Professional Documents
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H - Crim - SB-16-CRM-1297 - People Vs Baccay - 08 - 09 - 2019
H - Crim - SB-16-CRM-1297 - People Vs Baccay - 08 - 09 - 2019
H - Crim - SB-16-CRM-1297 - People Vs Baccay - 08 - 09 - 2019
m
Quezon City
SEVENTH DIVISION
Present:
Promulgated:
DANILO LINGAN BACCAY,
Accused. ^
-X
DECISION
HIDALGO,/.:
r
Decision
People vs. Baccay
SB-16-CRM-1297
Page 2
CONTRARY TO LAW.
Antecedent Facts
Less than a month before the institution of the instant case before the
Sandiganbayan, or on November 29, 2016, the Court of Appeals(CA)took
cognizance of and resolved a petition for review of:(1) a decision^ of the
Office ofthe Ombudsman finding herein prosecution witness Christopher A.
Samonte (Samonte) guilty of Simple Neglect of Duty; and(2)a Resolution^
likewise of the Office of the Ombudsman, finding probable cause against
Samonte for Failure of an Accountable Officer to Render Accounts, defined
and penalized under Article 218 ofthe Revised Penal Code, and ordering the
filing of an Information therefor with the proper court. These assailed OMB
decision and resolution cover the same codification project, persons,
Landbank check, fund, demand letters, and other pieces of evidence, and
failure to render an account for said amount herein. Briefly, the Court of
Appeals absolved Samonte of any and all liability in the administrative case
for simple neglect ofduty,ratiocinating that "[Samonte]had no duty to render
an accounting of the P400,000.00 cash advance. It was therefore erroneous
for the Office ofthe Ombudsman to find petitioner liable for Simple Neglect
ofDuty for his failure to account therefor.'"^ As for the Ombudsman's finding
ofprobable cause to criminally indict Samonte for Failure of an Accountable
Officer to Render Accounts under Article 21 ofthe Revised Penal Code,the
CA held that it does not have jurisdiction over decisions and orders of the
Office ofthe Ombudsman in criminal cases, citing Kuizon v. DesiertoJ
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Decision
People vs. Baccay
SB-16-CRM-1297
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X X
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Decision
People vs. Baccay
SB-16-CRM-1297
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Commoii Issue:
EVIDENCE
Testimonial:
iy
Decision
People vs. Baccay
SB-16-CRM-1297
Page 6
/^
Decision
People vs. Baccay
SB-16-CRM-1297
Page 7
X
The defense then made the following counter stipulations: that the
Accountability Clearance submitted by Samonte does not bear a stamp receipt
from the HRMS; that it is not indicated in said Clearance when the office
received it and who received such; and that Dir. De Jesus has no personal
knowledge whether the Clearance submitted is actually genuine and
authentic.^*
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People vs. Baccay
SB-16-CRM-1297
Page 8
Documentary:
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People vs. Baccay
SB-16-CRM-1297
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People vs. Baccay
SB-16-CRM-1297
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X X
In the same Resolution, the Court did not consider the following
evidence, for not having been formally offered:
Testimonial:
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Decision
People vs. Baccay
SB-16-CRM-1297
Page 11
With respect to the funding for the project, Baccay testified that it was
Samonte who came up with the estimate of Php400,000.00, which he
(Baccay)indorsed to the Mayor,and that it was the Mayor who approved this
amount imder the City's annual budget.^^ Baccay added that the end user of
the fund is the codification committee. He also explained that as proponent of
the project, he exercised oversight functions over the project and the release
ofthe budget, in that he checked on the committee's work from time to time.
He added that periodic progress reports and reports on expenditure were
submitted to him."*®
accountabilities.^^ Baccay adds that he placed his demand letter for Samonte
on his table but in view ofthe end of hds stint as Vice Mayor,the said letter
was lost in his former office.^^
Anent the utilization of funds for the project, Narag testified that
whenever they needed funds for the expenses ofthe committee members,she
makes the request therefor to Samonte. She also explained that Samonte has
the cash advance for the projectthus,she believes that the funds being released
by Samonte comes from the said cash advance, which beliefshe never verified
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Decision
People vs. Baccay
SB-16-CRM-1297
Page 14
with Samonte.^' As regards the expenses, Narag posited that she made two or
three requests to Samonte but such will not total Php400,000.00.^^
He added also that while they were able to encode Ordinances enacted
from 1947 up to the year 2000,they were unable to finish encoding all ofthe
Ordinances and stopped the encoding in 2009 because ofSamonte's transfer.^^
As regards the source of Samonte's funds, he testified that Samonte was the
one advancing the amount from the Php400,000.00 budget.^^
//
Decision
People vs. Baccay
SB-16-CRM-1297
Page 15
After these, the check was returned to the Office of the City Treasurer for
release to the payee (Samonte)7^ The check was later released to Samonte
pursuant to the Voucher and the Local Treasury Operations Manual7^ He also
stated that he knows that the check was released to Samonte himselfin view
ofSamonte's signature on the portion "Received for Payment" which signifies
receipt and release to him of the subject check. He then manifested that
Samonte is the proper party to whom the check can be released by his Office,
unless Samonte designated a duly authorized representative to do so which,
based on their records, said designation was not made.^"^ Buenaventura also
denied the allegation that it was Narag who had possession of the
Disbursement Voucher and Landbank check, explaining that their records are
bereft of any indication that Narag ever had custody over said documents.^^
As regards the encashment ofthe check,he stated that he presumes that it was
Samonte who encashed the check, being the designated payee thereof.^^
Documentary:
After the testimony of the above witnesses, the defense offered the
following documentary evidence:
On April 8 and 25, 2019, the prosecution and defense submitted their
respective Memoranda.
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Decision
People vs. Baccay
SB-16-CRM-1297
Page 17
modus. Too, the prosecution mentioned that Samonte was acquitted by the
Municipal Trial Court of Tuguegarao City of the criminal case against him
involving this anomaly. The reason for the judgment was, however, not
mentioned.®'
The defense, on the other hand, insists that the evidence submitted by
the prosecution was insufficient to sustain a judgment of conviction against
him and maintains that Baccay did not at any time possess the cash advance
subject ofthe instant case.
In the case before this Court, the prosecution contends that Baccay, a
public officer, violated Article 218 ofthe Revised Penal Code when he failed
to render an account of the Php400,000.00 flmd for the Codification Project
in the City ofTuguegarao within the prescribed period as provided under COA
Circular No. 97-002, dated February 10, 1997, in relation to Section 340,
Republic Act No. 7160,the Local Government Code.
Memorandum, p. 11.
^ Campomanes v. People^ G.R. No. 161950, December 19,2006.
//'
Decision
People vs. Baccay
SB-16-CRM-1297
Page 18
Owing to the very delicate and sensitive position a public officer holds,
for one to be found guilty of failure to render accounts under the above
provision, the prosecution must prove beyond reasonable doubt the
concurrence ofthe following elements:
First element:
Baccay is a Public Officer
7
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Decision
People vs. Baccay
SB-16-CRM-1297
Page 19
This being so,the meat ofthe controversy therefore lies on the existence
ofthe second and third elements which call for a definitive finding on whether
or not Baccay, as Vice Mayor,is an accountable officer who is duty bound to
render an account ofthe Php400,000.00 budget for the codification project of
the city government to the COA. On this note, it is therefore worth
emphasizing that there is a variance between the second and third elements of
the crime. The second element is hinged on whether the person charged is an
accountable officer, while the third focuses on whether the person charged is
required by law to render an account to the COA. The former refers to a
characteristic ofthe position, and the latter, to a duty to report and liquidate.
Second Element:
Baccay is an accountable officer
xxx
Taking these into consideration, it is clear that since Baccay held the
position of Vice Mayor, he was not only the head of a government office but
also, he had administrative control over the funds pertaining to the said office
since the use and release of said funds can only be done under his direction
and only with his approval.
//•
Decision
People vs. Baccay
SB-16-CRM-1297
Page 21
X X
With this as the scenario,the more important question is, does his being
an accountable officer automatically render him responsible for rendering the
required account ofthe cash advance which he ordered released but possibly
had no custody over? The answer is in the negative.
Allow us to explain.
For its part, the defense claims that Samonte should be the one who
shall render the account ofthe questioned amount ofPhp400,000.00. This is
so because he was not only the payee of the Landbank check subject of the
case, but was also the one who had full control and custody of the funds,
thereby, without doubt making him the officer responsible to render an
account thereofin accordance with law.
In (sic) shall be the responsibility ofthe Head ofthe Agency to ensure the
proper granting, utilization, and utilization (sic)of all cash advances in
accordance with these rules and regulations.
.f
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Decision
People vs. Baccay
SB.16-CRM-1297
Page 22
CHAPTERS
ACCOUNTABILITY AND RESPONSIBILITY FOR
GOVERNMENT FUNDS AND PROPERTY.
XXX
An analysis of the above provisions reveals that while the head ofthe
agency has the duty to ensure the proper granting and utilization of funds
pertaining to his office, this task takes the character of an oversight or
supervisory function as opposed to the manual or clerical obligation to render
an account for auditing purposes. This conclusion is supported by the fact that
under the said COA Circular, a distinction between the accountable officer
tasked to liquidate the cash advance and the head ofthe agency can be gleaned.
There,it is stated that:
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Decision
People vs. Baccay
SB-16-CRM-1297
Page 23
5.1.1 Salaries, Wages, etc. - within five(5)days after each fifteen (15)day/end ofthe month
pay period.
5.1.2. Petty Operating Expenses and Field Operating Expenses - within twenty(20)days after
the end ofthe year; subject to replenishment as frequently as necessary during the year.
5.1.3. Official Travel - within sixty (60) days after return to the Philippines in the case of
foreign travel or within thirty(30)days after return to his permanent official station in the case
oflocal travel, as provided for in EO 248 and COA Circular No.96-004.
Failure ofthe AO to liquidate his cash advance within the prescribed period shall constitute a
valid cause for the withholding ofhis salaiy and the instruction ofother sanctions as provided
for under paragraphs 9.2 and 9.3 hereof.
5.2 The AO shall prepare the Report of Disbursements (using Gen. Form No. )in
three(3)copies and submitthe same with duly accomplished vouchers/payrolls and supporting
documents to the Accountant. For payments based on receipts and invoices only, he shall also
prepare a liquidation voucher which shall be submitted with the report and supporting
documents to the Accountant. He shall ensure that receipt of the report is properly
acknowledged by the Accountant The AO shall be deemed to have complied with the
requirement of proper accounting for the cash advance upon the receipt by the Accountant of
the liquidation documents referred to above.
5.3 Within ten(10)days after receipt ofthe report and supporting documents from the AO,
the Accountant shall verify the report, record it in the books and submit the same with all the
vouchers/payrolls and supporting documents to the Auditor. The cash advance shall be
considered liquidated upon the recording thereof by the Accountant in the books of accounts
although not yet audited by the COA auditor.
5.4 Within thirty(30) days from receipt ofthe report and supporting documents from the
Accountant, the Auditor shall complete the audit. He shall issue the corresponding Credit
Notice to the AO to inform the latter ofthe amount allowed in audit and any suspensions and/or
disallowances made. In case of disallowance, a copy of the Credit Notice shdl be furnished
the Accountant who shall record the restoration ofthe cash advance for the amount disallowed.
The amount allowed in audit by the Auditor as contained in the Credit Notice shall be deemed
to have been settled.
5.5 The AO shall submit to. the Auditor the documents to settle his
suspensions/disallowances. When the documents are found in order, the Auditor shall lift the
suspension and/or issue another Credit Notice for the settled disallowance, copy furnished the
Accountant who shall draw a Journal Voucher to record the credit to the cash advance. In case
of cash settlement, the AO shall present the necessary Official Receipt to the Auditor for
notation.
5.6 The Credit Notice issued by the Auditor to the AO shall be deemed sufficient
compliance with the requirements of COA Circular No. 94-001 dated January 20, 1994
(Prescribing the Manual on Certificate of Settlement and Balances, Revised 1993).
5.7 When a cash advance is no longer needed or has not been used for a period oftwo(2)
months, it must be returned to or refunded immediately to the collecting officer.
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Decision
People vs. Baccay
SB-16-CRM-1297
Page 24
X
5.8 All cash advances shall be fully liquidated at the end ofeach year. Except for petty cash
fund,the AO shall refund any unexpended balance to the Cashier/Collecting Officer who will
issue the necessary official receipt.
5.9 At the start ofan ensuing year, a new cash advance may be granted, provided that a list
ofexpenses against the previous cash advance is submitted. However, when no liquidation of
the previous cash advance is received on or before January 20,the Accountant shall cause the
withholding ofthe AO's salary.
5.10 The following reports and documents are required to support the liquidation:
5.10.1 Salaries, Wages, etc. - Report of Disbursements with all duly signed payrolls and/or
vouchers and all pertinent supporting documents,such as daily time records, approved leaves
ofabsence, etc.
- Same requirements as those for salaries, wages, etc. and petty operating expenses,
supra.
- Canvass of at least diree suppliers(Not required if purchase is made while on
official travel)
- documents required to support the liquidation of cash advance for official travel, both
foreign and loc^ shall be as specified under COA Circular No.96-004.
98
6. HANDLING,CUSTODY AND DISPOSITION OF THE CASHBOOK
6.1 A newly-appointed or designated AO shall start with a new cashbook. Before
discharging his duties, the new AO shall be briefed by the Accountant and the Auditor on the
proper recording ofthe transactions and other matters related to his work.
6.2 The AO shall maintain separate cashbooks for salaries, wages, allowances, etc. and for
petty operating expenses. The AO shall record the transactions in the prescribed cashbook
daily. He may record each invoice/ receipt/voucher individually or the total disbursements for
the day depending on the volume ofthe transactions.
6.3 The AO shall reconcile the book balance with the cash on hand daily. He shall foot and
close the books at the end of each month. The AO and the Accountant shall reconcile their
books ofaccounts at least quarterly.
6.4 The cashbooks shall be kept at the Office ofthe AO and then placed inside the safe or
cabinet when not in use. It may be taken from his custody only by the Auditor or an official
duly authorized by the Agency Head, who shall issue the necessary receipt.
6.5 When the AO ceases to be one,the cashbook shall be submitted to the Accountant or the
Treasurer (for local government units) and shall form part of the accounting records. No
clearance shall be issued to an AO if he fails to submit the cashbook as required.
Decision
People vs. Baccay
SB-16-CRM-1297
Page 25
X X
These reinforce the deduction that the participation of the Head ofthe
agency in the audit procedure for cash advances is limited to the grant of
authority to a government employee to be a disbursing officer and the
aforementioned supervisory function; and it is this appointment to be a
disbursing officer which makes the employee an accountable officer tasked to
perform the disbursing fimctions and to comply with the reportorial
requirements unde the COA Circular.
Taking the High Court's ruling in the Frias, Sr. case, it is imperative
therefore that custody over the funds to be liquidated is a pre-requisite before
the head ofan agency can be required to render an account to the COA,failure
in which will open him to a criminal prosecution for violation of Article 218
of the Revised Penal Code. It is, therefore, up to the prosecution to prove
beyond a reasonable doubt whether Baccay had custody over the
Php400,000.00 in question for this case to prosper.
In this respect,the prosecution maintains that Baccay was the one who
had the Landbank check encashed,as well as custody over the funds therefrom.
They maintain that Samonte was merely the designated payee in the check;
that he did not personally have the check encashed nor did he receive the
proceeds thereof; and that he was made to sign the dorsal portion thereof in
blank, only to later find out that it has been stamped already in such a way
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Decision
People vs. Baccay
SB-16-CRM-1297
Page 26
that was made to appear that he signed the portion that signifies that he
received the payment when the check was encashed. The prosecution likewise
posits that it was Baccay who had custody and control over the said proceeds
of the check and that whenever the technical team of the codification
committee needed supplies, they had to course it through Narag considering
that the Php400,000.00 fund was under Baccay's control. True on it,
unfortunately, there was no evidence offered to corroborate these specific
claims. In other words, it was only Samonte who was saying those, with no
one backing him up.
For his part, accused denied Samonte's claims and insists that it was
Samonte who presented the check to the bank for encashment, collected the
proceeds of the check, and held the money for the committee. Accused
insisted that it was Samonte who took charge of the release of the funds
whenever the committee needed supplies, among others. In fact, witnesses
Narag and Capalungan stated in categorical terms that it was Samonte who
had control ofthe funds and that when supplies are needed,they would go to
Samonte.
For clarity, let us weigh the evidence presented for each stage in the
process from the release ofthe check up to the disbursement ofthe proceeds
thereof in order to show that Baccay did not actually have custody over the
Php400,000.00 in question.
Anent the release ofthe check, Samonte insists that he had nothing to
do with its release and that Narag,acting as Baccay's personal secretary, only
made him sign the Disbursement Voucher which signature is necessary before
Narag would be able to have the check released by the Treasurer's Office. The
prosecution did not present any evidence to support this alleged directive from
Narag or that this was done under Baccay's orders.
/
Decision
People vs. Baccay
SB-16-CRM-1297
Page 27
Also, the Court notes Samonte's version of how the events that
transpired hints at several irregularities in the procedure undertaken for
securing the check up to its encashment. No matter how he explains his side,
notably, the documents presented bear no badge of irregularity. Also, and
more importantly,the defense was able to establish that Landbank's procedure
in encashment ofchecks is for the payee to personally present the check to the
bank for encashment. In fact, the prosecution no longer presented rebuttal
evidence after Lorenzo Saquing,the Manager and representative ofLandbank,
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Decision
People vs. Baccay
SB-16.CRM-1297
Page 28
testified that there had been no change in their procedure for encashment
insofar as the required presentment by the payee ofthe check to the bank is
concerned. The prosecution could have attempted to show this Court that the
bank deviated from said procedure when it allowed a person other than
Samonte to encash the check in question, or at the very least, the prosecution
could have established that Samonte was not in the bank at the time the check
was encashed. It is again unfortunate that the prosecution failed to rebut this
fact.
Taking our observations in this aspect, what can be said is, the
prosecution fell short when it did not profer any evidence, documentary or
otherwise, to substantiate Samonte's claim that indeed on Baccay's orders, he
was merely directed to sign the dorsal portion of the check in blank for the
purpose ofits encashment but he did not actually receive the proceeds thereof.
See TSN dated October 10,2018, pp. 19-21. See also Judicial Affidavit of Aureen Aileen Narag,
Record, pp. 170-172. See also TSN dated December 4,2018,pp. 28-29.
Decision
People vs. Baccay
SB-16-CRM-1297
Page 29
At this point it is well to recall that the Supreme Court,in its Resolution
dated November 8, 2017,'°^ has affirmed the decision of the CA in favor of
Samonte, absolving him of any administrative liability in this matter. There
the CA made the factual finding that it was Baccay who had custody and
control over the funds,not Samonte.^®^ With all due respect,this Court cannot
join said findings, taking into consideration our judicious and more elaborate
scrtiny ofthe evidence presented, bearing in mind that this is a criminal case.
f)
Decision
People vs. Baccay
SB-16-CRM-1297
Page 30
Stand in favor ofBaccay's acquittal. What convinces the Court all the more to
rule in favor of accused Baccay's acquittal is that, Samonte himself admitted
that he did not take any legal action, not even a written demand, against
Baccay and merely opted to pay the Php400,000.00 amount equivalent ofthe
check out of his own pocket without making any demand for Baccay to
reimburse him of the said amount. In the mind of the Court, these acts of
Samonte are contrary to human logic and common experience, especially
since Php400,000.00 is not a trifling amount, thereby adding to the
doubtfulness of Samonte's version ofthe events.
SO ORDERED.
1/
GEORGINA D.HIDALGO
Associ te Justice
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Decision
People vs. Baccay
SB-16-CRM-1297
Page 31
X—
WE CONCUR:
ZAKWf y:IHESPESES
Lssociajfee Justice
ATTESTATION
CERTIFICATION
AMPARO MrGAfflaTAJE-T
Presiding Justice