A SUMMER INTERNSHIP TRAINING REPORT IN NIRMITI PRECISION

PRIVATE LIMITED.,
THIRUVALLUR - 631 203.
Submitted by
G. VIJAYAGANTH
(Register Number: 110318631032)

A SUMMER TRAINING REPORT

Submitted to the
DEPARTMENT OF MANAGEMENT STUDIES
OF
GRT INSTITUTE OF ENGINEERING AND TECHNOLOGY,
TIRUTTANI
In partial fulfillment for the award of the degree
of
MASTER OF BUSINESS ADMINISTRATION

ANNA UNIVERSITY
CHENNAI – 600025
JULY 2019
GRT INSTITUTE OF ENGINEERING AND TECHNOLOGY, TIRUTTANI
(AFFILIATED TO ANNA UNIVERSITY)

BONAFIDE CERTIFICATE

This is to certify that Mr.G.VIJAYAGANTH (Reg. No: 110318631032) is a bonafide

student of second year MBA degree course, has undergone project work entitled “A SUMMER
INTERNSHIP TRAINING REPORT IN NIRMITI PRECISION PRIVATE LIMITED -
THIRUVALLUR ” certified further that to the best of knowledge the work reported here in
does not from part of any other project report or dissertation on the basis of which a degree or
award was conferred on an earlier occasion this or any other candidate.

SIGNATURE OF INTERNAL GUIDE SIGNATURE OF HOD

Mrs. SILAMBU MAM, Dr.C.DHASARATHAN,M.B.A.,M.A.,M.Ed.,M.Phil.,Ph.D.,
 DECLARATON

Mr.G.VIJAYAGANTH (Reg.No:110318631032) bonafide student of GRT

INSTITUTE OF ENGINEERING AND TECHNOLOGY - TIRUTTANI. Would like to
declare that the internship training at “NIRMITI PRICISION PRIVATE LIMITED -
TIRUVALLUR”. Submitted to the ANNA UNIVERSITY in partial fulfillment of the
DEGREE OF MASTER OF ADMINISTRATION is a record of original and independent
research work done by me, under the guidance of Mrs. SILAMBU MAM, MBA Assistant
Professor of MBA Department and it has not formed the basis for the award of degree or
other similar title to any candidate in any university .

G.VIJAYAGANTH
(REG NO. 110318631032)
 ACKNOWLEDGEMENT

With the divine blessing of god, I take immense in pleasure in starting the

acknowledgement for this training. I express my deep gratitude to SRI.G.RAJENDRAN,

Chairman GRT INSTITUTE OF ENGINEERING AND TECHNOLOGY, TIRUTANI

who facilitated to complete the course form esteemed Institution.

My special thanks to Dr. S. ARUMUGAM, M.E., Ph.D., Principal of GRT

INSTITUTE OF ENGINEERING AND TECHNOLOGY, TIRUTTANI.

My special thanks Dr.C.DHASARATHAN,M.B.A.,M.A.,M.Ed.,M.Phil.,Ph.D.,

Professor and Head of the Department of Management studies for his motivation and

providing me the permission in doing this training.

My special thanks to my internal guide also Mrs. SILAMBU MAM, MBA Assistant

Professor of the Department of Management studies for his suggestion from time to bring this

project successfully.

I wish to thank all other faculty members of MBA Department for their co-operation
and encouragement throughout my implant training successfully.

Last but not the least; I thank my parents, friends and my brothers who were
very supportive me during this training.
 TABLE OF CONTENT

SL. No PARTICULARS PAGE.NO

1 INTRODUCTION 1-2

2 INDUSTRY PROFILE 3-4

3 COMPANY PROFILE 5

4 PRODUCT PROFILE 6-15

5 ORGANIZATION CHART 16

6 DEPARTMENT 17-32

7 FINDINGS 33

8 SUGESSTIONS 34

9 CONCLUSION 35
 CHAPTER 1

INTRODUCTION
Internship program is designed to provide students engaged in a field experience with an
opportunity to share their insights, to explore the links between students's academic preparation
and their field work and to assist participants in developing and carrying out the major research
project which will serve to culminate their internship experience.

An internship is an agreement between a person and a company or organization for a

fixed period of time, such as a semester or quarter. the intern agrees to work for them and they
agree to mentor and teach the intern ; internships can offer valuable insight into a particular field
or career. Most internship is unpaid but some offer a low wage; much internship are organized
through colleges and high school programs. Many companies go on to hire their successful
intern's full time.

As per regulations laid by the ANNA UNIVERSITY, MBA students has to undergo practical
training in a reputed organization for a period of 6 weeks as a part of the curriculum and submit a
report at the end of the training. On the basis of this regulation NIRMITI PRECISION PRIVATE
LIMITED

OBJECTIVES OF INSTITUTIONAL TRAINING

To know about the internships will provide students the opportunity to test their interest
in a particular career before permanent commitments are made.

To know the internship students will develop skills in the application of theory to
practical work situations. Internship students will develop skills and techniques directly
applicable to their careers.

❖ To know about the internships will aid students in adjusting from college to full-time
employment. Internships will provide students the opportunity to develop attitudes

❖ Conducive to effective interpersonal relationships. Internships will increase a student’s

sense of responsibility..
SIGNIFICANCE OF INSTITUTIONAL TRAINING

❖ It facilitates training practical explorer in day to day activities to corporate world

❖ Better performance of employer is made only through training.

❖ There is easy accessibility to get in touch with the corporate sector.

❖ Trained employees may be better and economical use of materials to equipment so that
experience can be controlled.

❖ It makes employee more effective and productive.

LIMITATIONS OF THE STUDY

 Only secondary information is able to be collected.

 The period of training is too short to learn in deep about the company.

 Time factor is less.

 Secrecy restricts the study of the company.

 Lack of information to complete the project.

 CHAPTER 2

INDUSTRY PROFILE
 

In India, as in many other countries, the auto industry is one of the largest industries. It is
one of the key sectors of the economy. The industry comprises of automobile and the auto
components sectors and encompasses commercial vehicles, multi utility vehicles, passenger cars,
two-wheelers, three-wheelers, tractors and related auto components. The industry has shown
great advances since deli censing and opening up of the sector to foreign direct investment (FDI)
in1993. It has deep forward and backward linkages with the rest of the economy, and hence, has
a strong multiplier effect. This results in the auto industry being the driver of economic growth
and India is keen to use it as a lever of accelerated growth in the country. Since the first car
rolled out on the streets of Mumbai (then Bombay) in1898, the Automobile Industry of India has
come a long way. During its early stages the auto industry was overlooked by the then
Government and the policies were also not favorable. The liberalization policy and various tax
reliefs by the Govt. of India in recent years have made remarkable impacts on Indian Automobile
Industry, which is currently growing at the pace of around 25% per annum, has become a hot
destination for global auto players like Volvo, General

Motors, Ford, Hyundai, Tata motors and other big players who are emerging slowly.
Today Indian automotive industry is fully capable of producing various kinds of vehicles and can
be divided into 03 broad categories: Cars, two-wheelers and heavy vehicles. A well-developed
transportation system plays a key role in the development of an economy, and India is no
exception to it. With the growth of transportation system the Automotive Industry of India is also
growing at rapid speed, occupying an important place on the ‘canvases of Indian
Economy. During the early stages of its development, Indian automobile industry heavily
depended on foreign technologies. However, over the years, the manufacturers in India have
started using their own technology evolved in the native soil. The thriving market place in the
country has attracted a number of automobile manufacturers including some of the reputed
global leaders to set their foot in the soil looking forward to enhance their profile and prospects
to new heights. At present about 75 percent of India’s automobile industry is made up by small cars,
with the figures ranking the nation on top of any other country on the globe. Over the next two or
three years, the country is expecting the arrival of more than a dozen new brands making
compact car models. The automobile sector of India is the seventh largest in the world. In the
year, the country manufacturers about 2.6 million cars making up an identifiable chunk in the
world’s annual

 EVOLUTION OF THE AUTOMOBILE INDUSTRY IN INDIA

In India, since the early 1940s when the auto industry rolled out first passenger car, its
significance in the economy has progressively increased. However, from its early days until the
mid-1980s for two-wheelers and LCVs, and until the early1990s for passenger cars, the focus of
development of the automotive industry has been on import substitution. The current low
penetration levels in India in all three segments of the industry, namely commercial vehicles,
passenger cars and two-wheelers and under-exploitation of the potential of this industry to foster.

The growth of the economy have resulted in the auto industry contributing relatively low
(nearly 5 per cent) share of industrial output in India compared tithe 8-10 per cent range in other
developing countries such as Mexico and Brazil and much higher (15-17 per cent range) in
developed countries such as the United States and Germany. Even the share of employment is
low at 2.5 per cent for the auto industry in India compared to 3-7 per cent in developing
countries and around15 per cent in mature economies. The economic liberalization that dawned
in India in the year 1991 has succeeded in bringing about a sustained growth in the automotive
production sector triggered by enhanced competitiveness and relaxed restrictions prevailing in
the India soil. A number of Indian automobile manufacturers including Tata Motors, Maruti
Suzuki, Mahindra and Mahindra, and TVS motors have dramatically and internationally to attain
its rightful place in the world trade. A global recession for last two year notwithstanding, the
industry has shown appreciable resilience and adjusted to the challenges of the environment.
There are at present 13 manufacturers of passenger cars and multi utility vehicles, 7
manufacturers of commercial vehicles, 11 of 2 or 3 wheelers and
tractors besides 4 manufacturers of engines. 
 The industry has an investment of a sum exceeding US$ 10 billion. During 1999-2000
the turnover of the automotive industry as a whole was US$ 12.5 billion approximately. The
industry employs 500,000 people directly and more than 10 million people indirectly and is now
inhabited by global majors in keen competition.

The Automobile industry in India

The seventh largest in the world with an annual production of over 2.6 million units in
2009. In 2009, India emerged as Asia’s fourth largest exporter of automobiles, behind Japan,
South Korea and Thailand. By 2050, the country is expected to top the world in car volume with
approximately 611 million vehicles on the nation’s roads. Indian automobile industry has
matured in last few years and offers differentiated products for different segments of the society.
It is currently making inroads into the rural middle class market after its inroads into the urban
markets and rural rich. In the recent years Indian automobile sector has witnessed a slew of
investments.

India is on every major automobile player’s radar. Indian automobile industry is

Also fast becoming an outsourcing hub for automobile companies worldwide, as indicated by the
zooming automobile exports from the country. Due to rapid economic growth and higher
disposable income it is believed that the success story of the Indian automobile industry is not
going to end soon. Automobile industry in India also received an unintended boost from
stringent government auto emission regulations over the past few years. This ensured that
vehicles produced in India conformed to the standards of the developed world.

SEGMENT KNOWHOW
Among the two-wheelers segments, motorcycles have major share in the market. Hero
Honda 50% motorcycles to the markets. In it Honda holds 46% share in scooter and TVS makes
82% of the mopeds in the country. 40% of the three-wheelers are used as goods transport
purpose. DiMaggio holds 40% of the market share. Among the passenger transport, Bali is the
leader by making 68% of the three-wheelers contribution to the market. Cars dominate the
passenger vehicle market by 79%. Marti Suzuki has 52% share in passenger cars and is a
complete monopoly in multipurpose vehicles. In commercial vehicle, Tata Motors dominates the
market with more than 60% share.

Tata Motors is also the world’s fifth largest medium & heavy commercial vehicle
Manufacturer. The passenger car and motorcycle segment in India auto market is growing by 8-9
per cent. The two-wheelers segment will close 11.5% rise by 2007.Commercial vehicle to grow
by 5.2%. Passenger vehicle exports have grown over five times and two-wheelers exports have
reached more than double. Exports of auto components, whose manufacturing costs are 30-40
per cent lower than in the West, have grown at 25% a year between 2000 to 2005.

FACTS ABOUT THE AUTOMOBILE INDUSTRY

 The first automobile in India rolled in 1897 in Bombay.

 India is being recognized as potential emerging auto market.

 Foreign players are adding to their investments in India auto industry.

 Within two-wheelers, motorcycles contribute 80% of the segment size.

 Unlike the USA, the Indian passenger vehicle market is dominated by cars (79%).

 Tata Motors dominates over 60% of the Indian commercial vehicle market.

 Rd of auto component production is consumed directly by OEMs.

 India is the largest three-wheeler market in the world.

 India is the largest two-wheeler manufacturer in the world.

 India is the second largest tractor manufacturer in the world.

 India is the fifth largest commercial vehicle manufacturer in the world.

 The number one global motorcycle manufacturer is in India.

 India is the fourth largest car market in Asia

 Recently crossed the 1million mark.

CURRENT SCENARIO OF THE AUTOMOBILE INDUSTRY
According to Commerce Minister Kamal Narth, India is an attractive destination
for global auto giants like BMW, General Motors, Ford and Hyundai who were setting base in
India, despite the absence of specific trade agreements.
On the cost front of Indian automobile industry, OEMs are eyeing India in a big way

Investing to source products and components at significant discounts to home market.

On the revenue side, OEMs are active in the booming passenger car market in India.

By 2011, India is expected to witness over Rs 40,000 core of investment. The automobile
industry in India is on an investment overdrive. Be it passenger car or two-wheelers
manufacturers, commercial vehicle makers or three-wheelers companies

EMERGING TRENDS IN THE AUTOMOBILE INDUSTRY

Globalization is pushing auto majors to consolidate, to upgrade technology, enlarge
product range, access new markets and cut costs. They have resorted to common platforms,
modular assemblies and systems integration of component suppliers and e-commerce. The
component industry is undergoing vertical integration resulting into emergence of systems and
assembly suppliers’ rather than individual component suppliers. Thus, while most component
suppliers are integrating into tier 2 and tier 3 suppliers, larger manufacturers and multinational
corporations (MNCs) are being transformed into tier 1 companies. To meet the concomitant
testing and certification activities relating to higher safety and emission norms, testing
infrastructure in the country is being overhauled. Substantive state funding is being planned in
upgrading the testing infrastructure with participation of industry. Environmental pollution and
the need to conserve existing supply of fossil fuels have led to search for alternative fuels. In
addition to supporting Greenfield research in this area, an ambitious phased programmer to
upgrade carbon fuel quality commensurate with higher emission norms is also being undertaken.
 
 CHAPTER 3

COMPANY PROFILE

ABOUT NIRMITI GROUP

Since Nirmiti Group of Industries is one of the leading manufacturing companies in India
having its 4 divisions with our highly motivated and quality focused team across our group of
companies, we could have built very successful business ventures in very short span. Our Group
of companies is a leader in quality among its peers and therefore a preferred vendor. Quality
certification – TS16949:2009 (1 plant + 1 in process), ISO 9000:2008 (2 Plants) Over 500
Employees engaged in Production, Engineering, Development, & other activities.

Nirmiti Precision Private Limited is a Private incorporated on 04 May2007. It is

classified as Non-Government Company and is registered at Registrar of Companies, Mumbai.
Its authorized share capital is Rs. 50,000,000 and its paid up capital is Rs. 42,400,000. It is
involved in Manufacture of other electrical equipment.

Nirmiti Precision Private Limited’s Annual General Meeting (AGM) was last held on 29
September 2017 and as per records from Ministry of Corporate Affairs (MCA), its balance sheet
was last filed on 31 March 2017.

Directors of Nirmiti Precision Private Limited are Ulhas Vasant Pradhan, Swati Vivek
Kulkarni, Vivek Sadashiv Kulkarni and Sadashiv Hari Kulkarni.

Nirmiti Precision Private Limited’s Corporate Identification Number is (CIN)

U31900MH2007PTC170560 and its registration number is 170560.Its Email address is
nirmiti_ppl@bsnl.in and its registered address is A/35/2 MIDC SATPUR NICE AREA NASHIK
NASHIK MH 422007 IN.
1) AUTOMOTIVE ELECTRICAL:PRESS COMPONENTS &ASSEMBLIES

We have two separate units one is at Satpur (Nasik, Maharashtra) & other is at San and
( Ahmedabad, Gujarat) we are among top 5 suppliers to our customers and a single source for
80%of the products& Components Manufactured by us. We are supplying critical components to
our esteemed customer like Automotive Seat Sliders, Seat Slider mechanism parts, Memory
Mechanism assemblies, Front Side members, Towel Handle Bar, Connecting Links, etc.

2) ELECTRICAL: DISTRIBUTION BOX, CIRCUIT BREAKERCOIL

We have separate manufacturing units for Electrical DB’s & Coil at Nasik (Maharashtra).
Other than these separate units we have ancillary unit for L&T at ahmednagar (Maharashtra) We
are among top 2 suppliers to our customers and a single source for the products and components
Manufactured by us. Also, we export coils to our esteemed customers.

3) TOOL ROM: PRESS TOOL MANUFACTUREING

We have separate unit for tooling at Nasik (Maharashtra) to cater requirements of our
Automotive& Electrical stamping units. Also, this unit undertakes tooling orders for external
customers.

4) AUTOMATION:

SPM, Assembly Line, Fixtures, Gages as per Customer Requirement. We have recently
expanded our Automation division as separate unit at Nasik (Maharashtra). This unit undertakes
projects as entire solution for Assembly line set up as per customer requirement, SPM for various
requirements, Critical checking gages, Fixtures etc. Marmite Group has grown at over 40%
CAGR over the last 5 years and is expected to maintain this CAGR over the next 5 years.
INFRASTRUCTURE

Well-equipped tool room and design Centre

Various power press up to 400 tons.

Tubular parts cutting, bending and forming facilities.

CO2, Aragon, projection welding facilities.

Dedicated tool room backup in all company location.

SPM, Fixtures and Gauges design and manufacturing team

PLC, Drives and SCADA Automation Centre

Special designed SPM’s for MCB coil manufacturing

Turret Punching, press break, Powder coating etc.,

PRESS SHOP

PRESS LINES NPPL I (Nasik)

The 8 imported presses including with capacity from 45 Tons to 250 tons with n-house
TOOLROOM at Nasik with CAD, Radial Drilling, EDM, Argo milling machines, Surface
grinding machines, Lathe machines etc. giving us capability to manufacture and Maintain Tools,
Dies and Fixtures.

PRESS LINES NPPL III ( Sanand )

The 17 imported presses with capacity from 60 tons to 400 tons with in-house TOOL
ROOM.

TOOLROOM ( Sanand )

At Sanand with, Radial Drilling, Milling machines, surface grinding machines, Lathe
machine etc. giving us in-house capability to Maintain Tools, Dies and Fixtures.

WELD SHOP

 CO2 Welding machines NPPL 1:8 No.

 Welding Automation for MIG Welding: For Slider

CO2 Welding machines NPPL 3:2 No’s

 Projection welding facilities at NPPL 1 up to 55 KVA.

 Projection welding facilities at NPPL II up to 75 KVA.

 EOT Cranes of capacity up to 10 tons for Heavy Assemblies

CUSTOMERS
OUR MISSION & VISION

We deeply and respectfully consider people, nature, provide more value, safety and
convenience to mankind. We exist to represent the universal value of safety n consideration of
our customers and their surrounding environment and embody sustainable growth to build a
trustworthy company.

QUALITY POLICY

The policy of our management with regard to quality, stresses total customer satisfaction,
by adhering to the customer specifications, delivery schedule and obtaining their faith in terms of
reliability and dependability of all Auto Electrical Parts manufactured by our company.
 CHAPTER 4

PRODUCT PROFILE

THE PRODUCTS:

 Automotive Press Parts and Assemblies

 Tubular Components

 Distribution Boards & Enclosures

 Switchgear Components & Assembles

 MCB and MCCB Magnetic Coils

 SPM, Fixtures & Gauges

 Low Cost Automation

 Vehicle seat frame parts and Sliders

 Busbar and bus way components and assemblies

PRESS TOOLS DIES

We provided our customers with high quality press tools & dies, which are used for
manufacturing product for its accuracy and efficiency, these can be customized according to the
client’s requirements, We use the latest technology available which includes the upcoming and
modern software called CAD, pro E, this helps s to analyze and emulate any product effectively
even before it takes shape. All the press tools& dies manufactured by us are thoroughly checked
& tested for optimum quality and precision quality, our range of press tools & dies are capable of
producing all complex designs including three-dimensional forms.

JIGS AND FIXTURE

We design and manufacture jigs and fixtures with latest and easy clamping system and
use proper locating systems to improve the productivity and quality of our jigs and fixtures.
Our range of manufacture jigs and fixtures are capable of producing all complex designs as
per client requirement

Compound & Single Stage Dies

 Single stage dies are dedicated to a single purpose such as blanking, perching and
drawing. They are used for simple parts or parts that need a single process to finish them.
Compound dies allow two or more operations tube combine dint one, such as cutting the
perimeter and punching holes in to the part. Combining two processes in one stroke of the press
produces the close at feature-to0feature to tolerances and flattest part. Compound dies are most
effective for smaller production runs.

Progressive Die Stamping & Tooling

Progressive dies use multiple stations within one die to form the part. Material is moved
along the die while a different operation is performed at each station. Progressive dies are used to
manufacture complex part and high production runs. They offer high precision, reproducible and
economic manufacturing. Tooling choices are based on material, quantity, cost requirements and
delivery schedule. All-New Stamping’s experienced staff will recommend, design and
manufacture the most efficient tooling for your production.
PARTS ON PROGRESSIVE TOOLS

RIVETED BRACKETS ASSEMBLY

RIVETED BRACKETS ASSEMBLY 2

RISER ASSEMBLY

PRESS COMPONENT

We manufacture comprehensive range of up to 300 T. superior quality Precision

Engineering components that find their application in all engineering industries. We specialize in
precision machined components, auto parts which have a distinguished finishing in terms of
design, conformance to size and quality. Manufactured from quality raw material, these can be
customized as per the clients. Specification these components are turned and machined using the
cutting edge technology and sophisticated machines. We have a facility of CNC Bending
Shearing as well as CO2, Argon, Arc and Spot welding.
SOLAR WATER SUBMERSIBLE

MCB DISTRIBUTION PANNEL

The production and manufacture of sheet metal components for the Data, Electrical and
Heating industries for the past fourteen years. The two owner operators have at least sixty years’
experience between them in sheet metal manufacturing and design. They have at their disposal
the latest in design software and computerized machinery, and pride themselves on supplying a
cost effective quality product delivered on time and with having the manufacturing plant onsite
achieve this with relative comfort ability
SEAT BRACKETS

SEAT SLIDER ASSEMBLY

SUNCISOR FRAME ASSEMBLY

SEAT CUSHION FRAME

TUBULAR COMPONENTS

These tubular components are known for its performance. Fabricated using finest quality
of metal and latest technology, this tubular component is preferred by our clients. We are
mfg. Precision aluminum drawn tubes/rods for turned components industry.
PARTS ON COMPOUND TOOLS

Being a quality-oriented enterprise, we are engaged in manufacturing a broad array

of Compound Press Tool.

ASSEMBLIES
ELECTRICAL & ELECTRONIC ASSEMBLES

Assemble electrical or electronic systems or support structures and install components,

unity, subassemblies, wiring, or asembly casings, using rivets, bolts, soldering or micro-welding
equipment.

ELECTRICAL MCB MAGNETIC COILS

The magnetic portion of the breaker consists of an iron core with a wire coil around it,

forming an electromagnet. Load current passes through the electromagnet coils so the
electromagnet responds to short-circuit currents.
LUGGAGE ASSEMBLY

Our company manufactures different varieties of luggage interiors. These luggage

interiors are provided in different colors. We have very good infrastructure to fulfill the
customized requirements.

DISTRIBUTION BOARDS & ENCLOSURES

The IP66 rationg allows Orion plus GRP to be used in the toughes oudoor conditions and
be assured ofa total protection againstaiborne particles and high pressure water jets.
 CHAPTER 5

ORGANISATION STRUCTURE
 CHAPTER 6

DEPARTMENT

Meaning and Definition of Depart mentation

Departmentation is the foundation of organisation structure, that is, organisation structure
depends upon departmentation. Departmentation means division of work into smaller units and
their re-grouping into bigger units (departments) on the basis of similarity of features

PURCHASE DEPARTMENT
Purchase departments help maintain the financial health of organizations by procuring
goods and services that meet operational needs while providing the highest value. The
procurement policies and procedures they establish ensure that their organizations operate with
integrity in the marketplace. Purchase departments keep operations moving smoothly by
monitoring supply chains and relieving department heads of tedious tasks such as negotiating
contracts with vendors. The role a purchase department plays in an organization depends on the
size of the organization.

The Role of a Purchase Department

A purchase department, also called procurement department or purchasing department,
supports operations by serving as the primary buyer of goods and services in a private sector
company, government agency, educational institution or another type of organization.

The purchasing department serves the needs of internal customers by procuring the good
and services they need in a timely manner. The purchasing staff also serves the organization’s
financial wellness by seeking out and purchasing goods and services that offer the lowest prices
and best value.
Purchase Department Staff
A purchasing manager supervises the procurement department staff and works closely
with organization executives such as the chief operating officer, office manager and chief
financial officer to plan and oversee budgets. A purchasing manager must maintain close
communications with department heads to understand their needs and the role their purchases
play in the organization. For example, a purchasing manager for an online retailer must have a
working knowledge of the role network server’s play in the company’s operation.

Benefits of Having a Purchasing Department

The overall financial health of its organization. Establishing purchasing strategies and
procedures can ensure the organization procures goods and services with the highest value.

Purchasing departments establish and implement transparent procurement processes,

which can prevent ethics violations or corruption. Procurement professionals help organizations
avoid operational shutdowns by creating contingency plans that account for supply shortages or
loss of vendors.

Purchasing agents cut costs by taking advantage of discounts and rebates that other
people in their organization might miss. They identify technological trends that might streamline
and reduce costs in areas such as production or distribution.

Procurement professionals help their organization avoid scams and unnecessary

commitments offered by unscrupulous salespeople. They relieve department heads of the time-
consuming task of maintaining long-term relationships with suppliers.

Purchasing Department Jobs and Salaries

Purchasing departments employ agents, buyers, managers and support staff such as
assistants and receptionists. Purchasing department personnel typically work full time and some
work more than 40 hours per week.

Typically, purchasing department employees have bachelor’s degrees in areas such as

supply management, finance or business. However, some small companies or organizations
employ purchasing staff who have not earned a college degree.
Step 1: Need Recognition
The business must know it needs a new product, whether from internal or external
sources. The product may be one that needs to be reordered; it may be a new item for the
company.

Step 2: Specific Need

The right product is critical for the company. Some industries have standards to help
determine specifications. Part numbers help identify these for some businesses. Other industries
have no point of reference. The company may have ordered the product in the past. If not, then
the business must specify the necessary product by using identifiers such as color or weight.

Step 3: Source Options

The business needs to determine where to obtain the product. The company might have
an approved vendor list. If not, the business will need to search for a supplier using purchase
orders or research a variety of other sources such as magazines, the Internet or sales
representatives. The company will qualify the suppliers to determine the best product for the
business.

Step 4: Price and Terms

The business will investigate all relevant information to determine the best price and
terms for the product. This will depend on if the company needs commodities (readily available
products) or specialized materials. Usually the business will look into three suppliers before it
makes a final decision.

Step 5: Purchase Order

The purchase order is used to buy materials between a buyer and seller. It specifically
defines the price, specifications and terms and conditions of the product or service and any
additional obligations.

Step 6: Delivery
The purchase order must be delivered, usually by fax, mail, personally, email or other
electronic means. Sometimes the specific delivery method is specified in the purchasing
documents. The recipient then acknowledges receipt of the purchase order. Both parties keep a
copy on file.

Step 7: Expediting
Expedition of the purchase order addresses the timeliness of the service or materials
delivered. It becomes especially important if there are any delays. The issues most often noted
include payment dates, delivery times and work completion.

Step 8: Receipt and Inspection of Purchases

Once the sending company delivers the product, the recipient accepts or rejects the items.
Acceptance of the items obligates the company to pay for them.

Step 9: Invoice Approval and Payment

Three documents must match when an invoice requests payment - the invoice itself, the
receiving document and the original purchase order. The agreement of these documents provides
confirmation from both the receiver and supplier. Any discrepancies must be resolved before the
recipient pays the bill. Usually, payment is made in the form of cash, check, bank transfers,
credit letters or other types of electronic transfers.

Step 10: Record Maintenance

The company must maintain proper records. These include purchase records to verify any
tax information and purchase orders to confirm warranty information. Purchase records reference
future purchases as well.
FLOW CHART FOR PURCHASE DEPARTMENT
 QUALITY DEPARTMENT

Meaning
Quality management ensures that an organization, product or service is consistent. It has
fourcomponents: Quality planning, Quality assurance, Quality control, Quality improvement.
Quality can be defined as fitness for intended use or, in other words, how well the product
performs its intended function.

Role of quality department

 Approve or reject all procedures, specifications, methods, and results

 Approve or reject all raw materials, packaging materials, labeling and finished products

 Review all production records for accuracy and completeness before approving for
distribution

 Establish procedures for revising procedures, formulas, and more

 Approve changes to procedures, formulas, and more

 Ensure that the latest revision is being used at all times

Automotive Quality control Techniques

Quality control is something that's a key part of almost every industry and every job. You
probably engage in your own form of quality control several times a day. If you proofread
your e-mail before you send it, that's a form of quality control. Even this article is the result of a
type of quality control system. The editor who publishes it onto the HowStuffWorks.com Web
site will check the published version for things like spacing issues, image size and position and
broken links.

It's a similar process in auto manufacturing. But you can't put something through quality
control until it's actually built. So, in automobile manufacturing, quality control starts with the
prototype of a car. From there, the prototype is put through its paces.
Employee Empowerment

In the TQM Philosophy, employees are considered a vital part of the quality management
process. They are empowered to make decisions, their contributions are valued, and their
suggestions are implemented. In order to ensure they are able to make logical, valuable
contributions, employees are given quality tools and extensive training.

Use of Quality Tools

As already mentioned, quality tools are important for ensuring that employees are able to
make valuable and informed decisions and contributions. They must also receive extensive
training to help them understand access quality via quality control and measurement tools. This
gives employees the ability to accurately interpret their findings and effectively correct
problems.

Product Design

Providing a design that meets customer expectations is a critical element to building a

quality product. Unfortunately, this can be more difficult than it sounds because most customers
provide general descriptions, such as “safe,” “tough,” or “sleek.” Automotive companies must
translate these generalizations into specific technical requirements.

Manage Supplier Quality

Most concepts of the TQM Philosophy apply only to the company itself, but the supplier
quality management concept extends to outside suppliers. It is built upon philosophy that
suppliers who strive to meet the company’s needs help the company meet their customer’s needs.
In many cases, as long as the supplier meets preset quality standards, materials are accepted
without inspection, which helps to speed up the overall production process.
 PRODUCTION DEPARTMENT

Meaning

A production department is a group of functions within a business that is responsible for

the manufacture of goods. The production department can be the largest organization within a
business. It may employee mechanics, machine setup specialists, maintenance personnel, and
machine operators

Aims and functions of production department

Production is the functional area responsible for turning inputs into finished outputs
through a series of production processes. The Production Manager is responsible for making sure
that raw materials are provided and made into finished goods effectively.

❖ Production and planning

❖ Purchasing

❖ Stores

❖ Design and technical support

❖ Works

PRODUCTION CYCLE
HUMAN RESOURCE DEPARTMENT
Meaning

Human-Resources department (HR department) of an organization performs human

resource management, overseeing various aspects of employment, such as compliance with labor
law and employment standards, administration of employee benefits, organizing of employees
files with the required documents for future reference.The HR department's duties will vary
between companies, but can generally be summed up in six main functions.

Functions of Human Resource

1) Hiring and Recruiting

One of the primary functions of the human resources department is to oversee hiring
and recruiting within an organization. The department actively recruits, screens, interviews and
hires qualified candidates for open positions. The department administers skills assessment and
personality tests to match candidates with the right job within the company. The human
resources department also develops employee handbooks that explain company policies and
procedures to new hires.

2)Training and Development

The human resources department handles the training and development of staff within
an organization. It creates training programs and conducts training for new hires and existing
employees. The human resources department also works in conjunction with department
managers and supervisors to determine the training needs of employees. They are also
responsible for contracts with training providers and monitoring training budgets.

3)Handling Compensation
The human resources department is responsible for various aspects of employee
compensation. The department typically handles employee payroll and ensures employees are
paid accurately and on time, with the correct deductions made. Human resources departments
also manage compensation programs that include pensions and other fringe benefits offered by
the employer.
4) Employee Benefits
The human resources department manages all aspects of employee benefits, including
health and dental insurance, long-term care or disability programs as well as employee
assistance and wellness programs. The department keeps track of employee absences and job-
protected leave, such as family medical leave. Human resources department representatives
ensure employees receive the proper disclosures regarding benefit eligibility or if benefits are
no longer available because of a layoff or termination.

5) Employee Relations
The human resources department handles employee relations matters within an
organization. Employee relations involves employee participation in different aspects of
organizational activities. The department maintains the relationship between employees and
management by promoting communication and fairness within the company. The department
also handles disputes between employees and management, as well as disputes between the
company and labor unions or employee rights organizations.

6) Legal Responsibilities
The human resources department is responsible for interpreting and enforcing
employment and labor laws such as equal employment opportunity, fair labor standards,
benefits and wages, and work hour requirements. The department also investigates harassment
and discrimination complaints and ensures company officials remain compliant with United
States Department of Labor regulations.

Responsibility of HR
1) Decreased Productivity
Poor human resources planning can have a negative effect on workplace productivity.
Unproductive workers are not enthusiastic or engaged in their job duties and responsibilities.
In many cases, poor management, lack of motivation and changes in organizational structure
are at the forefront of an unproductive workplace.
2) Ineffective Recruitment
The human resources department typically handles an organization's hiring practices.
The department works with managers to determine hiring needs as well as to interview and
assess the skills of potential job candidates. Unorganized and poorly planned hiring practices
may lead to the employment of unqualified and inept workers. An HR department that does not
plan practical recruiting strategies could negatively impact the integrity of the workforce.

3) Employee Turnover
Poor human resource planning could lead to an increase in employee turnover. For
example, employees who voluntarily leave an organization usually have an exit interview with
a member of the HR staff. The purpose of the interview is to give the organization an
indication of the worker's motivation to leave. A poorly planned exit interview could fail to
provide the company with vital information related to employee morale, workplace attitudes or
other information necessary to retain a satisfied and productive workforce.

4) Noncompliance
The HR department ensures a company complies with employment and labor
regulations. Equal employment opportunity laws, the Consolidated Omnibus Budget
Reconciliation Act (COBRA) and the Family and Medical Leave Act are a few of the
comprehensive and complex regulations about which the department must remain
knowledgeable. A department that poorly plans the legal aspects of the workplace could
negatively impact an organization's good standing and reputation. For example, if the
department lacks a well-defined anti-harassment policy and a harassment incident leads to a
lawsuit, the consequences could be devastating to the employer, financially and otherwise.
FLOW CHART FOR HUMAN RESOURCE DEPARTMENT
 ADMINISTRATIVE DEPARTMENT

Meaning

Administration department is backbone of an organization. An effective administrator is

an asset to an organization. He or she is the link between organizations’s various departments
and ensures the smooth flow of information from one part to the other.

The Different Types of Jobs in Administration

 Receptionist
 Admin Assistant
 Office Manager
 Executive/Personal Assistant
 Office Assistant
 Record Officer

An effective administrator should have the ability

 To understand general concepts of Administration

 To enhance the office staff’s ability to manage and organize office effectively and
professionally
 File in the proper way and filing standard
 Develop an appropriate office management strategy
 Develop an appropriate assets management strategy
 Able to develop administrative procedures
 Able to plan and control administrative budget
Administrative Department Structure

.
 FINANCE DEPARTMENT

Meaning

Finance Department is the part of an organization that is responsible for acquiring funds
for the firm, managing funds within the organization and planning for the expenditure of funds
on various assets. It is the part of an organization that ensures efficient financial management and
financial control necessary to support all business activities.

The part of an organization that managers its money. The business functions of a finance
department typically include planning, organizing, auditing, accounting for and controlling its
company's finances. The finance department also usually produces the company's financial
statements.

Roles and Responsibilities of a Finance Department

The contributions of finance department to any company and how these contributions
positively affect organizational performance will greatly depend on factors such as the extent to
which the owner/ manager is involved in his company.

a. Bookkeeping
This is the most basic function of the finance department. It involves the day-to-day
recording, analysis and interpretation of a company’s financial transactions. This will include the
tracking of all expenses (purchases, payments etc.) and sales of finished products. In some
startup companies, this role is often carried out by a bookkeeper who might be replaced by more
specialized payables and receivables clerks as the company grows or expands its operations.

b. Management of company’s cash flow

It is the duty of the finance department to manage all cash flows into and out of a
company and ensure that there are enough funds available to meet the day-to-day running of the
company.  This area also encompasses the credit and collections policies for the company’s
customers, to ensure that vendors and creditors are paid correctly and on time; and that the
company is also paid correctly and as when due.
c. Budgets and forecasting
In this function, the finance department works with managers to prepare the company’s
budgets and forecasts and also give feedback with regards to the financial standing of the
company. This information can be used to full fill the cash needs of each department, Plan
Company staffing levels, plan asset purchase and expansions at minimum cost before
they become necessary.  The finance department can also use past records from
respective departments to make better budget and forecast over long-term and short-
term time horizons.

d. Advising and sourcing longer-term financing

It is the duty of the finance department to advise companies on the best financing mix
that could yield the company the best profit and also help them source longer-term financing at
the lowest cost such that there is a profit level of liquidity. Some of the lender debt or, share
issues to private investors

e. Management of Taxes
Running a company involves paying tax, and it is the duty of the finance department to
handle tax issues. This includes creating good corporate relationships with government by
remitting Pay As You Earn to the relevant authority, and ensuring that implementation of tax
matters are done within the framed policies.

f. Management of Company’s Investments

Apart from analyzing and selecting new investments, it is also the duty of the finance
department to manage company’s existing assets. The finance department should be concerned
with current assets apart from fixed assets. The company’s working capital needs to be managed
efficiently in such a way as to maximize profitability relative to the amount of funds tied up
since it has more implication on the firm liquidity than its fixed asset.

g. Financial Reporting and analysis

Financial reporting and analysis is the function that takes raw accounting entries and
transforms them into meaningful, usable and comparable financial statements. The finance
department contributes to organizational growth by measuring and reporting on regular bases,
key numbers that are vital to the success of the company. This will likely include a summary of
all funding sources, expenditures and reserves available for future use (excluding those already
committed and budgeted for current period) some non-financial information.  And are usually
communicated to managers in a logical and understandable format.

h. Assist managers in making key strategic decisions

The finance department provides company management with information necessary to
make strategic decisions such as which markets or projects to pursue, the payback periods for
large capital purchases, decision on what should be given out as dividend out of the company’s
earnings and what to plough back into the business, the best financing mix that could yield the
company the nest profit, decision on how to allocate funds to investment etc., thus, making sure
that money is being used in the best way.
FLOW CHART FOR FINANCE DEPARTMENT
 CHAPTER 7

FINDINGS OF STUDY

❖ Some of the customers have complained about the slack in the delivery process
and timings.

❖ Therefore, this is the area which I recommend to the showroom to focus a little bit
more.

❖ It needs to improve its delivery process ad time.

❖ Need to become little quick and fast. Some of the customers have also complained
about the after purchase services provided by the showroom.

❖ Even though the complaints are minor, the showroom needs to resolve the
customer after purchase service issues in order to achieve customer satisfaction.

CHAPTER 8
 SUGGESTIONS

❖ The overall very well and customers buying are much satisfied with the product
given to them.

❖ Finance department following organizational accounts are monthly auditing.

❖ Purchase department can adopt new technology for packing of the products.

❖ Production department has to concentrate on improving of products, they want to

get information and feedback regularly without fail from customers, it is helpful
to organization to change company product as per customers convenient.

❖ Marketing department can monitor and keep following customer relationship

management with their customer.

❖ While testing the products they have to ensure the quality of each production.

❖ Maintenance department need to improve more to secure their resource.

❖ Organization can monitor employee’s regular attendance to reduce late coming to

workplace.

CHAPTER 9

CONCLUSION
A conclusion is the last part of something, its end or result. When you write a paper, you always
end by summing up your arguments and drawing a conclusion about what you've been writing
about.

This summer internship training, secured me a deep practical and theoretical knowledge about
the functions of various departments. It was very useful to gain knowledge about the various
departments and its managerial functions. It gave me an opportunity to know how the employees
were trained and how they benefited through their human resources policies. Finally concluded
that the exiting functioning of each department is smoothening and effective one