522

Adopted Minutes
of the

Council Meeting
held

Monday 18 May 2009

at

1.00 pm

Gold Coast City Council Chambers

135 Bundall Road Surfers Paradise
Our positioning statement
Working for our future - today

Our vision
Naturally, the world’s best place to be . . . because we will create a city that is
recognised internationally for the quality, diversity and sustainability of its lifestyle,
economy and environment. The Gold Coast’s future will be secure as Australia’s most
desirable place to live and favourite place to visit.

Our mission
To benefit our local community by sustainably managing the City’s resources and
opportunities, and by delivering high-quality, affordable services, in partnership with the
community, State and Federal Governments, educational institutions and the private sector.
 INDEX

MINUTES (522)
COUNCIL MEETING
18 MAY 2009

ITEM SUBJECT

ATTENDANCE / LEAVE OF ABSENCE

CONDOLENCES

MAYORAL MINUTE

CONFIRMATION OF MINUTES

4.1 The Five Hundred and Twenty-First Ordinary Meeting of the Council
of the City of Gold Coast, held Monday 11 May 2009 at 1.00 pm.

MAYOR’S REPORT

CLARIFICATION – MEMBERS

BUSINESS ARISING FROM MINUTES

PRESENTATIONS

RECEPTION AND CONSIDERATION OF COMMITTEE REPORTS

9.1 CITY PLANNING 12 May 2009

9.2 ECONOMIC DEVELOPMENT & TOURISM 12 May 2009

9.3 WATER MANAGEMENT 13 May 2009

9.4 CORPORATE GOVERNANCE & FINANCE 13 May 2009

CONSIDERATION OF NOTICES OF MOTION

QUESTIONS ON NOTICE / ANSWERS TO QUESTIONS ON NOTICE

PRESENTATION OF PETITIONS

GENERAL BUSINESS

RESCHEDULING OF CAPITAL PROJECTS BETWEEN FINANCIAL YEARS

CODE OF CONDUCT
522nd COUNCIL MEETING 3
18 May 2009 MINUTES

Minutes of the Five Hundred and Twenty-Second Ordinary Meeting of the Council of the
City of Gold Coast held at the Gold Coast City Council Chambers, 135 Bundall Road,
Surfers Paradise, on Monday 18 May 2009, at 1.00 pm.

National Anthem

The Mayor, Cr R W Clarke, welcomed Reverend Sue Page of the Southport Uniting Church, to
open the meeting in prayer.

1 ATTENDANCE

Cr R W Clarke Mayor
Cr D Gates
Cr J Wayne
Cr G Pforr
Cr M Grummitt
Cr P J Young
Cr D M Crichlow
Cr S K Douglas
Cr R La Castra
Cr E L Shepherd
Cr E Sarroff
Cr J E Grew
Cr G Betts
Cr D I McDonald
Cr C Robbins

Mr J McCabe Acting Chief Executive Officer

Mrs C McCool Director Community Services
Mr D Went Director Gold Coast Water
Mr W Rowe Director Planning Environment & Transport
Mr W Day Director Engineering Services
Mrs H Moore Director Organisational Services
Mr D Scott Director Economic Development & Major Projects

1.1 APOLOGIES/LEAVE OF ABSENCE

Nil

ADOPTION BY COUNCIL 25 MAY 2009

RESOLUTION G09.0525.002 moved Cr Young seconded Cr Grew

That the Minutes of the Five Hundred and Twenty-Second Ordinary Meeting of the
Council of the City of Gold Coast held on Monday 18 May 2009 at 1.00 pm be confirmed
with it being noted that on page 8 of the Minutes, the record of voting for Item 5 City
Planning Committee Recommendation CP09.0512.005 should be corrected to show
Cr Grummitt as having been “Absent” during voting on G09.0518.005.
CARRIED

Cr Crichlow requested that it also be noted that on page 17 of the Minutes, the record of
voting for General Business Item 13.6 should be corrected to show that she voted
“Against” the Resolution G09.0518.022.
522nd COUNCIL MEETING 4
18 May 2009 MINUTES

2 CONDOLENCES

Cr McDonald

To The Alexander Family

On the death of Mrs Nancy Alexander.

RESOLUTION G09.0518.001 moved Cr McDonald seconded Cr Robbins

That a motion of condolence be passed and that a message of sympathy be forwarded.

CARRIED

3 MAYORAL MINUTE

3.1 GOLD COAST RAPID TRANSIT PROJECT - FEDERAL BUDGET

ANNOUNCEMENT

RESOLUTION G09.0518.002 moved Cr Clarke

That the Mayor write to the Premier to express our appreciation of the
considerable assistance she and her officers, the previous Minister for Transport
the Hon. John Mickel and the current Minister the Hon. Rachel Nolan with their
advisers, including officers of Translink, have all made to the realisation of this
important project for the Gold Coast, and to offer Council’s assistance for any
action now required to ensure the network becomes a reality

A Division was called

Voting
For 15 Cr Gates, Cr Wayne, Cr Pforr, Cr Grummitt, Cr Young, Cr Crichlow,
Cr Douglas, Cr La Castra, Cr Shepherd, Cr Sarroff, Cr Grew, Cr Betts,
Cr McDonald, Cr Robbins, Cr Clarke
Against 0
Abstained 0
Absent 0
CARRIED
522nd COUNCIL MEETING 5
18 May 2009 MINUTES

4 CONFIRMATION OF MINUTES

RESOLUTION G09.0518.003 moved Cr Young seconded Cr Crichlow

That the Minutes of the Five Hundred and Twenty-First Ordinary Meeting of the Council
of the City of Gold Coast held on Monday 11 May 2009 at 1.00 pm be confirmed with it
being noted that in relation to Item 4 of the Engineering Services Report, the Feasibility
Study should be attached to the Minutes.
CARRIED

5 MAYOR’S REPORT

The Mayor reported on the following:

1 Gold Coast Bulletin Article reporting on unemployment figures for the Gold Coast.
For the twelve months to the end of March, the Gold Coast showed a spectacular
increase in that unemployment figures went from the lowest in Queensland at a
percentage of 3% to an annual change of 94.5% so now at 5.5% only the far
north is higher than us. The Mayor noted this was reflective of volatility of the
tourism and construction industries in times of economic downturn and of the
importance of doing what is possible to try and stimulate the economy.

2 Circular regarding the changeover to the retail and distribution outlets for Water.
As a result of the Council of Mayors advocacy, the government has postponed
the start time from 1 July 2010 to 1 January 2011, essentially allowing a further
six months for commencement of the entities. The Mayor noted a budget item
considering taking off the .08c subsidy on petrol, understood to be a saving of
around $400m - $500m per annum resulting in $2b over the budget period of
4 years. This would, if water stayed as is and not controlled by local government,
would provide saving of a similar amount of money. Bulk water rates are still
rising by 30c per kilolitre which is virtually a 20% increase that, when taken into
account rates, distorts the increase of rates.
522nd COUNCIL MEETING 6
18 May 2009 MINUTES

6 CLARIFICATION - MEMBERS

6.1 2 Hour Parking Limit Throughout the City - The Mayor referred to a recent Gold
Coast Bulletin article referring to parking inspectors enforcing the 2-hour parking
limit on Chevron Island. The Mayor noted that there seemed to be some confusion
regarding application of the 2-hour parking limit throughout the city and sought
clarification on whether or not the restriction applied to some specific areas around
Bundall, Chevron Island, Southport and Broadbeach. The Mayor agreed to defer
this matter pending advice back from the Director Community Services.

6.2 (a) Cr Young raised the matter of a Gold Coast Bulletin article regarding
spectator fees at Gold Coast Swimming Pools and clarified that this was a
new fee that reduces the amount payable for parents and other spectators.

(b) Cr Young referred to a recent Letter to the Editor in the Gold Coast Bulletin
relating to the need for a Nerang Shopping Centre. Cr Young clarified that
Ticor Developments were still interested in pursuing the project.

7 BUSINESS ARISING FROM MINUTES

Nil
522nd COUNCIL MEETING 7
18 May 2009 MINUTES

8 PRESENTATIONS

8.1 The Mayor took pleasure in making the following presentation

Gold Coast Water has again been recognised internationally for its excellence in the
water industry by winning the 2009 Global Water Intelligence Public Water Agency
of the Year award in Zurich, Switzerland.

This award recognises the people, technologies, projects and organisations that
have made a positive and true difference in the water industry.

Over 1000 entries were received from around the world for this prestigious award,
which were voted for by public members of the Global Water Intelligence from 1-31
March. The awards recognised and acknowledged the most important
achievements of water organisations over the past year.

Such an award affirms Gold Coast Water’s reputation as a leader in the

international arena and highlights our innovative approach to water planning and
management. This award adds to a long list of national and international awards
received for our contributions to the water industry, community and environment.

Gold Coast Water is the first public water authority to have won this award. These
awards are one of the most prestigious international water awards in the world and
are highly valued across the globe.

I am proud to congratulate the Gold Coast Water management team for their
ongoing leadership and significant efforts in achieving this prestigious recognition:

Richard Went
Bill Capati
Karen O’Brien
Kirstin Howell
Brett Lawrence
Darren Hayman
Chris Owen
Simon Waite
Cr Daphne McDonald, and
Shaun Cox, former Director Gold Coast Water
522nd COUNCIL MEETING 8
18 May 2009 MINUTES

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS

9.1 CITY PLANNING

Cr Shepherd, Chairperson of the City Planning Committee, presented the Report of the City
Planning Committee held on Tuesday, 12 May 2009.

RESOLUTION G09.0518.004 moved Cr Shepherd seconded Cr Pforr

That the Report of the City Planning Committee Meeting held on Tuesday, 12 May 2009,
covered by Recommendations numbered CP09.0512.001 to CP09.0512.005 be received.
CARRIED

ITEM 5
STATUS OF MATERIAL CHANGE OF USE APPLICATIONS AT 6 SCARBOROUGH STREET
AND 8 SHORT STREET, SOUTHPORT – BROWNS ENGLISH LANGUAGE SCHOOL
CM787/789/119

Cr Grummitt declared a material personal interest and left the Chambers. Cr Grummitt
remained absent during discussion and voting on this item.

RESOLUTION G09.0518.005 moved Cr Shepherd seconded Cr La Castra

That Committee Recommendation CP09.0512.005 be adopted with a change such that it

reads as follows:
1 That this report be received and noted.
2 That the Director Planning Environment & Transport review the planning scheme
status and infrastructure charges arrangements for accredited educational and
or training institutions that seek International Training College status (RTO)
under Federal Government CRICOS registration, with a view to creating a policy
position for consideration by Council that will address issues associated with
planning scheme definitions and levels of assessment and infrastructure
charges.
3 That the above review will focus on Council’s desire for this specific use to be
located in general office precincts within regional centres throughout the Gold
Coast.
4 That the Director report his recommendations to the Sustainable City Future
Committee meeting on 14 July 2009.

A Division was called

Voting
For 14 Cr Gates, Cr Wayne, Cr Pforr, Cr Young, Cr Crichlow, Cr Douglas,
Cr La Castra, Cr Shepherd, Cr Sarroff, Cr Grew, Cr Betts, Cr McDonald,
Cr Robbins, Cr Clarke
Against 0
Abstained 0
Absent 1 Cr Grummitt
CARRIED
522nd COUNCIL MEETING 9
18 May 2009 MINUTES

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS

9.1 CITY PLANNING

ITEM 3
REGULATORY FEES AND NON-REGULATORY CHARGES 2009/2010
FN334/176/08(P1)

RESOLUTION G09.0518.006 moved Cr Crichlow seconded Cr Shepherd

That Committee Recommendation CP09.0512.003 be adopted with the addition of a

part 2 such that it read as follows:

1 That the Regulatory Fees and Non-regulatory Charges 2009/2010 for the Planning
Environment & Transport Directorate as attached be endorsed for inclusion in the
2009/2010 budget.

2 That a legible copy of the Regulatory Fees and Non-regulatory Charges

2009/2010 for the Planning Environment & Transport Directorate be attached to
the City Planning Minutes.

A Division was called

Voting
For 15 Cr Gates, Cr Wayne, Cr Pforr, Cr Grummitt, Cr Young, Cr Crichlow,
Cr Douglas, Cr La Castra, Cr Shepherd, Cr Sarroff, Cr Grew, Cr Betts,
Cr McDonald, Cr Robbins, Cr Clarke
Against 0
Abstained 0
Absent 0
CARRIED

ADOPTION OF THE CITY PLANNING COMMITTEE REPORT

RESOLUTION G09.0518.007 moved Cr Shepherd seconded Cr Wayne

That the Report of the City Planning Committee’s Recommendations of Tuesday, 12 May
2009, numbered CP09.0512.001 to CP09.0512.005, be adopted with the exception of:-

Recommendation Numbers CP09.0512.003 and

CP09.0512.005 which were specifically resolved.

A Division was called

Voting
For 15 Cr Gates, Cr Wayne, Cr Pforr, Cr Grummitt, Cr Young, Cr Crichlow,
Cr Douglas, Cr La Castra, Cr Shepherd, Cr Sarroff, Cr Grew, Cr Betts,
Cr McDonald, Cr Robbins, Cr Clarke
Against 0
Abstained 0
Absent 0
CARRIED
522nd COUNCIL MEETING 10
18 May 2009 MINUTES

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS

9.2 ECONOMIC DEVELOPMENT & TOURISM

Cr Douglas, Chairperson of the Economic Development & Tourism Committee, presented the
Report of the Meeting of the Economic Development & Tourism Committee held on Tuesday,
12 May 2009.

RESOLUTION G09.0518.008 moved Cr Douglas seconded Cr Young

That the Report of the Economic Development & Tourism Committee Meeting held on
Tuesday, 12 May 2009 covered by Recommendations numbered ED09.0512.001 to
ED09.0512.004 be received.
CARRIED

ITEM 3
COUNCIL OF MAYORS INFRASTRUCTURE COMMITTEE PROSPECTUS REPORT
LG426/997(P13)

PROCEDURAL MOTION moved Cr Douglas seconded Cr Young

That the matter be taken from the table.

The PROCEDURAL MOTION was CARRIED.

RESOLUTION G09.0518.009 moved Cr Gates seconded Cr Pforr

1 That Council note the contents of this report.

2 That Council support the submission of the following projects for inclusion in the
Council of Mayors Infrastructure Committee “Ready to Go” prospectus:

a Installation of Artificial Turf on Sporting Fields

b Greenbridge Evandale to Chevron Island
c Surfers Paradise Foreshore Redevelopment
d Robina Space
e Runaway Bay Sports Complex
f Kurrawa Pratten Parkland Upgrade
g Pedestrian Footbridge Panitz Bridge (Nerang)
h Kirra Hill Community and Youth Centre
i Runaway Bay Youth Centre
j Sports Field Lighting – Robina Station Reserve, Runaway Bay Rugby
League, Len Peak Park
k Labrador Community Youth Club
l Major Roads Projects
m Stormwater Drainage Infrastructure
n Additional Stormwater Drainage Infrastructure
o Coomera Sports Park Stage 3 Rugby League
522nd COUNCIL MEETING 11
18 May 2009 MINUTES

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS

9.2 ECONOMIC DEVELOPMENT & TOURISM

ITEM 3
COUNCIL OF MAYORS INFRASTRUCTURE COMMITTEE PROSPECTUS REPORT
(Continued)
LG426/997(P13)

A Division was called

Voting
For 15 Cr Gates, Cr Wayne, Cr Pforr, Cr Grummitt, Cr Young, Cr Crichlow,
Cr Douglas, Cr La Castra, Cr Shepherd, Cr Sarroff, Cr Grew, Cr Betts,
Cr McDonald, Cr Robbins, Cr Clarke
Against 0
Abstained 0
Absent 0
CARRIED

ADOPTION OF ECONOMIC DEVELOPMENT & TOURISM COMMITTEE REPORT

RESOLUTION G09.0518. 010 moved Cr Douglas seconded Cr Grew

That the Report of the Economic Development & Tourism Committee’s

Recommendations of Tuesday 12 May 2009, numbered ED09.0512.001 to ED09.0512.004,
be adopted with the exception of:-

Recommendation Number ED09.0512.003 which was specifically resolved.

CARRIED
522nd COUNCIL MEETING 12
18 May 2009 MINUTES

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS

9.3 WATER MANAGEMENT

Cr McDonald, Chairperson of the Water Management Committee, presented the Report of the
Meeting of the Water Management Committee held on Wednesday, 13 May 2009.

RESOLUTION G09.0518.011 moved Cr McDonald seconded Cr Pforr

That the Report of the Water Management Committee Meeting held on Wednesday,
4 March 2009, covered by Recommendations numbered WM09.0513.001 to
WM09.0513.004, be received.
CARRIED

ADOPTION OF THE WATER MANAGEMENT COMMITTEE REPORT

RESOLUTION G09.0518..012 moved Cr McDonald seconded Cr Betts

That the Report of the Water Management Committee’s Recommendations of

Wednesday, 4 March 2009, numbered WM09.0513.001 to WM09.0513.004, be adopted.
CARRIED
522nd COUNCIL MEETING 13
18 May 2009 MINUTES

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS

9.4 CORPORATE GOVERNANCE & FINANCE

Cr Sarroff, Chairperson of the Corporate Governance & Finance Committee, presented the
Report of the Meeting of the Corporate Governance & Finance Committee held on Wednesday
13 May 2009.

RESOLUTION G09.0518.013 moved Cr Sarroff seconded Cr Douglas

That the Report of the Corporate Governance & Finance Committee Meeting held on
Wednesday 13 May 2009, covered by Recommendations numbered CG09.0513.001 to
CG09.0513.005, be received.
CARRIED

ITEM 1
ELECTRONIC CHRISTMAS CARDS
LG324/195/-(P4)

RESOLUTION G09.0518.014 moved Cr Crichlow seconded Cr Douglas

That Committee Recommendation GF09.0513.001 be adopted as printed.

CARRIED

Cr Robbins requested that her vote be recorded in the negative.

ADOPTION OF CORPORATE GOVERNANCE & FINANCE COMMITTEE REPORT

RESOLUTION G09.0518.015 moved Cr Sarroff seconded Cr Wayne

That the Report of the Corporate Governance & Finance Committee’s Recommendations
of Wednesday 13 May 2009, numbered CG09.0513.001 to CG09.0513.005, be adopted
with the exception of:-

Recommendation Number CG09.0513.001 which was specifically resolved.

CARRIED
522nd COUNCIL MEETING 14
18 May 2009 MINUTES

10 CONSIDERATION OF NOTICES OF MOTION

Nil

11 QUESTIONS ON NOTICE / ANSWERS TO QUESTIONS ON NOTICE

11.1 QUESTION FROM THE MAYOR TO THE DIRECTOR, COMMUNITY SERVICES

Question: Does a 2-hour parking limit apply across the city.

Answer: Yes. The Local Law provides for a 2-hour parking limit throughout the City in
built up areas. A further report explaining, amongst other things, how the 2-hour
limit is applied throughout the city will be presented for Council’s consideration.

12 PRESENTATION OF PETITIONS

12.1 PETITION REGARDING SUPPORT FOR BROADWATER RHYTHMS TO HOLD

FORTNIGHTLY GATHERINGS AT HARLEY PARK LABRADOR AROUND THE
MUSICAL INSTRUMENT INSTALLED BY GOLD COAST CITY COUNCIL
PN251916/16(P6)

RESOLUTION G09.0518.016 moved Cr Grummitt seconded Cr Sarroff

That the above Petition be received and referred to the appropriate committee for
consideration and report to Council.
CARRIED

12.2 PETITION REGARDING SUPPORT FOR COUNCIL CLOSURE OF WESTERN

END OF CLAM STREET, BIGGERA WATERS
RD3067/16

RESOLUTION G09.0518.017 moved Cr Grummitt seconded Cr McDonald

That the above Petition be received and referred to the appropriate committee for
consideration and report to Council.
CARRIED
522nd COUNCIL MEETING 15
18 May 2009 MINUTES

13 GENERAL BUSINESS

13.1 ALLOCATION OF DIVISION 12 TABLES AND CHAIRS TRUST FUND TO

ASSIST ANNUAL WINTER SOLSTICE FESTIVAL
CS105/274/207(P1)

RESOLUTION G09.0518.018 moved Cr Betts seconded Cr McDonald

1 That $10,000 be provided to the Central Gold Coast Chamber of Commerce

from Division 12 Tables and Chairs Trust Fund, for the purpose of assisting
the annual Winter Solstice Festival held in the Burleigh CBD subject to 2
and 3 below:

2 That the requirements of the Local Government Finance Regulations

(division 1, section 11 – requirements for policy about grants to community
organisations) be met to the satisfaction of the Chief Executive Officer.

3 That, prior to the event, the organisation provide to Council a statement of

estimated income and expenditure for the event indicating how Council’s
contribution will be utilised and acknowledged.
CARRIED

13.2 REQUEST FOR APPROVAL OF COUNCILLOR CONFERENCE ALLOCATION

FOR CR BETTS TO ATTEND URBAN EDGE ANNUAL STUDY TOUR, 29 MAY
2009 – GOLD COAST
LG211/256/-(P3)

RESOLUTION G09.0518.019 moved Cr Betts seconded Cr Gates

1 That Cr Betts and any other interested Councillor be authorised to attend the
Urban Edge Annual Study Tour, 29 May 2009.
2 That funds for Councillor attendance at the Study Tour be provided from the
relevant Councillors’ Conference Allocation.

CARRIED

13.3 SURFERS PARADISE ALLIANCE - BUSKING LICENCES AND PERMITS

Hl21/84/-(P4)

RESOLUTION G09.0518.020 moved Cr Douglas seconded Cr Young

That Surfers Paradise Alliance consult with Council before any more busking licences
are awarded or any permits are extinguished.
CARRIED
522nd COUNCIL MEETING 16
18 May 2009 MINUTES

13 GENERAL BUSINESS

13.4 MOLENDINAR MOTOR SPORTS SITE

PN215350/16/-(P1)

MOTION moved Cr Clarke seconded Cr Young

That Council resolve Lot 2 SP100662 be reserved for ecological and/or waste
treatment usages in accordance with the original agreement with the then owners
of that part of the Lot which was compulsorily acquired for this specific purpose.
Whilst the legal advice available to Council is that Council no longer is under any
legal obligation to use the property for these purposes, Councillors believe a
moral obligation remains.

PROCEDURAL MOTION moved Cr Shepherd seconded Cr La Castra

That the matter be deferred to a Community & Cultural Development Services

Committee meeting at the earliest possible opportunity.

The PROCEDURAL MOTION was CARRIED.

13.5 COUNCILLOR CONFERENCE ATTENDANCE – 2009 NATIONAL GENERAL

ASSEMBLEY, CANBERRA – 21-24 JUNE 2009
LG211/256/-(P3)

MOTION moved Cr Clarke seconded Cr Pforr

1 That Council approve the attendance of Cr Young, and any other interested
Councillor, at the 2009 National General Assembly to be held in Canberra on 21-
24 June 2009

2 That funding for Cr Young's attendance at the 2009 National General Assembly
be allocated from Councillor’s Conference Allocation Project No. HE05,
Task 7704.

AMENDMENT moved Cr Crichlow seconded Cr Douglas

1 That Council approve the attendance of Cr Young as Council’s representative at the

2009 National General Assembly to be held in Canberra on 21-24 June 2009.

2 That funding for Cr Young's attendance at the 2009 National General Assembly be
allocated from Councillors Support Budget Project 6082, Task 7704.

The AMENDMENT was CARRIED.

The AMENDMENT became the MOTION and was CARRIED:-
RESOLUTION G09.0518.021
522nd COUNCIL MEETING 17
18 May 2009 MINUTES

13 GENERAL BUSINESS

13.6 2ND ANNUAL WATERFRONT CONFERENCE – BAHRAIN – 25-26 OCTOBER

APPROVAL FOR CR BETTS TO ATTEND
LG211/256/-(P3)

RESOLUTION G09.0518.022 moved Cr Betts seconded Cr Pforr

1 That Council note the invitation from Marcus Evans events to Cr Betts to
provide the cost of his attendance at the 2nd Annual Urban Waterfront
conference in Manama Bahrain on 25-26 October 2009 as a guest speaker.

2 That Council approves Cr Betts attendance on the basis that there be no cost to
Council.

A division was called

Voting
For 14 Cr Gates, Cr Wayne, Cr Pforr, Cr Grummitt, Cr Young, Cr Douglas,
Cr La Castra, Cr Shepherd, Cr Sarroff, Cr Grew, Cr Betts, Cr McDonald,
Cr Robbins, Cr Clarke
Against 1 Cr Crichlow
Abstained 0
Absent 0
CARRIED

13.7 REVIEW OF DIVISIONAL WORKS PROGRAM POLICY

FN334/375/02/04(P1)

RESOLUTION G09.0518.023 moved Cr McDonald seconded Cr Robbins

That the Divisional Works Program Policy, and the compulsory use of internal
services for the design of these works, be reviewed by the Chief Executive Officer as a
matter or urgency, with a report to Council before the end of June 2009.

A Division was called

Voting
For 14 Cr Gates, Cr Wayne, Cr Pforr, Cr Grummitt, Cr Young, Cr Crichlow,
Cr Douglas, Cr La Castra, Cr Sarroff, Cr Grew, Cr Betts, Cr McDonald,
Cr Robbins, Cr Clarke
Against 1 Cr Shepherd
Abstained 0
Absent 0
CARRIED
522nd COUNCIL MEETING 18
18 May 2009 MINUTES

13 GENERAL BUSINESS

13.8 LETTER FROM MAYOR TO PRIME MINISTER

PD330/720/01(P1) & TT1017/1082(P1)

RESOLUTION G09.0518.024 moved Cr Sarroff seconded Cr Young

That the Mayor write to the Prime Minister and the Minister for Infrastructure and the
Federal Treasurer congratulating the Government on their commitment to the Rapid
Transit Project and their contribution to the AFL Stadium.
CARRIED
522nd COUNCIL MEETING 19
18 May 2009 MINUTES

CLOSED SESSION
SECTION 463 LOCAL GOVERNMENT ACT 1993

PROCEDURAL MOTION moved Cr Grew seconded Cr Young

That the Committee move into Closed Session pursuant to Section 463 of the Local
Government Act 1993, for consideration of the following items for the reasons shown:-

Item Subject Reason

13.9 GOLD COAST MOTORCYLE RALLY – Prejudicial Matter

CARRARA SPORTS COMPLEX 28-30 AUGUST
2009

PROCEDURAL MOTION moved Cr Shepherd seconded Cr Grew

That the Committee move into Open Session.

CARRIED

Following resumption in Open Session Council Resolution G09.0518.025 was carried

as shown on the following page:
522nd COUNCIL MEETING 20
18 May 2009 MINUTES

13 GENERAL BUSINESS

13.9 GOLD COAST MOTORCYCLE RALLY – CARRARA SPORTS COMPLEX

28-30 AUGUST 2009
PN278823/16

RESOLUTION G09.0518.025 moved Cr Sarroff seconded Cr Shepherd

That given the issues raised with Council the organisers be advised

1 As a condition of hire the organiser is required to submit a security management

plan in terms stipulated by the Queensland Police Service.

2 Should the security management plan be not complied with or endorsed to the
satisfaction of the Queensland Police Service then approval to hire the Carrara
Sports Complex for the Gold Coast Motorcycle Rally 2009 28-30 August 2009 be
withdrawn. Such security management plan shall be submitted to and endorsed
by the Queensland Police Service by no later than 15 June 2009.

3 That the organisers be advised that Council will not permit the use of the
equestrian fields off Alabaster Drive for any activity associated with this event.

A Division was called

Voting
For 15 Cr Gates, Cr Wayne, Cr Pforr, Cr Grummitt, Cr Young, Cr Crichlow,
Cr Douglas, Cr La Castra, Cr Shepherd, Cr Sarroff, Cr Grew, Cr Betts,
Cr McDonald, Cr Robbins, Cr Clarke
Against 0
Abstained 0
Absent 0
CARRIED
522nd COUNCIL MEETING 21
18 May 2009 MINUTES

14 RESCHEDULING OF CAPITAL WORKS PROJECTS

14.1 REALLOCATION OF FUNDS FROM PROJECT RK70 TALLEBUDGERA CREEK

TO 23RD AVE OCEANWAY PALM BAEACH TO PROJECT RK58 BILINGA
OCEANWAY
FN334/638/03(P5) & WF13/46/04

RESOLUTION G09.0518.026 moved Cr Sarroff seconded Cr Pforr

That Council approve the reallocation of funds from the project specified in Table A to
the project specific in Table B.

Table A FROM FUNCTION 257.6850 2008/09 Gold Coast Bikeways (IDG)

Project No Project Estimated funds not spent
by 30th June 2009
rd
RK70 Tallebudgera Creek to 23 Ave (TD23A) $200,000
Oceanway Palm Beach
Total $200,000

Table B TO FUNCTION 257.6850 2008/09 Gold Coast Bikeways (IDG)

Project No Project Estimated additional funds
required in 2008/09
RK58 Bilinga Oceanway $200,000
Total $200,000
CARRIED

15 CODE OF CONDUCT

Nil

THERE BEING NO FURTHER BUSINESS THE MEETING WAS DECLARED CLOSED

AT 3.25 PM.
522nd COUNCIL MEETING 22
18 May 2009 MINUTES

I HEREBY CERTIFY THAT THESE PAGES

NUMBERED 1 to 22 CONSTITUTE

THE MINUTES OF THE MEETING

OF THE COUNCIL OF THE CITY OF GOLD COAST

HELD MONDAY 18 MAY 2009.

.................................................................
MAYOR