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  • Purchase Order Checklist

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    Mohammed Eyaz
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    The purchase order checklist ensures that key information is included in purchase orders such as: verifying material requisitions have necessary approvals, confirming the supplier and material are approved, and ensuring the purchase order clearly lists the material description, quantity, delivery details, price, and vendor contact information. It also checks that required documents like drawings, test certificates, and MSDS sheets are attached if needed. Following the checklist helps ensure purchase orders are complete before sending to suppliers.

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    Purchase Order Checklist

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    The purchase order checklist ensures that key information is included in purchase orders such as: verifying material requisitions have necessary approvals, confirming the supplier and material are approved, and ensuring the purchase order clearly lists the material description, quantity, delivery details, price, and vendor contact information. It also checks that required documents like drawings, test certificates, and MSDS sheets are attached if needed. Following the checklist helps ensure purchase orders are complete before sending to suppliers.

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    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
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    Download as docx, pdf, or txt
    60 views1 page

    Purchase Order Checklist

    Uploaded by

    Mohammed Eyaz
    The purchase order checklist ensures that key information is included in purchase orders such as: verifying material requisitions have necessary approvals, confirming the supplier and material are approved, and ensuring the purchase order clearly lists the material description, quantity, delivery details, price, and vendor contact information. It also checks that required documents like drawings, test certificates, and MSDS sheets are attached if needed. Following the checklist helps ensure purchase orders are complete before sending to suppliers.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as docx, pdf, or txt
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    Purchase Order Checklist

    1- Is the material requisition has the necessary approval from site Team; Site In-
    charge/Project Engineer/Project Manager with necessary details i.e. correct description,
    Quantity, UOM, BOQ reference, etc.
    2- Is the forwarded Material Requisition reviewed by the procurement and then approved
    by the Management?
    3- Is the material for procurement budgeted/within the company’s budget?
    4- Is there purchasing material from a supplier is an approved supplier?
    5- Is purchasing material supplier in PVL/approved vendor list?
    6- is the material for the order has been approved from client/consultant
    7- Is the supplier approached/negotiated for the final price, terms, and Conditions?
    8- Is the valid quotation from the supplier attached to the purchase order?
    9- Are the descriptions of the material, type of material, applicable Class & Grade, part
    number, material-specific data or any other precise identification of the material or
    service properly mentioned in the purchase order?
    10- Is the purchasing material test certificates, self-inspection, third party inspection, third
    party inspection test certificate, factory acceptance test required? If yes, are these
    mentioned in the purchase order?
    11- Is the MSDS required to note is mentioned in the case of hazardous material?
    12- Is the material quantity, unit of measurement, material delivery schedule, price
    information, discounts, payment terms, delivery location, and purchase order number
    clearly mentioned in porches order
    13- Is the approved material submittal, approved drawings, specified technical data
    enclosed with the purchase order?
    14- Is all the concern, required information of the vendor i.e. Name, address, email, phone
    number, fax number, salesperson name and contact mentioned in the purchase order?

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