ANNEX C: KSS PROCESS MANAGEMENT CHECKLIST (BIG GROUP)

Knowledge Sharing Sessions Process Management Checklist

Directions: This checklist is to be filled in by KSS organizers and submitted through the Post-KSS Form at
the SWIDB TA Portal. Tick on the applicable boxes after the questions.

Big Group KSS

Not
Not
PREPARATION STAGE Yes No applicab
aware
le
1. Have all organizers been given a copy of this checklist? ☐ ☐ ☐ ☐

2. Has an online document repository been set up for the KSS? ☐ ☐ ☐ ☐

3. Has the big group KSS been registered at the SWIDB TA ☐ ☐ ☐ ☐

Portal?

4. Has the big group KSS been calendared in the SWIDB Google ☐ ☐ ☐ ☐
Calendar?
5. Has publicity been generated for the big group KSS? ☐ ☐ ☐ ☐

6. Has a pre-registration for participants been created? ☐ ☐ ☐ ☐

7. Has a collaborative physical workspace been set up for the ☐ ☐ ☐ ☐

big group KSS?

7.1 What minimum equipment requirements did you use? (Tick applicable boxes below.)

Microphones (2) ☐

LCD projector (1) ☐

LCD projector ☐
screen (1)
Laptops (3) ☐

Video camera ☐
recorder (1)
Audio recorder (1) ☐

Others: ☐ (Please specify here.)

7.2 What minimum training supply requirements did you use? (Tick applicable boxes below.)

Activity program ☐
(All pax)

Page 1 of 3
ANNEX C: KSS PROCESS MANAGEMENT CHECKLIST (BIG GROUP)
Easel sheets (3- ☐
5/table)
Meta cards (5 ☐
colors)
Masking tape ☐
(1/table)
Permanent ☐
markers (1/pax)
Crayons (1 eight- ☐
color box/table)
Others: ☐ (Please specify here.)

7.3 Did you use the modified hollow square seating ☐ ☐ ☐ ☐

arrangement?
6.3.1 If No, what seating arrangement did you use?

7.4 Did you live-stream the KSS over the internet? ☐ ☐ ☐ ☐

Not
Not
KSS PROPER Yes No applicab
aware
le

8. Was there an assigned person monitoring live stream ☐ ☐ ☐ ☐

interactions?
9. Was a knowledge-generating activity included in the activity ☐ ☐ ☐ ☐
flow?

10. Was the KSS documented? ☐ ☐ ☐ ☐

11. Were evaluation forms distributed/online link provided to ☐ ☐ ☐ ☐

the participants after the KSS?

Not
Not
POST KSS Yes No applicab
aware
le
12. Was lessons learned or a “cliniquing” session held after the ☐ ☐ ☐ ☐
KSS?

13. Were the presentation files, KSS documentation, and ☐ ☐ ☐ ☐

lessons learned session report and other related files stored
and shared with stakeholders within five days after the conduct
of the activity?
14. Was post-conduct information including relevant ☐ ☐ ☐ ☐
attachments submitted at the SWIDB TA Portal within five days

Page 2 of 3
ANNEX C: KSS PROCESS MANAGEMENT CHECKLIST (BIG GROUP)
after the conduct of the activity?
State the objective of the KSS

Additional comments

Do you have additional comments or recommendations related to the big group KSS? Write them in the
box below.

Noted / Approved by

Name, Position, Date, Signature

Page 3 of 3