14 - Section C - Schedule D - HSSE Requirements

GHRIB CONCESSION -TUNISIA
PROVISION OF CRUDE OIL LAND Invitation To Tender

TRANSPORT (OIL TRUCKING) TUN/MAZ/PRJ/010/2017
SERVICES
SCHEDULE
C
HEALTH, SAFETY AND ENVIRONMENT
HSSE Requirements Crude Oil Trucking ITT
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A- HSSE Requirements
1- Applicable Codes and Standards
Contractor shall comply with following

Relevant Tunisian Laws, Decrees and Orders, which include, but not limited to: -
Decree n° 2004 - 2768 of 31 December 2004 laying down clauses in
contractstype of road transport of goods on behalf of others and lease of road
passenger transport vehicles and road freight transport vehicles.
- Decree n° 2002-235 of 04 February 2002 amending Decree n° 98-1326 of 22 June
1998 laying down parts provided by articles 30 and 31 of Act No. 97- 56 of 28 July
1997, on the Organization of the activity of road transport of goods.
- Decree of the Minister of transport of 25 January 2000 fixing the distance
between vehicles.
- Decree of 25 January 2000, transport Minister establishing characteristics
and dimensions of the maximum permitted speed indications and conditions of their
location.
- Decree n·2000-145 of 24 January 2000 laying down times driving and rest
periods for drivers of certain categories of vehicles
- Decree n·2000-146 of 24 January 2000 concerning the conduct under the
alcoholic State.
- Decree no. 2000-147 of June 24th 2000 Laying down the technical
development of vehicles and equipment.
- Decree no.2000- 148 of 24 January 2000 fixing the periodicity and the
technical inspection of vehicles as well as the conditions for issuing certificates of
technical inspection procedures and indications that they must bear.
- Décret n• 2000-151 du 24 janvier 2000, relatif aux règles générales de la
circulation routière.
- Decree no 2000-142 of 24 January 2000, establishing the categories of
license, the conditions of issue, their validity and renewal
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- Order of Minister of transport of 18 November 1999, amendment of the

Decree of July 02, 1998, related to the subscription in the register of transporters of
goods on behalf of others and the rental vehicle road transport
- Law no 99-91 02 August 1999 modifying the Law no. 97-56 of 28 July 1997
amending the organization of road freight transport activity
- Order of the Minister of transport, of 10 April1997, laying down detailed
rules for granting authorizations of goods transportation on behalf of others and the
procedures for issuing cards operating vehicles.
- Order of The Minister s of transportation and communications and public
health of 27 August 1984 on the control to the fixed point of the sound Level of
motor vehicles
- Ordre no. 1959 of March 19th 1959, Fixant Les règles générales de sécurité
applicable en ce qui concerne les ascenseurs et les montes charges.
- Arrêté des Ministères de l'intérieur et du Transport du 18 mars 1999, fixant
le modèle de la fiche de sécurité relative au transport des matières dangereuses par
route et les consignes qu'elle doit comporter.
• EN 12972 (ADR) Tanks for transport of dangerous goods - Testing, inspection and
marking of metallic tanks
• NFPA 385 - 1994, Tank Vehicles for Flammable and Combustible Liquids
• NFPA 58 - 1998, Liquefied Petroleum Gas Code
2. Truck and Tank Specifications
2.1. General requirements
The truck and tank trailer for transport of liquid hydrocarbon shall comply with the
technical specifications set forth in the applicable Tunisian regulations and
standards as mentioned in Paragraph 1.
They shall be fit for purpose, be properly maintained and be suitable for desert road
driving.
They will be registered, commissioned and be in operational condition prior to the
Commencement of the Services.
CONTRACTOR shall provide and submit for COMPANY approval Tanks and Trucks general
drawings and Diagrams.
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CONTRACTOR shall provide trucks in accordance with applicable codes and standards
including all services necessary to keep trucks safe and operational.
Contractor will implement COMPANY Journey Management system attached in Annex-3
(Journey Management MAZ HSE-PRO-011/
A sample check list provided in Appendix 1 will be applicable for all trucks.
CONTRACTOR shall replace any truck failed during regular inspection carried out by
COMPANY hereunder paragraph 8.
All trucks/ tanks shall be adapted for crude oil trucking and shall be equipped with the
following mandatory items as a minimum:
2.2 Truck:
Following items shall be fitted on the truck but not limited to:
• Exhaust system shall be fitted to prevent any spill coming into contact with hot
surfaces. A spark arrestor shall be fitted on the exhaust outlet.
• Danger warning signs shall be provided in Arabic and French Language.
• Electrical systems shall be designed and installed such to minimize electrical fire risk:
nominal power less than 24 Volts, explosion proof design, protective fuses and
breakers, a functional Earthling system, etc...
• Functional means of communication shall be provided.
• Safety equipment shall be carried on board the truck, fully complying with COMPANY
standards and shall include but not limited to: complete first aid kit, spill containing kit,
fire extinguisher, intrinsically safe flashlight, emergency reflectors visible up to 150
meters away, spare tires for trailer and truck, wooden stops, spare light bulbs,
earthling cable, safety torch, fluorescent warning vests, PPE and beacons (rear and
front) for alert purpose.
2.3. Tanks:
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Following items shall be fitted on the truck but not limited to:
• Sufficient venting shall be provided such not to exceed maximum allowable operating
pressure.
• Tank shall be provided with venting system allowing the venting of the tank without
hatch opening
• All tank valves shall be protected to minimize the potential for damage and losses.
•Man-way lids shall be equipped with seals to prevent overflow and spill.
• Tank shall be fitted with a Level indicator and high Level switch/alarm.
• Tank shall be equipped with hose-holders, a ladder, a rear bumper, and under carriage
protective skirt.
• Tank shall be painted with a visible colour and shall bear the necessary danger warning
signs.
• Tank shall be equipped with TODO Couplings (4'') to fit with the loading/offloading
arms in the field.
• The Tank shall be equipped with Wave Breaker.
2.4. Capacity Certification
Tank capacity shall be certified by the relevant authority. Certificates for pressure test
and thickness shall be available for COMPANY review.
3. Safety items
3.1. Safety Equipment
•Each truck shall be equipped with one C02 fire extinguisher 2Kg in the cabin,12Kg
ABC powder for the Truck and two ABC powder fire extinguishers (each one 12kg)
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in the trailer with an adequate capacity suitable for fighting a fire engine or cab of
the unit transport.
•Both sides of the trucks (rear and front) shall be equipped with beacons for alert
purpose.
3.2. Heating and Air conditioning
•All trucks shall have operating air conditioning.
3.3. Specification for ln-Vehicle Monitoring System (IVMS)
•As required by COMPANY Journey Management Procedure All trucks shall be

equipped with a web based IVMS active tracking system (A Satellite and/or GPRS,
ln Vehicle Monitoring System) which collect and transmit real-time data, including
but not limited to truck location, speed, acceleration and deceleration, to the IVMS
operator.
•IVMS operator shall act immediately in case of any violation of local traffic
regulations or COMPANY rules. COMPANY considers the IVMS system as part of the
fundamental truck equipment and will not allow trucks with faulty system to load
until a corrective action is performed.
•CONTRACTOR shall provide all needed hardware/software support to provide
COMPANY with real time data and access to his IVMS system CONTRACTOR shall
provide, daily, weekly and monthly IVMS reports
3.4. Loading and Unloading

• Inspection shall be conducted before and after Loading and Unloading as per checklist
attached in Appendix 2
4 . Drivers
•CONTRACTOR shall provide the necessary number of qualified Tunisian Drivers
experienced as detailed in Cahier des charges et specifications techniques and have
held such positions on similar projects in a neighboring location to the work site
for the transport operations, each possessing the necessary licenses and permits
for driving the vehicles they are required to drive.
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•CONTRACTOR's drivers shall be required to observe and respect all local speed limits
and road conditions.
•During the operation, Contractor shall provide one driver and one assistant-driver to
perform the work.
•CONTRACTOR shall develop and submit to COMPANY's approval and implement a
training program for all drivers/ operators; This program shall be competency-
based within a competent training center and shall be submitted to COMPANY for
approval.
•Drivers shall be as a minimum trained on all the aspects of crude oil trucking
including, and not limited to: major risks of crude oil trucking, prevention measures
and safety, impact on the environment, spill response, behavior in case of accident
(first aid, etc...), precautions during crude oil loading and offloading, theoretical
and practical training on loading and offloading equipment's. ln addition to the
previous requirements, drivers shall have a defensive driving certificate for desert
area and shall have a clear record.
•CONTRACTOR shall provide evidence of the training mentioned above for each driver.
5. Patrol Car
•CONTRACTOR shall provide where necessary Patrol car/cars to cover trucking activities.
•one of patrol Cars where is required shall be equipped with portable air Compressor,
Tool kit, spill kit and equivalent of 50 kg fire extinguisher.
6. Maintenance
•All maintenance service shall be in accordance with the manufacturer's instructions and,
where appropriate, the CONTRACTOR's recommendations.
•CONTRACTOR shall develop a preventive maintenance program for all trucks and submit
it for COMPANY approval.
•The CONTRACTOR's servicing, maintenance and repair equipment shall be
maintained in good conditions and fit for purpose it is intended for all times during
the term of Contract.
•Each Tank and trailer will be throughout cleaned by the CONTRACTOR at least
weekly but more frequently if circumstances dictate. Mirrors, lights, reflectors and
other warning signs and indicators shall at all times be kept clean and not obscured
by road dirt.
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7. Permits, Consents, Authorizations and insurance

•CONTRACTOR shall obtain and maintain all the permits and authorizations required
under Tunisian Law from all government departments to carry out the Transport
Operations and shall provide the COMPANY with a copy of such Documents prior to
commencement of those operations.
•CONTRACTOR shall be responsible for ensuring that all COMPANY Equipment is at all
times registered in accordance with Tunisian Road traffic law.
•CONTRACTOR shall ensure that all items of the COMPANY Equipment at all times
have the requisite licenses for the transport operations and are fitted with the
required danger warning and safety signs.
8. Safety
CONTRACTOR shall develop submit for approval and implement a specific contract
HSSE management system reflecting COMPANY HSSE Management System
requirement
- Regular safety seminars shall be conducted with all Driver/Operators to

review Safety Requirements necessary in the field.
- Drivers shall bring to the attention of COMAPNY any practice or procedure

they deem as unsafe.
- The Drivers shall perform a walk-around Vehicle inspection before the
vehicle is pulled into the Loading/Un- Loading area. There is no instance that
the Driver will leave the area of control for the Truck or Vehicle.
- CONTRACTOR shall provide a helper to direct the movement and actions of

the truck while loading or unloading
- Should there be an accidental spill, leak or mechanical problem with any

piece of equipment the driver or helper will immediately shut off the valves
and, if safe, move the truck away from the Loading or unloading site. If
there is a fire or explosion an evacuation plan will be in place to evacuate
personnel and allow emergency teams to control the situation.
- CONTRACTOR shall implement safety policies to ensure that there are no
open flames, sparks, and radio or cell phone transmissions within 500 feet of
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the loading or un-Loading facilities. Smoking is not allowed at

loading/unloading sites or inside truck cabins.
- Trucks will not be filed in excess of 90% of capacity. individual Trucks will be
pre-marked and monitored, with an explosion-proof light, while loading each
compartment.
- COMPANY have authority to disqualify and discharge any Driver, Truck or

practice that deemed as "unsafe" or threatened the operations or fail to
follow any of the COMPANY LSRs.
- CONTRACTOR shall ensure that safety equipment required by Tunisian Law,

COMPANY and as recommended by CONTRACTOR remains installed
correctly, is properly maintained and the CONTRACTOR's employees trained
in its use.
- Prior to the start of the transport operations, the CONTRACTOR will work
with COMPANY to ensure that all safety equipment required for safe
Transport operations in accordance with Legislation and the related ADR
requirement.
- Prior to the start of the transport operations, the CONTRACTOR will work
with COMPANY to ensure that all personnel will involved with Mazarine
Operation shall have received induction including COMPANY 12 LSRs.
8. Inspection and certification

8.1. Daily inspection
•Every truck will be inspected on a daily basis by COMPANY using typical checklist.
A sample is provided in the Appendix 1. If the truck does not meet COMPANY
requirements, CONTRACTOR shall perform a corrective action to ensure that the
truck is operational.
8.2. Certification
•All trucks and tanks shall be manufactured and certified by a recognized and approved
third party in accordance with the Tunisian Legislation.
9. COMPANY On-site Supervision
•At each of the Loading Point and Offloading Point, there will be only in the presence
of a designated person that represents the COMPANY.
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10. Accident, Incident and Near Miss Reports
•CONTRACTOR shall, immediately following up any road or other accident or

occurrence resulting in any spillage, any injury to or sickness, diseases or death of
any person or any loss of or damage to property (Whether suffered by any of
CONTRACTOR's personnel, Company’s personnel or any third party) or any near
miss which could have the foregoing results:
- Report immediately by the swiftest means and follow up the sane in writing by
email addressed to COMPANY Representative and COMPANY field manager
and COMPANY's HSSE manager, and commence a full investigation
into the matter in order to submit to the COMPANY Representative, nolater than seven
(7) days thereafter, full details of, inter alia:
• The spillage, injury, sickness, disease, death, loss or damage
• The Exact cause of the accident or near miss
• Weather and Road conditions and other surrounding circumstance contributing to the
incident
• Witness statements, and
• Photographs
- CONTRACTOR shall also furnish to COMPANY Representative with copies of all

reports on such accidents and occurrences made to the authorities and/ or
to the insurer or others.
11. Meetings
As required and scheduled by the COMPANY, CONTRACTOR shall attend

coordination meetings with the COMPANY. lt is anticipated that such meetings will
be regularly scheduled to discuss performance and off take planning issues. As a
guide, it is anticipated that the parties will agree that the following meetings will
occur in the normal courses of business but not limited to:
- Pre-task meetings to discuss Task requirement and review related JSA

requirements.
- Weekly meeting with COMPANY Representative where is required.
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- Quarterly meeting with key CONTRACTOR and COMPANY Staff to discuss

operational and safety performance KPl's
B- HSSE QUESTIONNAIRE
ADVICE TO CONTRACTOR
Company wishes to ensure that appropriately high standards of occupational health and
safety are observed by any contractors operating on its behalf, and within its permits. In
this regard, and as an integral part of the tendering process, Contractor is required to
provide the information as requested in the following questions which relate to its safety
management and performance.
Responses to the following questions and requests may be brief, but Contractor should
be aware that the Company will not contract with organizations which are judged unable
or unwilling to operate at the occupational health and safety standards demanded by
Company policy.
GENERAL GUIDELINES FOR PREPARATION OF QUESTIONNAIRE
1. The questionnaire covers the information required to assess the extent to which the
Contractor organizes HSES and its management.
2. The Contractor is advised to cover all activities and not just those conducted on
Company sites.
3. Contractor’s line management should complete this questionnaire.
4. Emphasis should be placed on the need for complete answers substantiated by

supporting documentation as far as is practicable. Responses and any supporting
documentation must relate specifically to the policy and organizational
arrangements of the company that would be the signatory to any contract.
5. Submissions may be assessed by a scoring mechanism that can be used in the

evaluation process.
6. Follow-up discussion with the Contractor’s management may be required.
7. Contractor is requested to answer all questions directly under the question, and if
the need for insertion of additional information is deemed as being required, please
attach to the end of the section, making a reference to this directly under the item,
i.e. for item 2.4 – add the wording “see appendix no”.
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HSES QUESTIONNAIRE TO BE COMPLETED BY CONTRACTOR
1.0 LEADERSHIP AND COMMITMENT
1.1 Are senior managers personally involved in HSES Management?

Yes.
1.2 Provide details on how senior managers by means of their actions have
provided visible and pro-active leadership and commitment on HSES
issues and matters.
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- SOHATRAM General Manager effectively does HSSE walk-around in merely a daily

basis.
- Senior managers are implicated in HSSE inspection according to an annual plan.
- They are involved in doing regular audits for the different process.
- Senior managers are involved in incident investigation as well.
1.3 Is there a positive culture towards HSES matters? Give details of

initiatives and activities carried out to achieve this.
- All personnel contribute in HSSE matters by a reporting system put in place.
- A best employee award including HSSE performance is provided in a monthly
basis.
- HSSE committee with 2 elected employee representative is regularly held to
discuss HSSE issues.
1.4 Provide details of any annual HSES objectives.

- To control the Tetanus risk by a vaccination campaign.
- To raise the level of awareness by a higher number of sensitization sessions.
- Increase the number of Safety tours.
(The complete annual HSSE objectives is provided in details)
2.0 POLICY STATEMENTS
2.1 Does the Contractor have a written statement of its Corporate Safety
policy? If so, please attach a copy.
Yes.
See appendix No 2.1
2.2 Does the Contractor have a written statement of its Drug and Alcohol
policy? If so, please attach a copy.
Yes.
See appendix No 2.2
2.3 Does the Contractor have a written statement of its Medical and First
Aid policy? If so, please attach a copy.
No. But we do have a First aid procedure and First aid instruction.
2.4 Please describe how these policies are communicated to all its
personnel?
These policies are communicated automatically for each new employee, they are
also communicated in meetings for all the personnel and are visible everywhere in
our sites.
2.5 Who has the overall and final responsibility for HSES in the
organization?
The QHSE Manager and the General Manager.
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2.6 Who is the most senior person in the organization responsible for this
policy? Provide name, title and experience.
Anis Rahmouni, QHSE Manager with 9 years of experience in HSSE.
2.7 Does the Contractor enforce all aspects of its policy on any
subcontractors it may employ to perform any of the proposed work
scope?
More than 95% of our activities is done by our own resources. If occasionally we
have a subcontractor our policy is automatically communicated, read, signed
and respected by the service provider.
2.8 Itemize the methods by which the Contractor has drawn its policy
statement to the attention of all its employees.
- The induction for new employees
- Awareness and reminder sessions for all personnel
- Display everywhere(offices, park, workshops, driver manual…)
2.9 Please describe the arrangements in place for advising employees of

changes in the policy?
- Awareness sessions about changes in the policy are held out.
- Old copies of the policy displayed are removed and replaced by the new ones
2.10 Does the Contractor have a policy to empower its employees to stop
unsafe work practices? If so, provide a copy.
Yes. Each employee has the right to stop every unsafe activity in any time. It’s
literally written in each job description card.
3.0 HSES MANAGEMENT MANUAL / SAFETY MANUAL / HSES PLAN
3.1 Provide a copy (on CD) of Contractor’s Safety Manual and/or HSE
Management System Manual.
- See CD (QHSE Manual).
3.2 Provide a copy (on CD) of Contractor’s Environmental Management

Plan.
- See CD (QHSE Plan).
3.3 What procedures are in place for controlling and updating the above
documents?
- Document and data control procedure (QSE-PR-05).
4.0ORGANISATION, RESPONSIBILITY AND RESOURCES
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4.1 How is the organization structured to manage and communicate HSES

issues effectively to work locations?
- QHSE Manager designates HSE responsible to conduct TBT and awareness
sessions regularly for the different work locations; the efficiency of such
actions is measured and managed by the training manager.
4.2 Are HSES management roles and responsibilities defined, allocated and
sufficiently resourced? Provide details.
- The QHSE department is composed by:
* QHSE Manager
* Health and safety responsible
* Environment responsible
* Journey Management responsible
- The roles and duties are clearly defined in every job description card.
4.3 How do you the Contractor ensure that personnel involved in any
safety critical operation are clearly identified and are made fully
aware of their responsibilities?
- Personnel involved in any safety critical operations are designated, briefed and
made aware of their responsibility. The awareness session is signed by all the
participants and registered in our data system.
4.4 Does everyone in the Contractor’s company have a Position Description

(PD)? If so, have they been given a copy of their PD?
- Yes.
- Each personnel get a copy of the position description and sign a discharge record.
5.0 EMPLOYEE INVOLVEMENT AND COMMUNICATION
5.1 Provide details of processes and mechanisms currently in existence to

involve and communicate HSES issues to all employees and
contractors, i.e. safety bulletins, or similar.
- For example following every incident, the 8D report is displayed and an
sensitization session is conducted for the employees and the record is kept.
- Lesson learned from internal incidents and even incidents from other companies
are shared.
5.2 What systems does the Contractor have in place to ensure employees
can raise HSE issues?
- A reporting system is put in place to raise HSSE issues and employees are
encouraged to do so(it’s taken into consideration in the selection of the employee of
the month).
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5.3 Are Job Safety Analyses (JSA) used within the Contractor’s company?
If so, provide details.
- Yes.
- JSA is used and updated regularly (see hard copy provided).
5.4 How does the Contractor ensure that personnel who are involved in
safety critical activities are informed of the safety requirements
associated with these activities?
- The personnel are regularly briefed about the risks related to their activities and
the control measures to be used. Records of TBT sessions are kept.
6.0 RISK ASSESSMENT
6.1 Does the Contractor have a method to identify risks to personnel,

security, the environment or assets and to mitigate or avoid these
risks? If so, provide a copy (on CD) of this procedure.
- Yes.
- Hazard identification and risk control procedure(QSE-PR-01).
6.2 What systems are in place to ensure all risks associated with the
proposed work scope have been identified, assessed and controlled?
- Hazard identification and risk analysis is done by activity and is monitored and put
up to date annually and after each incident.
7.0 BASIC SAFETY RULES
7.1 By what means does the Contractor communicate work practices,

safety instructions and emergency response procedures to its
personnel?
- The documentation is available in soft or hard form for all the employees.
- Training sessions are planned and done by the Civil Protection and other
specialized training offices.
- TBT and awareness sessions are done regularly.
7.2 Are the Safety Manual and Emergency Response Plan available to all
personnel?
- Yes. Displayed in the different work stations.
7.3 Are the Contractor’s personnel drilled in emergency procedures?

- Yes.
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7.4 Does the Contractor have any systems in place to monitor the exposure
of the Contractor’s workforce to chemical or physical agents? Does
Contractor have a Hazardous Materials (HAZMAT) system in place?
- Exposure to chemical or physical agent is treated in the Hazard analysis and
different barriers are put in place to avoid the risks.
- Medical checks are performed regularly for the involved personnel.
- A list of the MSDS is monitored.
7.5 How is the Contractor’s workforce advised on the properties of

chemicals encountered in the course of their work? Are Material
Safety Data Sheets (MSDSs) available?
- With TBT(record available).
- MSDS are displayed in the different workshops and a the list regularly updated.
7.6 What arrangements does the Contractor have for the provision and
upkeep of Personal Protective Equipment (PPE), both standard issue,
and that required for specialized activities?
- PPE management procedure (QSE-PR-12)
7.7 Specify PPE replacement criteria and responsibilities to control its use.
- PPE management procedure (QSE-PR-12)
7.8 Does the Contractor have systems for identification, classification and
management of waste in place?
-Yes.
- Waste management procedure (QSE-PR-13).
7.9 How does the Contractor ensure that plant and equipment used on-site,
or at other locations by its employees are correctly registered,
controlled and maintained in a safe working condition?
- By inspections and maintenance plan application.
7.10 Does the Contractor have a Maintenance Management System (MMS)

in place? If so, provide details.
- Yes.
- Preventive maintenance procedure (TEC-PR-02).
- Corrective maintenance procedure (TEC-PR-01).
- Use of the GMAO software.
7.11 Does the Contractor have a Land Operations Manual in place?

- We do have Operations procedures and Driver manual with the different
procedures.
7.12 Does the Contractor have a fully operational Journey Management

System (JMS)? If so, give details.
- Yes.
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- Journey management procedure (EXP&COM-PR-01).

- A journey management responsible is designated.
- All trucks are equipped with IVMS system.
- The monitoring is done continuously.
- IVMS report are produced and analyzed regularly.
8.0 EMERGENCY RESPONSE PLAN
8.1 Provide a copy (on CD) of the Contractor’s Emergency Response Plan.
See CD.
8.2 Provide a copy (on CD) of the Contractor’s Medevac Plan

See CD (ERP).
8.3 How often are drills and exercises carried out? Is there a follow-up
mechanism in place to identify any deficiencies highlighted as a result of
these drills?
- Drills are carried out according to an annual plan.
- After each drill, gap analysis is automatically performed and included in the report.
8.4 Does the Contractor have procedures in place to manage an oil spill?
- Yes. See Emergency situation control procedure (QSE-PR-04), ERP,
Instructions in case of spillage of hazardous materials (QSE-IN-01)
9.0 ACCIDENT REPORTING PROCEDURE
9.1 What types of safety records are kept by the Contractor? Do they
include:
- Fatalities
- Injuries
- Near misses
- Environmental damage
- Unsafe practices and safety related incidents e.g. .STOP cards?
- Yes.
9.2 Contractor shall provide the Lost Time Incident Frequency Rate per
million man-hours for the last Five years (3) years.
Note: LTIFR/Million man hours are the number of Lost Time

Incidents per million man hours Works exposure. To be based on 12
hours/day.
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- LTIFR 2014 : 3.08 (transport)

9.3 Does the Contractor have a procedure for the investigation, reporting
and follow-up of accidents, dangerous occurrences or occupational
illnesses? If so, provide details.
- Accident and incident management procedure (QSE-PR-03).
9.4 Does the Contractor communicate the results of accident

investigations to the Contractor’s personnel and how is this done?
- Accident investigation results are automatically communicated to the personnel
as soon as the investigation is done. An 8D report will be displayed and
communicated.
9.5 Provide two examples of investigation reports prepared during the

last 12 months.
See appendix 9.5
9.6 Provide details of any significant safety achievements or awards.

- Classification by TOTAL in March 2017 after an overall Audit as Green Status
Transporter for the first time in Tunisia.
- HSSE award by VIVO Energy in December 2016.
9.7 Nominate the individual who is responsible for close-out of an

investigation?
- QHSE Manager Anis Rahmouni.
9.8 How are the findings following an investigation communicated to the

Contractor’s employees?
- Accident investigation results are automatically communicated to the personnel
as soon as the investigation is done. An 8D report will be displayed and
communicated, with the incident details, root causes, corrections and corrective
actions and lesson learned.
9.9 Does the Contractor have an accident/incident reporting form? If so,

provide example.
- Yes.
- See appendix 9.9
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9.10 How are near misses reported?

- Immidiately.
- See appendix 9.10
10.0 EMPLOYEE ORIENTATION PROGRAMME
10.1 Does the Contractor have a written orientation program? If so, please
provide a copy (on CD).
- Yes.
- Competence management procedure. See (FGC-PR-02)
10.2 How does the Contractor manage the orientation of subcontractor’s

personnel?
- By subcontractor’s audit, evaluation and contractual requirements.
10.3 What arrangements does the Contractor have to ensure new

employees are given the required knowledge to carry out their work
activity safely?
- General safety induction is done for all new personnel with an emphasis on the
specification of the correspondent activity.
10.4 What procedures are in place and/or proposed for Company and/or
other visitors?
- A safety leaflet is provided for each new personnel or visitor.
11.0 SAFETY MANAGEMENT PROGRAMME
11.1 Does the Contractor hold in-house safety meetings and with what
frequency? Provide details.
- Yes.
- Safety meetings took place prior to each risky activity, prior to activities with
permit to work obligation, after all incidents and according to the planning.
11.2 Does the Contractor include HSES in operations meetings (including

with Subcontractors)?
- Yes.
- HSSE is main subject in operations meetings.
11.3 Does the Contractor conduct programs to stimulate safe working

practices? What methods are used and what have been the results?
- Increase the number of safety tour.
- Increase the number of safety meetings.
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- Put in place an award system for the employee of the month.

The result was an effective decrease in work accidents especially in 2016.
11.4 Does the Contractor have an employee safety awards scheme?

Provide details.
- Yes.
- Employee of the month with HSSE performance included in the selection process.
11.5 What HSE targets/goals are expected for the proposed work
program?
- 0 accident
- 0 spill
11.6 Give details of Contractor’s HSE statistics reporting structure

(including to Company).
- Reporting comes out from the concerned personnel to the site supervisor to the
HSSE responsible to the QHSE manager. The decision will be issued by the QHSE
manager and communicated to the different parties by the HSSE responsible.
11.7 What processes are in place for the management of change in:
- scope of work
- operating standards and procedures
- personnel
- equipment
- Management of Change procedure (QSE-PR-17).
12.0 HSES TRAINING PROGRAMME
12.1 What HSES training does the Contractor provide to the Contractor’s
personnel and up to which level of management is it given?
HSE training affects all levels of management (management, executives, operators,
workers, ...) and the actions planned annually in the annual training and awareness plan
The main themes :
- first aid and fire fighting
- defensive driving
- regulations concerning the transport of dangerous products
- work permit and gas test
- Management of fatigue and stress during driving
- Road safety
- Driving under adverse climatic conditions
- Risks associated with the transport of dangerous products
- Port of PPE
- Safe handling of loads and posture
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- AE and Waste sorting

- Safe handling with cranes
- Safe handling with forklift trucks
- Hygiene in the workplace
- Prohibition of use of mobile phone while driving
- Respect of seat belt wearing
12.2 Have the Contractor’s personnel who will undertake the work received
formal training in safe working practices and in the potential hazards
of that work? If so, provide details of such training.
- Regulations on the transport of dangerous goods
- Defensive driving
- First aid and fire fighting
- Risk assessment
12.3 Does the Contractor have a competency training scheme for its
employees? Is there a competency assessment program for
Subcontractor’s employees?
- An annual training and awareness-raising plan. See the Training plan.

- A competency assessment procedure in place.
- See Appendix 12.3(FGC-Pr-02)
12.4 What training is available/ provided for local temporary hire

employees?
- See Appendix 12.4(FGC-PR-03)
12.5 Give details of Contractor’s HSES refresher training program.

- Annual Awareness Plan.
- See Appendix 12.5
12.6 Provide full details of Contractor’s training matrix for the proposed
personnel.
- See Appendix 12.6
13.0 HSE INSPECTION PROGRAMME
13.1 Does the Contractor conduct safety inspections of its operations? If

so, please provide details of type, frequency and who is involved.
- Yes.
- Planned QHSE inspection: according to an annual plan, 3 inspections/month,
Management personnel involved, designated for on road trucks and remote sites.
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- Unexpected inspections: unplanned, several inspections/month, supervisors

involved, designated for on road trucks.
14.0 PROFESSIONAL HSES SUPPORT
14.1 Provide an organization chart and a description of HSES

responsibilities within the Contractor’s organization.
- See appendix 14.1.
14.2 Provide details of Contractor’s personnel possessing formal safety

qualifications who will be assigned under this contract.
- QHSE Manager
- HSE responsible
- Journey management responsible
- Operations personnel
- Drivers
14.3 Provide details of Contractor’s HSES Advisor’s experience, in

particular in the country of operations (include relief).
- We do not have HSSE advisors we have our own HSSE experienced personnel.
15.0 AUDITING
15.1 Does the Contractor have a written procedure on HSES auditing?

Does this include schedules for auditing and what range of auditing is
covered? Are checklists available for all sections of operations?
- Yes.
- See appendix 15.1
15.2 Describe the effectiveness of auditing verified and how does

management report and follow up audits?
- Audit are done by qualified personnel trained in audit techniques, the findings are
concerned personnel which will launch an action plan to resolve the problems
found. Action plan will be followed and the efficiency of actions checked by QHSE
Manager. All the process is monitored on QualiproXL.
15.3 Are Subcontractors regularly audited?

- Yes.
- Subcontractor audit plan is in place and followed up.
15.4 Are cross audits carried out between sections?

- Yes.
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15.5 Does the Contractor normally create a project Remedial Action Plan
(RAP)? If so, give details of action point closure control
responsibilities.
- Use of RAP is routine procedure used in every project.
- Closure is made by QHSE Manager.
15.6 Has the Contractor encountered any pre-existing adverse conditions

during operations in the country, or in similar environment? If so,
give details.
- Yes, for example social manifestation.
16.0 MEMBERSHIPS OF TRADE ASSOCIATION
16.1 Does the Contractor hold membership of any trade organization, HSE
organizations or industry associations? If so, provide details.
- Yes. UTICA.
17.0 HEALTH
17.1 What medical checks are required of employees, both permanent and
temporary?
- General medical check and fitness to work.
17.2 Are Fitness to Work certificates available for all Contractors’

personnel, if required. If so, provide example.
- Yes.
- See appendix 17.2
17.3 Please describe any preventative measures are in place/proposed to

ensure the health of Contractor’s personnel at work?
- For example to minimize the exposure of the driver to the organic vapor by
awareness sessions, respect of the procedures and gas mask wearing.
17.4 Provide details of on-site medical personnel and facilities, if any.

- HSSE personnel on site are trained to perform medical first aid; a doctor is
assigned to be 2 days a week on site to perform medical checks. First aid kits are
available and regularly checked.
17.5 Are any of your proposed personnel first aid trained. If so, to what
level?
- Yes.
- HSSE personnel and other personnel are trained on first aid with different
levels(advanced, basic…)
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18.0 ENVIRONMENT
18.1 Are there any pro-active steps to protect or enhance the environment
that are part of the Contractor’s corporate philosophy?
- Yes. We are ISO 14001:2015 certified and we do give the environment issues a
big importance. It appears clearly in our commitment in the Policy to protect
the environment. An Environment responsible is assigned especially to ensure
this purpose.
18.2 What measures are in place and/or proposed to ensure protection of

the environment at the work site?
- Waste management program.
- Green house effect gas emission control.
- Energy consumption control measures.
18.3 Does the Contractor have a written Environmental Emergency

Response Plan?
- Yes. See ERP.
19.0 SECURITY
19.1 What measures are in place and/or proposed to ensure the security of
Contractor’s personnel and equipment?
- Awareness sessions about security issues.
- JMP takes into consideration security situation.
- Security personnel and CCTV are in place in our site.
19.2 Provide a copy of the Contractor’s Security Plan (on CD).

- ERP contains security measures in case of theft, robbery or social manifestations.
19.3 What measures are proposed to protect the general public from the
contractor’s activities?
- Awareness sessions for the drivers.
- Road security awareness sessions for the public.
- Avoid high density traffic zone in JMP.
- Speed and itinerary follow up by IVMS of our trucks.
19.4 Provide details of any security incidents during the last 3 years.
- One of our trucks was blocked by rioters, after a negotiation it was released with no
damages to personnel or equipment.
20 LOST TIME INCIDENT FREQUENCY RATE (LTIFR)
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20.1 Provide the following details of your organization’s safety record for the
past three calendar years in the following format
Year LTIFR / Million Man hours Worked

2014 3.08
2015 7.7
2016 6.17
Note – LTIFR / million man-hours worked are the number of Lost Time Incidents per
million man-hours work exposure (please assume a twelve (12) hour day per person).
21.0 SIGNIFICANT INCIDENTS
21.1 Provide details of significant incidents for LTI, MTI, FAI and high
potential near misses in the past three years in Tunisia and the outcome of
the incident investigation.
- Details of the accidents data are provided in the documentation with both transport
and maintenance incidents.
C- Appendix
QSE-PQ-01.pdf
Appendix 2.1
QSE-PQ-04.pdf
Appendix 2.2
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QSE-PR-04-Emergen QSE-IN-01-Hazardou
cy situations control.pdf
s products accidental spill.pdf
Appendix 8.4
Rapport 8D Incident 8D-

29-12-2016.pdf Accident investigation -18-04-2017 corrigé.pdf
Appendix 9.5
OBSERVATION
SOULA WALID.PDF
Appendix 9.9
12-28-2016.xlsx
Appendix 9.10
FGC-PR-02-COMPET
ENCIES MANAGEMENT.pdf
Appendix 10.1 (FGC-PR-02)
QSE-PR-17-MANAGE
MENT OF CHANGE PROCEDURE.pdf
Appendix 11.7
FGC-PR-02-COMPET
ENCIES MANAGEMENT.pdf
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FGC-PR-03-TRAINEE
S WELCOMING AND SUPERVISION.pdf
Plan de
formation-sensibilisation 2017.pdf
Appendix 12.5
Drivers competency
map.pdf
Appendix 12.6
QSE-OR-01-Organigr QSE-OR-02-Organigr
amme général.JPG amme Direction QHSE.JPG
Appendix 14.1
QSE-PR-09-QHSE Plan-audits-internes-
Internal Audit.pdf 2017.JPG
Appendix 15.1
NASRI
BOURAOUI.pdf
Appendix 17.2
QHSE MANUAL.pdf Planning QHSE QSE-IN-05-EMERGEN

2017.pdf CY PLAN.pdf
Document required on CD
Page 28 of28

14 - Section C - Schedule D - HSSE Requirements

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14 - Section C - Schedule D - HSSE Requirements

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GHRIB CONCESSION -TUNISIA

PROVISION OF CRUDE OIL LAND Invitation To Tender

HSSE Requirements Crude Oil Trucking ITT

PROVISION OF CRUDE OIL LAND Invitation To Tender

1- Applicable Codes and Standards

Contractor shall comply with following

PROVISION OF CRUDE OIL LAND Invitation To Tender

- Order of Minister of transport of 18 November 1999, amendment of the

2. Truck and Tank Specifications

2.1. General requirements

PROVISION OF CRUDE OIL LAND Invitation To Tender

• Danger warning signs shall be provided in Arabic and French Language.

• Functional means of communication shall be provided.

PROVISION OF CRUDE OIL LAND Invitation To Tender

• The Tank shall be equipped with Wave Breaker.

2.4. Capacity Certification

PROVISION OF CRUDE OIL LAND Invitation To Tender

3.2. Heating and Air conditioning

•All trucks shall have operating air conditioning.

3.3. Specification for ln-Vehicle Monitoring System (IVMS)

•As required by COMPANY Journey Management Procedure All trucks shall be

3.4. Loading and Unloading

PROVISION OF CRUDE OIL LAND Invitation To Tender

PROVISION OF CRUDE OIL LAND Invitation To Tender

7. Permits, Consents, Authorizations and insurance

- Regular safety seminars shall be conducted with all Driver/Operators to

- Drivers shall bring to the attention of COMAPNY any practice or procedure

- CONTRACTOR shall provide a helper to direct the movement and actions of

- Should there be an accidental spill, leak or mechanical problem with any

PROVISION OF CRUDE OIL LAND Invitation To Tender

the loading or un-Loading facilities. Smoking is not allowed at

- COMPANY have authority to disqualify and discharge any Driver, Truck or

- CONTRACTOR shall ensure that safety equipment required by Tunisian Law,

8. Inspection and certification

PROVISION OF CRUDE OIL LAND Invitation To Tender

10. Accident, Incident and Near Miss Reports

•CONTRACTOR shall, immediately following up any road or other accident or

- CONTRACTOR shall also furnish to COMPANY Representative with copies of all

As required and scheduled by the COMPANY, CONTRACTOR shall attend

- Pre-task meetings to discuss Task requirement and review related JSA

- Weekly meeting with COMPANY Representative where is required.

PROVISION OF CRUDE OIL LAND Invitation To Tender

- Quarterly meeting with key CONTRACTOR and COMPANY Staff to discuss

GENERAL GUIDELINES FOR PREPARATION OF QUESTIONNAIRE

3. Contractor’s line management should complete this questionnaire.

4. Emphasis should be placed on the need for complete answers substantiated by

5. Submissions may be assessed by a scoring mechanism that can be used in the

6. Follow-up discussion with the Contractor’s management may be required.

PROVISION OF CRUDE OIL LAND Invitation To Tender

HSES QUESTIONNAIRE TO BE COMPLETED BY CONTRACTOR

1.0 LEADERSHIP AND COMMITMENT

1.1 Are senior managers personally involved in HSES Management?

PROVISION OF CRUDE OIL LAND Invitation To Tender

- SOHATRAM General Manager effectively does HSSE walk-around in merely a daily

1.3 Is there a positive culture towards HSES matters? Give details of

1.4 Provide details of any annual HSES objectives.

2.0 POLICY STATEMENTS

PROVISION OF CRUDE OIL LAND Invitation To Tender

2.9 Please describe the arrangements in place for advising employees of

3.0 HSES MANAGEMENT MANUAL / SAFETY MANUAL / HSES PLAN

3.2 Provide a copy (on CD) of Contractor’s Environmental Management

4.0ORGANISATION, RESPONSIBILITY AND RESOURCES