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Mail Merge & Label Generation: Niconeil S. Bereber STEM 12-A
Mail Merge & Label Generation: Niconeil S. Bereber STEM 12-A
Mail Merge & Label Generation: Niconeil S. Bereber STEM 12-A
& LABEL
GENERATION
Niconeil S. Bereber
STEM 12-A
OBJECTIVES
WHAT IS MAIL
MERGE ?
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Mail Merge is a powerful tool for
writing and sending a personalized
letter or e-mail to many different
people at the same time.
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Mail Merge
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Microsoft Excel
Microsoft Excel is
a spreadsheet developed
by Microsoft
for Windows, mac
OS, Adroid and iOS. It
features calculation,
graphing tools, pivot tables,
and a macro programming
language called Visual
Basic for Applications
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Benefit of Mail Merge
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Creating a Recipient List
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Creating a Recipient List
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Creating a Recipient List
3. On the New
Address List dialog
box, click New Entry
and type recipient
Information
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Creating a Recipient List
4. Click OK,
then Save as
Microsoft Office
Address List
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From the Mailings tab
select Start Mail Merge
and select Step by Step
Mail Merge
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Mailings Start Group Commands
Select Choose the list of people you intent to send the letter to. You can
type your own list, use your outlook contacts or connect to a
Recipients database
Edit Recipients Make changes to the list of recipients and decide which of them
should receive your letter
List
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CREATING A
MAIL
MERGE
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STEP 1
Prepare Data in Excel for Mail Merge
Here are some tips to prepare your data for a mail merge. Make sure:
• Column names in your spreadsheet match the field names you want to
insert in your mail merge.
• All data to be merged is present in the first sheet of your spreadsheet.
• Data entries with percentages, currencies, and postal codes are
correctly formatted in the spreadsheet so that Word can properly read
their values.
• The Excel spreadsheet to be used in the mail merge is stored on your
local machine.
• Changes or additions to your spreadsheet are completed before it's
connected to your mail merge document in Word.
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STEP 2
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STEP 2
• Select the Step by Step Mail Merge Wizard and the paned will be
displayed
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STEP 3 Selecting Document Type
A Task Pane appears to the right of the
document and is visible throughout the entire
Mail Merge procedure.
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STEP 4 Select Starting Document
From the Label Options window select Avery A4/A5 from the drop down
list of Label vendors, and in Product number, select label L7160.
Click OK to create a sheet of labels with the specified label information. 20
STEP 5
Select recipients
To create your own list, type a NEW LIST
Click on the
Customize
Columns button
to delete or add
columns
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STEP 5
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STEP 5
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STEP 6
Arrange your labels
Address block: Use this option to insert
a formatted address.
Greeting line: Use this option to insert a
formatted salutation.
Electronic postage: Use this option to
insert electronic postage.
More items: Use this option to insert
individual merge
fields.
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STEP 6 c
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DON’T FORGET ME!!!!
STEP 6 c
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STEP 6
Preview your labels
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STEP 7
Complete the Merge
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R e f e r e n c e s
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THANKS!
Any questions?
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