COOPERATIVE DEVELOPMENT AUTHORITY

FY 2020 Workplan Parameters

____________________Extension Office

Program, Project, Activity Objectively Verifiable Indicators (OVI) Means of Verification Resposible Unit Target Parameters Remarks

A. COOPERATIVE DEVELOPMENT PROGRAM (CDP)

A.1. Handholding Program for Micro Cooperatives 1 No. of micro and small cooperatives Reports on Technical Advisory Services All field CDS 7,821 to be distributed among EOs
provided with handholding services using CDA CRITD-FR-002 on operating coops to be provided
by CO

No. of micro and small of who rated the CDA-CRITD-FR-002 All field CDS 80% of micro coops provided with
handholding services as good or better handholding services

No. of micro and small handholding services Reports on Technical Advisory Services using All units 80% of micro coops provided with
rendered within the prescribed period CDA CRITD-FR-002 handholding services

A.2. Technical Assistance Services (TAS) 2 No. of cooperatives provided TAS CDA-CRITD-FR-002 To be provided by EO

No. of cooperatives of who rated the TAS as good CDA-CRITD-FR-002 80% of coops rendered with TAS
or better

No. of TAS rendered within the prescibed period CDA-CRITD-FR-002 80% of coops rendered with TAS

3
A.2.1. Capability Building Program for Cooperatives

2.1.1 Conduct of Pre-Registration Seminar (PRS) for No. of PRS conducted report; attendance sheet at least 1 PRS per quarter (field level)
Prospective Coops at least 1 PRs per month (EO level)
No. of prospective members trained attendance sheet

2.1.2. Mandatory trainings for officers

a. Fundamentals of Cooperatives No. of trainings conducted report; attendance sheet at least 2 trainings per egion
No. of cooperative members trained report; attendance sheet 30 officers (at least 2 participants per coop)
from micro coops

b. Cooperative Management and Governance No. of cooperative trained report; attendance sheet at least 2 trainings per egion
No. of cooperative members trained report; attendance sheet 30 officers (at least 2 participants per coop)
from micro coops

2.1.3. Reportorial Requirements No. of orientations conducted Attendance Sheets/Photos CRITS At least 2 training per region
No. of cooperatives oriented CoC issued 15 micro and small coops of the
preceeding year

No. of members oriented 30 officers (atleast 2 participant per

coop) from micro and small coops

2.1.4 Enhancement training for officers of No. of trainings conducted/facilitated Attendance Sheets/Photos CRITS At least 1 per region
cooperatives conducted/ facilitated (Financial Management, Parliamentary

2020para, Page 1
 Procedures, and Entrepreneurship Training)

No. of cooperatives which participated 15 micro and small coops of the

preceeding year

No. of members trained 30 officers (atleast 2 participant per coop)

from micro and small coops

2.1.4 Koop Kapatid No of reports submitted to CO EO Report CPDAS 1 per region

No. of Big Brother cooperatives endorsed Certificate/Plaque of Recognition Recognition given to 3 Big Brother Coops per EO
No. of activities conducted Report at least 1 activity per EO

No. of MOA between big and small co-ops forged MOA signed
No. of report submitted Report 1 report per EO

A.3. Mindanao Peace and Normalization Through No. of meetings attended/participated Report CPDAS
Cooperative Development Project 4 No. of monitoring report submitted Report Reports to be submitted by five (5) EOs in Mindanao (R IX, X, XI, XII & XIII)

5 PMC and TWG meetings

A.4. Marawi Rehabilitation Through Cooperativism Project No.of meetings attended / participated Report CPDAS
No. of monitoring report submitted Report Reports to be submitted by RXII
No. of assessment attended Report

A.5. Strengthening partnership with National Government Agencies (NGAs),

Local Government Units (LGUs), academe and Foreign organizations

A.5.1. National Government Agencies (NGAs)

5.1.1. CDA-Department of Agriculture (DA)

Sagip Saka Act RA 11321 No. of meetings / activities attended Report CPDAS
No. of coordinations made Report CPDAS
No. of technical assistance provided Report CPDAS

5.1.2 CDA-DTI Partnership Program No. of meetings / activities attended Report CPDAS
P3 Program through SB Corporation No. of coordinations made Report CPDAS
No. of technical assistance provided Report
No. of report submitted Report CPDAS
No. of assessment attended Report CPDAS

5.1.3. National Anti Poverty Commission (NAPC) - No. of meetings / consultations / attended and coordinated Report CPDAS
Poverty Reduction through Rural Development No. of report submitted Report
(e.g. Sambarangayan, Caravan activity)

A.5.2 Partnership/Linkaging with institutions (NGAs, NGOs,

LGUs, Public and Private local/ international) No. of meetings/activities conducted/attended/ coordinated Activity report CRITS
No. of MOA/MOU Forged MOA

A.5.3 Cooperative Development Councils No. of meetings/activities conducted/attended minutes of meetings/ reports of activities CRITS
No. of meetings conducted/coordinated Notice of Meetings; Minutes of meetings
A.6. Strengthening of Cooperatives as Business Enterprises CPDAS

A.6.1. Financial Inclusion (F.I.)

- Gatthering of data for Coops engaged in No. of report submitted Report 1 per EO to be submitted on a quarterly basis
Financial Inclusion

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 A.6.2. Value-Chain Program forCoops

6.2.1. Profiling of Cooperatives No. of report submitted Report To be provided by EO

6.2.2. A.Monitoring of coop business process No. of report submitted Report 20 coops per EO in a year
facilitated through the Value Chain

A.6.3. Cooperative Business Matching Information No. of updated coops registered in the system Report quarterly
System (CBMIS) semestral system updating in consultation
with CDA MIS and the EOs thru e-mail
A.7. Advocacy Programs and Initiatives CPDAS

A.7.1 Modernization Program & Services of Transport No. of meetings facilitated/coordinated/attended Report
Cooperatives No. of meetings facilitated/coordinated/attended Report

A.7.2 Youth Entrepreneurship Program for Cooperatives No. of consultation/meetings conducted/facilitated Report
(Kooperatiba Para Sa Kabataan:Programa,
Oportunidad Pangkabuhayan (KPOP)

A.7.3 Advocacy and Assistance Program for PWDs and No. of report submitted Report
the Elderly No. of meetings facilitated/coordinated/attended Report

A.7.4 Participation and support activities related to No. of ELCAC support activities attended Report, Photos CPDAS/ Registration/ Quarterly reports should be provided with
rebel returnees for National Task Force to End CRITS details and nature of support activities
Local Communist Armed Conflict (NTF-ELCAC) participated
under E.O. 70

A.8. Research and Development CRITS

8.1.Conduct of inventory of Research Studies No. of research studies collated/compiled Inventory research studies on coops in the region
on Cooperatives Quarterly report submitted to Central Office quarterly submission of report to CRITD

8.2.Coordination and Partnership with SUCs and academe No. of coordination meetings conducted Notice of Meetings; minutes of meetings at least 1 meeting conducted in a year
academe on Research on Cooperatives MOA forged MOA

8.3. Support and Participation in the National Conference Information disseminated website/social media posting
on Research in Cooperatives No. of stakeholders invited Letter invitations

A.9. Information, Promotion and Development of cooperatives CRITS

9.1. Revisit and implement communication plan for Communication plan developed Communication Plan 1 communication plan
cooperative promotion and development

9.2.Development/review, printing/reproduction and No. of new information materials 6

developed Brochures/ primers etc consists of new information materials
distribution of campaign materials on CDA No. of existing materials updated developed/ printed at EO
and cooperatives No. of copies of IEC materials printed/ distributed Brochures/ primers etc

9.3. Dissemination of information through quad media CRITS

9.1 Publication/Posting of news articles/write ups No. of News articles 7 posted in the CDA Website uploaded information at least 1 news article posted in the website per quarter
to the CDA website

9.2. Radio/TV Guestings No. of Radio/TV guestings coordinated invitations at least 1 guesting coordination per quarter
No. of Radio/TV guestings photo documentation at least 1 guesting per quarter

9.4 Documentation of Best-Practices of outstanding No. of success stories 8 of cooperatives documented Write up CRITS at least 1 best practice documented/quarter

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 cooperatives in the region No. of success stories of cooperatives posted in the Website post at least 1 success stories posted in featured articles in the website /quarter
CDA website

9.5 Monitoring of cooperatives applying best practices 9 No. of cooperatives with best practices report CRITS submit report to Planning Division every end of quarter
Report submitted to Central Office report submit report to CRITD every end of quarter
CRITS &
9.6 Conduct of kooperatibalitaan No. of fora conducted Activity report; attendance sheet MIS(posting) at least 2 in a year

9.7 Participation in the trade fairs/ expositions/exhibits No. of exposition/ exhibits participated in List of individuals given materials CRITS

A.10 Training and Development for Improved Productivity and Competitiveness of Coops CRITS

10.1 CDA - TESDA VOC TECH Training for Cooperative No. of cooperative officers recommended for scholarship report; letter recommendation CRITS at least 50 coop officers,staff, members in a year
Officers, Staff and Members

10.2 Biyaheng Kooperatiba: Hatid ay Serbisyo at No. of activities conducted activity report CRITS at least 1 biyahe activity in year
kaalaman sa kooperatiba

10.3. Attendance to training and activities of CRITS No. of activities attended Special order CRITS at least 1 activity in a year
at the national level No. of personnel participated

A.11 Awards & Recognition Program CRITS

11.1. Implementation of CDA Gawad Parangal 10 for
cooperatives, partners, cooperative leaders
Campaign/launching for the promotion of the program conducted News articles/web news; activity report GP campaign activities undertaken at EO 1 per Region
No. of orientation/ workshops/ meetings/ deliberations /activities Activity reports GP activities undertaken based on guidelines
No. of cooperatives/ partners/ leaders nominated List of GP Nominees identify prospective nominee in the region
No. of Coops validated and evaluated list of cooperatives/ partners/ leaders
No. of cooperatives/ partners/ leaders awarded List of awardees
Awarding Ceremony conducted Activity report
New cooperatives/partners awarded List of awardees

A.12. Accreditation Program CRITS

12.1 Processing of Accreditation 11 of the following: CRITS

12.1.1. Training providers /Cooperative External No. applications reviewed and evaluated Checklist
Auditors / Mediators and Conciliators No. of qualified applicants recommended for to Central Office Memorandum

12.2. Conference on the Enhancement of Cooperative No. of institutions invited report CRITS
Training Providers

12.3. Monitoring of the Accredited institutions/Individuals No. of CEAS monitored per quarter reports; SO CRITS At least 3 CEAs per quarter monitored
No. of ATPs monitored per quarter At least 3 ATPs per quarter monitored
A.13 Gender and Development CRITS

13.1 Development& implementation of GAD programs

13.1.1. Compliance to PCW-NEDA-DBM Circular Annual plan and budget (regional) prepared Annual Plan CRITS
No. of accomplishment reports prepared/consolidated Consolidated report

13.1.2. Partnership with GERC on GAD Programs No. of GAD related activities conducted/ coordinated Special Order CRITS
No. of institutions/cooperatives invited to participate in the invitations
GAD summit
No. of personnel attended the GAD Summit Special Order; report
A.14 Advocacy Programs and Initiatives CRITS

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 14.1. Conduct/Participation and coordination of
the following activities:

- Cooperative Month Celebration, Summits/, No. of activities coordinated/ participated in/ conducted Activity report CRITS
Congresses, Forum, CDA Anniversary Celebration No. of cooperatives involved/invited
No. of partners involved

14.2. Business Continuity Management for Cooperatives No. of Promotional Materials disseminated printed brochures; avp CRITS
No. of activities conducted attendance sheet

B. COOPERATIVE REGULATORY PROGRAM (CRP)

B.1. Members and Public Protection Program

B.1.1. Registration of Cooperatives and Expansion

of Membership

1.1.1. Registration of cooperatives and amendments No. of application for new registration Logbook, Processing Sheet (CDA-REG-FR-017) Registration Section Indicate the target based on

to ACBL received and acted upon the average for the last 3 years

No. of validations conducted on the application for new Validation Report 100% of new applications with complete
registration conducted documents w/ target provided by EO

No. of application with complete registration documents acted Logbook, Processing Sheet (CDA-REG- 100% of application w/ complete documents
upon within the period in the Citizen's Charter FR-017) received (indicate no. equal to item 1)

No. of new cooperatives registered Processing sheet (CDA-REG- FR-007), 50% of the application for new regn
CoopRIS received based on item no. 1

No. of newly registered cooperatives who rated Registration Feedback Form (CDA-REG- 80% of coops registered under item
the registration process as good or better FR-015) 12 4 above

No. of application with complete documents for Logbook, Routing Slip (CDA-REG- FR-013) 10% of coops requiring amendments
amendments to ACBL received and acted upon based on inspection findings in 2018

No. of validations conducted on the applications Special Order, COOPRIS 100% of item no. 6
for amendments conducted

No. of amendments to ACBL registered Certificate of Amendments, COOPRIS 80% of application for amendment
registered under item no. 6

No. of cooperatives with approved amendments Registration Feedback Form 80% of coops with registered
who rated the ACBL amendment registration amendments under item no. 8
process as good or better

No. of complete application documents for amendments Processing Sheets, Logbook 100% of complete application
acted upon within the period in the Citizen's Charter documents received under item 6

1.1.2. Recognition of Coop Branches, Satellites and No. of application to establish a branch received Logbook, COOPRIS At least 1 per EO
Laboratory Cooperatives and acted upon

No. of validations conducted on the application for Report, Photos 100% of application for coop
coop branching branching received

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 No. of Coop Branche/s issued a Certificate of Authority Certificate of Authority At least 1 or 70% of application for
coop branching given Certificate of
Authority
No. of application to establish a coop satellite Logbook, COOPRIS
received and acted upon At least 1 per EO

No. of validations conducted on the application for Report, Photos 100% of applications for coop
coop satellite office/s satellite received

No. of satellite offices issued with a Letter of Letter of Authority At least 1 or 70% of application for coop
Authority satellite given a Letter of Authority

No. of application to recognize a Laboratory coop Logbook, COOPRIS At least 1 per EO

received and acted upon

No. of Laboratory Cooperatives issued with a Certificate of Recognition At least 1 or 70% of application for coop
Certificate of Recognition satellite given with Letter of
Recognition

1.1.3. Coop Registration Information System CoopRIS is updated regularly throughout the COOPRIS, Change of Status Form 100% updated
(CooPRIS) Updating year as to the status of cooperatives 13

CoopRIS is updated as to amendments manually CoopRIS, excel old masterlist 100% of amendments, branch, satellite and
processed including branch, satellite, and lab coops manually processed
laboratory

B.1.2. Monitoring of Cooperatives No. of cooperatives inspected Special Order to conduct inspection Regulation Section 100% of registered coops less under
DLCD and coops issued SCO from
COOPRIS as of end of December 2018 (indicate no.)

No. of cooperatives inspected with inspection Special Order to conduct inspection, 80% of registered coops less under
14 DLCD and coops issued SCO based on
reports transmitted to cooperatives Complete Inspection Report, CoopRIS
COOPRIS as of end of December 2018

No. of cooperatives examined Special Order to conduct Examination, Complete 100% of cooperatives due for examination
Examination Report based on historical data or result of inspection
inspection

No. of cooperatives examined with reports Special Order to conduct Examination, 50% of coops due for examination based
transmitted to cooperatives Complete Examination Report on result of inspection recommended for
examination

No. of cooperatives with complete mandatory Logbook, Reports 80% of registered coops less under DLCD

reports submitted/processed/evaluated and coops issued SCO based on COOPRIS

(indicate number)

No. of summary of inspection reports evaluated summary of Inspection Report, By the head of RegS
and consolidated consolidated report

No. of Notice of Non-Compliance sent Notices sent 75% of coops with deficiency finding in the inspection

No. of cooperatives issued with Certificate of Compliance Logbook, Report 100% of coops with complete mandatory
reports (indicate no. based on no. 3)

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B.1.2.1 Implementation of Cooperative Assessment
Information System (CAIS)
B.1.3. Enforcement
B.1.4. Implementation of New CDA Charter
1.4.1 Charter on Wheels: Information Campaign of
R.A. No. 11364
1.4.2 Immersion of the personnel to be placed or hired
under the adjudication power of the Authority in the
different government agencies exercising
quasi-judicial powers
18
C. CSF COOPERATIVE DEVELOPMENT PROGRAM (CDP)
No. of non-compliant coop recommended for issuance
of Show Cause Order (SCO) to Legal Section
No. of TIMTA Reports monitored, consolidated
and submitted
No. of coops oriented with CAIS
No. of coops monitored in accessing the CAIS
No. of cooperatives complying with Joint Admin.
Order on RA No. 10708 or (TIMTA Law)
Consolidated Annual Tax Incentive Report
submitted to CO/BIR within the prescribed period
No. of reported violation or complaints received 15
No. of reported violations or complaints acted
upon within 15 days upon receipt of report of
violations or complaints (with reports issued)
No. of SCO issued as recommended by
Regulation Section
No. of non-compliant cooperatives complying with
sanctions and/or directives (SCO) 16
No. of request for legal opinion acted upon within 15
days from receipt of request
No. of investigations conducted 17
No. of petitions/recommendations for
dissolution of cooperatives acted upon
No. of IEC materials downloaded/distributed
No. of immersion activities conducted
Memo - Show Cause Order
TIMTA reports
Training Design , Terminal Report
CAIS
Report
Consolidated report
Written complaint, Logbook
Legal Division KPI Monitoring Report,
SCO
Endorsement report of RegS to Legal, SCO
Letter, Receipt, Other Proof of Compliance,
CoopRIS
Copy of the legal opinion, transmittal document
S.O., Investigation Report
SEU reports, inspection reports, Notice
Copy of IEC materials distributed/list of
recipients of IEC materials
Copy of S.O.; letter request to the other
government agency with quasi-judicial powers
2020para, Page 7
Indicate No. of non-compliant coop as of December 31, 2019
Indicate the number of coops due to
submit TIMTA report
Indicate number of targeted coops
80% of operating coops less DLCD
100% of registered coops less under
DLCD and coops issued SCO (indicate number)
1 consolidated report
Deadline for EO - 30May2020
Legal Section Demand driven but may indicate the average
based on historical data of complaints for the last 3 years
Log book , 80% of reported violation or complaints
received with reports issued per NEP
All coops issued with SCO as of
Dec. 31, 2018
60% of coops issued SCO
Non-compliant cooperatives are those
issued with notice of non-submission, issued
SCO, and per result of inspection report.
Compliant cooperatives are those coops that
have complied at least 50% of the inspection
deficiency findings.
100% of request for legal opinion received
100% of coops investigated as referred by govt
agency or verified complaint by member or
officer of cooperatives
100% of petition or recommended coops for
dissolution as endorsed by SEU/Legal
Legal Section To be provided by Legal Division
Legal Section To be provided by Legal Division
CSF Section
Accelerating the transition of CSF Cooperatives under RA 10744

C.1 Technical Assistance Services (TAS) to Cooperatives No. of CSF provided TAS Technical Assistance Form, Report at least 2 per EO

No. of CSF provided with TAS within three (3) days upon Technical Assistance Form, Report 2 80% of CSF provided with TAS
receipt of request.

No. of CSF who rated the TAS as Good or Better Client Feedback Form 2 80% of CSF provided with TAS

No. of regular coops (primary/secondary/tertiary) Technical Assistance Form, Report at least 4 regular coops per CSF
provided with TAS

No. of regular coops (primary/secondary/tertiary) Technical Assistance Form, Report 10 at least 80% of regular coops provided
provided with TAS within three (3) days upon with TAS
receipt of request.

No. of regular coops (primary/secondary/tertiary) who Client Feedback Form 8 at least 80% of regular coops provided
rated the TAS as Good or Better with TAS

C.2 Networking & Strengthening of Partnership with LGUs, GFIs, NGOs, GAs & Other Stakeholders

No. of meetings/conferences coordinated and/or Minutes of Meetings, Certificate of 2 @ least 2 meetings per regional Oversight
participated with the Oversight Committees Appearance, Attendance Sheet, Pictures Committee
(LGUs/GAs/GFIs and other stakeholders)

No. of activities coordinated and/or participated with Minutes of Meetings, Certificate of 1 at least 1 CSF related activity per region
Oversight Committees (LGUs/GAs/GFIs, Appearance, Attendance Sheet, Pictures
and other stakeholders)

C.3. Advocacy Programs and Initiatives (Promotion and Organization of Cooperatives)

3.1. Contributors, Orientation Seminar (COS) for No. of Contributors, Orientation Seminar (COS) Certificates, Attendance Sheet, Pictures Initiated by CSFD/EO and concerned EO to
prospective CSF Cooperatives coordinated and/or participated identify participants

No. of participants who attended the COS: Attendance Sheet, Certificates ATC To be provided by EO
a. Regular coops/NGOs
b. LGUs
c. GFIs
d. GAs
e. Other/s: indicate

3.2 Documentation of CSF cooperative stories No. of CSF cooperative stories documented Reports, Write-ups, Pictures/videos 6 @ least 2 per main island -Luzon-
Visayas- Mindanao for those with CSF coops
registered only
C.4. Information and Communication Program

4.1 Development and Distribution of Information, Education No. of written ideas contributed to the development Reports 1 1 written idea per EO submitted CSFD
and Communication materials of the IEC material

C.5. Technical Assistance in the Registration of CSF Cooperatives

5.1 Registration of CSF cooperatives No. of complete application documents for new Logbook/checklist/routing slip 1 per EO Officially received and recorded in the
registration received and acted upon within the logbook
period provided in the Citizen's Charter

No. of complete application documents for new Logbook, Checklist, TASES, Routing Slip, At least 1 CSF to be provided by EO
registration evaluated/processed within the period consolidated findings

2020para, Page 8
 provided in the Citizen's Charter

No. of complete application documents for new Logbook, routing Slip, consolidated 1 at least one (1) CSF application per EO
registration endorsed to TAD CSF Department findings, communication letter, TASES

No. of evaluation findings prepared/ Logbook, Checklist, TASES, Routing Slip 1 per EO
consolidated/endorsed for appropriate action

C.6. Monitoring of Cooperatives No. of CSF cooperatives inspected with inspection Inspection Report, Special Order, Notice of Concerned EO with registered CSF coop
reports transmitted to cooperatives Inspection, Certificate of Appearance

No. of CSF coops examined with reports transmitted Examination Report, Special Order, Notice ATC
to coops of Inspection, Certificate of Appearance

No. of primary cooperatives inspected with inspection Inspection Report, Special Order, Notice of at least 4 primary coops for concerned
reports transmitted to cooperatives Inspection, Certificate of Appearance EO with registered CSF coop

No. of CSF coops with complete mandatory reports Mandatory Reports 1 for EO with registered CSF endorsed to
submitted/processed/evaluated IED

D. SUPPORT TO OPERATIONS (STO)

D.1. Institutional Strengthening of CDA

- Improved Developmental Service Delivery Mechanisms and Enhanced Members and Public Protection Framework of the CDA

1.1 Plan Preparation, Implementation and Monitoring WFP submitted Transmittal letter Planning 1 per EO annually

Accomplishment Report 19
submitted Transmittal letter and the report Planning Quarterly accomplishment report and other reports

1.2. Monitoring the implementation of the Philippine No. of coordinative activities undertaken re: Downloading Monitoring Reports submitted, Photos Planning Reports as maybe required
Cooperative Development Plan 2018-2022 and Monitoring of PCMTDP Implementation

1.3. Quality Management System (QMS) Program Key Performance Indicators (KPIs) are monitored KPI Monitoring Report and Submitted KPI All Units with Planing 100% of KPIs are monitored periodically
monthly/quarterly/annually and analyzed by respective Analysis Planing as QMS Secretariat and analyzed by respective units and
units and submitted to the Planning Section periodically submitted to the Planning Section

Quarterly 5S Audits is conducted Records of 5S Audit Report, GSS KPI GSS,Quality 1 per Quarter
Monitoring Report

Internal Audit is conducted 20 Internal Audit Report, Report of Plan of Internal Auditors 2 Internal Audit
Action 2 Follow-up Audit

Attendance to QMS-related trainings or activities Certificate of Participation/ Photos Planning Sec Trng, QMS Orientation on ISO 9001:2015, Trainings for
Internal Quality Auditors, etc. initiated from CO

Surveillance Audits External Auditor Report EO Dir., Plng Sec, IQA Team 1 Surveillance audit

D.2. Management Information System (MIS) - Technical

2.1 Implemented and Monitored of MIS's Key Performance Indicators (KPI)

2.1.1 Implementation, Operation and Administration of the Implemented the operation and administration of the Proof of compliance to Memo dated MIS Unit/designate and User Monthly
CDA Network Back-up System CDA Network Back-up System October 26, 2015 re: efiles Backup

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 2.1.2 Maintenance of Hardware and Software
Peripherals and Accessories
2.1.3 Regular Updates and Monitoring of CDA
Websites and Social Media
2.2. Implementation Of Other Core Functions Of The Information Technology (IT) Office
2.2 1 Compilation and Transmission of KPI regular reporting
forms to Planning Division
2.2.2 Strengthening of the CDA MIS Personnel
2.2.3 Monitoring of ICT Budget Utilization
2.2.4 Inventories of ICT Hardware and Software Peripherals
and Accessories
2.2.5 Controlling and Monitoring Access to CDA Internet
Wired and Wireless Connectivity
E. GENERAL ADMINISTRATION SERVICES (GASD)
E.1. Budget Preparation and Execution Program
1.a. Preparation of Annual Budget Proposal
Maintained Hardware and Software Peripherals and Accomplished coded Technical Support MIS Unit/designate and User Annually
Accessories Assistance Request (TSAR) Form (CDA-MIS-
FR-011Revision No. 0, August 7, 2017) and
Customer Feedback (CF) Form (CDA-MIS-
FR-008, Revision No. 0, July 17, 2017)
Preventive Maintenance Plan prepared, implemented Accomplished coded ICT Machine & MIS Unit/designate ICT Equipment Preventive Maintenance Plan
and Monitored Equipment Preventive Maintenance
Monitoring Form (CDA-MIS-FR-009,
Revision No. 0, August 7, 2017) and ICT
Preventive Maintenance Program (CDA-MIS-
FR-003, Revision No. 1, August 7, 2017)
Updated CDA Website Publication/posting of news, events, MIS Unit/designate and At least 1 updated news/article per quarter
activities & projects/APP certification issued concerned operating unit /Deadline-based on PBB Guidelines
/ BFAR/2019 Budget
Updated CDA Social Media Synchronized publication/posting with CDA MIS Unit/designate At least 1 updated news/article per quarter
Website
KPI Nos. 1, 2 and 3 are accomplished and submitted Report and Logbook MIS Unit/designate Quarterly
to Planning Unit
ICT training and other ICT related activity updates attended Accomplishment Report MIS Unit/designate Major Training is Annually / Minor as the need
arise
ICT Budget Executed and Utilized Accomplishment Report MIS Unit/designate and Annually
Finance Division
Listed and monitored all ICT Equipment Assets of CDA Accomplishment Report MIS Unit/designate Annually
Internet users using LAN wired connectivity, provided Accomplished coded Technical Support MIS Unit/designate As the need arise
with uninterrupted internet connectivity Assistance Request (TSAR) Form (CDA-MIS-
FR-011Revision No. 0, August 7, 2017) and
Customer Feedback (CF) Form (CDA-MIS-
FR-008, Revision No. 0, July 17, 2017)
Internet users using LAN wireless connectivity, provided Accomplished coded Technical Support MIS Unit/designate As the need arise
with uninterrupted internet connectivity Assistance Request (TSAR) Form (CDA-MIS-
FR-011Revision No. 0, August 7, 2017) and
Customer Feedback (CF) Form (CDA-MIS-
FR-008, Revision No. 0, July 17, 2017)
Internet users using wireless connectivity through CDA Compiled CDA-MIS-FR-006, Revision MIS Unit/designate As the need arise
Wifi with BYOD Waiver Form No. 3, August 7, 2017
Conduct and Preparation of Budget Proposal for FY 2021 Budget Proposal for FY 2021 Budget Officer 1 per EO
2020para, Page 10
 i. Workshop on Parameters Setting/Budget No. of workshop/ meeting conducted Minutes of Meeting/Terminal Report Budget Officer To be provided by EO
Preparation Calendar of CDA

ii. Formulation of and Tier 1 and Tier 2 No. of workshop/ meeting conducted Minutes of Meeting/Terminal Report To be provided by EO

iii. Filling-up of BP forms No. of BP Forms filled up BP Forms Budget Officer To be provided by EO, Tier 1 = 1st Qtr; Tier 2= 2nd Quarter

iv. On-line submission of BP (OSBP) No. of BP Forms encoded OSBP Encoded BP Forms in the system Budget Officer To be provided by EO, Tier 1 = 1st Qtr; Tier 2= 2nd Quarter

1.b. Preparation of Budget Execution Document (BEDs) No. of BEDs prepared on time Reports of BEDS Budget/Accounting 2 per EO, 4th Qtr

1.c. Preparation of Financial No. of FARs prepared on time FARs Budget/Accounting 21 FARs per EO, 1st Qtr=6; 2nd Qtr=5;
Accountability Report (FARs) 3rd Qyr=5; 4th Qtr=5

i. Mid-Year Assessment No. of workshop/meeting conducted Training Design/Terminal Report Budget/Accounting To be provided by EO

ii. Year-end Assessment Closing No. of workshop/meeting conducted Training Design/Terminal Report Budget/Accounting To be provided by EO

iv. On-line encoding thru URS and on-line submission No. of Reports encoded online Encoded reports in the system Acctg./Budget 21 FARs per EO, 1st Qtr=6; 2nd Qtr=5;
3rd Qyr=5; 4th Qtr=5

1.d. Preparation of monthly, quarterly, year-end No. of monthly financial reports prepared on time Encoded monthly financial reports Budget/ Accounting 36 per EO
financial report and encoded online

No. of quarterly financial reports prepared on time and Encoded quarterly financial reports Budget/ Accounting 12 per EO
encoded online

No. of year-end financial reports prepared on time and Encoded yearly financial reports Budget/ Accounting 6 per EO
encoded online

i. Processing of claims in accordance with COA rules No of Approved and signed claims processed Vouchers Budget/ Accounting to be provided by EO
on time on time

ii. Remittance of tax witheld/premium contribution No. of tax witheld and remitted online Accounting to be provided by EO
to GSIS/PhilHealth/Pag-ibig and others
No of premium contributions withheld and remitted Accounting to be provided by EO

iii. Issuance of Certificate of Tax withheld to suppliers No. of certificates of tax withheld issued Accounting to be provided by EO

iv. Filing of Alphalist of taxes withheld and remitted for No. of Alphalist of taxes withheld, remitted/filed Accounting 2 per EO - 1stQ
compensation and suppliers

E.2. Human Resource Development Program

2.1 Formulation and consolidation of Individual Development Prepared and consolidated IDPs Individual Development Plan (IDP) HR Section 100% of personnel submitted their IDPs
Plan (IDP) Training Plan on or before October 20

2.2 Conduct of Effectiveness Monitoring for Capacity No. of Capacity Interventions monitored as to effectiveness Monitoring of Training Effectiveness Report 21 HR Section EMR for every intervention

Interventions rendered

2.3 Recruitment and Placement No. of vacancies posted Posting/publication report HR Section 100% of vacancies for CY 2020 is posted
published in accordance with RA 7041

2020para, Page 11
 No. of applications received, screened and evaluated Application letters and attachment HR Section 100% of applications received are screened
and evaluated in accordance with the hiring guidelines

No. of HRMPSB meetings conducted HRMPSB meetings conducted HR Section 100% of vacancies for CY 2020 are scheduled
for HRMPSB deliberations

No. of Appointments prepared Appointment Paper/Report HR Section as they come

No. of Appointment papers submitted by EOs to CO Appointment Transmittal and Action Form (ATAF) HR Section as they come
reviewed and endorsed to CSC

2.4 Crafting of Learning and Development Benchmarking LDBP developed and finalized LDB Program of the Agency for CY 2021 HR Section Finalized Agency's LDBP CY 2021
Program (LDBP) of the Agency
No. of trainings conducted Report on Personnel Training HR Section Report of Training

No. of relevant staff receiving supervisory training Report on Personnel Training HR Section Report of Training

No. of personnel trained Report on Personnel Training HR Section Report of Training

2.5 Orientation of Personnel on Strategic Performance Management System (SPMS)

- Conduct of SPMS orientation No. of personnel oriented on SPMS Orientation Report / Photos HR Section March and September

- Prepare and submit IPCR/OPCR commit- Prepared and submitted OPCR commitment with Submitted OPCR Copy HR Section OPCR commitment with rating collated
ment and IPCR and OPCR with rating rating to Planning and submitted to Planning per SPMS

Prepared and submitted IPCR with rating to HR Section Submitted IPCR Copy HR Section IPCR commitment with rating collated and
submitted to Admin. Div - HR per SPMS
2.6 Conduct of other Human Resource Development Activities Sports activities conducted Special Order /Photos HR Section 1 activity

Capacity Building evaluated Report / Photos HR, Section To be conducted annually

2.7 Awards and Incentives Programs Top performers awarded under Gawad sa Natatanging Report/ Writeup/ Photos HR, Section Submission of nominees on or before
(Gawad sa Natatanging Kawani) Kawani ng CDA the deadline

Preparation and submission of Nominee/s on Attendance Sheet/Guidelines on Natatanging CDS Jan. 2020
Natatanging CDS

2.8. Continuing Professional Education and Development No. of personnel attending work-related trainings Certificates/CPD units earned HR, Budget/Accounting to be provided by EO
for Continuing Professional Development

E.3. General Services

3.2. Motor Vehicle Maintenance Program Vehicle Maintenance Plan implemented and monitored Copy of MVFP GSS Preventive Maintenance Plan available January 2020

Motor Vehicle registered and insured Copy of Isurance / Report GSS Registered and Insured Vehicle

3.3. Building and Equipment Maintenance Bldg., vehicle and equipment Maintenance Program Copy of Permit /report GSS - Building and Equipment Preventive
Program implemented Maintenance Plan is implemented

Bldg. and equipment insurance updated Copy of Isurance / Report GSS Building and Equipment insured

Occupancy permit secured for those with own buildings Copy of Permit GSS To be provided by EO

2020para, Page 12
 Fire Protection Inspection secured Fire Inspection Report GSS To be provided by EO

Lease Contract updated for those who are leasing Copy of Lease Contract GSS To be provided by EO

Pest Control implemented Pest Control Report GSS To be provided by EO

3.4. Disaster Preparedness Activities Fire and Earthquake, Flood and Evacuation Special Order /Report GSS at least one (1) activity in a year
preparedness exercise conducted

E.4. Property Management Program

4.1 Preparation of the Annual Procurement Plan (APP) APP prepared, approved and submitted Copy of APP GSS GPPB and PhilGEPS standards complied

4.3. Procurement Monitoring Report as prescribed by PMR prepared, approved and submitted PMR Report GSS Submission of PMR report to CO within seven
the GPPB (7) days after the end of each semester

4.4. Conduct of Physical Count of Inventories Property and Equipment Inventory conducted Property and Equipment Inventory Report GSS, Inventory Committee The Physical Report of Inventories is to be
submitted to the COA Auditor not later
than July 31 and January 31

4.5. Conduct of disposal of unserviceable Unserviceable equipment disposed Report of Disposal GSS, Disposal COmmittee Disposal of unserviceable
equipment and waste materials equipment and waste materials is
undertaken at least once a year
22
E.5. Records And Document Management

5.1. Maintenance of the Records Room Record Room's maintained and monitored Maintenance Report Records Section Monthly

Documents and records labelled and arranged Labelled Docs/Records Records Section Monthly

Records and documents are stored/maintained Photos/report Records Section Monthly

5.2 Classification of Records for Retention/ Disposal Classified records for retention/disposal Report of Record Classification Records Section Quarterly

5.3 Disposal of Valueless Records in accordance with Valueless records disposed NAP received Report of Disposal Records Section Disposal of valueless records will
established guidelines of the National be conducted in the 1st and
Archive of the Philippines (NAP) 3rd quarter

Cashier
E. 6 Cashiering Services
6.1 Revenue Generation -Collection of Fees Fees due to the CDA are collected and duly receipted 23 Report of Collection / OR
Daily collection/ Please see Revenue
Targets as reflected in the Budget Expenditure
and Sources of Financing

6.2 Remittance of Collection to the Bureau of the Treasury Remitted collection to the BTr/ LBP Cash Remittance Report Monthly

6.3 Preparation and Submission of List of Due and Prepared and submitted the approved LDDAP and LDDAP Reports Daily report
Demandable (LDDAP) and Modified MDS checks to LBP

6.4 Preparation and submission of reports to Accounting Unit Prepared and submitted the reports with Cash Reporting Record Monthly report
such as report of collection, report of disbursement, report approved vouchers
report of check issued with approved vouchers

2020para, Page 13
Reminders:
1. Handholding services are developmental interventions (training/workshops/seminars, advisory, coaching, mentoring, cliniquing) intended to capacitate registered micro cooperatives
for them to graduate to the next category .
2. TAS is rendered to small, medium and large coops including prospective members and publics. For purposes of rating the quality of the TAS rendered, the indicator to be used is
the Client Service Feedback Form CDA-CRITD-FR-002 duly filled-up by the client. The CDA-CRITD-FR-002 Form shall be modified to capture information relative to value chain process facilitated,
ELCAC, and Agricultural Farmers and Fisherfolks (AFFs). The Overall rating in the adjectival rating under service components. Validation of
the TAS rendered is encouraged. The TAS Form must indicate the action/nature of TAS rendered by the officer including the date and time for purposes of validation.
3. These are capacity building activities of EOs for registered and compliant micro and small cooperatives based on CDA data.
4. This indicator is applicable to Mndanao EOs only particularly Regions IX, X, XI, XII, CARAGA. Other EOs should leave the rows unfilled without deleting the indicators for Central Office reference..
5. Marawi Project is applicable only to Kidapawan EO. Other EOs should just leave the rows unfilled without deleting the indicators for Central Office reference.
6. This refers to new information materials developed during the reporting period. It should bear the approval of the Extension Office Director before reproduction or dissemination.
7. News articles worth publishing in the CDA website at least 1 article per quarter.
8. The cooperative success stories should be posted in the EO's website under Featured Cooperatives.
9. Report on this indicator should be based on the requirements under Memorandum dated December 5, 2018 Identification of the Number of Cooperatives Implementing Best Practices
10. Gawad Parangal Awardees should submit to CDA through the concerned Extension Office their respective success stories
11. The accreditation for Voluntary Arbitration is not included.
12. This feedback form should be given only to those who have been issued the Certificate of Registration for new cooperatives and to those whose proposed amendments have been approved and registered.
13. A list of cooperatives under this updated CoopRIS should be available at the EO in case of validation
14. The accomplishment in this activity will be counted if the inspection report is transmitted to the cooperative.
15. Reported violation or complaInt should be in writing
16. Show Cause Order (SCO) issued is a result of inspection, examination and investigation in 2018. List of cooperatives issued SCOs should be available at the EO in case of validation.
17. Based on the current year of inspection. examination and investigation
18. CSF Department shall design the template to be used in order to capture the TAS and other indicators to be monitored under CSF.
19. Based on the Revised Frequency of Submission of Accomplishment Reports dated March 24, 2017
20. EO IQAs should conduct at least one round of internal audit in addition to the regular Internal Audits.
21. Effectiveness Monitoring Report (EMR) is a report on monitoring if effectiveness of capacity intervention conducted
22. The verification of the maintenance of records room, and filing system will be done during the QMS Internal Audit
23. In accordance with the Manual on the New Government Accounting System for National Government Agencies

FN/desktop/2019 Reports/2019 WFP Parameters - FY 2019 parameters=24Jan2019beth

2020para, Page 14
XII & XIII)

2020para, Page 15
/quarter

2020para, Page 16
COOPERATIVE DEVELOPMENT AUTHORITY
FY 2020 Workplan Parameters
____________________Extension Office

Program, Project, Activity Objectively Verifiable Indicators (OVI)

A. COOPERATIVE DEVELOPMENT PROGRAM (CDP)

A.1. Handholding Program for Micro Cooperatives 1 No. of micro and small cooperatives
provided with handholding services

No. of micro and small of who rated the

handholding services as good or better

No. of micro and small handholding services

rendered within the prescribed period

A.2. Technical Assistance Services (TAS) 2 No. of cooperatives provided TAS

No. of cooperatives of who rated the TAS as good

or better

No. of TAS rendered within the prescibed period

 3
A.2.1. Capability Building Program for Cooperatives

2.1.1 Conduct of Pre-Registration Seminar (PRS) for No. of PRS conducted

Prospective Coops
No. of prospective members trained

2.1.2. Mandatory trainings for officers

a. Fundamentals of Cooperatives No. of trainings conducted
No. of cooperative members trained

b. Cooperative Management and Governance No. of cooperative trained

No. of cooperative members trained

2.1.3. Reportorial Requirements No. of orientations conducted

No. of cooperatives oriented

No. of members oriented

2.1.4 Enhancement training for officers of No. of trainings conducted/facilitated

cooperatives conducted/ facilitated (Financial Management, Parliamentary
Procedures, and Entrepreneurship Training)

No. of cooperatives which participated

No. of members trained

 2.1.4 Koop Kapatid No of reports submitted to CO
No. of Big Brother cooperatives endorsed
No. of activities conducted
No. of MOA between big and small co-ops forged
No. of report submitted

A.3. Mindanao Peace and Normalization Through No. of meetings attended/participated

4
Cooperative Development Project No. of monitoring report submitted

5
A.4. Marawi Rehabilitation Through Cooperativism Project No.of meetings attended / participated
No. of monitoring report submitted
No. of assessment attended

A.5. Strengthening partnership with National Government Agencies (NGAs),

Local Government Units (LGUs), academe and Foreign organizations

A.5.1. National Government Agencies (NGAs)

5.1.1. CDA-Department of Agriculture (DA)

Sagip Saka Act RA 11321 No. of meetings / activities attended
No. of coordinations made
No. of technical assistance provided

5.1.2 CDA-DTI Partnership Program No. of meetings / activities attended

P3 Program through SB Corporation No. of coordinations made
No. of technical assistance provided
No. of report submitted
 No. of assessment attended

5.1.3. National Anti Poverty Commission (NAPC) - No. of meetings / consultations / attended and coordinated
Poverty Reduction through Rural Development No. of report submitted
(e.g. Sambarangayan, Caravan activity)

A.5.2 Partnership/Linkaging with institutions (NGAs, NGOs,

LGUs, Public and Private local/ international) No. of meetings/activities conducted/attended/ coordinated
No. of MOA/MOU Forged

A.5.3 Cooperative Development Councils No. of meetings/activities conducted/attended

No. of meetings conducted/coordinated
A.6. Strengthening of Cooperatives as Business Enterprises

A.6.1. Financial Inclusion (F.I.)

- Gatthering of data for Coops engaged in No. of report submitted
Financial Inclusion

A.6.2. Value-Chain Program forCoops

6.2.1. Profiling of Cooperatives No. of report submitted

6.2.2. A.Monitoring of coop business process No. of report submitted
facilitated through the Value Chain

A.6.3. Cooperative Business Matching Information No. of updated coops registered in the system
System (CBMIS)

A.7. Advocacy Programs and Initiatives

A.7.1 Modernization Program & Services of Transport No. of meetings facilitated/coordinated/attended

 Cooperatives No. of meetings facilitated/coordinated/attended

A.7.2 Youth Entrepreneurship Program for Cooperatives No. of consultation/meetings conducted/facilitated

(Kooperatiba Para Sa Kabataan:Programa,
Oportunidad Pangkabuhayan (KPOP)

A.7.3 Advocacy and Assistance Program for PWDs and No. of report submitted
the Elderly No. of meetings facilitated/coordinated/attended

A.7.4 Participation and support activities related to No. of ELCAC support activities attended
rebel returnees for National Task Force to End
Local Communist Armed Conflict (NTF-ELCAC)
under E.O. 70

A.8. Research and Development

8.1.Conduct of inventory of Research Studies No. of research studies collated/compiled

on Cooperatives Quarterly report submitted to Central Office

8.2.Coordination and Partnership with SUCs and academe No. of coordination meetings conducted
academe on Research on Cooperatives MOA forged

8.3. Support and Participation in the National Conference Information disseminated

on Research in Cooperatives No. of stakeholders invited

A.9. Information, Promotion and Development of cooperatives

9.1. Revisit and implement communication plan for Communication plan developed
cooperative promotion and development

9.2.Development/review, printing/reproduction and No. of new information materials 6 developed

 distribution of campaign materials on CDA No. of existing materials updated
and cooperatives No. of copies of IEC materials printed/ distributed

9.3. Dissemination of information through quad media

9.1 Publication/Posting of news articles/write ups No. of News articles 7 posted in the CDA Website
to the CDA website

9.2. Radio/TV Guestings No. of Radio/TV guestings coordinated

No. of Radio/TV guestings

9.4 Documentation of Best-Practices of outstanding No. of success stories 8 of cooperatives documented

cooperatives in the region No. of success stories of cooperatives posted in the
CDA website

9.5 Monitoring of cooperatives applying best practices 9 No. of cooperatives with best practices
Report submitted to Central Office

9.6 Conduct of kooperatibalitaan No. of fora conducted

9.7 Participation in the trade fairs/ expositions/exhibits No. of exposition/ exhibits participated in

A.10 Training and Development for Improved Productivity and Competitiveness of Coops

10.1 CDA - TESDA VOC TECH Training for Cooperative No. of cooperative officers recommended for scholarship
Officers, Staff and Members

10.2 Biyaheng Kooperatiba: Hatid ay Serbisyo at No. of activities conducted

kaalaman sa kooperatiba
 10.3. Attendance to training and activities of CRITS
at the national level
A.11 Awards & Recognition Program
11.1. Implementation of CDA Gawad Parangal 10 for
cooperatives, partners, cooperative leaders
A.12. Accreditation Program
12.1 Processing of Accreditation 11 of the following:
12.1.1. Training providers /Cooperative External
Auditors / Mediators and Conciliators
12.2. Conference on the Enhancement of Cooperative
Training Providers
12.3. Monitoring of the Accredited institutions/Individuals
A.13 Gender and Development
13.1 Development& implementation of GAD programs
13.1.1. Compliance to PCW-NEDA-DBM Circular
No. of activities attended
No. of personnel participated
Campaign/launching for the promotion of the program conducted
No. of orientation/ workshops/ meetings/ deliberations /activities conducted
No. of cooperatives/ partners/ leaders nominated
No. of Coops validated and evaluated
No. of cooperatives/ partners/ leaders awarded
Awarding Ceremony conducted
New cooperatives/partners awarded
No. applications reviewed and evaluated
No. of qualified applicants recommended for to Central Office
No. of institutions invited
No. of CEAS monitored per quarter
No. of ATPs monitored per quarter
Annual plan and budget (regional) prepared
No. of accomplishment reports prepared/consolidated
 13.1.2. Partnership with GERC on GAD Programs No. of GAD related activities conducted/ coordinated
No. of institutions/cooperatives invited to participate in the
GAD summit
No. of personnel attended the GAD Summit
A.14 Advocacy Programs and Initiatives

14.1. Conduct/Participation and coordination of

the following activities:

- Cooperative Month Celebration, Summits/, No. of activities coordinated/ participated in/ conducted
Congresses, Forum, CDA Anniversary Celebration No. of cooperatives involved/invited
No. of partners involved

14.2. Business Continuity Management for Cooperatives No. of Promotional Materials disseminated
No. of activities conducted

B. COOPERATIVE REGULATORY PROGRAM (CRP)

B.1. Members and Public Protection Program

B.1.1. Registration of Cooperatives and Expansion

of Membership

1.1.1. Registration of cooperatives and amendments No. of application for new registration

to ACBL received and acted upon

No. of validations conducted on the application for new

registration conducted

No. of application with complete registration documents acted

 upon within the period in the Citizen's Charter

No. of new cooperatives registered

No. of newly registered cooperatives who rated

the registration process as good or better

No. of application with complete documents for

amendments to ACBL received and acted upon

No. of validations conducted on the applications

for amendments conducted

No. of amendments to ACBL registered

No. of cooperatives with approved amendments

who rated the ACBL amendment registration
process as good or better

No. of complete application documents for amendments

acted upon within the period in the Citizen's Charter

1.1.2. Recognition of Coop Branches, Satellites and No. of application to establish a branch received
Laboratory Cooperatives and acted upon

No. of validations conducted on the application for

coop branching
 No. of Coop Branche/s issued a Certificate of Authority

No. of application to establish a coop satellite

received and acted upon

No. of validations conducted on the application for

coop satellite office/s

No. of satellite offices issued with a Letter of

Authority

No. of application to recognize a Laboratory coop

received and acted upon

No. of Laboratory Cooperatives issued with a

Certificate of Recognition

1.1.3. Coop Registration Information System CoopRIS is updated regularly throughout the
(CooPRIS) Updating year as to the status of cooperatives 13

CoopRIS is updated as to amendments manually

processed including branch, satellite, and
laboratory

B.1.2. Monitoring of Cooperatives No. of cooperatives inspected

No. of cooperatives inspected with inspection
reports transmitted to cooperatives 14

No. of cooperatives examined

No. of cooperatives examined with reports

transmitted to cooperatives

No. of cooperatives with complete mandatory

reports submitted/processed/evaluated

No. of summary of inspection reports evaluated

and consolidated

No. of Notice of Non-Compliance sent

No. of cooperatives issued with Certificate of Compliance

No. of non-compliant coop recommended for issuance

of Show Cause Order (SCO) to Legal Section

No. of TIMTA Reports monitored, consolidated

and submitted
 B.1.2.1 Implementation of Cooperative Assessment No. of coops oriented with CAIS
Information System (CAIS) No. of coops monitored in accessing the CAIS

No. of cooperatives complying with Joint Admin.

Order on RA No. 10708 or (TIMTA Law)

Consolidated Annual Tax Incentive Report

submitted to CO/BIR within the prescribed period

B.1.3. Enforcement No. of reported violation or complaints received 15

No. of reported violations or complaints acted

upon within 15 days upon receipt of report of
violations or complaints (with reports issued)

No. of SCO issued as recommended by

Regulation Section

No. of non-compliant cooperatives complying with

sanctions and/or directives (SCO) 16

No. of request for legal opinion acted upon within 15

days from receipt of request
 No. of investigations conducted 17

No. of petitions/recommendations for

dissolution of cooperatives acted upon

B.1.4. Implementation of New CDA Charter

1.4.1 Charter on Wheels: Information Campaign of No. of IEC materials downloaded/distributed

R.A. No. 11364

1.4.2 Immersion of the personnel to be placed or hired No. of immersion activities conducted
under the adjudication power of the Authority in the
different government agencies exercising
quasi-judicial powers

18
C. CSF COOPERATIVE DEVELOPMENT PROGRAM (CDP)

Accelerating the transition of CSF Cooperatives under RA 10744

C.1 Technical Assistance Services (TAS) to Cooperatives No. of CSF provided TAS

No. of CSF provided with TAS within three (3) days upon
receipt of request.

No. of CSF who rated the TAS as Good or Better

No. of regular coops (primary/secondary/tertiary)

provided with TAS

No. of regular coops (primary/secondary/tertiary)

provided with TAS within three (3) days upon
 receipt of request.

No. of regular coops (primary/secondary/tertiary) who

rated the TAS as Good or Better

C.2 Networking & Strengthening of Partnership with LGUs, GFIs, NGOs, GAs & Other Stakeholders

No. of meetings/conferences coordinated and/or

participated with the Oversight Committees
(LGUs/GAs/GFIs and other stakeholders)

No. of activities coordinated and/or participated with

Oversight Committees (LGUs/GAs/GFIs,
and other stakeholders)

C.3. Advocacy Programs and Initiatives (Promotion and Organization of Cooperatives)

3.1. Contributors, Orientation Seminar (COS) for No. of Contributors, Orientation Seminar (COS)
prospective CSF Cooperatives coordinated and/or participated

No. of participants who attended the COS:

a. Regular coops/NGOs
b. LGUs
c. GFIs
d. GAs
e. Other/s: indicate

3.2 Documentation of CSF cooperative stories No. of CSF cooperative stories documented
C.4. Information and Communication Program

4.1 Development and Distribution of Information, Education No. of written ideas contributed to the development
and Communication materials of the IEC material

C.5. Technical Assistance in the Registration of CSF Cooperatives

5.1 Registration of CSF cooperatives No. of complete application documents for new
registration received and acted upon within the
period provided in the Citizen's Charter

No. of complete application documents for new

registration evaluated/processed within the period
provided in the Citizen's Charter

No. of complete application documents for new

registration endorsed to TAD CSF Department

No. of evaluation findings prepared/

consolidated/endorsed for appropriate action

C.6. Monitoring of Cooperatives No. of CSF cooperatives inspected with inspection

reports transmitted to cooperatives

No. of CSF coops examined with reports transmitted

to coops

No. of primary cooperatives inspected with inspection

reports transmitted to cooperatives

No. of CSF coops with complete mandatory reports

submitted/processed/evaluated
D. SUPPORT TO OPERATIONS (STO)

D.1. Institutional Strengthening of CDA

- Improved Developmental Service Delivery Mechanisms and Enhanced Members and Public Protection Framework of
the CDA

1.1 Plan Preparation, Implementation and Monitoring WFP submitted

Accomplishment Report 19 submitted

1.2. Monitoring the implementation of the Philippine No. of coordinative activities undertaken re: Downloading
Cooperative Development Plan 2018-2022 and Monitoring of PCMTDP Implementation

1.3. Quality Management System (QMS) Program Key Performance Indicators (KPIs) are monitored
monthly/quarterly/annually and analyzed by respective
units and submitted to the Planning Section periodically

Quarterly 5S Audits is conducted

Internal Audit is conducted 20

Attendance to QMS-related trainings or activities

Surveillance Audits

D.2. Management Information System (MIS) - Technical

 2.1 Implemented and Monitored of MIS's Key Performance Indicators (KPI)

2.1.1 Implementation, Operation and Administration of the Implemented the operation and administration of the
CDA Network Back-up System CDA Network Back-up System

2.1.2 Maintenance of Hardware and Software Maintained Hardware and Software Peripherals and
Peripherals and Accessories Accessories

Preventive Maintenance Plan prepared, implemented

and Monitored

2.1.3 Regular Updates and Monitoring of CDA Updated CDA Website

Websites and Social Media

Updated CDA Social Media

2.2. Implementation Of Other Core Functions Of The Information Technology (IT) Office

2.2 1 Compilation and Transmission of KPI regular reporting KPI Nos. 1, 2 and 3 are accomplished and submitted
forms to Planning Division to Planning Unit
 2.2.2 Strengthening of the CDA MIS Personnel ICT training and other ICT related activity updates attended

2.2.3 Monitoring of ICT Budget Utilization ICT Budget Executed and Utilized

2.2.4 Inventories of ICT Hardware and Software Peripherals Listed and monitored all ICT Equipment Assets of CDA
and Accessories

2.2.5 Controlling and Monitoring Access to CDA Internet Internet users using LAN wired connectivity, provided
Wired and Wireless Connectivity with uninterrupted internet connectivity

Internet users using LAN wireless connectivity, provided

with uninterrupted internet connectivity

Internet users using wireless connectivity through CDA

Wifi with BYOD Waiver Form

E. GENERAL ADMINISTRATION SERVICES (GASD)

E.1. Budget Preparation and Execution Program

1.a. Preparation of Annual Budget Proposal Conduct and Preparation of Budget Proposal for FY 2021

i. Workshop on Parameters Setting/Budget No. of workshop/ meeting conducted

 Preparation Calendar of CDA

ii. Formulation of and Tier 1 and Tier 2 No. of workshop/ meeting conducted

iii. Filling-up of BP forms No. of BP Forms filled up

iv. On-line submission of BP (OSBP) No. of BP Forms encoded OSBP

1.b. Preparation of Budget Execution Document (BEDs) No. of BEDs prepared on time

1.c. Preparation of Financial No. of FARs prepared on time

Accountability Report (FARs)

i. Mid-Year Assessment No. of workshop/meeting conducted

ii. Year-end Assessment Closing No. of workshop/meeting conducted

iv. On-line encoding thru URS and on-line submission No. of Reports encoded online

1.d. Preparation of monthly, quarterly, year-end No. of monthly financial reports prepared on time
financial report and encoded online

No. of quarterly financial reports prepared on time and

encoded online

No. of year-end financial reports prepared on time and

encoded online
 i. Processing of claims in accordance with COA rules No of Approved and signed claims processed
on time on time

ii. Remittance of tax witheld/premium contribution No. of tax witheld and remitted online
to GSIS/PhilHealth/Pag-ibig and others
No of premium contributions withheld and remitted

iii. Issuance of Certificate of Tax withheld to suppliers No. of certificates of tax withheld issued

iv. Filing of Alphalist of taxes withheld and remitted for No. of Alphalist of taxes withheld, remitted/filed
compensation and suppliers

E.2. Human Resource Development Program

2.1 Formulation and consolidation of Individual Development Prepared and consolidated IDPs
Plan (IDP)

2.2 Conduct of Effectiveness Monitoring for Capacity No. of Capacity Interventions monitored as to effectiveness

Interventions rendered

2.3 Recruitment and Placement No. of vacancies posted

No. of applications received, screened and evaluated

No. of HRMPSB meetings conducted

 No. of Appointments prepared

No. of Appointment papers submitted by EOs to CO

reviewed and endorsed to CSC

2.4 Crafting of Learning and Development Benchmarking LDBP developed and finalized
Program (LDBP) of the Agency
No. of trainings conducted

No. of relevant staff receiving supervisory training

No. of personnel trained

2.5 Orientation of Personnel on Strategic Performance Management System (SPMS)

- Conduct of SPMS orientation No. of personnel oriented on SPMS

- Prepare and submit IPCR/OPCR commit- Prepared and submitted OPCR commitment with
ment and IPCR and OPCR with rating rating to Planning

Prepared and submitted IPCR with rating to HR Section

2.6 Conduct of other Human Resource Development Activities Sports activities conducted

Capacity Building evaluated

2.7 Awards and Incentives Programs Top performers awarded under Gawad sa Natatanging
(Gawad sa Natatanging Kawani) Kawani ng CDA

Preparation and submission of Nominee/s on

 Natatanging CDS

2.8. Continuing Professional Education and Development No. of personnel attending work-related trainings
for Continuing Professional Development

E.3. General Services

3.2. Motor Vehicle Maintenance Program Vehicle Maintenance Plan implemented and monitored

Motor Vehicle registered and insured

3.3. Building and Equipment Maintenance Bldg., vehicle and equipment Maintenance Program
Program implemented

Bldg. and equipment insurance updated

Occupancy permit secured for those with own buildings

Fire Protection Inspection secured

Lease Contract updated for those who are leasing

Pest Control implemented

3.4. Disaster Preparedness Activities Fire and Earthquake, Flood and Evacuation
preparedness exercise conducted

E.4. Property Management Program

4.1 Preparation of the Annual Procurement Plan (APP) APP prepared, approved and submitted
 4.3. Procurement Monitoring Report as prescribed by PMR prepared, approved and submitted
the GPPB

4.4. Conduct of Physical Count of Inventories Property and Equipment Inventory conducted

4.5. Conduct of disposal of unserviceable Unserviceable equipment disposed

equipment and waste materials

E.5. Records And Document Management 22

5.1. Maintenance of the Records Room Record Room's maintained and monitored

Documents and records labelled and arranged

Records and documents are stored/maintained

5.2 Classification of Records for Retention/ Disposal Classified records for retention/disposal

5.3 Disposal of Valueless Records in accordance with Valueless records disposed

established guidelines of the National
Archive of the Philippines (NAP)

E. 6 Cashiering Services
6.1 Revenue Generation -Collection of Fees Fees due to the CDA are collected and duly receipted 23
 6.2 Remittance of Collection to the Bureau of the Treasury Remitted collection to the BTr/ LBP

6.3 Preparation and Submission of List of Due and Prepared and submitted the approved LDDAP and
Demandable (LDDAP) and Modified MDS checks to LBP

6.4 Preparation and submission of reports to Accounting Unit Prepared and submitted the reports with
such as report of collection, report of disbursement, report approved vouchers
report of check issued with approved vouchers

Reminders:
1. Handholding services are developmental interventions (training/workshops/seminars, advisory, coaching, mentoring, cliniquing)
intended to capacitate
for them to graduateregistered micro
to the next cooperatives
category .
2. TAS is rendered to small, medium and large coops including prospective members and publics. For purposes of rating the quality of
thethe
TAS rendered,
Client theFeedback
Service indicator to be used
Form is
CDA-CRITD-FR-002 duly filled-up by the client. The CDA-CRITD-FR-002 Form shall be modified
to capture information relative to value chain process facilitated,
ELCAC, and Agricultural Farmers and Fisherfolks (AFFs). The Overall rating in the adjectival rating under service components. Validation of
the TAS rendered is encouraged. The TAS Form must indicate the action/nature of TAS rendered by the officer including the date
and time for
3. These arepurposes
capacity of validation.
building activities of EOs for registered and compliant micro and small cooperatives based on CDA data.
4. This indicator is applicable to Mndanao EOs only particularly Regions IX, X, XI, XII, CARAGA. Other EOs should leave the rows
unfilled without
5. Marawi deleting
Project the indicators
is applicable only tofor Central Office
Kidapawan reference..
EO. Other EOs should just leave the rows unfilled without deleting the indicators for
Central
6. This Office
refers reference.
to new information materials developed during the reporting period. It should bear the approval of the Extension Office
Director
7. News articlesreproduction
before or dissemination.
worth publishing in the CDA website at least 1 article per quarter.
8. The cooperative success stories should be posted in the EO's website under Featured Cooperatives.
9. Report on this indicator should be based on the requirements under Memorandum dated December 5, 2018 Identification of the
Number
10. Gawadof Cooperatives Implementing
Parangal Awardees Best Practices
should submit to CDA through the concerned Extension Office their respective success stories
11. The accreditation for Voluntary Arbitration is not included.
12. This feedback form should be given only to those who have been issued the Certificate of Registration for new cooperatives and to
those whose
13. A list proposed amendments
of cooperatives have been
under this updated approved
CoopRIS andberegistered.
should available at the EO in case of validation
14. The accomplishment in this activity will be counted if the inspection report is transmitted to the cooperative.
15. Reported violation or complaInt should be in writing
16. Show Cause Order (SCO) issued is a result of inspection, examination and investigation in 2018. List of cooperatives issued SCOs sh
17. Based on the current year of inspection. examination and investigation
18. CSF Department shall design the template to be used in order to capture the TAS and other indicators to be monitored under CSF.
19. Based on the Revised Frequency of Submission of Accomplishment Reports dated March 24, 2017
20. EO IQAs should conduct at least one round of internal audit in addition to the regular Internal Audits.
21. Effectiveness Monitoring Report (EMR) is a report on monitoring if effectiveness of capacity intervention conducted
22. The verification of the maintenance of records room, and filing system will be done during the QMS Internal Audit
23. In accordance with the Manual on the New Government Accounting System for National Government Agencies

FN/desktop/2019 Reports/2019 WFP Parameters - FY 2019 parameters=24Jan2019beth

 Target Fin

1st Quarter 2nd Quarter 3rd Quarter 4thQuarter Total 1st Quarter

-
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conducted -
/activities conducted -
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-

-
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-
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2 2
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2 2
-
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10 10
-
 -
-
8 8
-
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-
2 2
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1 1
-
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-
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ATC -
-
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6 6
-
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 -
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1 1
-
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1 per EO -
-
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1 1
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ATC -
-
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 Financial
2nd Quarter 3rd Quarter 4thQuarter Total REMARKS
1 per Region

1 per Region
1 per Region
COOPERATIVE DEVELOPMENT AUTHORITY
FY 2020 Workplan Parameters
CAGAYAN DE ORO Extension Office

Program, Project, Activity

A. COOPERATIVE DEVELOPMENT PROGRAM (CDP)

1
A.1. Handholding Program for Micro Cooperatives

A.2. Technical Assistance Services (TAS) 2

3
A.2.1. Capability Building Program for Cooperatives

2.1.1 Conduct of Pre-Registration Seminar (PRS) for

Prospective Coops

2.1.2. Mandatory trainings for officers

a. Fundamentals of Cooperatives
 b. Cooperative Management and Governance

2.1.3. Reportorial Requirements

2.1.4 Enhancement training for officers of

cooperatives conducted/ facilitated

2.1.4 Koop Kapatid

A.3. Mindanao Peace and Normalization Through

Cooperative Development Project 4

5
A.4. Marawi Rehabilitation Through Cooperativism Project

A.5. Strengthening partnership with National Government Agencies (NGAs),

Local Government Units (LGUs), academe and Foreign organizations

A.5.1. National Government Agencies (NGAs)

5.1.1. CDA-Department of Agriculture (DA)

 Sagip Saka Act RA 11321

5.1.2 CDA-DTI Partnership Program

P3 Program through SB Corporation

5.1.3. National Anti Poverty Commission (NAPC) -

Poverty Reduction through Rural Development
(e.g. Sambarangayan, Caravan activity)

A.5.2 Partnership/Linkaging with institutions (NGAs, NGOs,

LGUs, Public and Private local/ international)

A.5.3 Cooperative Development Councils

A.6. Strengthening of Cooperatives as Business Enterprises

A.6.1. Financial Inclusion (F.I.)

- Gatthering of data for Coops engaged in
Financial Inclusion

A.6.2. Value-Chain Program forCoops

6.2.1. Profiling of Cooperatives

6.2.2. A.Monitoring of coop business process
facilitated through the Value Chain

A.6.3. Cooperative Business Matching Information

System (CBMIS)

A.7. Advocacy Programs and Initiatives

A.7.1 Modernization Program & Services of Transport

Cooperatives

A.7.2 Youth Entrepreneurship Program for Cooperatives

(Kooperatiba Para Sa Kabataan:Programa,
 Oportunidad Pangkabuhayan (KPOP)

A.7.3 Advocacy and Assistance Program for PWDs and

the Elderly

A.7.4 Participation and support activities related to

rebel returnees for National Task Force to End
Local Communist Armed Conflict (NTF-ELCAC)
under E.O. 70

A.8. Research and Development

8.1.Conduct of inventory of Research Studies

on Cooperatives

8.2.Coordination and Partnership with SUCs and academe

academe on Research on Cooperatives

8.3. Support and Participation in the National Conference

on Research in Cooperatives

A.9. Information, Promotion and Development of cooperatives

9.1. Revisit and implement communication plan for

cooperative promotion and development

9.2.Development/review, printing/reproduction and

distribution of campaign materials on CDA
and cooperatives

9.3. Dissemination of information through quad media

9.1 Publication/Posting of news articles/write ups

to the CDA website

9.2. Radio/TV Guestings

9.4 Documentation of Best-Practices of outstanding

cooperatives in the region
 9.5 Monitoring of cooperatives applying best practices 9

9.6 Conduct of kooperatibalitaan

9.7 Participation in the trade fairs/ expositions/exhibits

A.10 Training and Development for Improved Productivity and Competitiveness of Coops

10.1 CDA - TESDA VOC TECH Training for Cooperative

Officers, Staff and Members

10.2 Biyaheng Kooperatiba: Hatid ay Serbisyo at

kaalaman sa kooperatiba

10.3. Attendance to training and activities of CRITS

at the national level

A.11 Awards & Recognition Program

11.1. Implementation of CDA Gawad Parangal 10 for

cooperatives, partners, cooperative leaders

A.12. Accreditation Program

12.1 Processing of Accreditation 11 of the following:

12.1.1. Training providers /Cooperative External
Auditors / Mediators and Conciliators

12.2. Conference on the Enhancement of Cooperative

Training Providers

12.3. Monitoring of the Accredited institutions/Individuals

A.13 Gender and Development

 13.1 Development& implementation of GAD programs
13.1.1. Compliance to PCW-NEDA-DBM Circular

13.1.2. Partnership with GERC on GAD Programs

A.14 Advocacy Programs and Initiatives

14.1. Conduct/Participation and coordination of

the following activities:

- Cooperative Month Celebration, Summits/,

Congresses, Forum, CDA Anniversary Celebration

14.2. Business Continuity Management for Cooperatives

B. COOPERATIVE REGULATORY PROGRAM (CRP)

B.1. Members and Public Protection Program

B.1.1. Registration of Cooperatives and Expansion

of Membership

1.1.1. Registration of cooperatives and amendments

to ACBL
1.1.2. Recognition of Coop Branches, Satellites and
Laboratory Cooperatives
 1.1.3. Coop Registration Information System
(CooPRIS) Updating

B.1.2. Monitoring of Cooperatives

 B.1.2.1 Implementation of Cooperative Assessment
Information System (CAIS)

B.1.3. Enforcement

B.1.4. Implementation of New CDA Charter

 1.4.1 Charter on Wheels: Information Campaign of
R.A. No. 11364

1.4.2 Immersion of the personnel to be placed or hired

under the adjudication power of the Authority in the
different government agencies exercising
quasi-judicial powers

18
C. CSF COOPERATIVE DEVELOPMENT PROGRAM (CDP)

Accelerating the transition of CSF Cooperatives under RA 10744

C.1 Technical Assistance Services (TAS) to Cooperatives

C.2 Networking & Strengthening of Partnership with LGUs, GFIs, NGOs, GAs & Other Stakeholders

C.3. Advocacy Programs and Initiatives (Promotion and Organization of Cooperatives)

3.1. Contributors, Orientation Seminar (COS) for

 prospective CSF Cooperatives

3.2 Documentation of CSF cooperative stories

C.4. Information and Communication Program

4.1 Development and Distribution of Information, Education

and Communication materials

C.5. Technical Assistance in the Registration of CSF Cooperatives

5.1 Registration of CSF cooperatives

C.6. Monitoring of Cooperatives

D. SUPPORT TO OPERATIONS (STO)

D.1. Institutional Strengthening of CDA

- Improved Developmental Service Delivery Mechanisms and Enhanced Members and Public Protectio
the CDA

1.1 Plan Preparation, Implementation and Monitoring

1.2. Monitoring the implementation of the Philippine

Cooperative Development Plan 2018-2022

1.3. Quality Management System (QMS) Program

D.2. Management Information System (MIS) - Technical

2.1 Implemented and Monitored of MIS's Key Performance Indicators (KPI)

2.1.1 Implementation, Operation and Administration of the

CDA Network Back-up System

2.1.2 Maintenance of Hardware and Software

Peripherals and Accessories
 2.1.3 Regular Updates and Monitoring of CDA
Websites and Social Media

2.2. Implementation Of Other Core Functions Of The Information Technology (IT) Office

2.2 1 Compilation and Transmission of KPI regular reporting

forms to Planning Division

2.2.2 Strengthening of the CDA MIS Personnel

2.2.3 Monitoring of ICT Budget Utilization

2.2.4 Inventories of ICT Hardware and Software Peripherals

and Accessories

2.2.5 Controlling and Monitoring Access to CDA Internet

Wired and Wireless Connectivity
E. GENERAL ADMINISTRATION SERVICES (GASD)

E.1. Budget Preparation and Execution Program

1.a. Preparation of Annual Budget Proposal

i. Workshop on Parameters Setting/Budget

Preparation Calendar of CDA

ii. Formulation of and Tier 1 and Tier 2

iii. Filling-up of BP forms

iv. On-line submission of BP (OSBP)

1.b. Preparation of Budget Execution Document (BEDs)

1.c. Preparation of Financial

Accountability Report (FARs)

i. Mid-Year Assessment

ii. Year-end Assessment Closing

iv. On-line encoding thru URS and on-line submission

1.d. Preparation of monthly, quarterly, year-end

financial report

i. Processing of claims in accordance with COA rules

on time
 ii. Remittance of tax witheld/premium contribution
to GSIS/PhilHealth/Pag-ibig and others

iii. Issuance of Certificate of Tax withheld to suppliers

iv. Filing of Alphalist of taxes withheld and remitted for

compensation and suppliers

E.2. Human Resource Development Program

2.1 Formulation and consolidation of Individual Development

Plan (IDP)

2.2 Conduct of Effectiveness Monitoring for Capacity

Interventions rendered

2.3 Recruitment and Placement

2.4 Crafting of Learning and Development Benchmarking

Program (LDBP) of the Agency
 2.5 Orientation of Personnel on Strategic Performance Management System (SPMS)

- Conduct of SPMS orientation

- Prepare and submit IPCR/OPCR commit-

ment and IPCR and OPCR with rating

2.6 Conduct of other Human Resource Development Activities

2.7 Awards and Incentives Programs

(Gawad sa Natatanging Kawani)

2.8. Continuing Professional Education and Development

E.3. General Services

3.2. Motor Vehicle Maintenance Program

3.3. Building and Equipment Maintenance

Program
 3.4. Disaster Preparedness Activities

E.4. Property Management Program

4.1 Preparation of the Annual Procurement Plan (APP)

4.3. Procurement Monitoring Report as prescribed by

the GPPB

4.4. Conduct of Physical Count of Inventories

4.5. Conduct of disposal of unserviceable

equipment and waste materials

E.5. Records And Document Management 22

5.1. Maintenance of the Records Room

5.2 Classification of Records for Retention/ Disposal

5.3 Disposal of Valueless Records in accordance with

established guidelines of the National
Archive of the Philippines (NAP)

E. 6 Cashiering Services
6.1 Revenue Generation -Collection of Fees

6.2 Remittance of Collection to the Bureau of the Treasury

 6.3 Preparation and Submission of List of Due and
Demandable (LDDAP) and Modified

6.4 Preparation and submission of reports to Accounting Unit

such as report of collection, report of disbursement, report
report of check issued with approved vouchers

Reminders:
1. Handholding services are developmental interventions (training/workshops/seminars, advisory, coaching, mentor
intended to capacitate
for them registered
to graduate micro
to the next cooperatives
category .
2. TAS is rendered to small, medium and large coops including prospective members and publics. For purposes of
thethe
TAS rendered,
Client theFeedback
Service indicator to be used
Form is
CDA-CRITD-FR-002 duly filled-up by the client. The CDA-CRITD-FR-002 Form
to capture information
ELCAC, and relative
Agricultural to and
Farmers valueFisherfolks
chain process facilitated,
(AFFs). The Overall rating in the adjectival rating under service component
the TAS rendered is encouraged. The TAS Form must indicate the action/nature of TAS rendered by the officer
and time for
3. These arepurposes
capacity of validation.
building activities of EOs for registered and compliant micro and small cooperatives based on
4. This indicator is applicable to Mndanao EOs only particularly Regions IX, X, XI, XII, CARAGA. Other EOs should
unfilled without
5. Marawi deleting
Project the indicators
is applicable only tofor Central Office
Kidapawan reference..
EO. Other EOs should just leave the rows unfilled without deletin
Central Office reference.
6. This refers to new information materials developed during the reporting period. It should bear the approval of the
Director
7. Newsbefore
articlesreproduction or dissemination.
worth publishing in the CDA website at least 1 article per quarter.
8. The cooperative success stories should be posted in the EO's website under Featured Cooperatives.
9. Report on this indicator should be based on the requirements under Memorandum dated December 5, 2018 Ide
Number
10. Gawadof Cooperatives Implementing
Parangal Awardees Best Practices
should submit to CDA through the concerned Extension Office their respective succ
11. The accreditation for Voluntary Arbitration is not included.
12. This feedback form should be given only to those who have been issued the Certificate of Registration for new c
those whose
13. A list proposed amendments
of cooperatives have been
under this updated approved
CoopRIS andberegistered.
should available at the EO in case of validation
14. The accomplishment in this activity will be counted if the inspection report is transmitted to the cooperative.
15. Reported violation or complaInt should be in writing
16. Show Cause Order (SCO) issued is a result of inspection, examination and investigation in 2018. List of coopera
17. Based on the current year of inspection. examination and investigation
18. CSF Department shall design the template to be used in order to capture the TAS and other indicators to be mo
19. Based on the Revised Frequency of Submission of Accomplishment Reports dated March 24, 2017
20. EO IQAs should conduct at least one round of internal audit in addition to the regular Internal Audits.
21. Effectiveness Monitoring Report (EMR) is a report on monitoring if effectiveness of capacity intervention conduc
22. The verification of the maintenance of records room, and filing system will be done during the QMS Internal Aud
23. In accordance with the Manual on the New Government Accounting System for National Government Agencies

FN/desktop/2019 Reports/2019 WFP Parameters - FY 2019 parameters=24Jan2019beth

 Objectively Verifiable Indicators (OVI) Ta

1st Quarter

No. of micro and small cooperatives

provided with handholding services

No. of micro and small of who rated the

handholding services as good or better

No. of micro and small handholding services

rendered within the prescribed period

No. of cooperatives provided TAS

No. of cooperatives of who rated the TAS as good

or better

No. of TAS rendered within the prescibed period

No. of PRS conducted

No. of prospective members trained

No. of trainings conducted

No. of cooperative members trained
 No. of cooperative trained
No. of cooperative members trained

No. of orientations conducted

No. of cooperatives oriented

No. of members oriented

No. of trainings conducted/facilitated

(Financial Management, Parliamentary
Procedures, and Entrepreneurship Training)

No. of cooperatives which participated

No. of members trained

No of reports submitted to CO
No. of Big Brother cooperatives endorsed
No. of activities conducted
No. of MOA between big and small co-ops forged
No. of report submitted

No. of meetings attended/participated

No. of monitoring report submitted

No.of meetings attended / participated

No. of monitoring report submitted
No. of assessment attended

ent Agencies (NGAs),

reign organizations
No. of meetings / activities attended
No. of coordinations made
No. of technical assistance provided

No. of meetings / activities attended

No. of coordinations made
No. of technical assistance provided
No. of report submitted
No. of assessment attended

No. of meetings / consultations / attended and coordinated

No. of report submitted

No. of meetings/activities conducted/attended/ coordinated

No. of MOA/MOU Forged

No. of meetings/activities conducted/attended

No. of meetings conducted/coordinated

No. of report submitted

No. of report submitted

No. of report submitted

No. of updated coops registered in the system

No. of meetings facilitated/coordinated/attended

No. of meetings facilitated/coordinated/attended

No. of consultation/meetings conducted/facilitated

No. of report submitted
No. of meetings facilitated/coordinated/attended

No. of ELCAC support activities attended

No. of research studies collated/compiled

Quarterly report submitted to Central Office

No. of coordination meetings conducted

MOA forged

Information disseminated
No. of stakeholders invited

Communication plan developed

No. of new information materials 6 developed

No. of existing materials updated
No. of copies of IEC materials printed/ distributed

No. of News articles 7 posted in the CDA Website

No. of Radio/TV guestings coordinated

No. of Radio/TV guestings

No. of success stories 8 of cooperatives documented

No. of success stories of cooperatives posted in the
CDA website
 No. of cooperatives with best practices
Report submitted to Central Office

No. of fora conducted

No. of exposition/ exhibits participated in

vity and Competitiveness of Coops

No. of cooperative officers recommended for scholarship

No. of activities conducted

No. of activities attended

No. of personnel participated

Campaign/launching for the promotion of the program conducted

No. of orientation/ workshops/ meetings/ deliberations /activities conducted
No. of cooperatives/ partners/ leaders nominated
No. of Coops validated and evaluated
No. of cooperatives/ partners/ leaders awarded
Awarding Ceremony conducted
New cooperatives/partners awarded

No. applications reviewed and evaluated

No. of qualified applicants recommended for to Central Office

No. of institutions invited

No. of CEAS monitored per quarter

No. of ATPs monitored per quarter
 Annual plan and budget (regional) prepared
No. of accomplishment reports prepared/consolidated

No. of GAD related activities conducted/ coordinated

No. of institutions/cooperatives invited to participate in the
GAD summit
No. of personnel attended the GAD Summit

No. of activities coordinated/ participated in/ conducted

No. of cooperatives involved/invited
No. of partners involved

No. of Promotional Materials disseminated

No. of activities conducted

ion

No. of application for new registration

received and acted upon

No. of validations conducted on the application for new

registration conducted

No. of application with complete registration documents acted

upon within the period in the Citizen's Charter

No. of new cooperatives registered

No. of newly registered cooperatives who rated

 the registration process as good or better

No. of application with complete documents for

amendments to ACBL received and acted upon

No. of validations conducted on the applications

for amendments conducted

No. of amendments to ACBL registered

No. of cooperatives with approved amendments

who rated the ACBL amendment registration
process as good or better

No. of complete application documents for amendments

acted upon within the period in the Citizen's Charter

No. of application to establish a branch received

and acted upon

No. of validations conducted on the application for

coop branching

No. of Coop Branche/s issued a Certificate of Authority

No. of application to establish a coop satellite

received and acted upon

No. of validations conducted on the application for

coop satellite office/s

No. of satellite offices issued with a Letter of

Authority

No. of application to recognize a Laboratory coop

received and acted upon

No. of Laboratory Cooperatives issued with a

Certificate of Recognition
CoopRIS is updated regularly throughout the
year as to the status of cooperatives 13

CoopRIS is updated as to amendments manually

processed including branch, satellite, and
laboratory

No. of cooperatives inspected

No. of cooperatives inspected with inspection

reports transmitted to cooperatives 14

No. of cooperatives examined

No. of cooperatives examined with reports

transmitted to cooperatives

No. of cooperatives with complete mandatory

reports submitted/processed/evaluated

No. of summary of inspection reports evaluated

and consolidated

No. of Notice of Non-Compliance sent

No. of cooperatives issued with Certificate of Compliance

No. of non-compliant coop recommended for issuance

of Show Cause Order (SCO) to Legal Section
No. of TIMTA Reports monitored, consolidated
and submitted

No. of coops oriented with CAIS

No. of coops monitored in accessing the CAIS

No. of cooperatives complying with Joint Admin.

Order on RA No. 10708 or (TIMTA Law)

Consolidated Annual Tax Incentive Report

submitted to CO/BIR within the prescribed period

No. of reported violation or complaints received 15

No. of reported violations or complaints acted

upon within 15 days upon receipt of report of
violations or complaints (with reports issued)

No. of SCO issued as recommended by

Regulation Section

No. of non-compliant cooperatives complying with

sanctions and/or directives (SCO) 16

No. of request for legal opinion acted upon within 15

days from receipt of request

No. of investigations conducted 17

No. of petitions/recommendations for

dissolution of cooperatives acted upon
 No. of IEC materials downloaded/distributed

No. of immersion activities conducted

No. of CSF provided TAS

No. of CSF provided with TAS within three (3) days upon
receipt of request.

No. of CSF who rated the TAS as Good or Better

No. of regular coops (primary/secondary/tertiary)

provided with TAS

No. of regular coops (primary/secondary/tertiary)

provided with TAS within three (3) days upon
receipt of request.

No. of regular coops (primary/secondary/tertiary) who

rated the TAS as Good or Better

GUs, GFIs, NGOs, GAs & Other Stakeholders

No. of meetings/conferences coordinated and/or

participated with the Oversight Committees
(LGUs/GAs/GFIs and other stakeholders)

No. of activities coordinated and/or participated with

Oversight Committees (LGUs/GAs/GFIs,
and other stakeholders)

nd Organization of Cooperatives)

No. of Contributors, Orientation Seminar (COS)

 coordinated and/or participated

No. of participants who attended the COS:

a. Regular coops/NGOs
b. LGUs
c. GFIs
d. GAs
e. Other/s: indicate

No. of CSF cooperative stories documented

No. of written ideas contributed to the development

of the IEC material

Cooperatives

No. of complete application documents for new

registration received and acted upon within the
period provided in the Citizen's Charter

No. of complete application documents for new

registration evaluated/processed within the period
provided in the Citizen's Charter

No. of complete application documents for new

registration endorsed to TAD CSF Department

No. of evaluation findings prepared/

consolidated/endorsed for appropriate action

No. of CSF cooperatives inspected with inspection

reports transmitted to cooperatives

No. of CSF coops examined with reports transmitted

to coops

No. of primary cooperatives inspected with inspection

reports transmitted to cooperatives

No. of CSF coops with complete mandatory reports

 submitted/processed/evaluated

nisms and Enhanced Members and Public Protection Framework of

WFP submitted

Accomplishment Report 19 submitted

No. of coordinative activities undertaken re: Downloading

and Monitoring of PCMTDP Implementation

Key Performance Indicators (KPIs) are monitored

monthly/quarterly/annually and analyzed by respective
units and submitted to the Planning Section periodically

Quarterly 5S Audits is conducted

Internal Audit is conducted 20

Attendance to QMS-related trainings or activities

Surveillance Audits

ormance Indicators (KPI)

Implemented the operation and administration of the

CDA Network Back-up System

Maintained Hardware and Software Peripherals and

Accessories
 Preventive Maintenance Plan prepared, implemented

and Monitored

Updated CDA Website

Updated CDA Social Media

Information Technology (IT) Office

KPI Nos. 1, 2 and 3 are accomplished and submitted

to Planning Unit

ICT training and other ICT related activity updates attended

ICT Budget Executed and Utilized

Listed and monitored all ICT Equipment Assets of CDA

Internet users using LAN wired connectivity, provided

with uninterrupted internet connectivity

Internet users using LAN wireless connectivity, provided

with uninterrupted internet connectivity

Internet users using wireless connectivity through CDA

 Wifi with BYOD Waiver Form

Conduct and Preparation of Budget Proposal for FY 2021

No. of workshop/ meeting conducted

No. of workshop/ meeting conducted

No. of BP Forms filled up

No. of BP Forms encoded OSBP

No. of BEDs prepared on time

No. of FARs prepared on time

No. of workshop/meeting conducted

No. of workshop/meeting conducted

No. of Reports encoded online

No. of monthly financial reports prepared on time

and encoded online

No. of quarterly financial reports prepared on time and

encoded online

No. of year-end financial reports prepared on time and

encoded online

No of Approved and signed claims processed

on time
No. of tax witheld and remitted online

No of premium contributions withheld and remitted

No. of certificates of tax withheld issued

No. of Alphalist of taxes withheld, remitted/filed

Prepared and consolidated IDPs

No. of Capacity Interventions monitored as to effectiveness

No. of vacancies posted

No. of applications received, screened and evaluated

No. of HRMPSB meetings conducted

No. of Appointments prepared

No. of Appointment papers submitted by EOs to CO

reviewed and endorsed to CSC

LDBP developed and finalized

No. of trainings conducted

No. of relevant staff receiving supervisory training

No. of personnel trained

Management System (SPMS)

No. of personnel oriented on SPMS

Prepared and submitted OPCR commitment with

rating to Planning

Prepared and submitted IPCR with rating to HR Section

Sports activities conducted

Capacity Building evaluated

Top performers awarded under Gawad sa Natatanging

Kawani ng CDA

Preparation and submission of Nominee/s on

Natatanging CDS

No. of personnel attending work-related trainings

for Continuing Professional Development

Vehicle Maintenance Plan implemented and monitored

Motor Vehicle registered and insured

Bldg., vehicle and equipment Maintenance Program

implemented

Bldg. and equipment insurance updated

Occupancy permit secured for those with own buildings

Fire Protection Inspection secured

Lease Contract updated for those who are leasing

Pest Control implemented

Fire and Earthquake, Flood and Evacuation
preparedness exercise conducted

APP prepared, approved and submitted

PMR prepared, approved and submitted

Property and Equipment Inventory conducted

Unserviceable equipment disposed

Record Room's maintained and monitored

Documents and records labelled and arranged

Records and documents are stored/maintained

Classified records for retention/disposal

Valueless records disposed

Fees due to the CDA are collected and duly receipted 23

Remitted collection to the BTr/ LBP

 Prepared and submitted the approved LDDAP and
MDS checks to LBP

Prepared and submitted the reports with

approved vouchers

raining/workshops/seminars, advisory, coaching, mentoring, cliniquing)

ding prospective members and publics. For purposes of rating the quality of
duly filled-up by the client. The CDA-CRITD-FR-002 Form shall be modified
d,
verall rating in the adjectival rating under service components. Validation of
ndicate the action/nature of TAS rendered by the officer including the date
ed and compliant micro and small cooperatives based on CDA data.
arly Regions IX, X, XI, XII, CARAGA. Other EOs should leave the rows
rence..
er EOs should just leave the rows unfilled without deleting the indicators for
g the reporting period. It should bear the approval of the Extension Office
st 1 article per quarter.
EO's website under Featured Cooperatives.
ments under Memorandum dated December 5, 2018 Identification of the
gh the concerned Extension Office their respective success stories
d.
ave been issued the Certificate of Registration for new cooperatives and to
and
d beregistered.
available at the EO in case of validation
inspection report is transmitted to the cooperative.

n, examination and investigation in 2018. List of cooperatives issued SCOs sh

d investigation
order to capture the TAS and other indicators to be monitored under CSF.
omplishment Reports dated March 24, 2017
audit in addition to the regular Internal Audits.
onitoring if effectiveness of capacity intervention conducted
d filing system will be done during the QMS Internal Audit
Accounting System for National Government Agencies

meters=24Jan2019beth
 Target
2nd Quarter 3rd Quarter 4thQuarter Total 1st Quarter

670
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 -
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882
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860
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 Financial
2nd Quarter 3rd Quarter 4thQuarter Total
1 per Region

1 per Region
REMARKS
1 per Region