Objectives Solution Benefits Quick Facts

SAP Solution Brief

SAP Solution Extensions | SAP Extended Enterprise Content Management, Add-On for Microsoft Office 365

Managing Access, Control, and Governance

for Intelligent Content Integration
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 SAP Solution Brief Objectives Solution Benefits Quick Facts

Enhance content management,

transparency, and compliance
Improving content access and control across the organization helps increase Enhance content management,

productivity, support compliance and archiving, and lower administration and transparency, and compliance

storage costs. Integrating Microsoft Office 365 work streams and data into larger
business processes streamlines content management, boosts efficiency, and
enables intelligent enterprises.

Agile operations drive success in the digital Taking charge of this content is essential to reducing
economy, and many organizations depend on complexity, streamlining collaboration, and helping
Microsoft Office 365 for its robust support for ensure compliance. By facilitating the manage-
© 2019 SAP SE or an SAP affiliate company. All rights reserved.

team and enterprise-wide collaboration. This
contributes to the rapid proliferation of Microsoft
Office 365 content, such as e-mails, spreadsheets,
presentations, and other documents. Disconnects
between Microsoft Office 365 and enterprise soft-
ware result in incomplete information, errors,
and duplication along with a lack of process
integration.
ment of Microsoft Office 365 content, you can
improve access to documents and data, foster
content governance, and harness the power of
your SAP® software. You can enhance control of
site management and replication, reduce risk,
eliminate data and process silos, and provide a
single version of the truth.

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 SAP Solution Brief Objectives
Enable smarter data and document
control
The add-on for Microsoft Office 365 for
SAP Extended Enterprise Content Management
(SAP Extended ECM) application by OpenText
enables you to integrate your Microsoft Office 365
content for enhanced document and data access.
The add-on captures the metadata and context of
underlying business processes, which are enabled
by your SAP software, to facilitate content man-
agement, automatically apply record management
and retention policies, and help ensure compliance.
Whether users are in Microsoft Teams, Office 365
© 2019 SAP SE or an SAP affiliate company. All rights reserved.
Groups, Outlook Online, or SharePoint Online, they
can view, edit, and collaborate on the data and
content that is traditionally trapped in the business
systems. The add-on leverages rule-based
Solution Benefits Quick Facts
archiving and record management functionality in Enable smarter data and document
SAP Extended ECM to help reduce noncompliance control
risk, increase control of Microsoft Office 365 content
and replication, and improve process and data Support comprehensive archiving and
transparency. complex compliance
By uniting Microsoft Office 365 content, SAP soft- Manage the growth of your Microsoft
ware transaction data, and content management Office 365 content
control policies, the add-on helps ensure that
Microsoft Office 365 work streams fully synchronize
with your core business processes. For example,
asset management teams can manage enterprise
plant and maintenance information more efficiently
and transparently from within Microsoft Office 365.
Continued on the next page
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 SAP Solution Brief Objectives
Teams can execute maintenance processes using
transaction data generated by enterprise asset
management software from SAP, and shipping
specialists can improve document generation and
distribution processes, all from within Microsoft
Office 365. Sales teams relying on business system
data for quotations, contracts, and product data can
use their Microsoft tool of choice and participate in
opportunity-to-revenue and customer-support
processes. And business systems users can view
and interact with content generated by Microsoft
© 2019 SAP SE or an SAP affiliate company. All rights reserved.
Office 365 users.
The add-on supports manual and automated
processes. With it, you can create workspaces for
specific projects that provide direct access to
Solution Benefits Quick Facts
core business objects and processes from within Enable smarter data and document
Microsoft Teams, Office 365 Groups, Outlook Online, control
or SharePoint Online. Version control and audit
trail functionality help ensure accuracy. Business Support comprehensive archiving and
users can find what they need, when they need it, complex compliance
with powerful search functionality. Classifications
and metadata automatically inherited from business Manage the growth of your Microsoft
objects enable record management, retention, Office 365 content
and compliance policies.
By providing a collaborative environment with
coauthoring tools for Microsoft Teams and Office
365, the add-on lets people share, reuse, and
learn from collected knowledge, strengthening
internal networks and enabling information
disclosure.
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 SAP Solution Brief Objectives Solution Benefits Quick Facts

Support comprehensive archiving

and complex compliance
With the add-on for Microsoft Office 365 you can
address the challenges of complex software
regulatory landscapes and IT budget constraints.
The add-on complements Microsoft Office 365
with support for information governance that
includes comprehensive records management
and archiving, as well as support for compliance
with government, industry, and company-specific
policies.
Archiving functionality goes beyond document
© 2019 SAP SE or an SAP affiliate company. All rights reserved.
a chain of custody and support traceability to meet Enable smarter data and document
the demands of internal auditors, external regulators, control
and legal requests. Microsoft Office 365 documents
chosen for inclusion in the business process are Support comprehensive archiving and
fully archived as records and controlled using complex compliance
content-type mapping, document-access permission
synchronization, and automatic link updating. The Manage the growth of your Microsoft
add-on works with functionality in SAP Extended Office 365 content
ECM to meet international standards for record
management to facilitate the proper capture,
preservation, and disposition of enterprise content.

time stamping. The add-on enriches Microsoft

Office 365 with contextual metadata to establish

Together, the add-on and SAP Extended

ECM meet U.S. Department of Defense
Standard 5015.02 and other international
standards for records management.
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 SAP Solution Brief Objectives Solution Benefits Quick Facts

Manage the growth of your Microsoft

Office 365 content
Active and inactive Microsoft Office 365 sites and
Microsoft Teams can contribute to loss of control
over content. The add-on for Microsoft Office 365
helps you administer sites and teams to more
efficiently and cost-effectively control content
proliferation. The ability to start coauthoring sessions
directly from your SAP business application brings
users and content even closer together without
worrying about versions, saves, or edits.
© 2019 SAP SE or an SAP affiliate company. All rights reserved.
Advanced site templates and self-service configu- Enable smarter data and document
ration functionality accelerate site and Microsoft control
Teams deployment. The add-on supports the
archiving and deletion of redundant and inactive Support comprehensive archiving and
sites and Microsoft Teams from within Microsoft complex compliance
Office 365, reducing maintenance and costs
associated with Microsoft Office 365 while Manage the growth of your Microsoft
protecting information security and compliance. Office 365 content

Boost effectiveness enterprise-wide while

reducing IT costs and simplifying
administration.

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 SAP Solution Brief Objectives Solution Benefits Quick Facts

Increase productivity and efficiency and

add business value
The add-on features powerful functionality to support
efficient, cost-effective, and holistic content man-
agement. With it, you can make the most of your
investment in Microsoft Office 365 and SAP soft-
ware by helping eliminate the need to incorporate
separate solutions for business application
connectivity and integration, compliance reporting,
archiving, and record management. By enriching
Microsoft Office 365 content with SAP software
transaction data, your teams can use their familiar
Microsoft Office 365 user interfaces, without the
© 2019 SAP SE or an SAP affiliate company. All rights reserved.
Using the add-on, you can improve productivity Increase productivity and efficiency
across the organization, support corporate gover- and add business value
nance and legal compliance for relevant content
generated using Microsoft Office 365, and minimize
delays caused by missing or inaccessible docu-
mentation. You can also reduce discovery costs
and disconnects.
What’s more, because it is cloud based, the add-on
accelerates go-live and user adoption while
providing the flexibility to meet your current and

need for additional training on separate solutions. future needs.

Support nimble operations by bridging silos

and enhancing information flow throughout
the organization.
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 SAP Solution Brief Objectives Solution Benefits Quick Facts

Summary
Enhance collaboration and productivity with
the add-on for Microsoft Office 365 for the
SAP® Extended Enterprise Content Management
application by OpenText. You can integrate
enterprise business processes from within
Microsoft Office 365 using Microsoft Teams,
Office 365 Groups, Outlook Online, and SharePoint
Online to control content. The add-on uses
archiving and record management functionality
in the SAP Extended ECM application to reduce
costs and facilitate compliance.
Objectives
•• Reduce content growth and costs
•• Connect Microsoft Office 365 and SAP software
•• Enhance business execution within Microsoft
© 2019 SAP SE or an SAP affiliate company. All rights reserved.
Solution
•• Consolidation of Microsoft Office 365 content,
SAP transaction data, and document control
•• Enriched content with contextual metadata for
enterprise content management
•• Addition of a coauthoring capability from within
business applications
Benefits
•• Improve collaboration efficiency and productivity
•• Eliminate content silos and reduce content
proliferation
•• Help enforce governance and compliance policies
within Microsoft Office 365
•• Minimize disruptions caused by inaccessible
documentation

Office 365 Learn more

•• Support governance and compliance of your To find out more, call your SAP representative
relevant Microsoft Office 365–generated content today or visit us online.

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