Petroleum Marine Services Co.

‫شركة خدمات البترول البحرية‬

S.A.E ‫م‬.‫م‬.‫ش‬
Private Free Zone ‫منطقة ح ـرة خ ـاصة‬

 Purchasing Process:
In case of Predictive or Preventive Maintenance.
1. Maker’s Manuals
2. Recommendations.
 Inputs: projects plan / projects requirements.
3. Itemized Requisition.
 Inputs: inventory (vessel / warehouse).
4. Coding.
 Inputs: detailed spare parts stock.
 Related departments: Coding Department.
5. Budget.
 Inputs: remaining budget.
 Related departments: FIN / PF / Projects.
6. Purchasing request.
 Related departments: PUR.
7. Offers.
 Related departments: PUR.
8. Technical acceptance
9. Purchasing reasons.
 According to company’s rules.
 Additional reasons
10.Issuance of PO / FOA.
 Related departments: PUR / FIN / WAR / Shipping / GR.
 Outputs: Payments terms / Delivery period / delivery
method.
11.Payment documents.
 Related departments: PUR / DP Maintenance / FIN.
12.Payment follow up.
 Related departments: FIN.
13.Materials review at warehouse.
 Related departments: WAR.
14.Sending materials / technicians to vessel.
 Related departments: WAR / ADM / GR.
15.Vessel receiving the materials.

Head Office: : ‫المركز الرئيسي‬

Anwar El Mofty St.- Housing & development Bank ‫) ش==ارع ان==ور المف==تي متف==رع من عب==اس العق==اد عم==ارات بن==ك التعم==ير‬1(
Building form Abass El-Akaad St.- Nasr City, Cairo – ‫واالسكان‬
Egypt Phone: (00202) 24054815 ‫مدينة نصر – القاهرة‬
Fax: (202) 24054803 )00202( 24054815 :‫تليفون‬
)00202( 24054803 :‫فاكـــس‬
Branch: :‫فرع االسكندرية‬
Rashid Road, El-Maadia, Alexandria – Egypt ‫طريق رشيد – المعدية – االسكندرية‬
Phone: (0020) 452971402 / (0020) 452971404 )0020( 452971404 – )0020( 452971402 :‫تليفون‬
Fax: (0020) 452971406 )0020( 452971406 :‫فاكس‬
 Petroleum Marine Services Co. ‫شركة خدمات البترول البحرية‬
S.A.E ‫م‬.‫م‬.‫ش‬
Private Free Zone ‫منطقة ح ـرة خ ـاصة‬

In case of Corrective Maintenance

1. Itemized Requisition.
 Inputs: inventory (vessel / warehouse).
2. Coding.
 Inputs: detailed spare parts stock.
 Related departments: Coding Department.
3. Offers.
 Related departments: PUR.
4. Technical acceptance
5. Purchasing reasons.
 According to company’s rules.
 Additional reasons
6. Issuance of PO / FOA.
 Related departments: PUR / FIN / WAR / Shipping / GR / PR.
 Outputs: Payments terms / Delivery period / delivery
method.
7. Sending materials / technicians to vessel.
 Related departments: WAR / ADM / GR.
8. Vessel receiving the materials / Execution.

Notes:
 After receiving materials, request to be issued to Administrative
Department to prepare trucks to send SP and materials to vessels.
 After issuing FOA to technicians, request to be issued GR
department to prepare needed permits for personnel to enter
country and to embark the vessels.
 After technicians’ arrival, request to be issued to PR department to
prepare lodging requirements.

Head Office: : ‫المركز الرئيسي‬

Anwar El Mofty St.- Housing & development Bank ‫) ش==ارع ان==ور المف==تي متف==رع من عب==اس العق==اد عم==ارات بن==ك التعم==ير‬1(
Building form Abass El-Akaad St.- Nasr City, Cairo – ‫واالسكان‬
Egypt Phone: (00202) 24054815 ‫مدينة نصر – القاهرة‬
Fax: (202) 24054803 )00202( 24054815 :‫تليفون‬
)00202( 24054803 :‫فاكـــس‬
Branch: :‫فرع االسكندرية‬
Rashid Road, El-Maadia, Alexandria – Egypt ‫طريق رشيد – المعدية – االسكندرية‬
Phone: (0020) 452971402 / (0020) 452971404 )0020( 452971404 – )0020( 452971402 :‫تليفون‬
Fax: (0020) 452971406 )0020( 452971406 :‫فاكس‬
 Petroleum Marine Services Co. ‫شركة خدمات البترول البحرية‬
S.A.E ‫م‬.‫م‬.‫ش‬
Private Free Zone ‫منطقة ح ـرة خ ـاصة‬

 Maintenance Follow-up process

1. Maker’s manuals / docking dates.

2. Maintenance routine (item / period).
 Inputs:
i. Time availability.
ii. Execution dates.
iii. Needed spares  purchasing process.
iv. Description.
 Related departments: Projects / PF.

 Vessel inventory process

1. Maker’s Manual.
2. Spare parts list.
3. Add to system (preferred to be added by SAP).

 Certificates process

1. Type (Class / EAMS / Equipment).

 Inputs: Issue date / expiry date / renewal requirements /
interval.
2. Add to system.

Notes:
 Request for Marine department to renew EAMS certificates before
expiry.
 External Request for Class to renew its certificate.
 Notifications of certificates expiry before their expiration date.

Head Office: : ‫المركز الرئيسي‬

Anwar El Mofty St.- Housing & development Bank ‫) ش==ارع ان==ور المف==تي متف==رع من عب==اس العق==اد عم==ارات بن==ك التعم==ير‬1(
Building form Abass El-Akaad St.- Nasr City, Cairo – ‫واالسكان‬
Egypt Phone: (00202) 24054815 ‫مدينة نصر – القاهرة‬
Fax: (202) 24054803 )00202( 24054815 :‫تليفون‬
)00202( 24054803 :‫فاكـــس‬
Branch: :‫فرع االسكندرية‬
Rashid Road, El-Maadia, Alexandria – Egypt ‫طريق رشيد – المعدية – االسكندرية‬
Phone: (0020) 452971402 / (0020) 452971404 )0020( 452971404 – )0020( 452971402 :‫تليفون‬
Fax: (0020) 452971406 )0020( 452971406 :‫فاكس‬
 Petroleum Marine Services Co. ‫شركة خدمات البترول البحرية‬
S.A.E ‫م‬.‫م‬.‫ش‬
Private Free Zone ‫منطقة ح ـرة خ ـاصة‬

 Personnel Process

1. Certificates follow up (issue date / expiry / intervals).

 Related departments: Admin.
2. List of personnel as per:
 Operational requirements.
 Stand by requirements.
 Docking requirements.

Notes:
 Request to admin department to renew expired certificates
before expiry.
 Deficiency in personnel numbers to be ordered / alarmed by
admin department.

 Accreditation process:

1. ISO 9001 / 14001 / 45001 requirements (Forms – Follow up – NCR

follow up … etc.).
 Related departments: QC.
2. ISM requirements (Forms – Follow up – NCR follow up … etc.).
 Related departments: DPA.

Head Office: : ‫المركز الرئيسي‬

Anwar El Mofty St.- Housing & development Bank ‫) ش==ارع ان==ور المف==تي متف==رع من عب==اس العق==اد عم==ارات بن==ك التعم==ير‬1(
Building form Abass El-Akaad St.- Nasr City, Cairo – ‫واالسكان‬
Egypt Phone: (00202) 24054815 ‫مدينة نصر – القاهرة‬
Fax: (202) 24054803 )00202( 24054815 :‫تليفون‬
)00202( 24054803 :‫فاكـــس‬
Branch: :‫فرع االسكندرية‬
Rashid Road, El-Maadia, Alexandria – Egypt ‫طريق رشيد – المعدية – االسكندرية‬
Phone: (0020) 452971402 / (0020) 452971404 )0020( 452971404 – )0020( 452971402 :‫تليفون‬
Fax: (0020) 452971406 )0020( 452971406 :‫فاكس‬