INTERNAL RULES OF PROCEDURE

Republic of the Philippines

Province of Nueva Vizcaya

PHILIPPINE COUNCILORS LEAGUE INTERNAL RULES OF PROCEDURE

Resolution No._____
Series of 20--

A RESOLUTION ADOPTING THE INTERNAL RULES OF PROCEDURE OF THE

SANGGUNIANG BARANGAY OF __________________, _______________BOHOL

WHEREAS,
NOW THEREFORE, be it Resolved, that the following Internal Rules of Procedureas mandated as
Section 50 of the Local Government Code of 1991, are hereby adopted.

RULE 1. ORGANIZATION OF THE PHILIPPINE COUNCILORS LEAGUE NUEVA VIZCAYA CHAPTER

Section 1. Composition – The following are the duly elected members of the Philippine Councilors League
of Nueva Vizcaya
Federation President: Hon. Byron C. Sevillena

Federation Vice-President: Hon. Alfredo D. Tucpi II

Federation Secretary General: Hon. Emelita C. Valdez

Fedeartion Treasurer: Hon. Ma. Regina C. Valino-Valdez

Federation Auditor: Hon. Adonis J. Lejao

Federation P.R.O.: Hon. Eduardo DL. Tiongson

Federation Business Manager: Hon. Edna G. Esteban

Provincial Federation Directors:

Hon. Joseph T. Alindada

-Chairperson

Members:

Hon. Myrna M. Pasigian

Hon. Juan Paolo E. Cayton

Hon. Medy D. Malcat

Hon. Sharon G. Tolentino

Hon. Jethro Val D. Castillo

Hon. Ronald Allan A. Barnacha

Hon. Marvic S. Padilla

Expanded Members:

Hon. Decoran G. Allawas

Hon. Karen Cablinan

Hon. Valdez Duntogan

Hon. Ariel Tubiera

Hon. Jason Omallio

Hon. Ferdinand Inaldo

Hon. Rhodora Bilog

Hon. Madalipay

Hon.

Section 2. The Presiding Officer – The Federation President is the presiding officer of the Philippine
Councilors League Nueva Vizcaya Chapter who shall perform the following powers and duties

a) Preside over the PCL regular meeting and special meeting,

b) Decide all points of order

c) Preserve order and decorum during the meeting,
d) Announce the business in the order in which it is to be acted open by the Officers
e) Entertain only one motion at a time and state all motions properly,
f) Recognize only one member who is entitled to the floor,
g) Call a special meeting session by giving written notice of it to each officer of the PCL

h) Appoint, with the approval of the Provincial Federation Directors,

Section 3. The Secretary General– The secretary general shall perform the following duties:

a) Attend all meetings of the PCL,

b) Send out proper notices of all called meetings, other meetings,
c) Prepare and certify the minutes of the session of the PCL,
e) Read all correspondence and resolutions which are required by the PCL Officers or by the Presiding
Officer,
g) Carry out or enforce orders of the PCL officers when such duty devolves upon him,

Section 4. THE MANAGEMENT COMMITTEE

Section 1. There shall be a Management Committee which shall act on extremely urgent cases when
the PCL Chapter cannot act within a reasonable time to protect the interest of the league whose
actions shall be subject to the ratification of the Provincial Federation Directors.
Section 2. The Management Committee shall be co-chaired by the Chapter President with the
following members:
a. Vice-President
b. Secretary General
c. Treasurer
d. Auditor
e. Chairman of the Provincial Federation Directors
The Immediate Past, Immediate Past Provincial Federation President shall have no voting rights.

RULE II. DUTIES AND RESPONSIBILITIES OF INDIVIDUAL MEMBER

Section 1. Every officer shall attend all the meetings of the league unless he is prevented from doing so
by reason of sickness and other unavoidable circumstances provided that, as a general rule, previous
notice thereto shall be sent to the League thru the Presiding Officer or the secretariat.

Section 2. As a general rule, every officer as required to vote on every question or proposed measures
being voted upon by the league. Abstentions may only be allowed if it can be shown that the officer
concerned has a pecuniary interest, either directly or indirectly, on the matter being acted upon by the
body.

Section 3. Every officer shall observe proper deportment and decorum during sessions.

RULE III. MEETINGS AND QUORUM

Section 1. Meetings – The League shall hold regular meeting once a month and also such number of
special meetings as may be called by the Federation President or by majority of the officers of the
League at any time.

a) The monthly regular meeting of this league is scheduled every 2 nd Thursday of the month exactly
9:00A.M.
c) Regular meetings of this league shall be in public and the presiding officer has the authority to exact
from those present respect and proper deportment
d) As often as necessary when public interest so demands, special meetings may be called by the
Federation President or by majority of the officers of the League. No two meetings shall be held in one
day.
e) Unless otherwise agreed upon by two-thirds (2/3) vote of the officers present, there being a quorum, no
other matter may be considered at a special meeting except those stated on the notice.
f) In case of special meeting, a written notice to the PCL Officers, stating the day, time and purpose of the
meeting shall be served personally or left with a member of the household or in the Sangguniang Bayan
Office.

g) Dissemination of information through text messages or messenger regarding upcoming regular or

special meetings shall be considered as part of information dissemination. also, upcoming PCL events or
updates can be done through this mode of communication.

Section 2. Quorum – the majority of the PCL Officers shall constitute a quorum.
a) The Federation President shall preside at a regular or special meeting where there is quorum. Min the
event that the Federation President is absent the Federation Vice-President shall preside.
 1. b) When the quorum is lacking, a majority of those in actual attendance may adjourn from time to
time and may enforce immediate attendance of any officer absent
c) If there is still no quorum in spite of the above, no other business shall be translated and the
presiding officer upon proper motion or an majority of the officers present shall declare the
meeting adjourned for lack of quorum.
d) Should a question of lack of quorum be raised, the presiding officer shall immediately proceed
to call the roll of the officers and thereafter announce the results.
e) Absent officers shall explain their absence during the next meeting

RULE IV. ORDER OF BUSINESS

Section 1. Order of Business the order of business of the League shall be as follows:

2. Adjournment: ______

a) Call to Order
b) Invocation
c) Roll Call (Declaration of the existence of a quorum)
d) Approval of the minutes of the previous meeting
e) Amendments and Approval of the Agenda and Inclusion of Unassigned Business
f) Presentation of the following Agenda:
g) Calendar of Business
-Unfinished Business
-Business of the day
-Unassigned Business
h) Other Matters
i) Adjournment

Section 2. Agenda – Matters that may be taken up in the meeting shall be limited only to those items
listed in the agenda

Section 4. Matters referred to the Board – Any measure appearing in the agenda to reference for the
corresponding board shall not be subject to debate or discussion, prior to final action

Section 5. Urgent matters – urgent matters which may be brought to the attention of League, the delay in
the consideration of which shall prejudice activities of the Organization, may be discussed in the meeting
without being listed in the agenda.

RULE V. THE LEGISLATIVE PROCESS

Section 1. Rules in the adoption of resolutions including other matters requiring legislative actions, the
following rules shall be observed.

a) Legislative actions of those which are of temporary character shall be passed in the form of resolutions.
Matters relating to proprietary functions and to private concerns shall also be acted upon by resolutions.
b) Proposed resolutions shall be in writing and shall contain an assigned number, a title or caption, an
enacting or ordaining clause, and the date of its proposed effectively.
c) A resolution shall be enacted, except that it need not go through a third residing for its final
consideration unless decided otherwise by the majority of the officers present.
d) Any legislative matter duly certified by the Federation President as urgent whether or not it is included
in the calendar of business maybe presented and considered by the body at the same meeting without
need of suspending the rules.
f) The secretary general to the League shall prepare copies of the proposed resolutions it was passed,
and shall as distribute to each a copy thereof except that a measure certified by the Federation President
as urgent maybe submitted for the final voting immediately after it has undergone the periods of debate
and amendment during the second reading.
g) No resolution passed by the League in the regular, or special meeting duly called for the purpose, shall
be valid unless approved by a majority of the members present, there being a quorum.
h) Upon the passage of all resolutions directing the payment or money or creating a liability, and at the
request of any member, the secretary general shall record the ayes and the nays. Each approved
resolution shall be stamped with the seal of the League and recorded in a book kept for the purpose.

RULE VI. THE PARLIAMENTARY PROCESS

Section 1. Motions and their precedence

a) Privilege and Subsidiary Motions – When the questions is under debate, no motion shall be entertained
except the following and in the order in which they appear below.

1. Motion to adjourn
2. Motion to declare a recess
3. Motion to postpone temporarily
4. Motion to postpone on a certain day
5. Motion to refer to the corresponding committee
6. Motion to amend the main motion
7. Motion to postpone indefinitely the consideration of any business

b) Question of privilege – Questions relating to the rights and privileges of the Sangguniang Barangay or
to any to its members, shall take precedence over all motions except motions relating to adjournment and
recess. This may involved the following:

1. Those relating to the organization of the Sangguniang Barangay

2. Those relating to the comfort of the members of the sanggunian, like seating, lighting, ventilation and
other inconveniences of the session hall
3. Those relating to the freedom from noise and conduct of other persons inside the session hall
4. Those relating to the punishment of a member for disorderly conduct or other offense.

c) Incidental motions – The following motions shall take precedence of any motion, to which they are
incidental and must be decided before any other business is taken up.

1. Point of Order – Any Sanggunian Barangay member may interrupt a speaker to bring to the attention of
the presiding officer any matter involving an error in procedure or violation of the rules
2. parliamentary Inquiry – Any request for information as in order if they are pertinent to a pending
question
3. Withdraw a motion – A motion by the sponsor requesting of the removal of his main motion from the
consideration of the sanggunian shall be in order before its amendment and before the decision is made
thereon
4. Suspend the rules – the rules shall be suspended when a motion presented to that effect is approved
by two-thirds of the members present

All foregoing motions are not debatable.

Section 2. Voting – no motion except in the presence of a quorum shall be entertained during the voting.
Any member may explain his vote when voting for the debatable motion. When the motion is not
debatable, no other remarks will be entertained by the chair when a member cast his vote.

On a vote where affirmative and negative are equal in number, the motion shall be declared lost. If a tie
has taken place, the Punong Barangay may, at his discretion, cash the deciding vote.
A two-thirds vote is required to pass any of the following motions

(a) to limit, extend or close a debate

(b) To amend any part of the adopted rules
(c) To suspend the rules
(d) To suspend or recommend the expulsion of any member for cause.

No member could be compelled to vote, he may no to sustain. The motion to reconsider can be made
only the member who voted on the prevailing side. Any member who abstained from voting shall no right
to ask the reconsideration

No member can vote on a question in which he has direct or personal pecuniary interest

Section 3. Decorum and Debates

(a) Whenever a member wishes to speak he shall rise and request the presiding officer to allow him to
have the floor which consent shall be necessary before he may proceed.
(b) When several members wish to have the floor, the presiding officer shall recognized the one who first
made the request
(c) No member shall interrupt another without the letter’s, which may not be obtained except through the
chair
(d) The presiding officer can volunteer information only when necessary. Before participating in the
deliberation of any question before the Sanggunian, he should first surrender the chair temporarily to
some other member
(e) If at any time, the presiding officer states a point of order, or give information otherwise speak, with his
privilege, the member speaking must take his seat until the presiding officer has been first heard
(f) No number shall walk out or across the session hall while the presiding officer is addressing the
Sangguniang Barangay, or while the Sanggunian is engaged in voting.
(g) A member who has obtained the floor shall confine himself to the questions before the sanggunian
and shall avoid personalities.
(h) No member shall claim the floor the second time if there are others who such to speak his the first
time
(i) All Sangguniang Barangay members, including the Barangay Secretary and Barangay treasurer, when
attending the session, shall be in complete uniform.
(j) Sangguniang Barangay members shall avoid drinking alcoholic liquor before attending and during
session or during recess of session

RULE VII. DECIPLINE OF MEMBERS

Section 1. Absences and Disorderly Behavior

a) Any Sangguniang Barangay member who fails to attend any of following compulsory activities of the
barangay, either or without excuse, shall pay a fine equivalent to one fourth (1/4) of his honorarium, viz:

(1) First monthly regular session

(2) Second monthly regular session
(3) Office duly
(4) CIVAC

b) For the SK Chairman

(5) First monthly regular session

(6) Second monthly regular session
(7) SK monthly meeting
(8) CIVAC
c) members who shall be absent without justifiable cause for four (4) consecutive sessions may be
censured reprimanded, or excluded from the session, suspended for not more than sixty (60) days, or
expelled: Provided that the penalty of suspension or expulsion shall require the concurrence of at least
two-thirds 92/3) vote of all the Sangguniang Barangay members pursuant to section 50 (b) (5) of the
Local government Code of 1991