Baker City Weekly Report

January 14, 2011

ADMINISTRATION

 The City Manager along with staff have been putting together information for the special mid-term budget
meeting on January 18th. This meeting is open to the public and will be located in the Council Chambers
upstairs in City Hall.
 The City Manager held a telephone conference with Charter Cable this week in order to continue the work on a
new franchise agreement. Although progress is being made there continue to be some major issues in the
proposed agreement.
 The City Manager and the Mayor attended an EDC meeting this week. The discussion centered on the
committee recommending an applicant to the County Court to fill the Economic Developer position. The
committee recommended the County contract with Greg Smith to fill the position.
 The City Manager, Police Chief, and Finance Director met with the Municipal Court Judge this week. The
discussion centered on what the City could do to make the collection of traffic fines more successful.
 I really appreciate the fact that our public works crew identified a problem within our water supply system.
They knew that it had to be a large supply line or hydrant, then went out in a very short period of time and
found the broken supply line which was running in an abandoned building. They were able to shut off the
supply and get our reservoir back into normal operations.

Potential Agenda Items for January 25, 2011:

 YMCA presentation.
 SAMO swimming pool presentation.

POLICE

 BCPD opened 24 new cases this past week making multiple arrests, including the arrest of
a fugitive from Washington State.
 BCPD completed our second biannual policy update.
 Sergeant Regan and Officer Weaver completed a Glock Armorers course, which allows them
to inspect our service weapons and make repairs as needed.
 BCPD completed year end stats and we are working on the final portions of our annual
report.

www.bakercity.com
FIRE
The Baker City Fire Department Responded to a total of 16emergency alarms for the past week. Breakdown of
emergency responses:

FIRE
General Alarms 0
Still Alarms 0
TOTAL RESPONSES 0

Fire responses are broken down as follows:

 No alarms this week.

AMBULANCE
Rural Calls 4
City Calls 12

Transports 12
No Patient Trip 4
Out of town transfers 1
Airport Transfers 0
Motor Vehicle Crash 0
Doubles 2

TOTAL RESPONSES 16

TRAINING/MAINTENANCE:
25hours of training consisting of:
 EMS: Life Pack 15 training.
112 hours of station and equipment maintenance including:
 Weekly medication inventory and replacement of expired medications.
 Station, apparatus and equipment maintenance.
 Annual SCBA maintenance.
 Semi-annual communications and small equipment maintenance.
Additional services include:
 Firefighter 1 class for Baker County Fire agency volunteers, firefighter safety and fire behavior.

PUBLIC WORKS
Water
 During a review of the reservoir’s monitoring system data, it became apparent on Thursday morning that there
was a steady decline in the 4.5 MG reservoir’s storage and a significant increase in the water being distributed
into town. Immediately after this became apparent, Jake and Dennis geared up and began driving throughout
town to locate the cause of the loss of water; i.e., damaged fire hydrant or broken mainline. The photo above is
the scene the crew discovered while on their mission. Justin and Blain arrived shortly after the discovery with

www.bakercity.com
 the necessary equipment to turn off the water valve. It is estimated that the fire line of this business located off
of David Eccles Road ruptured around midnight Thursday morning.

Figure 1 Water streaming out the door of the business.

 Leo is using the AutoCAD drafting software to create a map for the upcoming watershed litigation which
documents the access roads to the mountain line.

Wastewater
 Crews continue inspecting various wastewater mainlines throughout town. Below is a picture of a concrete line
where the interior of the pipe has eroded to the point there is now a visible hole. The wastewater line appears to
be in good condition a mere 220 feet from the eroded area. This section of line will be scheduled for C.I.P.P.
rehabilitation work, preferably within the next year.

www.bakercity.com
 Figure 2 Hole eroded in wastewater pipe.

 Keith Radabaugh has been contacting local restaurants and auto repair businesses in order to gather information
which must be contained within the annual Industrial Waste Survey required by Oregon D.E.Q.

Shop/Maintenance
 Installing electrical outlets in the public works yard was marked off the “to do list” this week. The new outlets
will allow the block heaters on the dump trucks to be plugged in during the colder months. There were several
instances this winter when trucks would not start because of the cold temperatures.

Figure 3 Blain tamps the dirt back around the newly installed outlet.

www.bakercity.com
 Construction of additional office space continues within the warehouse. An electrician wired the area this
week. Thus far, the framing and a portion of the electrical work have passed inspection. The additional office
space will provide a more efficient work area for supervisors and water/wastewater specialists.

Figure 4 Electrical work being completed in new work space.

 Tom Hayes is seen here coating the bed of a dump truck with a non-stick surface. The non-stick surface
will better allow snow to slide off of the bed when unloading.

Figure 5 Tom Hayes maintaining snow removal equipment.

www.bakercity.com
Streets
 A few snow drifts on Indiana Ave., Settlers Loop, Kirk Way and Foothill Drive were leveled this week. Salting
and sanding of streets continues.
 Routine maintenance was performed on street lights and airport runway lights.

DEVELOPMENT SERVICES
Planning
 All week was spent catching up on memorializing minutes from past Planning Commission meetings.

Building
 The Building Department staff completed 1366 inspections in 2010.
 The Electrical Inspection contractor completed 617 inspections.
 This does not include investigations of building without permits or code consultations for future construction at
job sites.
Commercial Projects:
 The new Maverick convenience store and fuel service station submitted plans on Monday for Planning, Public
works, and Building department review.
 The Lime Wind turbine project has had building and electrical permits calculated and we are waiting on the
engineered plans for review.
 The Recovery Village project is having a Stem-wall inspection today in the P.M. This will complete the
foundation and will allow the framing of the under floor system after a minimum of 7-day cure per building
code.
 The ODOT Maintenance building project is nearing completion and the Fire Sprinkler system will be inspected
and tested on Tuesday by this department and the State Fire Marshall’s Office.
 The Baker City Public Works department has obtained a permit for the remodel of a small area in the existing
shop to two office spaces at the maintenance facility.
Residential Projects:
 Baker City: No new applications have been submitted.
 Baker County: A foundation only permit has been applied for on First Creek road.

The Building Department staff is working on inspection of permits obtained in 2010 and prior.

FINANCE
Finance Director
 December’s revenue and expenditure report will be available January 21st.
 CIS Board of Trustees has announced that they will once again be distributing a credit due to a surplus for the
years 2000-01 and 2001-02. Last year the City received a $52,830 credit to be used against the City’s premium
for liability, property and auto physical damage. This year’s credit is $4.49 million for all members compared
to $5.4 million for last year. The City will be notified of the amount of its credit in mid-February.
Utilities
 Zone 2 was billed today which includes 455 residential and 13 commercial accounts. Of those accounts 34 or
7% are signed up for direct payment.
 100 late notices were sent January 7th.

www.bakercity.com
Accounts Payable:
 The first of two accounts payable check runs for the month was generated on Monday.
Accounts Receivable:
Monthly accounts receivable billings were sent Monday. The billings were as follows:
 Weed Abatement - $938
 Golf Course Sprayer Payment - $5,513
 Cemetery - $2,860
 HBC Business Licenses - $20,605
 HBC Business Assessments - $20,362
 City of La Grande Inspection Services - $5,040
 Wastewater Maintenance - $6,097
 Water Line Hookups - $3,670
 Lien Searches - $735
 Ambulance - $304,088
 Ambulance Standby - $4,474
 Airport Hangar Rent & Ground Lease - $1,200
 Miscellaneous - $805

Total Billed $376,387

www.bakercity.com