stage are accompanied by a certificate as per
provisions of para 5.2.5 of DPM-2009.
➢ Ensure submission of Statement of Case as per format given in DPM-
2009 (Appx – B Page 160).
➢ Ensure that the quantity of items being proposed for purchase is arrived at
by working out the Authorized Holding, Existing Holding/ Dues-in,
Dues-out and proposed distribution.
➢ Ensure purchase through GeM as mandated vide Rule 149 of GFR 2017.
In case the item is not available on GeM portal , a certificate to this effect
duly signed by the appropriate authority (user officer initiating the
proposal) may be enclosed with the case.
➢ Ensure that all GeM related cases are forwarded with superscription
“GeM Related Case” in bold letters on the case file to ensure fast track
processing of such cases.
➢ For Non GeM cases , ensure that the proposals valuing in excess of 2.5
Lakh are mandatorily processed through CPP portal via e-proc
mechanism.
➢ Ensure that the expenditure proposed does not overlap with DRDO
Projects or Projects formed out of Joint Operations with DRDO.

20 | P a g e
➢ At AON stage ensure the correctness of draft RFP. Check that all parts
included in the RFP are in consonance with the DPM-2009 (For guidance
see Appendix C Page 166 to 213 of DPM-2009).
➢ At FC stage check that the draft supply order / draft contract as per DPM
is enclosed (Appendix D Page 214 to Page 250 and Appendix E Page 251
to Page 286 of DPM-2009).

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 Check points for Schedule 12
DISASTER RELIEF BRICKS
➢ Ensure that the code head for this schedule is mentioned as Major Head-
2076 , Minor Head-110 –J and the relevant detailed head.
➢ Look for the progressive expenditure total in the said budget code head
and add the committed liabilities and estimated value of current case to
ensure that this total does not exceed the allotment under this head.
➢ Ensure that the cases processed in anticipation of funds becoming
available at a later stage are accompanied by a certificate as per
provisions of para 5.2.5 of DPM-2009.
➢ Ensure submission of Statement of Case as per format given in DPM-
2009 (Appx – B Page 160).
➢ Ensure that the quantity of items being proposed for purchase is arrived at
by working out the Authorized Holding, Existing Holding/ Dues-in,
Dues-out and proposed distribution.
➢ Ensure purchase through GeM as mandated vide Rule 149 of GFR 2017.
In case the item is not available on GeM portal , a certificate to this effect
duly signed by the appropriate authority (user officer initiating the
proposal) may be enclosed with the case.
➢ Ensure that all GeM related cases are forwarded with superscription
“GeM Related Case” in bold letters on the case file to ensure fast track
processing of such cases.
➢ For Non GeM cases , ensure that the proposals valuing in excess of 2.5
Lakh are mandatorily processed through CPP portal via e-proc
mechanism.
➢ Ensure that these powers are used for replenishment / recouping / repairs
of stores, forming part of Disaster Management brick.
➢ At AON stage ensure the correctness of draft RFP. Check that all parts
included in the RFP are in consonance with the DPM-2009 (For guidance
see Appendix C Page 166 to 213 of DPM-2009).

22 | P a g e
➢ At FC stage check that the draft supply order / draft contract as per DPM
is enclosed (Appendix D Page 214 to Page 250 and Appendix E Page 251
to Page 286 of DPM-2009).

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 Check points for Schedule 13
SECURITY SYSTEMS
➢ Ensure that the code head for this schedule is mentioned as Major Head-
2076 , Minor Head-110 –K and the relevant detailed head.
➢ Look for the progressive expenditure total in the said budget code head
and add the committed liabilities and estimated value of current case to
ensure that this total does not exceed the allotment under this head.
➢ Ensure that the cases processed in anticipation of funds becoming
available at a later stage are accompanied by a certificate as per
provisions of para 5.2.5 of DPM-2009.
➢ Ensure submission of Statement of Case as per format given in DPM-
2009 (Appx – B Page 160).
➢ Ensure that the quantity of items being proposed for purchase is arrived at
by working out the Authorized Holding, Existing Holding/ Dues-in,
Dues-out and proposed distribution.
➢ Ensure purchase through GeM as mandated vide Rule 149 of GFR 2017.
In case the item is not available on GeM portal , a certificate to this effect
duly signed by the appropriate authority (user officer initiating the
proposal) may be enclosed with the case.
➢ Ensure that all GeM related cases are forwarded with superscription
“GeM Related Case” in bold letters on the case file to ensure fast track
processing of such cases.
➢ For Non GeM cases , ensure that the proposals valuing in excess of 2.5
Lakh are mandatorily processed through CPP portal via e-proc
mechanism.
➢ At AON stage ensure the correctness of draft RFP. Check that all parts
included in the RFP are in consonance with the DPM-2009 (For guidance
see Appendix C Page 166 to 213 of DPM-2009).
➢ At FC stage check that the draft supply order / draft contract as per DPM
is enclosed (Appendix D Page 214 to Page 250 and Appendix E Page 251
to Page 286 of DPM-2009).
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 Check points for Schedule 14
WORKS CASES
➢ Ensure that the code head for this schedule is mentioned as Major Head-
4076-01 , Minor Head-202 –Construction works , Major Head – 2076,
Minor Head – 111 – WORKS Minor Head 105 112G and the relevant
detailed head.
➢ Ensure that the existing financial powers as per DFP-2006 are used for
‘without IFA concurrence’ cases. Cases beyond these monetary limits
may be processed as per financial powers delegated under schedule 14 of
DFPDS-2015 by obtaining IFA concurrence.
➢ Ensure to enclose Copy of convening order issued for the said work.
➢ Ensure to mention the financial effect of the proposal in the SoC.
➢ Ensure to mention detailed budget code head for the said work and
enclose fund availability certificate in support thereof.
➢ Ensure to enclose recommendations of the GoC in the subject file.
➢ For special repair cases , ensure to enclose certificate to the effect that no
special work has been carried out in the said building for the last 5 years.
➢ Ensure to enclose lay out plan of the work with approx dimensions.
➢ Ensure to enclose original ink signed copies of all the AEs (Part I and
Part II).
➢ Ensure that the rates mentioned for various items in the AEs are in
consonance with the rates reflected in SSR-2010.
➢ Enclose copy of latest applicable MV (Market variance).
➢ For items which are not available in the SSR-2010 and the same have
been shown as assessed or MR , ensure to enclose relevant documents in
support thereof.
➢ Ensure to enclose relevant supporting documents for items mentioned in
the schedule of credit.

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 Check points for Schedule 15
RASHTRIYA RIFLES
➢ Ensure that the code head for this schedule is mentioned as Major Head-
2076 , Minor Head-112 and the relevant detailed head.
➢ Look for the progressive expenditure total in the said budget code head
and add the committed liabilities and estimated value of current case to
ensure that this total does not exceed the allotment under this head.
➢ Ensure that the cases processed in anticipation of funds becoming
available at a later stage are accompanied by a certificate as per
provisions of para 5.2.5 of DPM-2009.
➢ Ensure submission of Statement of Case as per format given in DPM-
2009 (Appx – B Page 160).
➢ Ensure that the quantity of items being proposed for purchase is arrived at
by working out the Authorized Holding, Existing Holding/ Dues-in,
Dues-out and proposed distribution.
➢ Ensure purchase through GeM as mandated vide Rule 149 of GFR 2017.
In case the item is not available on GeM portal , a certificate to this effect
duly signed by the appropriate authority (user officer initiating the
proposal) may be enclosed with the case.
➢ Ensure that all GeM related cases are forwarded with superscription
“GeM Related Case” in bold letters on the case file to ensure fast track
processing of such cases.
➢ For Non GeM cases , ensure that the proposals valuing in excess of 2.5
Lakh are mandatorily processed through CPP portal via e-proc
mechanism.
➢ At AON stage ensure the correctness of draft RFP. Check that all parts
included in the RFP are in consonance with the DPM-2009 (For guidance
see Appendix C Page 166 to 213 of DPM-2009).
➢ At FC stage check that the draft supply order / draft contract as per DPM
is enclosed (Appendix D Page 214 to Page 250 and Appendix E Page 251
to Page 286 of DPM-2009).
26 | P a g e
 Check points for Schedule 16
MISCELLANEOUS AND CONTINGENT
EXPENDITURE
➢ Ensure that the code head for this schedule is mentioned as Major Head-
2076 , Minor Head-800 and the relevant detailed head.
➢ Look for the progressive expenditure total in the said budget code head
and add the committed liabilities and estimated value of current case to
ensure that this total does not exceed the allotment under this head.
➢ Ensure that the cases processed in anticipation of funds becoming
available at a later stage are accompanied by a certificate as per
provisions of para 5.2.5 of DPM-2009.
➢ Ensure submission of Statement of Case as per format given in DPM-
2009 (Appx –B Page 160).
➢ Ensure that the quantity of items being proposed for purchase is arrived at
by working out the Authorized Holding, Existing Holding/ Dues-in,
Dues-out and proposed distribution.
➢ Ensure purchase through GeM as mandated vide Rule 149 of GFR 2017.
In case the item is not available on GeM portal , a certificate to this effect
duly signed by the appropriate authority (user officer initiating the
proposal) may be enclosed with the case.
➢ Ensure that all GeM related cases are forwarded with superscription
“GeM Related Case” in bold letters on the case file to ensure fast track
processing of such cases.
➢ For Non GeM cases , ensure that the proposals valuing in excess of 2.5
Lakh are mandatorily processed through CPP portal via e-proc
mechanism.
➢ At AON stage ensure the correctness of draft RFP. Check that all parts
included in the RFP are in consonance with the DPM-2009 (For guidance
see Appendix C Page 166 to 213 of DPM-2009).

27 | P a g e
➢ At FC stage check that the draft supply order / draft contract as per DPM
is enclosed (Appendix D Page 214 to Page 250 and Appendix E Page 251
to Page 286 of DPM-2009).

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 Check points for Schedule 17
SPORTS AND ADVENTURE
➢ Ensure that the code head for this schedule is mentioned as Major Head-
2076 , Minor Head-800 C and the relevant detailed head.
➢ Look for the progressive expenditure total in the said budget code head
and add the committed liabilities and estimated value of current case to
ensure that this total does not exceed the allotment under this head.
➢ Ensure that the cases processed in anticipation of funds becoming
available at a later stage are accompanied by a certificate as per
provisions of para 5.2.5 of DPM-2009.
➢ Ensure submission of Statement of Case as per format given in DPM-
2009 (Appx –B Page 160).
➢ Ensure that the quantity of items being proposed for purchase is arrived at
by working out the Authorized Holding, Existing Holding/ Dues-in,
Dues-out and proposed distribution.
➢ Ensure purchase through GeM as mandated vide Rule 149 of GFR 2017.
In case the item is not available on GeM portal , a certificate to this effect
duly signed by the appropriate authority (user officer initiating the
proposal) may be enclosed with the case.
➢ Ensure that all GeM related cases are forwarded with superscription
“GeM Related Case” in bold letters on the case file to ensure fast track
processing of such cases.
➢ For Non GeM cases , ensure that the proposals valuing in excess of 2.5
Lakh are mandatorily processed through CPP portal via e-proc
mechanism.
➢ As per Army Sports Control Board , GS Branch , IHQ of MoD letter
bearing No.A/55057/SAG/Policy/GS/MT-8 dt 10.04.2018 only vendors
registered/having working experience with Sports Authority of
India/State Sports Authority/other equivalent sports authorities should be
considered for such projects. Ensure compliance of the same while
processing such proposals.
29 | P a g e
➢ At AON stage ensure the correctness of draft RFP. Check that all parts
included in the RFP are in consonance with the DPM-2009 (For guidance
see Appendix C Page 166 to 213 of DPM-2009).
➢ At FC stage check that the draft supply order / draft contract as per DPM
is enclosed (Appendix D Page 214 to Page 250 and Appendix E Page 251
to Page 286 of DPM-2009).

30 | P a g e
 Check points for Schedule 18
TELE-COMMUNICATION
➢ Ensure that the code head for this schedule is mentioned as Major Head-
2076 , Minor Head-800 B and the relevant detailed head.
➢ Look for the progressive expenditure total in the said budget code head
and add the committed liabilities and estimated value of current case to
ensure that this total does not exceed the allotment under this head.
➢ Ensure that the cases processed in anticipation of funds becoming
available at a later stage are accompanied by a certificate as per
provisions of para 5.2.5 of DPM-2009.
➢ Ensure submission of Statement of Case as per format given in DPM-
2009 (Appx –B Page 160).
➢ Ensure that the quantity of items being proposed for purchase is arrived at
by working out the Authorized Holding, Existing Holding/ Dues-in,
Dues-out and proposed distribution.
➢ Ensure purchase through GeM as mandated vide Rule 149 of GFR 2017.
In case the item is not available on GeM portal , a certificate to this effect
duly signed by the appropriate authority (user officer initiating the
proposal) may be enclosed with the case.
➢ Ensure that all GeM related cases are forwarded with superscription
“GeM Related Case” in bold letters on the case file to ensure fast track
processing of such cases.
➢ For Non GeM cases , ensure that the proposals valuing in excess of 2.5
Lakh are mandatorily processed through CPP portal via e-proc
mechanism.
➢ Ensure that renting of circuits is sanctioned only at IHQ MoD (A) /
Command HQs.
➢ At AON stage ensure the correctness of draft RFP. Check that all parts
included in the RFP are in consonance with the DPM-2009 (For guidance
see Appendix C Page 166 to 213 of DPM-2009).

31 | P a g e
➢ At FC stage check that the draft supply order / draft contract as per DPM
is enclosed (Appendix D Page 214 to Page 250 and Appendix E Page 251
to Page 286 of DPM-2009).

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 Check points for Schedule 19
AERO SPACE SAFETY
➢ Ensure that the code head for this schedule is mentioned as Major Head-
2076 , Minor Head-800 and the relevant detailed head.
➢ Look for the progressive expenditure total in the said budget code head
and add the committed liabilities and estimated value of current case to
ensure that this total does not exceed the allotment under this head.
➢ Ensure that the cases processed in anticipation of funds becoming
available at a later stage are accompanied by a certificate as per
provisions of para 5.2.5 of DPM-2009.
➢ Ensure submission of Statement of Case as per format given in DPM-
2009 (Appx –B Page 160).
➢ Ensure that the quantity of items being proposed for purchase is arrived at
by working out the Authorized Holding, Existing Holding/ Dues-in,
Dues-out and proposed distribution.
➢ Ensure purchase through GeM as mandated vide Rule 149 of GFR 2017.
In case the item is not available on GeM portal , a certificate to this effect
duly signed by the appropriate authority (user officer initiating the
proposal) may be enclosed with the case.
➢ Ensure that all GeM related cases are forwarded with superscription
“GeM Related Case” in bold letters on the case file to ensure fast track
processing of such cases.
➢ For Non GeM cases , ensure that the proposals valuing in excess of 2.5
Lakh are mandatorily processed through CPP portal via e-proc
mechanism.
➢ At AON stage ensure the correctness of draft RFP. Check that all parts
included in the RFP are in consonance with the DPM-2009 (For guidance
see Appendix C Page 166 to 213 of DPM-2009).
➢ At FC stage check that the draft supply order / draft contract as per DPM
is enclosed (Appendix D Page 214 to Page 250 and Appendix E Page 251
to Page 286 of DPM-2009).
33 | P a g e
 Check points for Schedule 20
OUTSOURCING
➢ Ensure that the code head for this schedule is mentioned as Major Head-
2076 , Minor Head-800 & 106 and the relevant detailed head.
➢ Look for the progressive expenditure total in the said budget code head
and add the committed liabilities and estimated value of current case to
ensure that this total does not exceed the allotment under this head.
➢ Ensure that the cases processed in anticipation of funds becoming
available at a later stage are accompanied by a certificate as per
provisions of para 5.2.5 of DPM-2009.
➢ Ensure submission of Statement of Case as per format given in DPM-
2009 (Appx –B Page 160).
➢ Ensure that the quantity of items being proposed for purchase is arrived at
by working out the Authorized Holding, Existing Holding/ Dues-in,
Dues-out and proposed distribution.
➢ Ensure purchase through GeM as mandated vide Rule 149 of GFR 2017.
In case the item is not available on GeM portal , a certificate to this effect
duly signed by the appropriate authority (user officer initiating the
proposal) may be enclosed with the case.
➢ Ensure that all GeM related cases are forwarded with superscription
“GeM Related Case” in bold letters on the case file to ensure fast track
processing of such cases.
➢ For Non GeM cases , ensure that the proposals valuing in excess of 2.5
Lakh are mandatorily processed through CPP portal via e-proc
mechanism.
➢ In cases of outsourcing of manpower , ensure that the minimum wages
act and other mandatory provisions such as EPF ,ESIC etc are complied
by the bidders while submitting their bids. Other obligatory factors such
as service charges and tax liability may also be accounted for while

34 | P a g e
 carrying out evaluation of bids in such cases. Also ensure that clear
instructions in this regard are incorporated in the RFP to present each
prospective bidder with a level play field and equal opportunity to submit
meaningful bid.
➢ At AON stage ensure the correctness of draft RFP. Check that all parts
included in the RFP are in consonance with the DPM-2009 (For guidance
see Appendix C Page 166 to 213 of DPM-2009).
➢ At FC stage check that the draft supply order / draft contract as per DPM
is enclosed (Appendix D Page 214 to Page 250 and Appendix E Page 251
to Page 286 of DPM-2009).

35 | P a g e
 Check points for Schedule 21
TRAINING
➢ Ensure that the code head for this schedule is mentioned as Major Head-
2076 , Minor Head-800 and the relevant detailed head.
➢ Look for the progressive expenditure total in the said budget code head
and add the committed liabilities and estimated value of current case to
ensure that this total does not exceed the allotment under this head.
➢ Ensure that the cases processed in anticipation of funds becoming
available at a later stage are accompanied by a certificate as per
provisions of para 5.2.5 of DPM-2009.
➢ Ensure submission of Statement of Case as per format given in DPM-
2009 (Appx –B Page 160).
➢ Ensure that the quantity of items being proposed for purchase is arrived at
by working out the Authorized Holding, Existing Holding/ Dues-in,
Dues-out and proposed distribution.
➢ Ensure purchase through GeM as mandated vide Rule 149 of GFR 2017.
In case the item is not available on GeM portal , a certificate to this effect
duly signed by the appropriate authority (user officer initiating the
proposal) may be enclosed with the case.
➢ Ensure that all GeM related cases are forwarded with superscription
“GeM Related Case” in bold letters on the case file to ensure fast track
processing of such cases.
➢ For Non GeM cases , ensure that the proposals valuing in excess of 2.5
Lakh are mandatorily processed through CPP portal via e-proc
mechanism.
➢ Ensure that powers to sanction expenditure for inviting Govt faculty /
outside Guest speakers / experts for training courses are exercised as per
DoPT rules.
➢ Ensure that TA/DA for Govt faculty / outside Guest speakers / experts is
done as per DoPT rules.

36 | P a g e
➢ At AON stage ensure the correctness of draft RFP. Check that all parts
included in the RFP are in consonance with the DPM-2009 (For guidance
see Appendix C Page 166 to 213 of DPM-2009).
➢ At FC stage check that the draft supply order / draft contract as per DPM
is enclosed (Appendix D Page 214 to Page 250 and Appendix E Page 251
to Page 286 of DPM-2009).

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 Check points for Schedule 22
ARMY CDRS’ SPECIAL FINANCIAL
POWERS (ACSFP)
➢ Ensure that the code head for this schedule is mentioned as Major Head-
2076 , Minor Head-110 C & 800 and the relevant detailed head.
➢ Look for the progressive expenditure total in the said budget code head
and add the committed liabilities and estimated value of current case to
ensure that this total does not exceed the allotment under this head.
➢ Ensure that the cases processed in anticipation of funds becoming
available at a later stage are accompanied by a certificate as per
provisions of para 5.2.5 of DPM-2009.
➢ Ensure submission of Statement of Case as per format given in DPM-
2009 (Appx –B Page 160).
➢ Ensure that the quantity of items being proposed for purchase is arrived at
by working out the Authorized Holding, Existing Holding/ Dues-in,
Dues-out and proposed distribution.
➢ Ensure purchase through GeM as mandated vide Rule 149 of GFR 2017.
In case the item is not available on GeM portal , a certificate to this effect
duly signed by the appropriate authority (user officer initiating the
proposal) may be enclosed with the case.
➢ Ensure that all GeM related cases are forwarded with superscription
“GeM Related Case” in bold letters on the case file to ensure fast track
processing of such cases.
➢ For Non GeM cases , ensure that the proposals valuing in excess of 2.5
Lakh are mandatorily processed through CPP portal via e-proc
mechanism.
➢ Ensure that annual monetary ceiling limits as recorded below are adhered
to in such cases :-
(a) GOC-in-C Northern Command – Rs 400 cr
(b) GOC-in-C Eastern Command – Rs 200 cr

38 | P a g e
 (c) GOC-in-C Other Commands except ARTRAC – Rs 50 cr
➢ Ensure that these powers are used for procuring items coming under
Schedule-5 and Schedule-16 of DFPDS-2016.
➢ Ensure that drawl of FOL for eqpt / machinery / vehicles purchased out of
ACSFP Funds, is authorised from ASC Depots.
➢ Ensure that all equipment and stores are properly accounted for by the
designated Depots/Units and issued to the designated units under the
orders of GOC-in-C as per existing procedure.
➢ Ensure that Non-Standard items procured under these powers are treated
as Sector Stores, except those procured in limited quantities in lieu of
standard equipment in case of extreme urgency.
➢ Ensure that all stores / equipment procured under these powers are treated
as Ordnance stores for the purposes of condemnation and disposal.
➢ At AON stage ensure the correctness of draft RFP. Check that all parts
included in the RFP are in consonance with the DPM-2009 (For guidance
see Appendix C Page 166 to 213 of DPM-2009).
➢ At FC stage check that the draft supply order / draft contract as per DPM
is enclosed (Appendix D Page 214 to Page 250 and Appendix E Page 251
to Page 286 of DPM-2009).

39 | P a g e
 Check points for Schedule 23
EMERGENCY POWERS
➢ Ensure that these powers are exercised in the case of urgent / Op
Immediate military necessity relating to Military preparedness to meet the
eventualities such as war or war like situation, Natural Calamities, etc.
➢ Ensure that these powers are exercised as and when Government notifies
an event by way of a Government order declaring War, Hostility, Natural
Calamity / Disaster, etc or when Raksha Mantri declares and orders
Military preparedness for Emergency / Op-Immediate Military necessity.

40 | P a g e
 Check points for Schedule 24
NON-PROCUREMENT FINANCIAL POWERS
➢ In the cases of regularisation of audit objections involving loss to the state
, it must be ensured that the powers for loss regularisation are exercised
only if :
(a) The necessity for and the practicability of recovery has been
considered by the CFA.
(b) The irregularity does not disclose a defect in the rules or regulations
the amendment of which requires the sanction of the Government vide
Rule 157 FR Part I Vol I.
(c) The authorities concerned (or their predecessors) are themselves not
personally responsible for the loss / overpayment/ irregularity.
➢ In the cases of regularisation of audit objections which do not involve any
loss to the State or when the monetary loss is not assessable, it must be
ensured that the case is referred to the respective Administrative
Authorities/Head of the Branch at IHQ, MoD (A) for establishments
under the direct administrative control of IHQ, MoD (A).
➢ It must be ensured that powers for declaration of Surplus / Obsolete
Stores are exercised only if the item is
(a) Pre-mod or pre-upgrade
(b) Technically life expired
(c) System to which it belongs is rendered obsolete.
➢ It must be ensured in the loss regularisation cases that the Loss statement
is price checked by the LAO / CDA.
➢ It must be ensured that the loss has been categorized as “Due to theft,
fraud or gross neglect” or “Not due to theft, fraud or gross neglect”.
➢ It must be ensured that the preliminary / final audit report regarding the
loss has been obtained from the LAO/CDA” and placed in file.
➢ It must be ensured that the recommendations of commanders in chain up
to penultimate CFA level are obtained and placed in file.

41 | P a g e
 Check points for Schedule 2 of MSP
MEDICAL STORES
➢ Ensure that the code head for this schedule is mentioned as Major Head-
2076 , Minor Head-110 D & 107 C and the relevant detailed head.
➢ Look for the progressive expenditure total in the said budget code head
and add the committed liabilities and estimated value of current case to
ensure that this total does not exceed the allotment under this head.
➢ Ensure that the cases processed in anticipation of funds becoming
available at a later stage are accompanied by a certificate as per
provisions of para 5.2.5 of DPM-2009.
➢ Ensure submission of Statement of Case as per format given in DPM-
2009 (Appx –B Page 160).
➢ Ensure that the quantity of items being proposed for purchase is arrived at
by working out the Authorized Holding, Existing Holding/ Dues-in,
Dues-out and proposed distribution.
➢ Ensure purchase through GeM as mandated vide Rule 149 of GFR 2017.
In case the item is not available on GeM portal , a certificate to this effect
duly signed by the appropriate authority (user officer initiating the
proposal) may be enclosed with the case.
➢ Ensure that all GeM related cases are forwarded with superscription
“GeM Related Case” in bold letters on the case file to ensure fast track
processing of such cases.
➢ For Non GeM cases , ensure that the proposals valuing in excess of 2.5
Lakh are mandatorily processed through CPP portal via e-proc
mechanism.
➢ Ensure that each procurement is restricted to a maximum of 03 x MMF
through RFP and upto 03 x MMF through RC to cover procurement cycle
and prevent stock out/ non availability of essential/ critical/ common use
drugs and medical stores.

42 | P a g e
➢ Ensure that Price Agreement is concluded as per Para 8.1.3 of DPM-
2009. Also ensure that the financial powers for price agreements are
double of the local procurement powers.
➢ Ensure that these procurement powers are used on “per item per day
basis”.
➢ Ensure that emergency powers to procure medical stores in emergency
under schedule 2.5 of MSP are used on ‘per patient/ per day basis’.
➢ At AON stage ensure the correctness of draft RFP. Check that all parts
included in the RFP are in consonance with the DPM-2009 (For guidance
see Appendix C Page 166 to 213 of DPM-2009).
➢ At FC stage check that the draft supply order / draft contract as per DPM
is enclosed (Appendix D Page 214 to Page 250 and Appendix E Page 251
to Page 286 of DPM-2009).

43 | P a g e