NOTICE INVITING TENDER (NIT)

1. Tender ID Please Refer e Tender portal

2. Tender Reference No. JRMM192114

3a. Type of Tender National Open E-Tender
3b. Type of Bidding Two Bid System
3c. Reverse Auction Not Applicable
3d. Pre Bid Meeting Not Applicable

4. Tender / Item Description Acrylic Adhesive Tape

IOCL Gujarat Refinery, Jawaharnagar, Vadodara
5. Location (s) of Work
Gujarat; Pin Code – 391320
6. Tender Fee NIL (for e- Tender)

7. Earnest Money Deposit (EMD) INR 16511.00

Materials Officer (Materials Purchase)

LL +91-2652237257;
Email id. prajapatijs@indianoil.in

Senior Materials Manager

LL +91-2652237272;
8. Contact Person Detail
Email id. SILEKARN@INDIANOIL.IN

SWARJIT BARUA
Designation: DGM (Mat-Purchase)
LL +91-2652237251
Email id. baruas@indianoil.in

9. Integrity Pact (IP) NOT APPLICABLE

Pre-Qualification Criteria (PQC)

10a. Technical PQC Not Applicable

10.
Applicable
For experience, the order(s) executed by the bidder,
Commercial Experience during the last five years ending on the last day of the
10b.
PQC month immediately preceding the month in which the
last date of bid submission falls, shall be considered as
under:-

NOTICE INVITING TENDER (NIT) Page 1 of 7

 Three orders each executed for “Supply of 3M or
Equivalent make product” where executed value is
not less than Rs. 4,19,760.00

OR

Two orders each executed for “Supply of 3M or

Equivalent make product” where executed value is
not less than Rs. 5,59,680.00

OR

One order executed for “Supply of 3M or Equivalent

make product” where executed value is not less than
Rs. 6,99,600.00

10c. Financial PQC Not Applicable

Our preferred delivery period for supply is 4 weeks.

11a. Delivery Period for Supply
The bidder to quote their earliest firm delivery period.

Time Period For Site Work/

11b. NOT APPLICABLE
Services
Mode of Transport in case of
12. Not Applicable
Foreign Bidder

13. Third Party Inspection Not Applicable

14. IBR Not Applicable

100% payment within 30 days of receipt and

15. Payment Term
acceptance of material at IOCL Gujarat Refinery Site.

Guarantee / Warranty shall be as per IOCL’s General

Guarantee/Warranty (Defect
16.
liability period)
Purchase Conditions (GPC). The same shall be valid
for 18 (eighteen) months from the date of delivery or 12
(twelve) months after the same have been put in
service or commissioned, whichever is earlier

17. PWCAMC/PWAMC Not Applicable

Performance Bank Guarantee

18. Not Applicable
(PBG)

19. Site Work Not Applicable

NOTICE INVITING TENDER (NIT) Page 2 of 7

 20. Evaluation criteria: Item wise lowest basis.

1. EMD exempted categories: Micro & Small

Enterprises (MSE), Central/State PSUs & Govt.
Organizations and JVs of IOCL.
2. For all critical dates please refer “Critical Dates
table” in Tender Details at e-tender Portal.
3. Offers from the following type of bidders shall
not be considered:

(a) Bidder(s) who are undergoing insolvency

resolution process or liquidation or
bankruptcy proceeding under Insolvency
and Bankruptcy, Code 2016
(b) Bidder(s) whose insolvency resolution
process or liquidation or bankruptcy
proceeding is initiated under the Code at
any stage of evaluation of the bid.
4. For Other Details, please refer to Enquiry Cum
Scope of Supply & Technical Specifications of
Tender, Bid Document (.xls file), Instructions to
Bidders (ITB), IOCL’s General Purchase
Condition (GPC), Priced BoQ, etc.
5. The XTRAPOWER Fleet card program is a
21. Other Points complete smart card-based fleet management
solution for fleet operators and corporate for
cashless purchase of fuels & lubricants from
designated retail outlets (petrol pumps) of
indianOil through flexible prepaid and credit
facilities. The fleet card also offer exciting
rewards along with benefits like personal
accident insurance cover and vehicle tracking
facility .Any business entity owning or operating
a vehicle fleet can become a member of the
XTRAPOWER fleet card program. Each fleet
owner is issued a fleet control card and vehicle-
specific fleet cards for every vehicle enrolled
under the program. For enhanced security, the
fleet card transactions are authorized through a
unique Personal Identification Number
(PIN).Moreover, the card can help track each
vehicle’s movement across remote corners of
the country. Leading to improvement and
vehicle utilization route compliance.
XTRAPOWER is also backed by InidanOil’s
vast infrastructure network and web based
support services.

 Tender document (Non-Transferable) can be downloaded from IOCL e-tendering web site
https://iocletenders.nic.in/
 Offer shall be submitted ONLY through online mode on above given IOCL e-tendering website.

NOTICE INVITING TENDER (NIT) Page 3 of 7

 Bids in physical form sent through fax / email / courier / post will not be acceptable.

 In case of any conflict in the terms mentioned in this NOTICE INVITING TENDER (NIT) and
elsewhere in the tender, the terms indicated in NOTICE INVITING TENDER (NIT) shall
supersede. In the event of any irreconcilable conflicts , the hierarchy for the acceptance shall be
–
o Notice Inviting Tender (NIT)
o Enquiry Cum Scope of Supply & Technical Specifications of Tender
o Instructions to Bidders (ITB)
o Bid Document (.xls file)
o General Purchase Conditions

Note:- Non Press E-tenders/Any Addendum / Corrigendum / Sale date extension in respect of
above tender shall be issued on our website: https://iocletenders.nic.in/ only and no
separate notification shall be issued in the press. Bidders are therefore requested to
regularly visit our website to keep themselves updated.

Address of the Tender Issuing Authority:

Deputy General Manager (Materials-Purchase),

GUJARAT REFINERY, PO: JAWAHARNAGAR,
VADODARA-391320 GUJARAT,
LL:- +91-265-223 7251;
Email id. baruas@indianoil.in

INSTRUCTION FOR COMPLIANCE OF PRE-QUALIFICATION CRITERIA (PQC):

All PQC documents duly scanned to be uploaded by bidder in separate electronic envelope
on the portal named “Pre-Qualification Criteria (PQC) Document” along with the duly filled
PQC DETAIL Sheet of Bid Document .xls file.

1. For fulfilling the financial pre-qualification criteria any one of the following documents
may be considered as valid proof for meeting the criteria:

A. Audited balance sheet of the bidder (Complete company financial statement).

B. Published Annual report.

2. In case the balance sheet is available in the public domain the same shall be acceptable.

3. For fulfilling the commercial Pre-Qualification experience criteria any one of the following
documents may be considered as valid proof for meeting the criteria:

A. Purchase Order copy along with Invoice(s) with self certification by the bidder that
supplies against the invoices covering the “similar order” have been executed to
the required value.
B. Purchase Order copy along with Bank Certificate indicating receipt of payment by
the bidder against the subject PO.
C. Execution certificate by client with order value.

NOTICE INVITING TENDER (NIT) Page 4 of 7

 D. Any other document in support of order execution like LR/AWB/BL copies along
with Invoices, TPI release note, etc.
E. Internal records of IOCL for any reference of job executed for IOCL cited by the
bidder for which bidder is not able to furnish documentary evidence.

4. A company (bidder) shall not be allowed to use the credentials of its parent or any group
company to meet the Experience Criteria.

A. Submission of authentic documents is the prime responsibility of the bidder.

B. Wherever IOCL has concern or apprehension regarding the
authenticity/correctness of any document, IOCL reserves the right of getting the
documents cross verified from the document issuing authority / Notarized copy of
documents.

5. IOCL reserves the right to verify the authenticity of documents submitted by the
successful (lowest) bidder before placement of order. Verification can be done either
from respective Client through e-mail/hard copy/phone or asking the successful (lowest)
bidder for the submission of notarised document.
In case verification could not be completed before placement of order then order may be
issued to the successful (lowest) bidder with the condition that payment shall be released
only after completion of verification of authenticity of documents.

6. Notwithstanding any other condition / provision in the tender documents, bidders are
required to submit complete documents pertaining to PQC along with their offer. Failure
to meet the PQC will render the bid to be summarily rejected.

IOC reserves the right to complete the evaluation based on the details furnished by the
bidder, with or without seeking any additional supporting documents / clarifications.

7. In case a foreign bidder submits any of the Pre-Qualification support documents in any
language other than English, then it will be the responsibility of such foreign Bidder to
also provide the English translation copy of the same duly certified, stamped and signed
by their Local Chamber of Commerce. Translation by Indian Embassy / High
Commission or authorized / approved translation agencies (by Indian Embassy / High
Commission) or any other independent authority shall also be acceptable apart from the
Local Chamber of Commerce of country of origin.

8. FOB/FCA/FOR Dispatch point price (inclusive of P&F charges and TPI charges, if any)
shall be considered for arriving at the executed order value.

However, in case any other cost component are not indicated separately and are already
included in the Purchase Order Value, as evident from the submitted Purchase order
copies, then executed order value shall include such inclusive cost components also for
the purpose of PQC evaluation.

9. Last date of order execution may fall in the above mentioned period i.e. within last five
years ending on the last day of the month immediately preceding the month in which the
last date of bid submission falls.

NOTICE INVITING TENDER (NIT) Page 5 of 7

10. Assigning of orders shall not be allowed where specific PQC has been called for in the
tender. Assignment of order will be allowed only if the assignee (sister firm or associate
partner) meets the PQC. However, the same shall be subject to acceptance of IOCL.

In case of Global Notice Inviting Tender requiring supply, Installation & Commissioning
and/or PWCAMC/PWAMC, any foreign bidder submits the tender with the condition that
supply part in foreign currency by the foreign bidder and Installation & Commissioning
and/or PWCAMC/PWAMC by their Indian Counterpart in Indian Currency, the same shall
be acceptable and credentials of only foreign bidder shall be considered.

11. For Global Tenders if bidders submit foreign orders in currency other than USD for
meeting PQC, same shall be converted to USD on the date of the said Purchase Order.
For National Tenders if bidders submit foreign orders in currency other than INR, same
shall be converted to INR on the date of the said Purchase Order.

12. The requirement for submission of audited financial statement is sometimes not
accepted by some foreign bidders due to their internal / local regulation (particularly in
case such bidders are subsidiaries of other foreign company). Instead of this they prefer
to submit CEO / CFO certificate (the parent company for itself or for its subsidiary) for
their turnover or the financial statement.

In such case CEO / CFO’s certificate in original from the company or from the parent
company (in case bidder is a subsidiary) stating the turnover of the bidding entity along
with a declaration that the bidding company is not in a position to submit its financial
statement as per the local / internal regulation (clearly specifying the applicable
regulation) with an endorsement by Chartered Accountant / Statutory Auditor / Certified
Public Accountant (not being an employee or a Director or not having any interest in the
bidder(s) company / firm) may be accepted.

Wherever Chartered Accountant / Statutory Auditor / Certified Public Accountant (not

being an employee or a Director or not having any interest in the bidder(s) company /
firm) is not in a position to endorse such CEO / CFO’s certificate due to local regulations,
CEO / CFO’s certificate in original without endorsement may be accepted provided a
reference of the local regulation restricting this endorsement is given in the CEO / CFO
certificate.

13. Similarly in case where the bidder cites the reasons of Non Disclosure Agreement (NDA)
for its inability to submit necessary documents in support of meeting the experience
criteria, a certificate, in original, certifying all the required information, issued by CEO /
CFO of the company along with a declaration that the bidding company is not in a
position to submit the required documents owing to the NDA with an endorsement by
Chartered Accountant / Statutory Auditor / Certified Public Accountant (not being an
employee or a Director or not having any interest in the bidder(s) company / firm) may be
accepted.

Wherever Chartered Accountant / Statutory Auditor / Certified Public Accountant (not

being an employee or a Director or not having any interest in the bidder(s) company /
firm) is not in a position to endorse such CEO / CFO’s certificate due to local regulations,
CEO / CFO’s certificate in original without endorsement may be accepted provided a

NOTICE INVITING TENDER (NIT) Page 6 of 7

 reference of the local regulation restricting this endorsement is given in the CEO / CFO
certificate.
14. IOCL reserves the right to verify the authenticity of documents submitted by the bidders.
Verification can be done either by respective Client through e-mail/hard copy/phone or
asking the bidder for the submission of notarised document at any stage.
In case verification could not be completed before placement of order then order may be
issued to the successful bidder with the condition that payment shall be released only
after completion of verification of authenticity of documents.

LIST OF ENCLOSURES

DOCUMENT
a) Instructions to Bidders (ITB) along with all the Annexures and policies
a) General Purchase Condition
b) Bid Document (.xls file)
c) Enquiry Cum Scope of Supply & Technical Specifications of Tender
d) Priced -BOQ
e) FAQs-IOCL-Online-EMD.pdf
f) Tender-Acceptance-Format.pdf
g) Special Instruction to bidders for participating in e-tender portal

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