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Proposal FOR PROJECT Management: Client Logo
Proposal FOR PROJECT Management: Client Logo
Proposal FOR PROJECT Management: Client Logo
Client logo
Client logo
CONTENTS
Acknowledgement 1
Goals 4
Scope of Services 5
Price Schedule 15
Final comments 17
Knight Frank is excited by the opportunity to assist MB INDIA in this project. We intend to work closely with your
team to deliver successful outcomes. By using our knowledge of the Pune market along with proven construction
management capabilities, we will aim to provide an excellent, fully functional facility.
This proposal has been designed keeping in view the brief as stated in our earlier meetings. We have outlined five
reasons why you should consider hiring Knight Frank for project management:
1. Timely Completion:
Knight Frank has delivered and is actively delivering projects across Pune, Mumbai, Delhi, Bengaluru,
& Gurgaon. Across geographies, though MB INDIA needs may differ, one common denominator
among projects we manage is timely completion. Clients value our credentials because we offer
business continuity and ensure that projects are delivered on time.
2. Safety:
To Knight Frank safety on site is paramount. Knight Frank takes responsibility for all the people that
work on its construction sites. We have elevated levels of Environment, Health & Safety standards
implemented right from the inception of the project. It is as critical to the success of our business as
cost, time and quality. People are our most important asset and we recognize that their health, safety
and welfare, and that of others affected by our activities are of utmost importance to us..
We drive an integrated team approach between the project team, architects, design consultants,
contractors, engineers, implementation partners and suppliers. We build and harness internal
relationships between all stakeholders to ensure they work as a unified team, using a seamless
operation model. This approach allows us to optimize resources and spot gaps, even before they
arise. It allows us to have a tight control over cost and processes, an integral part of any project.
4. Quality Assurance:
We take quality seriously. At the outset itself, we determine measures for compliance with plans and
specifications to be enforced during execution of the project during construction at the project. Our
QA processes include inspections, verifications, audits, evaluations of materials and workmanship
necessary to determine and document the quality of the constructed project.
With our track record in the India market, we have successfully addressed challenges and cleared
bottlenecks that organizations have faced in the pre-engineering and construction phases. With our
advanced monitoring systems and efficient project managers, we deliver the best value for MB
INDIA’.
With this, we hope to accentuate our position as the chosen project management consultants for a Prestigious
Automobile Major such as yours.
In the following pages, we have laid out the best practices that Knight Frank will follow to ensure high levels of
transparency and timely deliverables for MB INDIA.
We look forward to working with you and engaging as a partner to MB INDIA for successful completion of your
project,
Sincerely,
Narendra Makashir
Associate Director – Knight Frank Property Services Private Limited
VPC and PDC Building shall be of a single RCC structure with footprint of about 25000 sq m. The
Ground floor will be PDC (Parts dispatch center) warehouse with mezzanine and above floors shall be
VPC (Vehicle preparation center) meant for parking of finished vehicles. The RCC structure shall be G+5.
Apart from VPC and PDC building, there shall be a PDI (Pre delivery Inspection) Shed of approx. 500 sq
m, and other utility buildings.
MB India has concurrently initiated appoint process for design consultant and KF assumes that the PMC
and Design consultants appointment shall happen at the same time, hence KF has considered design
kickoff immediately after appointment of PMC.
As depicted in the graphic above, the role and responsibilities of Knight Frank’s dedicated team for this project will
include, but not be limited to:
Our Project management team will render support throughout the construction process - managing on-site
construction on all aspects, going beyond the call of duty if need be.
MB INDIA’s key stakeholders and its team structure, as relevant to this project and define roles and
responsibilities in consultation of MB INDIA’s team.
Functional and organizational dependencies between the involved divisions to capture exact requirements
MB INDIA’s “wish list and must have list” for the new facility in terms of exact general policies, efficiency
and internally allocated budgets.
Technical Requirements – Knight Frank will consult with MB INDIA and its external providers (if and as
required) to understand current and future technologies and the ability of the new facility to handle MB
INDIA’s technical requirements. Our Project Management (PM) team will be engaged to ensure all technical
requirements are well understood at this stage.
KF PM Team shall, post review of the project details, recommend list of best suitable technical consultants
for the project and post approval from MB INDIA shall undertake appointment of consultants. This process
shall involve drafting detailed scope of works for each of the consultant types, carry out PQ process, float
RFP’s, evaluate proposals and table recommendation to MB INDIA for appointment of technical consultants
Soon after appointment of consultants, project specific information system for communication of information
between MB INDIA, PMC and consultants shall be agreed and implemented. The design management shall
include Design Co-ordination at all stages of Design Development – Concept Stage (30% design), Schematic
stage (60% design), Design Development stage (90% design), G.F.C drawings, Construction Documentation and
As-built drawings stages for all the packages.(Part of close out stage)
Conduct regular design review meetings shall be conducted along with the MB INDIA’s team & the design &
services consultants. The design review process will mainly emphasize on:
Determination of design priorities.
Monitor design milestones & progress and deliverables
Seek MB INDIA’s signoff on each stage and maintain positive documentation.
Determine the availability of specified materials, report on impact and the recommended alternatives, Value
engineering.
Review design drawings to ensure completeness & correctness.
Besides Design, other activities shall be undertaken concurrently during this stage, which shall include but not
limited to:-
Appointment of contractors for investigative works such as soil investigation, land survey works etc.
Preparation of Master construction schedule
Establish project specific quality and safety plan
Formulation of contracting and execution strategy, creating WBS (Work breakdown structure) and
packages list
GCC and SCC required for tendering stage shall be prepared and MB INDIA’s approval is sought.
Based on the execution strategy and package list, PM team shall carry out pre-qualification of contractors and
submit the recommendations to MB INDIA team for approval. Post approval of vendors list, Tendering shall be
initiated. Tendering process shall include floating of tenders/ RFQ’s, receiving proposals, techno commercial
evaluations, conducting Negotiation meetings, recommendations to MB INDIA for appointment of contractors.
During construction phase KFPM Team shall strive to maintain balance between scope, time, cost, quality and
safety by carrying out host of activities mentioned hereunder and also collaborating through a Technology
Platform
STEP 5: CLOSEOUT:
KFPM Team shall initiate close out process based on completion of contractual obligations of respective work
packages. There may be overlap of closeout phase and construction phase based completion of individual work
packages, which shall be managed by KFPM team diligently to ensure seamless handover of facility to MB INDIA.
Post completion of construction following activities shall be undertaken:-
Prepare and Issue snag-list along with design consultants to contractors for rectification
Receive, check and resolve all claims prior to issuance of final cost control report
Compile final project cost report
Coordinate with architect/s & vendor/s to obtain Virtual Completion Certificate for each package.
Establish a handing over document, underlining the list of documents, drawings, test certificates,
performance guarantee, defect liability period, warrantee / guarantee cards etc. for specified items.
Impart training to MB INDIA facilities team.
Information Reports & Progress Calls: The progress report will be discussed in a meeting that will be set up
every fortnight between all Knight Frank and MB INDIA stakeholders. Knight Frank will be responsible for setting
up and managing this discussion. The discussion with be focused around reviewing the items in the progress
report which will be sent prior to the call. In addition, the timeline will be reviewed and all other key items will be
discussed.
Internal Progress Meetings: In addition to calls with MB INDIA, the Knight Frank project team will also have
regular progress meetings internally to track the project and ensure that service levels are being met and project
timelines are managed.
Knight Frank has comprehensive reporting capabilities that will ensure MB INDIA is provided sufficient information
throughout the process. As part of the Knight Frank best practices, we will send out written communications with
regards to status of work. MB INDIA can advise Knight Frank if they need this update in a particular format.
MONTHL
Monthly Comprehensive Report by the Project Manager updating on Site progress ,
Y Time Schedules ,Cash flow, Change orders
Safety Reports
Monthly Reports
Daily Reports
Assumptions: While preparing this commercial proposal, we have considered the following broad assumptions.
The approx. duration of the of the project is 18 Months which includes the following phases
- Design and Engineering Phase
- Statutory Approvals
- Execution Phase
- Close out phase
-
Refer Annexure A-R2 for broad schedule in MSP format and PDF format
414 414
368 368 368 345
299 299
Re s o u r c e Ma t r ix 253 253 253 253 253 253 253 253
P RO JEC T : Me r c e d e s Be n z
16
AREA : 15 .0 La k h s q f t a p p r o x
Pla nning…
As s t manage r-…
Docume nt…
As s ocia te…
Mana ger-…
PE- MEP
PE- MEP
Sa fety office r
Sa fety office r
Mana ger- Civil
PE- Civil
PE- Civil
PE- Civil
PE- Civil
PM - Civil
D ESIGN,
ENGINEERING,
p r o c u r e me n t
D e s ig n P RO C UREME
s t ag es NT
a p p r o v a l s +EC
C O NSTRUCTIO N
C LO S E O U T
Total Days
May-15
May-16
Mar-15
Mar-16
Nov-15
Aug-15
Feb-15
Apr-15
Sep-15
Feb-16
Apr-16
Dec-15
Jun-15
Oct-15
Jun-16
Jan-15
Jan-16
Jul-15
S PEC IALIS T Gr a d e
4 9 15
For the scope of services as defined in the RFQ, Resources deployment matrix and Schedule we are pleased
to propose the following fee:
Payment Terms:
1. 15% Advance upon confirmation of appointment
2. 85% in equal monthly installment for the duration stated in the resource matrix above
The Qualifications for the fees are listed below:
1. The Fees proposed is exclusive of applicable Service Tax, to be paid at the prevailing rate by the MB
INDIA
2. The fee quoted does not include travel charges incurred outside of the project location for project
purposes. This would be charged as per actual and the same shall be intimated to MB INDIA for approval
before undertaking the travel.
3. The Project management fees will be payable as 15% towards first installment, upon confirmation of
appointment, and balance in equal monthly installments through the duration stated in the Resource matrix
4. The Resources for site shall be deployed as per this resource matrix, commencing within 15-30 days from
signing of LOI between MB INDIA and Knight Frank
5. The PM fees is based on the stated timelines in Resource Matrix and development areas mentioned in
the RFP, any further change in the project areas and extension of timelines will have to be paid extra.
6. This Offer is valid for a period of 45 Days from the date of submission
Inclusions: All expenses and costs which may be incurred by Knight Frank in performing the services under this
proposal shall, unless otherwise advised and agreed, be solely borne by Knight Frank.
Exclusions:
Provision and maintenance of fully furnished air-conditioned Site Office for KF Employees, normally
provided by the Owner through main contractor.
As partially covered above MB INDIA shall be responsible for all payments made to external consultants e.g.
(Other than the consultants for fees is mentioned) e.g. But not limited to; Legal Counsel, Tax Consultants,
Technical Consultants, Stamp Duty Charges to be paid for registration and Consulting charges for the process of
registration. Knight Frank shall not appoint / engage with any external consultants or counsels related to the
project without first obtaining a written consent from MB INDIA.
Knight Frank is eager to work with MB INDIA on this assignment. We look forward to discussing this proposal with
the MB INDIA team and beginning work immediately.
Should any aspect of this document require clarification, please do not hesitate to contact us.
Sincerely,
Narendra Makashir,
Associate Director
Knight Frank Property Services Private Limited
Disclaimer: Property particulars, terms & conditions and other details given in this presentation are neither an offer nor contract, nor is it an advisory
effort by Knight Frank, its employees or its associates (herein after collective referred as Knight Frank). Knight Frank has no authority to make any
representations about the property or other terms and conditions and accordingly any information given is entirely without responsibility on the part of
Knight Frank. The property details, rates and other specifications presented are subject to change at the discretion of the parties involved. Except for
the historical information contained herein, statements in this release which contain words or phrases such as 'will', 'would', ‘indicating’, ‘expected to’
‘Pick of the Lot’ etc., and similar expressions or variations of such expressions may constitute 'forward ‐looking statements'. These forward‐looking
statements involve a number of risks, uncertainties and other factors that could cause actual results to differ materially from those suggested by the
forward looking statements. These risks and uncertainties include, but are not limited to the developer, all other associated parties’ and our ability to
successfully implement strategy. Knight Frank undertakes no obligation to update forward looking statements to reflect events or circumstances after
the date thereof nor is it obligated to verify the claims made by other associated parties.
DEBEN MOZA
EDUCATIONAL QUALIFICATION & MEMBERSHIPS
Joint CEO - Knight Frank
Property Services Private Bachelors in Architecture from B A Marathwada University.
Limited CEP in Project Management, Indian Institute of Technology, New Delhi
MeMB Indiaer council of Architecture
CLIENTS
REPRESENTED
PROFESSIONAL ROLE & EXPERIENCE
Viacom18
KNIGHT FRANK PROPERTY SERVICES PRIVATE LIMITED., Jt. CEO
LinkedIn
DB
Deben has over 18 years’ experience in Architecture, Construction / Project
TIBCO
Management and Corporate Relocations. Deben has delivered projects totalling
Nokia Siemens Networks
over 5 million sq ft. across multiple Sectors which include: Hospitality, Residential,
BT
Commercial, Healthcare, Education, Industrial, Retail (food and non-food),
British Airways
Renovation as well as Refurbishment projects as a business leader and consultant.
Bank of America.
Convergys,
Deben has wide international experience, having worked extensively with MNC
BCCL
clients, International Consultants and Contractors.
Accor
In particular, Deben has built a market reputation for commercial occupation
Ericsson
studies and strategies, together with “hands on” project management from
SMA Solar
inception to “go live” occupation.
Philips
Expedia
Prior to Joining Knight Frank, Deben was Director – PMC, DTZ responsible for
GE Corporate
developing DTZ’s Project Management services in India.
Pfizer
Hapag Lloyd
Deben has worked with various leading architects and key positions which include
Admiral
DWP Interics, Jyoti Rath Associates , Anil Verma Designs, MN Ashish Ganju and P
SMA Solar
Narayan Architects.
Emirates
Convergys
PROJECTS
Barclays
Key clients handled both completed/ in progress includes: RBS, Yahoo, Barclays, BT,
Pearson
LinkedIn, TIBCO, Nokia Siemens, Ericsson, Uninor, Pearson, Sapient, , Viacom18,
Yahoo
Bennett Coleman & Co. Ltd., Deutsche Bank, McAfee, ITC, GE ,Accor, Pfizer, Sybase,
PVR
BMS and Hapag Lloyd
Yamaha
Toyota
PROJECTS
Key clients handled Tata Consultancy Services (several locations), Syntel,
Cognizant, Compulink, Bajaj Auto, Nuance, Altisource etc.