IS311 SAD Final Document Cirunay - Guiraldo - Macapala - Point of Sales and Inventory System For DA28 Enterprises Hardware

Point of Sales and Inventory System
for DA28 Enterprises Hardware
In partial fulfillment of the requirements in
IS311/L – System Analysis and Design
Submitted by:
Men in Gray
Cirunay, John Edgie Q.
Guiraldo, Kenneth John C.
Macapala, Lawrence John G.
Submitted to:
Professor Oneil Victoriano
October 2019
Table of Contents
Acknowledgement ------------------------------------------------------------------------ 4
CHAPTER 1 - The Company ----------------------------------------------------------- 5
Company Profile ---------------------------------------------------------------------------- 5
History ------------------------------------------------------------------------------------ 5
VMGO ------------------------------------------------------------------------------------ 5
Organization Chart -------------------------------------------------------------------- 6
Business Environment --------------------------------------------------------------- 6
Description of the Existing System ------------------------------------------------ 7
Data Flow Diagram ------------------------------------------------------------------------- 10
Context Flow Diagram ---------------------------------------------------------------- 10
Level Zero DFD ------------------------------------------------------------------------ 11
Lower Level Diagrams --------------------------------------------------------------- 12
Document Analysis ------------------------------------------------------------------------- 15
Definition of Terms ------------------------------------------------------------------------- 19
Chapter 2 – The Proposal--------------------------------------------------------------- 20

Statement of the Problem ---------------------------------------------------------------- 20
System Objectives -------------------------------------------------------------------------- 24
Feasibility Study ----------------------------------------------------------------------------- 27
Technical --------------------------------------------------------------------------------- 27
Economic -------------------------------------------------------------------------------- 27
Operational ------------------------------------------------------------------------------ 32
Schedule (Gantt Chart) -------------------------------------------------------------- 33
Scope and Limitation ---------------------------------------------------------------------- 34
CHAPTER 3 – The Solution------------------------------------------------------------- 35

Functional Requirements ----------------------------------------------------------------- 35
Entity Relationship Diagram(ERD) ----------------------------------------------------- 38
Use Case Diagram ------------------------------------------------------------------------- 39
Data Dictionary ------------------------------------------------------------------------------ 42
Network Design / Architecture Design ------------------------------------------------ 77
Menu Tree / Hierarchy --------------------------------------------------------------------- 78
2
Prototypes ------------------------------------------------------------------------------------ 79
CHAPTER 4 – The Implementation-------------------------------------------------- 93

User Acceptance Testing ----------------------------------------------------------------- 93
Deployment Plan ---------------------------------------------------------------------------- 94
Installation of hardware and software ------------------------------------------------- 94
User Training -------------------------------------------------------------------------------- 95
User’s Manual ------------------------------------------------------------------------------- 96
CHAPTER 5 – The Source Code------------------------------------------------------ 125
APPENDICES-------------------------------------------------------------------------------- 183
Letters for the company ------------------------------------------------------------------ 183
Letter for IT consultant ------------------------------------------------------------------- 185
Company Forms --------------------------------------------------------------------------- 186
Questionnaire for survey ----------------------------------------------------------------- 188
Functional Testing Rubrics -------------------------------------------------------------- 189
Client Progress Report Rubrics --------------------------------------------------------- 191
Consultant Progress Report Rubrics -------------------------------------------------- 192
User Acceptance Certification ---------------------------------------------------------- 197
Deployment Certification ----------------------------------------------------------------- 198
Curriculum Vitae of proponents -------------------------------------------------------- 199
3
Acknowledgement
The researchers would like to convey their deepest gratitude to the people who
never failed to show their love, support and guidance throughout the completion of the
system. The researchers would also like to express their deepest thanks and
appreciation to the following person:
To our Adviser, Professor. Oneil B. Victoriano for guiding and helping us on

what are the right things to do on our system.
To our Consultant, Professor Somercet Elcid Siang who guided and supported
us throughout the completion of the system.
To our company, DA28 Enterprises for allowing us to conduct a research in

their company. And to their owner and staffs for the warm support and cooperation
during the gathering of data.
To our panelist who shared their thoughts and opininons to further improve our
research.
To all our classmates, friends, family and other people who consistently gave
their full support throught the ups and downs of the completion of the research.
And most of all, to our Lord Jesus Christ, who was our source of strength,
patience and understanding against one another. And for making all of this things
possible.
We really appreciate all your help and efforts and we are very thankful for that.
We thank you for everything.
4
Chapter 1
THE COMPANY
Company Profile
History
DA28 Enterprises is a Hardware located at Amakan, Buhangin Davao City

which is operated by Mr. Domingo Fabro and Mrs. Juditha Caubang. Mrs. Judith
Caubang graduated BS Marketing in Rizal Memorial College. The letter D in DA28
stands for Domingo and A stands for Alex which was one of the co-owner of the
company and the number 28 was one of the owner’s birthdays. DA28’s previous owner
was Engineer. Joel Mola and the company’s first name was Venlexgab Enterprises.
In 2015 the married couple later took over after its bankruptcy. Mrs. Juditha Caubang
also owns a Marketing business called DA28 Marketing and another Hardware located
at Tibungco called Verakah Hardware. Mrs. Juditha Caubang works for Green Leaves
Enterprises which happens to be their major supplier. DA28 Enterprises will be
celebrating their 5th anniversary on August 8, 2019.
Vision and Mission / Goals and Objectives
Vision
To become a leader in providing high class items and to be recognized as one

of the best enterprises for hardware materials.
Mission
Striving to become an exceptional enterprise for hardware tools and equipment.

We also want to provide high class items to our customers. A leader in providing
excellent and exceptional service to our customers.
Goals and Objectives
DA28 Enterprises is dedicated in providing the best quality of hardware

materials to our customers.
To ensure customer satisfaction with our top of the line products.
To become one of the best and most trusted enterprise for hardware materials. To
provide more opportunities, professional growth and development for our employees.
5
Organizational Chart
Figure 1 – Organizational Chart
Business Environment
DA28 Enterprises offers a lot of different kinds of hardware materials such as

bulbs, bolts, hose, padlocks, shovel and other hardware tools that are so affordable
and high quality. The company also manufactures hollow-blocks.
The company is the only major hardware in their area that’s why the hardware
that can only be considered as their competitor is The DAfort Hardware. The company
has been operating for more than half a decade that’s one of the main reasons why
the company has acquired a lot of customers and regular clients. DA28 Enterprises
caters 50-100 walk-in clients daily. The company also considered as one of the major
supplier from different hardware in Cabantian and Indangan area.
As the only major hardware in their area DA28 Enterprises have gained popularity
with its good quality products and good services. These are DA28’s major suppliers:
Green Leaves Enterprises (Main Supplier), MZ Trading, VSMC and HCQ.
6
Description of the existing system
Sales Transaction
First the customer will ask the personnel in-charge if the item he/she will buy is
available. Then the personnel in-charge will search for the said item and if it’s available
the sales person will be going to ask back the customer if how many he/she would like
to buy and if the product has different available brands, the sales person would also
offer or ask the customer if what brand he/she would like to buy. The customer would
now tell the sales person how many, what item and brand it will buy. Then the sales
person would write the customer’s order that contains the unit price, quantity, item
description and amount that the customer order in the Cash Invoice, after that the
sales person would give the Cash Invoice to the cashier, then the cashier would mark
the Cash Invoice paid before giving it to the customer.
There are also cases where they have customer that’s in a rush and doesn’t
have time to wait. The sales person will just let the customer pay and take the product
and leave. And then the sales person will just write the orders of the customer in the
Cash Invoice and give it to the cashier.
DA28 Enterprises generates daily sales report from Monday-Saturday except

Sunday because the personnel in-charge is not available and sometimes they are also
closed that day.
A customer buys a product and after a few hours the customer noticed that the
item is damaged, then the customer decides to go back to the hardware to return the
item where the customer bought it from. But the thing is the company does not allow
customer return or refunds after buying the item. Because if a customer buys a
product, the personnel in charge will test first the item in their store if it’s really working
before giving it to the customer. But if the customer returns to the hardware and
complains that the item he/she bought was damaged or not working anymore and ask
for a refund or to change the item. The one and only thing that the hardware would
always do is they won’t give the customer a refund and they won’t also replace the
said item that was damaged. Because they made sure that the item they sold to the
customer doesn’t have any damage.
7
They tested it first before handing it to the customer. That’s why they won’t replace or
refund the item.
Inventory System
Their inventory process a couple of years ago was this; they check and count
their items manually, they check how many stocks they have and how many items left
in their inventory. But now The Company currently doesn’t have an inventory, they also
base their inventory on their sales. The employee checks their inventory daily and if
the employee notices that there are items that are not available anymore the employee
immediately informs the assistant and then the employee writes down the items that
they don’t have and then orders it from their suppliers. They have a small place at the
back on where they store their items. They also don’t have product codes or numbers
in their items. The hardware also has items that are repacked by pieces; dozen and
some items are just in boxes or part of a whole.
The employee checks the stocks in their inventory where they put all the stocks
of their items. If the employee finds out that there are items that are not available
anymore in their stocks the employee lists down all those items that they want to order
in their supplier and then calls the supplier to order those items that they need, when
the supplier arrives in the hardware with all the items that the hardware ordered. The
hardware issues a delivery receipt containing all the items that the hardware ordered.
The hardware always checks immediately the items that the supplier delivered before
they go and if they find items that’s already damaged they immediately inform the
supplier and instead of changing the damaged item. The supplier will just deduct their
total payment from those damaged items.
The employees double checks every item that the supplier has delivered to
them. Then if they find an item that’s already damaged then they will put it somewhere
in their store where all the damaged items are stored, the same process if the customer
buys a product and then noticed immediately that the item is already damaged the
sales person will instantly replace the item and bring the damaged item in where all
other damaged items are stored. The company also puts note “return upon delivery”
to the items that’s already damaged and then the supplier will automatically deduct
those damaged item to their payment.
8
The company counts the items that they ordered from their supplier based on
their delivery receipt and also in their place on where they store all their items aside
from their display area.
The company’s stock-out is only for their cements. After counting the total
cements during the delivery, they will base their stock-out on their sales. But based on
what we noticed they declare stock-out if their employee checks their inventory and
notices that there are items that are not available anymore and then lists those items
down.
Hollow Blocks Production
The Hollow blocks production. The hardware orders materials like sands and
cements for their hollow blocks that are delivered to them by a 10 wheeler truck.
They usually order 20 bags of sands or cements. One bag of sand or cement can
produce 120 hollow blocks. They add 1 drum of molasses to harden their hollow
blocks. They sell their hollow blocks for 4 pesos each. The staff records how many
hollow blocks they produce, how many hollow blocks sold and how many hollow
blocks left daily.
9
Data Flow Diagram
Figure 2 – Context Flow Diagram
10
Figure 3 – Level 0 Data Flow Diagram
11
Figure 4 – Lower Level Diagram (Sales Transaction)
12
Figure 5 – Lower Level Diagram (Inventory System)
13
Figure 6 – Lower Level Diagram (Hollow Blocks Production)
14
Document Analysis
Figure 7 – Cash Invoice
The company issues a cash invoice whenever a sales transaction is completed.

After the customer pays for its order the company will issue a cash invoice and another
copy for them to record it later on their daily sales report. A cash invoice contains the
customer’s name, date, quantity of the product, unit, description, unit price, amount
and the total amount of how much the customer will pay.
With the company’s current manual system. Using a cash invoice with a hand
written data and information about the transaction may cause a delay in generating
the daily sales, because it may encounter a lot of erasures and messy handwritings
that leads to confusion of what the exact data to write in generating the daily sales.
15
Figure 8 – Delivery Receipt
The supplier issues a delivery receipt or a cash invoice of their own whenever
a certain company makes a purchase order. A delivery receipt contains the items the
company ordered, date, quantity and the total amount they’re going to pay. This will
also serve as an evidence that the items delivered matched with their order and paid
their purchase.
This type of document could be written imprecisely and misread that can lead
to confusion with the list of items you ordered to the supplier because this uncertainty
caused by the unsureness of what exactly are written on the delivery receipt, by the
time the company will stock in the items they will experience a lot of confusion by
misreading what was written in the document and could to poor monitoring of items in
the inventory.
16
Figure 9 – Purchase Order
This is a purchase order in an excel file. A purchase order contains the item
description and quantity of the items they want to order to their supplier. They list down
the items they want to order from the excel file. The purchase order is a written or
electronic document meant to record business transactions between a buyer and a
seller. The buyer issues the purchase order, and once the seller accepts the order, a
legally binding contract forms between the two parties. Purchase orders are commonly
used whenever a buyer wants to purchase supplies or inventory on account and
needed to fulfill orders and process payments. In other words, a purchase order is
created before an invoice is sent since it defines the contract of the sale. Also keep in
mind that having a properly managed purchase order system will quickly share
information like what’s been ordered, shipped and received but not invoiced.
17
Figure 10 – Item list
This figure is the item list it shows the list of items of the company and its
price. This is where the staff looks for the item’s price if the staff forgets the actual
price of the items.
This document is more likely to be crumpled, ripped and get wet that leads to
slow process in the sales transaction, for example a customer wants to buy an item
and when they look for the item’s price in their item list and let’s say that the item list
is crumpled or got wet. The sales associate would have to take a lot of time trying to
find or guess the exact price of the item and make the customer wait making their
sales transaction slow.
18
Definition of Terms
Cash Invoice – also known as the official receipt. Issues after the customer pays for
its products that it ordered.
Sales Report – a summary report that contains all the sales transaction within the
day.
Purchase Order – a term that means a shopping or order list and the company wants
to order items to their supplier.
Delivery Receipt – a document issued by the company’s suppliers that contains the
items they ordered and the total payment for what they ordered.
Stock in - a term that means stocks or additional items have been added to the
inventory.
Stock out – a term that means depletion of stocks.
Inventory – it is where the company stores their item supplies.
Stocks – the current amount of stocks left in the inventory.
Accounts Payable – payments owed by the company to its supplier.
Logbook – it’s where the company records data from most of their transactions.
19
Chapter 2
THE PROPOSAL
Statement of the Problem
As the researchers conducts interview and gathered data from the DA28
Enterprises Hardware about their current business process, they identify the
following problems:
Slow process in the sales transaction
The company caters 50-100 customers daily. The company currently has 2
sales associates in their store, the assistant and staff that entertains and gets the
customer’s order and 1 assigned to do the cashiering process. Since the company
caters 50-100 customers in a day, there are instances that multiple customers buys a
lot of items simultaneously. What makes their sales transaction slow is that, aside from
having only 2 sales associates that will get the customer’s order, their current way of
getting the customer’s order is also very tiresome making their sales transaction
process slow. For an instance, a number of customer’s will come to the hardware at
the same time. The assistant will ask all the customer’s order one by one causing a
delay in entertaining the customers. After that, the staff will look in the display or in
their inventory for the availability of each items from different customers. So that
means each of those customers would have to wait for the confirmation of the
availability of the items they want to buy. When the inquiry is done and confirms the
availability of the items and the customers decides what items they will buy. The
assistant and staff will now write all the quantity, unit, articles, unit price, amount and
total of the items that each of their customer’s order. Since there are only 2 of them
each customer would have to wait for their orders to be written and the total payment
they’re going to pay for the items they order. What makes this even slower is that after
writing it all down in the cash invoice, the staff will now give it to the cashier and mark
the cash invoice paid one by one and calculate their change with their total payment
before giving it to the customer.
20
Slow process or delay in the sales transaction’s consequences are possible
loss of customers because there are some customers that’s in a hurry and there are
also customers that doesn’t want to wait long and also possible loss profit because
having a slow process in the sales transaction means if the customer gets bored of
waiting for its turn to be entertain by the sales associate it will leave and look for
another hardware losing a customer means you loss a profit.
Tedious process in computing daily sales
DA28 Enterprises is one of the most known hardware in their area. DA28
accommodates approximately 100-200 customers daily. Every end of the day after
they close their shop at 5pm. The cashier stays in the shop to compute their daily
sales. The cashier checks first every receipt they gathered during end of the day
transaction. After the cashier checks every receipt one by one, the cashier will record
the details of every receipt to their logbook. For the cashier to ensure that it is accurate,
the cashier will compare the details of every receipt it records in their logbook from the
receipt where the cashier copied it from. What makes this very difficult for the cashier
is that the cashier will write down every sold item’s details from its cash invoice one by
one during end of the day transaction. The cashier might skip or forget to write down
the receipt’s details in their logbook. There are also instances that the cashier
mistakenly records the wrong details from the receipt even though the cashier double
checks it when writing the details. If the cashier notices that the receipt details in the
written records of its details in their logbook does not match, the cashier will repeat the
entire process just to make sure that written records in their logbook matches the
details from the receipt.
Since the cashier is the only one who makes the generation of their daily sales
report, it takes 3-4 hours for the cashier to complete the process and generate their
daily sales, the cashier takes a lot of time in completing the calculation of their daily
sales that means the working hours of the cashier will be extended causing the
company money for an overtime pay for extended hours. Making the generation of
their sales report very tedious.
21
Poor monitoring of inventory items
DA28 Enterprises has a poor inventory check-up. They don’t do a weekly

or monthly inventory monitoring with their items. One of the ways that they will know
their inventory status of their items is that if a customer asks for an item and the
employee search it in their inventory, and if that item is not available or its stocks are
low, that’s the time they’ll know the status of the stocks of their inventory and writes
down the depleted items. Another way of knowing the stocks of their inventory is by
their sales report. After end of the day transaction the cashier produce a sales report
and if they notice that certain items have a lot of sales, they will list down and consider
that those item’s stocks are running low because it was bought a lot of times.
What makes poor monitoring of inventory items a problem in their business is

that it will cause overstocking and empty stocks. For an instance, since they don’t have
a proper monitoring of inventory items that means they will not know what are the
items that are out of stocks. So basically if a customer will ask for a certain item and
since they don’t have a proper monitoring of their inventory and if the staff checks the
item in the inventory and is not available they will loss that customer since the item it
wants to buy is not available anymore because of the poor monitoring of their
inventory. Another problem of not having a proper inventory monitoring is the
overstock, if the company keeps on purchasing order to their supplier without knowing
that those items that they purchase to their supplier is still available and plenty because
of poor inventory monitoring it will result to overstocking and overloading that leads to
storage problem in their inventory.
22
Unreliable and Delay generation of inventory report
One of the main reason why the generation of the inventory report in the
company is tiresome and causes delay whenever the owner of the company is asking
for it, is their process. The company doesn’t really have a timely or scheduled
monitoring of their inventory that’s why they don’t always produce daily or weekly
inventory report. What makes the generation of inventory report very tiresome is if the
staff starts to count and writes down the physical counts of all the items in the inventory
the staff often commits erasures and duplications when writing down the physical
count of all the items.
Since the company doesn’t always do a proper inventory monitoring there are
instances that when a customer asks for a certain item they sometimes use and check
the last inventory report to check there if the item is still available and when the staff
sees that the item is still available in the inventory report, the staff will immediately get
the item and again since they don’t do a proper inventory check-up after minutes of
searching for that item in the inventory. The staff finds out that the item is already out
of stock although it’s still written in the last inventory report that the item is still
available. This causes confusion in their inventory report of what are the items that are
still available and out of stock since they don’t do a timely or schedule inventory
monitoring and they don’t often produce an inventory report. This could lead to a lot of
confusions from what items to purchase to their supplier since their inventory report is
unreliable due to not having a proper inventory monitoring and producing daily/weekly
inventory report.
Difficulty in collating data due to unorganized storage records
The researcher noticed during their visit in the company that collecting or
gathering their data was very hard for them since all their data are just written in their
logbooks or in a piece of paper and not properly organize. For example, when
purchasing items to the supplier. let’s say the company ordered 10 different items with
the same quantity. And let’s say that 3 of those items has only half of the quantity from
the actual quantity that the company wants to purchase to the supplier. And since the
supplier only has half available quantity of those items the supplier would inform the
company and they would still deliver those items although 3 of those items lacks the
right quantity that the company wanted, and when the supplier delivers all the items to
23
the company and since 3 of those items lacks the exact quantity. The company would
either cancel the remaining quantity of the items that weren’t delivered to them or wait
until the supplier have enough stocks for those items. So let us say that the company
chooses to wait for the remaining quantity if the items that the supplier lacks, so what
the supplier will do is they will give the delivery receipt to the company that contains
the items that are not delivered completely. Then let’s say the supplier took a few
weeks before gaining enough stocks for those items that they partially delivered. And
let’s say the staff forgot where he/she left it and since the company’s storage is
unorganized and the delivery receipt that they’re looking for was few of weeks ago
they will have a hard time and difficulty in finding it to present to the supplier as an
evidence that the supplier still owes them some items that they lack from the last
delivery. Since the company has a lot of invoices, records that are unorganized it would
be really difficult for the staff to find that delivery receipt making the retrieval of records
difficult and time consuming.
System Objectives
The proposed system’s objectives are to help and provide solution to the
company’s problems by making their manual system an automated Point of sales and
Inventory system.
To provide a system that will make the sales transaction faster
The proposed system will help the company in finding the customer’s order
faster and will also be able to entertain and get the order of multiple customers at the
same time in a faster way and eliminates the waiting time of multiple customers in
completing their transactions.
The proposed system also eliminates the papers because they will no longer
write the details in paper. It will also provide accurate and faster calculations in their
sales transaction.
24
Fast and accurate generation of daily sales report
The company’s current system that they’re using which is a Manual system is
very hard and takes a lot of time to make a daily sales report. The proposed system
will help the company to make their work accurately, easy and effortless. It will only
take one click of the sales report button and the system will automatically calculate
and generate a sales report which will prevent inaccurate calculations.
The good thing about this system is that it will save the company’s cashier and
staff from the burden of manually counting and recording each daily transactions. They
won’t worry anymore about having an inconsistent sales report calculation result.
To easily track and monitor the inventory
The proposed system will provide an option to allow the user to update stocks
and record the date whenever the tries to modify or update the stocks by just clicking
the mouse. The proposed system features also provides real-time monitoring of their
item’s stocks in the inventory.
Inaccurate monitoring and counting their stocks will lessen because the system
will automatically calculate the remaining stocks based on every transaction that’s
going to happen. Providing the company, the exact remaining stocks of their inventory.
The proposed system will also eliminate empty stocks and storage problems cause by
overstocking of inventory.
Reliable and fast generation of inventory report
The proposed system will help the company with their problem of having an
unreliable and slow generation of their inventory report. The user can now easily print
an inventory report without any hassle since it will eliminate the manual process of
counting the items in the inventory to produce an inventory report. The system
automatically records every sold items, remaining quantity of every items and what
items that are out of stock and needs to be reorder to the supplier.
25
To provide a faster way of collating storage records
The proposed system aims to provide an easier way of collating the records of
their storage. because one of the system features are viewing of data in an easy and
efficient way with less hassle for the user.
To secure and backup data records
The problem of a company that still uses a Manual system is that since records
of the company’s daily transaction is just handwritten changing and erasing it would
be very easy for other employees that are not authorized to touch it for their own
consumption. Since the company’s logbook is just place in the cashier’s desk. Anyone
can easily access it whenever the cashier takes a break to eat. It’s also not safe from
accidents specially if someone accidentally spills water in their logbook. those written
data won’t be readable anymore. That means that these cases put their data integrity
at risk. The proposed system will help the company to secure their transaction records
because the system will require a log-in before you can get inside. There are also two
types of user, the admin and the staff. The admin type of user has full access of the
system and the admin is the only one who can create, add and edit the staff user’s
information. While the staff has limited access of the system. The proposed system
well help fix the problem of data integrity and security. Because if someone tries to
change something from the records the system will be able to trace of who made the
changes because it will record the User ID, Name and time every time someone tries
to make changes.
26
Feasibility Study
Technical
DA28 Enterprises is technically feasible in implementing the proposed system

since they already have a Computer set and a laptop that contains the product’s unit
price, description, invoice number, quantity and sold items, that is stored in Microsoft
Excel. The owner and her daughter including her niece are educated enough to use a
Computerized System. The researchers will also provide a User’s Manual so that they
won’t be able to feel any difficulty in testing the system.
Economic
The proposed system aims to save more time in doing their manual processes
and reduce the company’s resource cost. It can generate faster sales and inventory
reports, easy and efficient monitoring in their inventory and makes their sales
transaction faster.
Since the company already have a computer. Therefore, the additional

expenses in buying the necessary materials and devices in automating their system
will no longer be necessary, the proposed software is easy to install and does not
require an internet connection to operate, making the proposed system economically
feasible.
Payback period is the length of time that it takes for the cumulative gains from
an investment to equal the cumulative cost. As you can see in the graph (See Figure
11 and 12) The Payback and Return on Investment as well as the Net Present Value
of the company are so good each year. It illustrates that the payback analysis graph
gets higher every year.
27
Cost Benefit
Cost Benefit
a. Provide accurate data and computation
b. Maintain accuracy and data integrity

A. Software Installation Cost
c. Efficient processing of transactions
d. High Level file security
a. Fast and reliable transactions on sales
b. More secured files and records
c. Easy sorting of records
d. Prevents data redundancy
B. System Installation e. Accuracy and consistency on

processing of the transactions
f. Fast and reliable tracking of stocks and
products status
g. Easy retrieval and storing of data
h. Fast and accurate reports
a. Improves the quality of services
C. Employees/User’s Training
b. Familiarization and understanding on
the functionalities of the system
Development Cost
Personnel Cost
Position Estimated Salary for 5 Months

Project Manager ₱30,000.00
Systems Analyst ₱28,000.00
Programmer ₱20,000.00
Total ₱78,000.00
28
Software Requirements
Software Requirements Cost

Operating System - Windows 10 64-bit Available
Microsoft Visual Studio 2015 Pro ₱5,000.00
XAMPP Open Source
Total ₱5,000.00
Hardware Requirements
Hardware Requirements Cost
Processor Intel Core i3-7100 ₱10,000.00
Memory 4 GB RAM ₱3,000.00
Hard Disk Drive 500 GB ₱15,000.00
Video Card 1GB built-in ₱1,000.00
Keyboard ₱500.00
Input Devices
Mouse ₱500.00
Monitor Acer Monitor ₱5,000.00
Printer Epson Printer ₱10,000.00
Total ₱45,000.00
29
Summary of Cost
Cost Price
Personnel Cost ₱78,000.00
Software Installation Cost ₱5,000.00
Hardware Installation Cost ₱45,000.00
Total Cost ₱178,000.00
Total Development
Costs: ₱128,000.00
Increased efficiency in sales department ₱1,000.00
Increased earnings due to automated Point of sales and inventory ₱1,000.00

system
Savings on Inventory and supplies ₱1,000.00
Total ₱3,000.00
Projected annual tangible benefits
Employee Overtime Fee (Payroll System) (14/hr * 9 hrs * 24 bi- ₱3,024.00

months)
Increased Profit due to Reduced late payments ₱3,000.00

(Estimated loss due to delinquent clients per month)
( 1% * 25,000 per month * 12 months)
Employee Overtime Fee (Billing System) (10/hr * 9 hrs * 12 months) ₱1,080.00
(Payroll System) ₱1,896.00

Reduced Penalty Payments (Tax, GSIS, SSS, Loan Premiums) @
158 * 12 months
Total ₱9,000.00
Total projected annual benefits ₱12,000.00
30
Figure 11 – Payback and Return on Investment
Figure 12 – Net Present Value
31
Operational
The proposed system is operationally feasible because the company supports the
proposed system and they are also very helpful in gathering and giving us the data
that we need. The company also considers upgrading their manual system into a
computerized and automated system. The system is user friendly and there’s no need
for the company to train their staffs since most of them are computer literate and
knowledgeable enough to use it. But some of the staffs are willing to be train on how
to use the system. The researchers will also provide a user manual with simple
instructions for the company’s staff so that they will know exactly the functions and
how to use it properly. The researcher’s top priority is to provide a system that will
automate their transactions and a faster, better processing that eliminates extended
working hours, slow transaction process and tedious process of generating daily sales,
poor monitoring of inventories.
32
Figure 13 - Gantt Chart
33
Scope and Limitation
Scope
The purpose of the proposed system is to provide and fix the company’s
problems with their manual system by automating it. The proposed system also
focuses in the company’s sales and inventory system. The proposed system will be
able to view the availability and price of the items, checks for the remaining items in
their inventory. Add and change quantity of items, Total amount to be paid The user
can also generate easily their daily sales report after saving the transaction. The
system can add and update the numbers of items received from the supplier. The
system will be able to deduct stocks from every sold items. It will help the company in
solving their problems specially with their major transactions such as, sales, inventory
and generating sales report. And also make their job easier and less hassle.
The company can also benefit with the system’s security features since the
system requires the user to log-in first before it can get inside. The system will also
have two types of user, the admin which has full access in everything in the system
and the staff which has limited access.
By automating the company’s manual system, it can help them fix and lessen
inconsistent and inaccurate results, calculations in their transactions.
Limitations
Credit Card Payment. The system won’t be able to accept credit card payment
and it can’t also produce purchase order in their supplier.
Payroll System. The system doesn’t have the luxury of providing a payroll
system for the company’s employees.
Stand Alone. The proposed system might have 2 different types of user but
the system won’t be able to operate with multiple computers at the same time and can
only be use by a single person at a time.
Network Based System. The system cannot perform network database that
syncs data in multiple computers at a time.
Web Based System. The system doesn’t have online accessibility, that means
it can’t work over the web.
34
Chapter 3
THE SOLUTION
Functional Requirements
Login Module
 A user must login first before it can use the features of the system
 There will be two types of user, the admin and the staff.
 Certain features of the system will not be available depending on the
type of user that will login.
Dashboard Module
 The dashboard module serves as the welcome panel or the first thing
that will show up after logging-in.
 It contains certain buttons that will lead you to different transactions
once clicking it.
 The dashboard basically contains all the modules of the system.
Sales Transaction Module
 The user can search the availability of the items by name, category and
brand.
 The user can add items to cart
 The user can select a customer if it’s a walk-in or regular customer.
 The user can update quantity of the items in the cart
 The user can remove an item to the cart
 The user can Cancel the order
 The user can click the pay button to finish the transaction and generate
a cash invoice.
 There are two types of user that can access the POS, the admin and
the staff.
 The POS is one of the features of the system that the staff has access.
 The user can choose and add items and check the remaining stocks of
that item.
35
Inventory Module
 The inventory displays all the items with its price and quantity.
 The staff can view the remaining quantity of the item.
 The admin can add and update items in the inventory.
 The system can print inventory report.
 The user can stock out items in the inventory.
 The user can view the stocked out items in the stock out tab in the
inventory.
 The user can view the depleted or out of stock items in the inventory.
 The user can add to cart the reorder items to the purchase order.
 The user can add new reorder item for the purchase order.
Supplier Module
 Only the admin can add and update the supplier details.
 The staff has no access to the supplier module
Reports
 The admin can easily print the reports

 The user can generate daily, weekly and monthly sales report
 The user can also generate daily, weekly and monthly inventory report
 The user can generate hollow blocks production report
 The user can generate supplier return report.
Purchase Order Module
 It allows the admin to create purchase order based on the depleted

stocks.
 The user can declare that an item is damaged while checking it during
the delivery so they can return it to the supplier.
 The user has an option to wait or cancel the remaining quantity of the
item they ordered that they didn’t receive to their supplier.
 The system automatically records the delivery history after receiving
the purchase ordered items.
36
Users Module
 The admin is the only one who can access the user’s module.
 The Admin can also add and update new user.
 It also enables the admin to change all the user’s information.
Backup and Restore Module
 The user can back up all the data by exporting the sql file.
 The user can restore data by importing the exported sql file.
Stock in
 The user can stock-in the items after receiving it to their supplier.
 After stocking in, the items in the inventory automatically updates the
item’s quantity.
Stock out
 The user can stock out an item if that item is no longer supplied by their
supplier.
 The user can also stock out an item with its quantity for their own use.
 After stocking out an item the quantity in the inventory will automatically
deducted.
Hollow Blocks Module
 The user can produce hollow blocks quantity per day.

 The user can update the price of the hollow blocks
 The system automatically records the user who created hollow blocks
quantity per day
 The system records how many hollow blocks were created, sold and
how many hollow blocks are left.
37
Entity Relationship Diagram
Figure 14 – Entity Relationship Diagram (ERD)

38
Use Case Diagram
Figure 15 – Sales Use Case Diagram
Figure 16 – Inventory Use Case Diagram
39
Figure 17 - Reports Use Case Diagram
Figure 18 – Accounts Use Case Diagram
40
Figure 19 – Purchase Order Use Case Diagram
Figure 20 – Hollow Blocks Use Case Diagram
41
Data Dictionary
Table Name: tbl_user Primary Key: user_id
Database Name: dbsad Foreign Key(s): acc_type_id, Gender_id
Data Field Unit of Maintenance

Name Coding Data Integrity Rules Formula Referential Integrity Ownership
Type Size Measure Controls
A number cannot be A user_id in a

duplicated, cannot be User_id can’t change Previous tbl_user table must
User_id Int 15 None none used more than once, once it is created and value plus match an user_id in Admin
increments only by is unique 1 the tbl_account_type
one or tbl_gender table
User_fname can still

User_fname Varchar 255 None none none be change once it is none none Admin
created
User_lname can still

User_lname varchar 255 None none none be change once it is none none Admin
created
An acc_type_id in a
Unique ID, numeric Acc_type_id can’t Previous tbl_user table must
Acc_type_id int 10 None none characters only, can't change once it is value plus match an acc_type_id Admin
be duplicated created 1 in tbl_account_type
table
User _contact can still

User_contact int 15 None none none be changed once it is none none Admin
created
42
A gender_id in a
Unique ID, numeric gender_id can’t Previous
tbl_user table must
Gender_id Int 15 none none characters only, can't change once it is value plus Admin
match a gender_id in
be duplicated created and is unique 1
the tbl_gender table
User_email can still

User_email Varchar 255 none none none be change once it is none none Admin
created
username can still be

Username varchar 255 none none none change once it is none none Admin
created
password can still be

Password varchar 255 none none none change once it is none none Admin
created
password can still be

User_status varchar 255 none none none change once it is none none Admin
created
43
Table Name: tbl_account_type
Primary Key: acc_type_id
Foreign Key(s): None
Database Name: dbsad
Data Field Unit of Data Integrity Maintenance

Name Coding Formula Referential Integrity Ownership
Type Size Measure Rules Controls
A number cannot be An acc_type_id in a

Acc_type_id can’t
duplicated, cannot Previous tbl_account_type table
change once it is
Acc_type_id Int 10 none none be used more than value plus must match an Admin
created and is
once, increments 1 acc_type_id in the
unique
only by one tbl_user table
Acc_type can still be

Acc_type varchar 255 none none none change once it is none None Admin
created
44
Table Name: tbl_gender
Primary Key: gender_id

A number cannot be A gender_id in a

gender_id can’t
duplicated, cannot Previous tbl_gender table must
change once it is
Gender_id Int 10 none none be used more than value plus match a gender_id in Admin
created and is
once, increments 1 the tbl_user and
unique
only by one tbl_customer table
Gender_desc can
Gender_desc varchar 255 none none none still be change once none none Admin
it is created
45
Table Name: tbl_unit
Primary Key: unit_id

A number cannot be
A unit_id in a tbl_unit
duplicated, cannot unit_id can’t change Previous
table must match a
unit_id Int 15 none none be used more than once it is created and value plus Admin
unit_id in the tbl_item
once, increments is unique 1
and tbl_po table
only by one
Pieces, Unit_description can

unit_description varchar 255 boxes, none none still be change once none none Admin
kilos it is created
46
Table Name: tbl_brand
Primary Key: brand_id

A number cannot be
brand_id can’t A unit_id in a tbl_unit
duplicated, cannot Previous
change once it is table must match a
brand_id Int 15 none none be used more than value plus Admin
created and is unit_id in the tbl_item
once, increments 1
unique and tbl_po table
only by one
Brand_name can
Brand_name varchar 255 none none none still be change once none none Admin
it is created
47
Table Name: tbl_category
Primary Key: category_id
Data Field Unit of Data Integrity Maintenance Referential

Name Coding Formula Ownership
Type Size Measure Rules Controls Integrity
A number cannot
A category_id in a
be duplicated,
category_id can’t Previous tbl_category table
cannot be used
cateogry_id Int 15 none none change once it is value plus must match a Admin
more than once,
created and is unique 1 cateogry_id in the
increments only by
tbl_item table
one
Category_description
Category_description varchar 255 none none none can still be change none None Admin
once it is created
48
Table Name: tbl_customer
Primary Key: customer_id
Foreign Key(s): gender_id

A number cannot be A customer_id in a

customer_id can’t
duplicated, cannot Previous tbl_customer table
change once it is
customer_id Int 15 none none be used more than value plus must match a Admin/Cashier
created and is
once, increments 1 customer_id in the
unique
only by one tbl_gender table
Customer_fname
Customer_fname varchar 255 none none none can still be change none None Admin/Cashier
once it is created
Customer_lname
Customer_lname Varchar 255 none none none can still be change none None Admin/Cashier
once it is created
An gender_id in a
Unique ID, numeric gender_id can’t Previous tbl_customer table
Gender_id int 10 none none characters only, change once it is value plus must match an Admin/Cashier
can't be duplicated created 1 gener_id in tbl_gender
table
customer _contact
Customer_contact Int 15 none none none can still be changed none None Admin/Cashier
once it is created
49
Table Name: tbl_supplier Primary Key: supplier_id
Database Name: dbsad Foreign Key(s): none

A number cannot be
supplier_id can’t A supplier_id in a
change once it is tbl_supplier table must
supplier_id Int 15 none none be used more than value plus Admin
created and is match a supplier_id in
once, increments 1
unique the tbl_item table
only by one
Supplier_name can
Supplier_name varchar 255 none none none still be change once none None Admin
it is created
Supplier_address
Supplier_address Varchar 255 none none none can still be change none none Admin
once it is created
Supplier_contact can
Supplier_contact int 11 none none none still be change once None Admin
it is created
Supplier_email can
Supplier_email Varchar 255 none none none still be changed once none None Admin
it is created
Supplier_status can
Supplier_status varchar 255 none none none still be change once none None Admin
it is created
50
Table Name: tbl_supplier_return
Primary Key: supplier_return_id
Foreign Key(s): po_id, User_id

A number cannot be
supplier_return_id
can’t change once it
supplier_return_id Int 15 none none be used more than value plus None Admin/Cashier
is created and is
once, increments 1
unique
only by one
A supplier_id in a
supplier_id can’t
Unique ID, numeric Previous tbl_supplier_return
change once it is
supplier_id Int 15 none none characters only, value plus table must match a Admin/Cashier
created and is
can't be duplicated 1 supplier_id in
unique
tbl_supplier table
A po_id in a
Unique ID, numeric po_id can’t change Previous tbl_supplier_return
Po_id Int 15 none none characters only, once it is created value plus table must match a Admin/Cashier
can't be duplicated and is unique 1 po_id in the tbl_po
table
Damage_price can’t
Damage_price Decimal 11,2 peso none none change once it is none None Admin/Cashier
created
51
Damage_qty can’t
Damage_qty Int 15 none none none change once it is none None Admin/Cashier
created
A user_id in a
Unique ID, numeric user_id can’t change Previous tbl_supplier_return
User_id Int 15 none none characters only, once it is created value plus table must match a Admin/Cashier
can't be duplicated and is unique 1 user_id in the tbl_user
table
Sum of all
Total_damage can’t
quantity
Total_damage Double 11,2 none None none change once it is None Admin/Cashier
of damage
created
items
Date_recieved can’t Current

Month,
Date_recieved varchar 100 none none change once it is system None Admin/Cashier
day, year
created date
52
Table Name: tbl_item
Primary Key: item_id
Foreign Key(s): supplier_id
brand_id
unit_id
category_id

A number cannot be
An item_id in a
duplicated, cannot item_id can’t change Previous
tbl_item table must
item_id Int 15 none none be used more than once it is created value plus Admin
match an item_id in
once, increments and is unique 1
tbl_po table
only by one
supplier_id can’t A supplier_id in a

Unique ID, numeric Previous
change once it is tbl_item table must
supplier_id Int 15 none none characters only, can't value plus Admin
created and is match an supplier_id
be duplicated 1
unique in tbl_supplier table
brand_id can’t A brand_id in a

Unique ID, numeric Previous
change once it is tbl_item table must
brand_id Int 15 none none characters only, can't value plus Admin
created and is match a brand_id in
be duplicated 1
unique the tbl_brand table
A unit_id in a tbl_item
Unique ID, numeric unit_id can’t change Previous
table must match a
int 15 none none characters only, can't once it is created value plus Admin
Unit_id unit_id in the tbl_unit
be duplicated and is unique 1
table
53
Item_name can still
Item_name varchar 255 none none None be changed once it is none None Admin
created
Item_qty. can’t
Item_qty Int 15 none none None change once it is none None Admin
created
Item_price can still

Item_price Double 11,2 none None None be changed once it is None None Admin
created
If quantity
is less
Reorder_point can
than to the
Reorder_point int 15 none none None still be changed once None Admin
set reorder
it is created
point
number
Month,
Date_added can’t Current
Date_added varchar 100 Day, none None change once it is system None admin
created date
year
A category_id in a
Unique ID, numeric unit_id can’t change Previous
tbl_item table must
Category_id int 15 none none characters only, can't once it is created value plus admin
match a category_id in
be duplicated and is unique 1
the tbl_category table
54
Table Name: tbl_customer_order Primary Key: c_order_id
Database Name: dbsad Foreign Key(s): c_o_details_id, user_id

A number
An c_order_id in a
cannot be
C_order_id can’t tbl_customer_order table
duplicated, Previous
change once it is must match an c_order_id
C_order_id Int 15 None none cannot be used value Admin/Cashier
created and is in
more than once, plus 1
unique tbl_customer_order_details
increments only
table
by one
A C_o_details_id in a
Unique ID,
C_o_details_id tbl_customer_order table
numeric Previous
can’t change once it must match an
C_o_details_id Int 15 None none characters only, value Admin/Cashier
is created and is C_o_details_id in
can't be plus 1
unique tbl_customer_order_details
duplicated
table
Total of
C_orde_grandtotal
all
C_orde_grandtotal double 11,2 None none None can’t change once it None Admin/cashier
ordered
is created
items
C_orde_date can’t Current

date date daily none None change once it is system none Admin/cashier
C_orde_date created date
Unique ID,
C_o_details_id A user_id in a
numeric Previous
can’t change once it tbl_customer_order table
User_id int 15 None none characters only, value Admin/cashier
is created and is must match an user_id in
can't be plus 1
unique tbl_user table
duplicated
55
Table Name: tbl_logs
Primary Key: log_id
Foreign Key(s): none

Data Field Unit of Maintenance
Name Coding Data Integrity Rules Formula Referential Integrity Ownership
Type Size Measure Controls
A number cannot be
duplicated, cannot log_id can’t change Previous A log_id in a tbl_logs
log_id Int 15 None none be used more than once it is created value plus table must match a Admin
once, increments and is unique 1 log_id in tbl_user table
only by one
Unique ID, numeric user_id can’t change Previous

user_id Int 15 None none characters only, once it is created value plus none Admin
can't be duplicated and is unique 1
Seconds,
Time_in can’t Current
Time_in Varchar 100 minutes, none None change once it is system None Admin
created time
hours
Seconds,
Time_out can’t Current
Varchar 100 minutes, none None change once it is system none Admin
Time_out created date
hours
Current
date can’t change
Date varchar 100 daily none none system none Admin
once it is created
time
56
Table Name: tbl_recieve_supplier_details Primary Key: recieved_details_id
Database Name: dbsad Foreign Key(s): supplier_id, Po_id
Data
Data Field Unit of
Name Coding Integrity Maintenance Controls Formula Referential Integrity Ownership
Type Size Measure
Rules
recieved_details_id Int 15 A number

cannot be
A Recieved_details_id in a
duplicated,
tbl_recieve_supplier_details
cannot be Recieved_details_id Previous
table must match a
None None used more can’t change once it is value Admin/Cashier
Recieved_details_id in
than once, created and is unique plus 1
tbl_supplier and tbl_po
increments
table
only by
one
recieve_no Int 255 Unique

ID,
numeric Recieve_no can’t change Previous
None None characters once it is created and is value None Admin/Cashier
only, can't unique plus 1
be
duplicated
supplier_id Int 15 Unique

ID, A supplier_id in a
numeric Supplier_id can’t change Previous tbl_recieve_supplier_details
None None characters once it is created and is value table must match a Admin/Cashier
only, can't unique plus 1 supplier_id in tbl_supplier
be table
duplicated
po_id Int 15 Unique

ID,
A po_id in a
numeric Previous
Po_id can’t change once tbl_recieve_supplier_details
None None characters value Admin/Cashier
it is created and is unique table must match a po_id in
only, can't plus 1
the tbl_po table
be
duplicated
57
recieved_supplier_price double 11,2
Recieved_supplier_price
none none None can’t change once it is none none Admin/Cashier
created
received_supplier_qty Int 15
Recieved_supplier_qty
None None None can’t change once it is None None Admin/Cashier
created
recieved_supplier_total double 11,2

Recieved_supplier_total Sum of
None None None can’t change once it is all None Admin/Cashier
created quantity
user_id Int 15 Unique

ID,
numeric user_id can’t change Previous
None None characters once it is created and is value none Admin/Cashier
be
duplicated
recieve_date varchar 100 Day,

Current
Recieved_date can’t
month, None none system None Admin/Cashier
change once it is created
date
year
58
Table Name: tbl_customer_order_details Primary Key: c_o_details_id
Database Name: dbsad Foreign Key(s): user_id
Data
Data Field Unit of
Type Size Measure
Rules
c_o_details_id Int 15 A number

cannot be
A Recieved_details_id in a
duplicated,
tbl_recieve_supplier_details
cannot be C_o_details_id can’t Previous
table must match a
None None used more change once it is created value Admin/Cashier
Recieved_details_id in
than once, and is unique plus 1
tbl_supplier and tbl_po
increments
table
only by
one
trans_id Int 255 Unique

ID,
numeric Trans_id can’t change Previous
be
duplicated
c_o_details_item_id Int 15 Unique

ID,
numeric C_o_details_item_id Previous
None None characters can’t change once it is value none Admin/Cashier
only, can't created and is unique plus 1
be
duplicated
c_o_details_item_name varchar 255

C_o_details_item_name
None None None can’t change once it is None none Admin/Cashier
created
59
c_o_details_item_unit varchar 255
Pieces, C_o_details_item_unit
boxes, none None can’t change once it is None none Admin/Cashier
kilos created
c_o_details_item_brand varchar 255

C_o_details_item_brand
created
c_o_details_item_price decimal 11,2

C_o_details_item_price
created
c_o_details_item_qty Int 15
C_o_details_item_qty
None None None can’t change once it is None none Admin/Cashier
created
c_o_details_total decimal 11,2

C_o_details_item_total Sum of
None None None can’t change once it is all None Admin/Cashier
created quantity

ID,
A user_id in a
tbl_customer_order_details
None None characters once it is created and is value Admin/Cashier
table must match an
be user_id in tbl_user table
duplicated
user_name varchar 255

user_name can’t change
None None None once it is created and is None None Admin/Cashier
unique
60
date_ordered varchar 100 Day,
Current
Date_ordered can’t
month, None None system none Admin/Cashier
change once it is created
date
year
61
Table Name: tbl_po Primary Key: po_id
Database Name: dbsad Foreign Key(s): item_id, unit_id, Brand_id, Supplier_id
Data
Data Field Unit of
Type Size Measure
Rules
po_id Int 15 A number

cannot be
duplicated,
A po_id in a tbl_po table
cannot be po_id can’t change once Previous
must match a po_id in
None None used more it is created and is value Admin/Cashier
tbl_recieved_supplier_details
than once, unique plus 1
table
increments
only by
one
po_no Int 255 Unique

ID,
numeric Po_no can’t change once Previous
None None characters it is created and is value None Admin/Cashier
be
duplicated
item_id Int 15 Unique

ID,
numeric item_id can’t change Previous A item_id in a tbl_po table
None None characters once it is created and is value must match a item_id in Admin/Cashier
only, can't unique plus 1 tbl_item table
be
duplicated
po_item_name varchar 255

po_item_name can’t
None None None change once it is created None None Admin/Cashier
and is unique
62
unit_id Int 15 Unique
ID,
Pieces, numeric Unit_id can’t change Previous A unit_id in a tbl_po table
boxes, none characters once it is created and is value must match a unit_id in Admin/Cashier
kilos only, can't unique plus 1 tbl_unit table
be
duplicated
brand_id Int 15 Unique

ID,
numeric Brand_id can’t change Previous A brand_id in a tbl_po table
None None characters once it is created and is value must match a brand_id in Admin/Cashier
only, can't unique plus 1 tbl_brand table
be
duplicated
po_qty Int 15
Po_qty can still be
None None None change once it is created None None Admin/Cashier
and is unique

ID,
A supplier_id in a tbl_po
numeric Supplier_id can’t change Previous
table must match a
None None characters once it is created and is value Admin/Cashier
supplier_id in tbl_supplier
table
be
duplicated
reorder_point Int 15 Quantity

is less
Reorder_point can still than to
None None None be change once it is the None Admin/Cashier
created. reorder
point
number
63
Table Name: tbl_received_history
Primary Key: history_id
Foreign Key(s): Supplier_id
Data
Data Field Unit of
Type Size Measure
Rules
history_id Int 15 A number

cannot be
duplicated,
A history_id in a
cannot be po_id can’t change Previous
tbl_received_history table
None None used more once it is created and is value Admin/Cashier
must match a history_id in
tbl_ supplier table
increments
only by
one
receive_no Int 15 Unique

ID,
numeric receive_no can’t Previous
None None characters change once it is value None Admin/Cashier
be
duplicated
po_no Int 255 Unique

ID,
numeric Po_no can’t change Previous
be
duplicated
64
Item varchar 255
item can’t change once
None None None it is created and is None None Admin/Cashier
unique
request_qty Int 15
Pieces, Request_qty can’t
boxes, none none change once it is None None Admin/Cashier
kilos created and is unique
supplier_price decimal 10,2

Supplier_price can’t
None None None change once it is None None Admin/Cashier
created and is unique
received_qty Int 15
received_qty can’t
damage_qty Int 15
Damage_qty can’t
date_received varchar 255 Month,

Date_received can still Current
Day, None None be change once it is system None Admin/Cashier
created. date
year

ID,
numeric User_id can’t change Previous
be
duplicated
65
ID,
A supplier_id in a
numeric Supplier_id can’t Previous
tbl_received_history table
None none characters change once it is value Admin/Cashier
must match a supplier_id in
tbl_supplier table
be
duplicated
66
Table Name: tbl_recieve_supplier Primary Key: recieved_id
Database Name: dbsad Foreign Key(s): recieved_details_id
Data
Data Field Unit of
Type Size Measure
Rules
recieve_id int 15 A number

cannot be
A recieve_id in a
duplicated,
tbl_recieve_supplier table
cannot be recieve_id can’t change Previous
must match a recieve_id in
None None used more once it is created and is value Admin/Cashier
tbl_
recieved_supplier_details
increments
table
only by
one
user_id int 15 Unique

ID,
numeric User_id can’t change Previous
be
duplicated
recieved_details_id int 15 Unique

A recieved_details_id in a
ID,
tbl_recieve_supplier table
numeric Recieved_details_id Previous
must match a
None None characters can’t change once it is value Admin/Cashier
recieved_details_id in
tbl_recieved_supplier_details
be
table
duplicated
recieved_grandtotal double 11,2

Recieved_grandtotal
Peso None None can’t change once it is None None Admin/Cashier
created
67
recieved_date date date Month,
Recieved_date can’t Current
Day, none none change once it is system None Admin/Cashier
created date
year
68
Table Name: tbl_stock_out
Primary Key: stock_out_id
Foreign Key(s): none
Data
Data Field Unit of
Type Size Measure
Rules
Stock_out_id Int 15 A number

cannot be
duplicated,
cannot be Stock_out_id can’t Previous
None None used more change once it is value none Admin/Cashier
than once, created and is unique plus 1
increments
only by
one
Item_name varchar 255

Item_name can’t
None None None change once it is none None Admin/Cashier
created
Item_brand varchar 255

Item_brand can’t
None None None change once it is none none Admin/Cashier
created
Item_price decimal 11,2

Item_price can’t
Peso None None change once it is None None Admin/Cashier
created
69
Item_qty Int 15
Item_qty can’t change
None None None None None Admin/Cashier
once it is created
Reason varchar 255

reason can’t change
None None None None none Admin/Cashier
once it is created
User_id Int 15 Unique

ID,
None None characters once it is created and is value none Admin/Cashier
be
duplicated
User_name varchar 255

User_name can’t
none None none change once it is None none Admin/Cashier
created
70
Table Name: tbl_user
Record Size: 1585
No. of Instances: 2
Table Size: 3170
Field Name Field Size

User_id 15
User_fname 255
User_lname 255
Acc_type_id 10
User_contact 15
Gender_id 15
User_email 255
Username 255
Password 255
User_status 255
Table Name: tbl_account_type
Record Size: 265
No. of Instances: 2
Table Size: 530

Acc_type_id 10
Acc_type 255
Table Name: tbl_gender
Record Size: 265
No. of Instances: 2
Table Size: 530

Gender_id 10
Gender_desc 255
Table Name: tbl_unit
Record Size: 270
No. of Instances: 3
Table Size: 810

unit_id 15
unit_description 255
71
Table Name: tbl_brand
Record Size: 270
No. of Instances: 5
Table Size: 1350

brand_id 15
Brand_name 255
Table Name: tbl_category
Record Size: 270
No. of Instances: 4
Table Size: 1080

category_id 15
Category_description 255
Table Name: tbl_customer
Record Size: 550
No. of Instances: 2
Table Size: 1100

customer_id 15
Customer_fname 255
Customer_lname 255
Gender_id 10
Customer_contact 15
Table Name: tbl_supplier
Record Size: 1046
No. of Instances: 3
Table Size: 3138

Supplier_id 15
Supplier_name 255
Supplier_address 255
Supplier_contact 11
Supplier_email 255
Supplier_status 255
72
Table Name: tbl_supplier_return
Record Size: 197
No. of Instances: 1
Table Size: 197

Supplier_return_id 15
Supplier_id 15
Po_id 15
Damage_price 11
Damage_qty 15
User_id 15
Total_damage 11
Date_recieved 100
Table Name: tbl_item
Record Size: 471
No. of Instances: 20
Table Size: 9420

item_id 15
supplier_id 15
brand_id 15
unit_id 15
item_name 255
item_qty 15
item_price 11,2
reorder_point 15
date_added 100
category_id 15
Table Name: tbl_customer_order
Record Size: 56
No. of Instances: 1
Table Size: 56

c_order_id 15
c_o_details_id 15
c_orde_grandtotal 11,2
c_order_date Date
user_id 15
73
Table Name: tbl_logs
Record Size: 330
No. of Instances: 2
Table Size: 660

log_id 15
user_id 15
time_in 100
time_out 100
Date 100
Table Name: tbl_recieve_supplier_details
Record Size: 452
No. of Instances: 1
Table Size: 452

recieved_details_id 15
recieve_no 255
supplier_id 15
po_id 15
recieved_supplier_price 11,2
received_supplier_qty 15
recieved_supplier_total 11,2
user_id 15
recieve_date 100
Table Name: tbl_customer_order_details
Record Size: 1457
No. of Instances: 1
Table Size: 1457

c_o_details_id 15
trans_id 255
c_o_details_item_id 15
c_o_details_item_name 255
c_o_details_item_unit 255
c_o_details_item_brand 255
c_o_details_item_price 11,2
c_o_details_item_qty 15
c_o_details_total 11,2
user_id 15
user_name 255
date_ordered 100
74
Table Name: tbl_po
Record Size: 615
No. of Instances: 1
Table Size: 615

po_id 15
po_no 255
item_id 15
po_item_name 255
unit_id 15
brand_id 15
po_qty 15
supplier_id 15
reorder_point 15
Table Name: tbl_received_history
Record Size: 880
No. of Instances: 1
Table Size: 880

history_id 15
receive_no 15
po_no 255
Item 255
request_qty 15
supplier_price 10,2
received_qty 15
damage_qty 15
date_received 255
user_id 15
supplier_id 15
Table Name: tbl_recieve_supplier
Record Size: 56
No. of Instances: 1
Table Size: 56

recieve_id 15
user_id 15
recieved_details_id 15
recieved_grandtotal 11,2
recieved_date date
75
Table Name: tbl_stock_out
Record Size: 576
No. of Instances: 4
Table Size: 2304

Stock_out_id 15
Item_name 255
Item_brand 255
Item_price 11,2
Item_qty 15
Reason 255
User_id 15
User_name 255
76
Architecture Design
Printer
Company Owner System Company Staff
Database
Figure 21 – Architecture Diagram
The architecture diagram of the proposed system can be access by the
Company owner and staff.
77
Figure 22 – Menu Tree
78
Prototypes
Figure 23 – Login Form

The login form is where the different types of user like the admin and staff inputs
their username and password before they can access and use the different features
of the system.
Figure 24 – Dashboard Form

The dashboard or the main frame of the system is where you can see all the
buttons that contains different forms of the system’s transactions. It’s the first thing
that will show after logging in to the system. It shows some of the important buttons
that contains different forms of the system’s transactions. The admin type of user can
access and alter every information inside the system while the staff type of user has
limited access to the system and most of it is just for viewing.
79
Figure 25 – Cashier Form
The cashier form is where the customer looks and buys an item. The cashiering
form allows the user to add item, update quantity of the item, remove the item and
cancel the order of the customer.
Figure 26 – Inventory Form
The inventory form is where you can see all the items of the company has. In
this form the admin is the only one who can change all the information such as the
item’s description, price and quantity, while the staff user type can only access the
inventory by viewing it.
80
Figure 27 – Update Inventory
This form is where you manage the inventory. The admin is the only one who
can access this, the admin can update the item’s name and price.
Figure 28 – Inventory (Reorder Items)
This form is where the out of stock items will automatically display after
the item’s quantity reaches to 0 or its reorder point number.
81
Figure 29 – Add new Item to Reorder Items Form
This form is if the user wants to add new item to the reorder items form.
Figure 30 – Add to Stock out
This form is where the user stock out an item. The user will input the quantity of the
item and reason for stocking out the item.
82
Figure 31 – Stock out Form
The stock out form is when a user declares that an item is damaged after the
purchase order delivery. The stock out is also for stocking out an item if a specific item
is no longer available or if a supplier does not supply that item anymore. You can also
add an item and its quantity to the stock out if the company uses that item for a certain
reason.
Figure 32 – Purchase Order (Stock in)
This form contains the purchase order table that contains the list of items
that the company wants to order to their supplier. The second table is the stock
in that will add all the stocks in the inventory after receiving it from the supplier.
83
Figure 33 – Damage Item Form
The damage item form is where the user puts and declare that a certain item
is damaged upon the purchase order delivery.
Figure 34 – User Form
This form contains all the different users that can access the system. There are
two types of user the admin and staff. In this form the admin is the only one who can
view and change all the information that it contains while the staff type of user won’t
be able to access this form.
84
Figure 35 – Supplier Form
This form is where the user adds a company’s supplier information. Both the
admin and user can view and add supplier but the admin is the only one allowed to
change all its information.
Figure 36 – Sales
This form shows every sale per cash invoice. It also shows the total of every
cash invoice, the date of transaction and the user who transacted it.
85
Figure 37 - Logs
The logs form shows the user’s name and the time it logs in and logs out in the
system. It also shows the history and the date of time in and time out of the users. It
also shows here an event or logs whenever a user removes an item or cancels an
order.
Figure 38 – Hollow Blocks Production
This form adds and updates the hollow blocks production every day. This form
automatically records the quantity of added hollow blocks, the date it was added and
the user who added it.
86
Figure 39 – Add new Category
This form shows the categories of the items. The admin is the only one that
can add new category and update it.
Figure 40 – Add new Unit
This form shows the units of the items. The admin is the only one that can add
new unit and update it.
87
Figure 41 – Add new Brand
This form shows the brands of the items. The admin is the only one that can
add new brand and update it.
Figure 42 – Delivery History
This form shows the purchase order delivery history. After stocking in all the
purchase ordered items, it will automatically record to the delivery history form
containing the item name, order quantity, received quantity, date received and the user
who stocked it in.
88
Figure 43 – Backup & Restore
This form is where the admin can backup & restore the database file of the
system.
Figure 44 – Reports Module
The Reports module shows the sales, stockin, hollow blocks, inventory and
supplier return reports tab.
89
Figure 45 – Sales Report
The sales report is where you see all the sold items per cash invoice from daily
transactions. It can also view here other transactions by date and generate daily,
weekly and monthly sales report.
Figure 46 – Inventory Report (Item Available)
The inventory report for Item available is where you can see all the items of
the inventory its brand, unit, price and how much quantity left it has.
90
Figure 47 – Inventory Report (Item Sold)
This inventory report shows how many times the item was sold and total amount
of each item that was sold
Figure 48 – Inventory Report (Stock Out)
This inventory report shows every item that have been added to the stock out form.
91
Figure 49 – Stock in Report (Delivery Report)
The stock in or delivery report shows every item that have been delivered by
the supplier and the date it was received.
92
Chapter 4
THE IMPLEMENTATION
User Acceptance Testing
The actual testing was done with series of Technical Walkthroughs. First with
our adivser, second with our consultant and the last one was with our clients. We had
3 Technical Walkthroughs done with our professor or adviser and 2 Technical
Walkthroughs to our Consultant and the last Walkthrough was to our clients. All
Technical Walkthrough documents contains checklist with the system’s progress of its
functional requiements. It’s the same as the test case or user testing of the system.
Our adviser, consultant and client checks every functions of the system and also
shares their opinion and recommendations about other functionalities and features of
the system that the researchers will try to add to the system.
On October 04, 2019 The researchers have successfully deployed The Point
of Sales and Inventory System for DA28 Enterprises Hardware. And on the same day
was the User Acceptance Testing, The researchers conducted a Client Technical
walkthrough about the system’s functionalities with the company owner. The
researchers have carefully guided and demonstrated with the company owner and its
staff on how to use the system. The researchers accurately explained the flow and
processes of the system and its features implanted in the system. The researchers
also asked for recommendations and what other features and functions to be put in
the system. The company owner speak out his ideas about the system and asked
several questions which the researchers easily answered.
The company owner agreed and prepared the necessary things needed to
implement the proposed system to their business after being satisfied with all the
answers that the researchers provided. After that, the researchers brought out the user
acceptance and deployment certicafe which the company owner willingly signed to
truly approve and accept the system.
93
Deployment Plan
The researchers conducted the system deployment for DA28 Enterprises

Hardware on October 04, 2019. After the deployment, the researchers conducted a
user training for the company’s staff for them to know the features and how to use the
system. The company owner and the company’s staffs cooperated so well and were
so curious about the system. All of them were so eager and excited to learn the
functionalities of the system.
Installation of Hardware and Software
Minimun Requirements:
Hardware
 CPU – Core i3-5100

 RAM – 2GB
 Hard Disk – 500GB
Software
 OS – Windows 7 or 10
 XAMPP 64bit
 Microsoft Visual Studio 2010 or 2015
1. Plug in the computer.
2. Press the power button to turn on the computer.
3. Click the Microsoft Visual Studio 2010 or 2015 and install.
4. Install XAMPP for the database that will store all the data in the system.
5. Don’t forget to install a mysql connector so that the visual studio and database
will connect.
6. Open the microsoft visual studio file of the system.
7. Import the sql file in the localhost. And you’re good to go.
94
User Training
On the 4th of October 2019 the researchers conducted the user training for DA28
Enterprises Hardware staffs. The researchers demontrasted slowly but precisely so
that each of the staff could cope up on how to exactly use the system. The
researchers explained carefully the functionalities of each module of the system.
Several questions were asked by the company’s staffs and the researchers provided
the precise answers for all their questions. One of the staff asked about on how to
back up and restore the data of the system and then the researchers demonstrated
the backup and restore procedure. The user training and demonstration went well
and the owner and staffs were satisfied.
95
User Manual
3
Figure 50 – Login Form 4
1. Enter the correct username on the space provided.

2. Enter the correct password on the space provided.
3. Click the Login button to get inside and access the system.
4. If you wish to cancel logging in, click the cancel button .
96
Figure 51- Dashboard Form
1. Click the Dashboard button and all buttons in the system will
appear
2. Click the Cashier button and the cashier transaction form will
appear.
3. Click the Purchase Order button and the purchase order form will
appear.
4. Click the Inventory button and the Inventory form will appear.
5. Click the Reports button and all the reports will appear.
6. If you wish to logout and exit the system click the logout button .
97
Figure 51.1 – Dashboard Form
7. Click the User button and the user form containing the records of users
will appear.
8. Click the Supplier button and the supplier form containing the records
of suppliers will appear.
9. Click Backup & Restore button and backup and restore form will
appear.
10. Click the Logs button and the logs form will appear.
11. Click the Delivery History button and the Delivery History form will
appear.
12. Click the Sales button and the Sales form will appear.
13. Click the Brand button and the brand form will appear.
14. Click the Unit button and the unit form will appear.
15. Click the Category button and the Category form will appear.
16. Click the Hollow Blocks button and a Hollow blocks form will appear.
98
3
Figure 52 - Cashier
1. Input in the search box if you want to search for a specific

item.
2. Click the Category list if you want to view the items
according to its category.
3. Choose and click a specific item you want inside the data grid.
4. Input the amount of quantity you want on the quantity textbox
5. Click the Add Item button to add item to cart and display it on the
second data grid.
99
Figure 52.1 – Cashier
6. Click the Update qty button if you wish to update the quantity of the
item.
7. If you want to remove an item just click the item you want to remove and click
the Remove Item button .
8. Click the Cancel Order button if you want to cancel the order.
9. Input the amount of payment in the Payment textbox .
10. Click the Pay button to finish the transaction and generate cash
invoice.
100
Figure 52.2 – Cashier
After Clicking the Pay button a Cash Invoice will automatically

generate. The cash invoice contains the item the customer ordered, brand, unit, price,
quantity and subtotal of the item. It also shows there the Total amount, the VAT, the
grand total the customer will pay, the cash rendered and the change. The Cash invoice
also contains the date and time of the transaction and the cashier who processed the
transaction.
101
Figure 53 – Inventory Form (Items Tab)
1. Input in the search box if you want to search for a specific

item.
2. Click the Category list if you want to view the items
according to its category.
3. After clicking Category list and you wish to View all the items in the inventory,
just click the View all button to view all items.
4. Click the Reorder Items Tab if you want to see all the depleted or
out of stock items in the inventory.
5. Click the Stock Out Tab if you want to see the items that have been
added to Stock out.
6. If you want to update a specific item in the inventory just click the item and then
click the Update Item button .
7. The Add Stock Out button is for stocking out an item in the
inventory.
102
1
Figure 53.1 – Inventory Form (Update Item Form)
This is the form that will going to pop up After clicking a specific item and then
clicking the Update Item button in the Inventory form.
1. Choose the type of unit you want to change of that item.

2. Input the New name of the item that you want to change.
3. Enter the New price of the item that you want to change.
4. Enter the New reorder point of that item if you want to change it.
5. Choose the type of category you want to change of that item.
6. Click the Update button if you are

finish updating the details of the item you chose to update.
103
1
Figure 54 – Inventory Form (Add Stock Out Form)
This is the form that will going to show up after clicking an item and then clicking
the Add Stock Out button in the inventory form.
1. Input the quantity of the item you want to stock out in the inventory.
2. Then input the reason for stocking out that item.
3. If you are done, then click the Stock Out button to

completely stock out the item.
104
Figure 54.1 – Inventory Form (Stock Out Tab)
After Clicking the Stock Out button in the Add Stock

Out form. The item that was stock out will automatically display here in the Stock Out
Tab . The quantity of stocked out item will automatically deduct the
quantity in the inventory.
105
3
4
5
1
Figure 55 – Inventory Form (Reorder Items Tab)
This form will appear if you click the Reorder Items Tab in the
Inventory Form. This form shows the items that are depleted or low stocks. This is the
form where you purchase order the depleted items in this form.
1. Click an item you want to add to cart for the purchase order.
2. Choose from the Supplier Name list box the

supplier of the item.
3. Select the brand of the item.
4. Select the type of unit of the item.
5. Enter the quantity of the item you want to Purchase Order to the supplier
6. Click the Add to Cart button to add the item to be Purchase

Order.
7. If you wish to Add New Item to be Purchase Order, just click the Add New
Item button .
106
1
3
4
Figure 55.1 – Inventory Form (Add New Item Form)
This is the Add new item form, this will appear if you click the Add New Item button
in the reorder items tab from the Inventory form.
1. Input the name of the new item you to add.

2. Choose the type of unit of that item.
3. Choose the type of brand of that item.
4. Enter the reorder point of the new item you want to add.
5. Choose the type of category of that item.
6. Click the Add button to completely add the new item to the reorder
items to be Purchase Order
7. Click the Cancel button if you wish to cancel adding a new item.
107
3
2 4
8.
Figure 56 – Purchase Order (Received Order Tab)
This is the continuation of the process of Figure 55 – Reorder Items Tab user
manual. In here you will see the items you added for the Purchase order that came
from the reorder items tab.
1. Click the Supplier Name list to Choose a Supplier to

begin the purchase order.
2. Click the item inside the data grid or table so that the details of the item will
display on the text boxes.
3. Input the supplier price of the item.
4. Input the quantity you want to purchase from the supplier.
5. Before Receiving the items you can click the Damage item button if
some of the items delivered by the supplier has a damage.
6. If you have changes or you want to update the quantity of the items in the
purchase order just click the Update button .
7. But if you wish to cancel the Purchase Order you can click the Cancel Button
to cancel the purchase order
8. If you’re finish adding the damage item or if you’re sure that there’s no damage
items delivered by the supplier, you can click the Receive Item button
108
Figure 56.1 – Purchase Order (Stock in)
After clicking the received item button the item will now display to the
second data grid below.
9. Click update item button if you want to update the item before stocking
in
10. Click the Stock in button to stock in all the items to the inventory.
After clicking the stock in button a message will appear saying item successfully
stock in.
11. You can also cancel receiving the item by clicking the Cancel Received button
109
Figure 56.2 – Purchase Order (Damage Item Tab)
After declaring and clicking the Damage Item button that an item is
damage upon the delivery, it will automatically display here in the Damage Item Tab.
1. You can search here the damaged item by typing the details of the damage
item in the Search text box .

2. If you mistakenly declared or added that an item was damaged upon the
delivery, you can click the Cancel button to remove the damage
item in the damage item tab.
3. You can also update the details of the damage item by clicking the update item
button .
110
1
Figure 57 – Reports (Sales Report Tab)
This is the form that will appear After clicking the Reports button
. The Reports module contains the Sales, Inventory, Hollow Blocks,

Stockin and Supplier Return Reports.
1. To Generate a Sales Report, you need to select a specific range of date by
clicking the Date pickers The first date picker is

From (beginning of date) and the second one is To (end of date).
2. After choosing the range of date that you want to generate a sales report
from. Click the Print button to instantly generate a Sales Report.
111
Figure 57.1 – Sales Report
After clicking the Print button The sales report will automatically
generate. The system can generate a Daily, Weekly & Monthly Sales report. It
depends on the range of date you will choose.
112
Figure 58 – Stockin or the delivery report tab
1. To Generate a Stockin Report, you need to select a specific range of date by
clicking the Date pickers The first date picker is

From (beginning of date) and the second one is To (end of date).
2. After choosing the range of date that you want to generate a stockin report
from. Click the Print button to instantly generate the Stockin Report.
Figure 58.1 – Stockin or Delivery Report
After clicking the Print button The stockin report will automatically
generate.
113
Figure 59 – Inventory Report Tab
The Inventory report has three options of generating an Inventory Report. You
can choose from generating reports for Available Items by clicking the Available
Items Tab or generate a report for Items that have been sold by
clicking the Item Sold tab and lastly generate a report for Stock out items by
clicking the Stock Out tab .
If you wish to generate those 3 reports, just click each of its tab and click the
Print button to of each tabs to print each of their reports.
114
Figure 59.1 – Inventory Report (Item Available)
This is the crystal report of the Available Items in the Inventory. It shows here
the name of the item and its quantity.
Figure 59.2 – Inventory Report (Item Sold)
This is the crystal report for Sold items in the Inventory. It shows here how many
times an item was bought and it also calculates the total amount of those sold items.
115
Figure 59.3 – Inventory Report (Item Damage)
This is the crystal report for damage item. It shows here the items that have
been added to stock out. It shows the item name and the damage quantity of the item.
116
Figure 60 – User Form
1. Type First Name here .
2. Type Last Name here .
3. Click the User Type dropdown box to select user

type.
4. Type Contact Number here .
5. Click the Gender dropdown box to select user

gender.
6. Type Email here .
7. Type Username here .

8. Type Password here .
9. Type again here the password to confirm if it

matches the first password you entered.
10. Select from the User Status radio button to show and
identify the user’s status.
11. Click the Add User button to store it in the database.

12. Input in the Search text box to find a specific user.
13. Click the Update User button if you want to update the user’s
information.
117
Figure 61 – Supplier Form
1. Type the Supplier’s Name here .

2. Type the Supplier’s Address here .
3. Type the Supplier’s Contact Number here .
4. Type the Supplier’s Email here .
5. Select from the User Status radio button to show

and identify the user’s status.
6. Click the Add Supplier button to add Supplier.
7. Click the Update Supplier button to update supplier information.

8. Input in the Search textbox to find a specific supplier.
118
Figure 62 – Backup & Restore Form
1. To perform the backup & restore click first the Select Database combo box
and select the database you want to

back up.
2. If you already have chosen a database to back up, just click the Back up
button to back up the database file of the system.
119
Figure 62.1 – Backup Database
3. After clicking the Back up button . This form will
pop up. Just click the Save button to save completely the
database or click the Cancel button if you wish to cancel the back
up.
After clicking the save button a message will appear that says the database back
up was created successfully .
120
Figure 62.2 – Restore Database
4. If you wish to restore the database, just click the Restore button
. Then this form will show up.
Choose the database file you want to restore and then click the Open button
to completely restore and import the database file. After that a message
will appear saying database restored successfully .
121
Figure 63 – Brand Form
If you want to add a new brand just input the new brand name here
and then click the Add Brand button .
You can also update the brand name by clicking the Update Brand button
122
Figure 64 – Unit Form
If you want to add a new unit just input the new unit description here
and then click the Add Unit button .
You can also update the Unit description by clicking the Update Unit button
123
Figure 65- Category Form
If you want to add a new category just input the new category description here
and then click the Add Category button .
You can also update the Category Description by clicking the Update Category button
124
Chapter 5
THE SOURCE CODE
Public Class frmMain
Private Sub BtnReports_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles btnReports.Click
frmReports.TopLevel = False
mainpanel.Controls.Add(frmReports)
frmReports.BringToFront()
frmReports.Show()
End Sub
Private Sub btncashier_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles btncashier.Click
frmcashier.TopLevel = False
mainpanel.Controls.Add(frmcashier)
frmcashier.BringToFront()
frmcashier.Show()
End Sub
Private Sub btnPO_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles btnPO.Click
purchaseOrder.TopLevel = False
mainpanel.Controls.Add(purchaseOrder)
purchaseOrder.BringToFront()
purchaseOrder.Show()
End Sub
Private Sub btnsupplier_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs)
frmsupplier.TopLevel = False
mainpanel.Controls.Add(frmsupplier)
frmsupplier.BringToFront()
frmsupplier.Show()
End Sub
Private Sub btndashboard_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles btndashboard.Click
frmdashboard.TopLevel = False
mainpanel.Controls.Add(frmdashboard)
frmdashboard.BringToFront()
frmdashboard.Show()
End Sub
Private Sub btninventory_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles btninventory.Click
frmInventory.TopLevel = False
mainpanel.Controls.Add(frmInventory)
125
frmInventory.BringToFront()
frmInventory.Show()
End Sub
Private Sub Timer1_Tick(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles Timer1.Tick
lblTime.Text = TimeOfDay
End Sub
Private Sub btnLogout_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles btnLogout.Click
Dim query
query = "insert into tbl_logs values(null,'" & lblID.Text & "','" &
lbltimein.Text & "','" & lblTime.Text & "','" & lblDate.Text & "')"
SQLProcess(query)
Dispose()
frmlogin.Show()
End Sub
Private Sub mainpanel_Paint(ByVal sender As System.Object, ByVal e As

System.Windows.Forms.PaintEventArgs) Handles mainpanel.Paint
End Sub
End Class
Imports MySql.Data.MySqlClient
Module ProductModule
Private dbConn As MySqlConnection

Private sqlCommand As MySqlCommand
Private da As MySqlDataAdapter
Private dt As DataTable
Private strConn = "server=localhost; user=root; database="
Public Sub dbConnection()

Try
dbConn = New MySqlConnection(strConn & "dbsad")
'dbConn.ConnectionString = strConn
dbConn.Open()
' MessageBox.Show("Test connection successful")
Catch ex As Exception
MessageBox.Show("Error 101: Db_Connection " & ex.Message)
Finally
dbConn.Close()
End Try
End Sub
Public Sub dbConnection(ByVal DBname As String)

Try
dbConn = New MySqlConnection(strConn & DBname)
126
'dbConn.ConnectionString = strConn
dbConn.Open()
' MessageBox.Show("Test connection successful")
MessageBox.Show("Error 101: Db_Connection " & ex.Message)
Finally
dbConn.Close()
End Try
End Sub
Public Sub loadToComboBox(ByVal SQL As String, ByVal cbo As ComboBox)

Try
dbConn.Open()
da = New MySqlDataAdapter(SQL, dbConn)
dt = New DataTable
da.Fill(dt)
cbo.DataSource = dt
cbo.ValueMember = dt.Columns(0).ToString
cbo.DisplayMember = dt.Columns(1).ToString
' MessageBox.Show("Error 102: Db_displayRecords" & ex.Message)
Finally
dbConn.Close()
End Try
End Sub
Public Sub GetTransID(ByVal SQL As String)

Try
Dim read = ""
dbConn.Open()
dt = New DataTable
da.Fill(dt)
read = dt.Rows(0).Item(0)
frmcashier.txtTrans.Text = read + 1
frmcashier.txtTrans.Text = 10001
Finally
dbConn.Close()
End Try
End Sub
Public Sub ReceivedID(ByVal SQL As String)

Try
Dim read = ""
dbConn.Open()
dt = New DataTable
da.Fill(dt)
purchaseOrder.txtReceivedID.Text = read + 1
127
purchaseOrder.txtReceivedID.Text = 1
Finally
dbConn.Close()
End Try
End Sub
Public Sub GetReceievedID(ByVal SQL As String)

Try
Dim read = ""
dbConn.Open()
dt = New DataTable
da.Fill(dt)
purchaseOrder.txtReceivedID.Text = read + 1
purchaseOrder.txtReceivedID.Text = 1
Finally
dbConn.Close()
End Try
End Sub
Public Sub GetPOID(ByVal SQL As String)

Try
Dim read = ""
dbConn.Open()
dt = New DataTable
da.Fill(dt)
frmInventory.txtPOnumber.Text = read + 1
frmInventory.txtPOnumber.Text = 7001
Finally
dbConn.Close()
End Try
End Sub
Public Sub GetitemID(ByVal SQL As String)
Try
Dim read = ""
dbConn.Open()
dt = New DataTable
da.Fill(dt)
128
frmAddnewOrder.txtID.Text = read + 1
Finally
dbConn.Close()
End Try
End Sub
Public Function GetQuantity(ByVal SQL As String)

Dim read = 0
Dim result = 0
Try
dbConn.Open()
dt = New DataTable
da.Fill(dt)
'result = read - purchaseOrder.txtsetqty.Text
MessageBox.Show("Error 109: Db_displayRecords" & ex.Message)
Finally
dbConn.Close()
End Try
Return result
End Function
Public Function recordCount(ByVal SQL As String)

Dim row = 0
Try
dbConn.Open()
dt = New DataTable
da.Fill(dt)
row = dt.Rows.Count + 1
MessageBox.Show("Error 102: Db_displayRecords" & ex.Message)
Finally
dbConn.Close()
End Try
Return row
End Function
Public Function isFound(ByVal SQL As String, ByVal username As String, ByVal

password As String) As Boolean
Dim value = "", pass = ""
Dim found = False
Try
dbConn.Open()
dt = New DataTable
da.Fill(dt)
For Each row As DataRow In dt.Rows

value = row.Item("username")
pass = row.Item("password")
129
If value = username And pass = password Then
found = True
Exit For
End If
Next
MessageBox.Show("Error 104: isFound" & ex.Message)
Finally
dbConn.Close()
End Try
Return found
End Function
Public Function isFoundz(ByVal SQL As String, ByVal quantity As Integer) As

Boolean
Dim quan = 0
Dim found As Boolean
Try
dbConn.Open()
dt = New DataTable
da.Fill(dt)
For Each row As DataRow In dt.Rows

quan = row.Item("quantity")
If quan = quantity Then

found = True
Exit For
End If
Next
MessageBox.Show("Error 104: isFound" & ex.Message)
Finally
dbConn.Close()
End Try
Return found
End Function
Public Function GetValue(ByVal SQL As String, ByVal name As String) As String

Dim val As String = ""
Try
dbConn.Open()
dt = New DataTable
da.Fill(dt)
val = dt.Rows(0).Item(0)
' MessageBox.Show("Error Get Value" & ex.Message)
val = 0
Finally
dbConn.Close()
End Try
Return val
End Function
130
Public Sub display(ByVal SQL As String, ByVal DG As DataGridView)
Try
dbConn.Open()
dt = New DataTable
da.Fill(dt)
DG.DataSource = dt
MessageBox.Show("Error 102: DB_displayProducts" & ex.Message)
Finally
dbConn.Close()
End Try
End Sub
Public Function display(ByVal SQL As String)

Try
dbConn.Open()
dt = New DataTable
da.Fill(dt)
MessageBox.Show("Error 102: DB_displayProducts" & ex.Message)
Finally
dbConn.Close()
End Try
Return dt
End Function
Public Sub SQLProcess(ByVal SQL As String)

Try
dbConn.Open()
sqlCommand = New MySqlCommand(SQL, dbConn)
With sqlCommand
'.CommandText = SQL
.CommandType = CommandType.Text
'.Connection = dbConn
.ExecuteNonQuery()
End With
MessageBox.Show("Error 103: SQL Process : " & ex.Message)
Finally
dbConn.Close()
End Try
End Sub
End Module
Imports System.Text
Imports System.Security.Cryptography
Public Class frmuser
Dim query = ""

Dim Status As String
Dim Gender As String
Dim index As Integer
131
Public Function md5toString(ByVal source As String) As String
Dim Bytes() As Byte
Dim sb As New StringBuilder
If String.IsNullOrEmpty(source) Then
Throw New ArgumentNullException
End If
Bytes = Encoding.Default.GetBytes(source)
Bytes = MD5.Create().ComputeHash(Bytes)
For x As Integer = 0 To Bytes.Length - 1
sb.Append(Bytes(x).ToString("x2"))
Next
Return sb.ToString
End Function
Private Sub frmuser_Load(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles MyBase.Load
dbConnection()
loadToComboBox("select * from tbl_account_type", cmbUserType)

loadToComboBox("select * from tbl_gender", cmbGender)
DGUser.DataSource = display("select * from user_type_view")
txtUserID.Enabled = False
End Sub
Private Sub DGUser_CellClick(ByVal sender As Object, ByVal e As

System.Windows.Forms.DataGridViewCellEventArgs) Handles DGUser.CellClick
Try
Dim a = e.RowIndex
With DGUser
txtUserID.Text = .Item(0, a).Value
txtFname.Text = .Item(1, a).Value
txtLname.Text = .Item(2, a).Value
cmbUserType.Text = .Item(3, a).Value
txtContact.Text = .Item(4, a).Value
txtEmail.Text = .Item(6, a).Value
txtUser.Text = .Item(7, a).Value
txtPass.Text = .Item(8, a).Value
If .Item(9, a).Value = "Active" Then

RDActive.Checked = True
Else
RDInactive.Checked = True
End If
End With
132
End Try
End Sub
Private Sub btnAdd_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles btnAdd.Click
Dim hash As frmuser
hash = New frmuser()
hash.md5toString(txtConfirm.Text)
query = "insert into tbl_user values(null,'" & txtFname.Text & "','" &
txtLname.Text & "','" & cmbUserType.SelectedValue & "','" & txtContact.Text &
"','" & cmbGender.SelectedValue & "','" & txtEmail.Text & "','" &
txtUser.Text & "','" & hash.md5toString(txtConfirm.Text) & "','" & Status & "')"
SQLProcess(query)
display("select * from user_type_view", DGUser)
End Sub
Private Sub RDActive_CheckedChanged(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles RDActive.CheckedChanged
Status = "Active"
End Sub
Private Sub RDInactive_CheckedChanged(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles RDInactive.CheckedChanged
Status = "Inactive"
End Sub
Private Sub btnRemove_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles btnRemove.Click
query = "delete from tbl_user where user_id=" & txtUserID.Text
SQLProcess(query)
display("select * from user_type_view ", DGUser)
txtUserID.Clear()
txtFname.Clear()
txtLname.Clear()
txtContact.Clear()
txtEmail.Clear()
txtUser.Clear()
txtPass.Clear()
End Sub
Private Sub txtSearch_TextChanged(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles txtSearch.TextChanged
Try
query = "Select * from user_type_view where ID like '%" & txtSearch.Text &
"%' or FIRST_NAME like '%" & txtSearch.Text & "%' or LAST_NAME like '%" &
txtSearch.Text & "%'"
133
display(query, DGUser)
End Try
End Sub
Private Sub btnUpdate_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles btnUpdate.Click
Dim hash As frmuser
hash = New frmuser()
hash.md5toString(txtConfirm.Text)
query = "update tbl_user set user_fname = '" & txtFname.Text &

"',user_lname='" & txtLname.Text & "',user_contact='" & txtContact.Text &
"',user_email='" & txtEmail.Text & "',username='" & txtUser.Text & "',password='" &
hash.md5toString(txtConfirm.Text) & "',user_status='" & status &" ' where user_id =" &
txtUserID.Text & ""
SQLProcess(query)
display("select * from user_type_view", DGUser)
End Sub
Private Sub cmbGender_SelectedIndexChanged(ByVal sender As System.Object, ByVal e

As System.EventArgs) Handles cmbGender.SelectedIndexChanged
End Sub
End Class
Public Class frmUpdateQtyPO

Dim query = ""
Private Sub frmUpdateQtyPO_Load(ByVal sender As System.Object, ByVal e As
txtItemName.Enabled = False
End Sub
Private Sub btnSave_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles btnSave.Click
query = "update tbl_po set po_qty='" & txtQty.Text & "' where po_item_name ='"
& txtItemName.Text & "' "
SQLProcess(query)
purchaseOrder.ReloadPurchaseOrder()
MessageBox.Show("Purchase order successfully Updated..")
Me.Dispose()
End Sub
Private Sub GroupBox1_Enter(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles GroupBox1.Enter
End Sub
End Class
Public Class frmUpdateItems

Dim query
Dim unit
Private Sub frmUpdateItems_Load(ByVal sender As System.Object, ByVal e As
134
dbConnection()
End Sub
Private Sub Button1_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles Button1.Click
query = "update tbl_item set item_price= '" & txtPrice.Text & "' where item_id
='" & txtID.Text & "'"
SQLProcess(query)
query = "update tbl_item set item_name= '" & txtName.Text & "' where item_id
='" & txtID.Text & "'"
SQLProcess(query)
query = "update tbl_item set reorder_point= '" & txtReorderPoint.Text & "'
where item_id ='" & txtID.Text & "'"
SQLProcess(query)
'query = "update tbl_item set item_price='" & txtPrice.Text & "' where item_id
='" & txtID.Text & "' "
'SQLProcess(query)
Me.Dispose()
frmInventory.DGItems.DataSource = display("select * from tbl_item")
display("select * from item_inventory_view", frmInventory.DGItems)
frmcashier.DGitems.DataSource = display("select * from tbl_item")

display("select * from item_view", frmcashier.DGitems)
MessageBox.Show("Item Update Succesfully . . ")

End Sub
End Class
Public Class frmUnit
Dim query = ""
Private Sub frmUnit_Load(ByVal sender As System.Object, ByVal e As

dbConnection()
DGUnit.DataSource = display("select * from tbl_unit")
txtid.Enabled = False
End Sub

Try
query = "insert into tbl_unit values(null,'" & txtDesc.Text & "')"
SQLProcess(query)
display("select * from tbl_unit", DGUnit)

txtid.Clear()
txtDesc.Clear()
End Try
135
End Sub

Try
query = "update tbl_unit set unit_description = '" & txtDesc.Text & " '
where unit_id =" & txtid.Text & ""
SQLProcess(query)
btnUpdate.Enabled = True
btnAdd.Enabled = True
display("select * from tbl_unit", DGUnit)

txtid.Clear()

frmInventory.DGPo.DataSource = display("select ID,NAME,BRAND,UNIT,QUANTITY

from po_item_view where QUANTITY<= REORDER_POINT")
display("select ID,NAME,BRAND,UNIT,QUANTITY from po_item_view where
QUANTITY<= REORDER_POINT", frmInventory.DGPo)

txtDesc.Clear()
End Try
End Sub
Private Sub DGUnit_CellClick(ByVal sender As Object, ByVal e As

System.Windows.Forms.DataGridViewCellEventArgs) Handles DGUnit.CellClick
Try
Dim a = e.RowIndex
With DGUnit
txtid.Text = .Item(0, a).Value

txtDesc.Text = .Item(1, a).Value
End With
btnAdd.Enabled = False
End Try
End Sub
End Class
Public Class frmsupplier
Dim query = ""

Dim Supplier_status As String
Private Sub frmsupplier_Load(ByVal sender As System.Object, ByVal e As

dbConnection()
136
DGSupplier.DataSource = display("select * from supplier_view")
txtID.Enabled = False
End Sub
Private Sub btnaddsupplier_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles btnaddsupplier.Click
query = "insert into tbl_supplier values(null,'" & txtSupplierName.Text &

"','" & txtAddress.Text & "','" & txtContact.Text & "','" & txtEmail.Text & "','" &
Supplier_status & "')"
SQLProcess(query)
txtID.Clear()
txtSupplierName.Clear()
txtAddress.Clear()
txtContact.Clear()
display("select * from supplier_view", DGSupplier)
End Sub

query = "delete from tbl_supplier where supplier_id=" & txtID.Text
SQLProcess(query)
txtID.Clear()
txtSupplierName.Clear()
txtAddress.Clear()
txtContact.Clear()
txtEmail.Clear()
End Sub
Private Sub DGSupplier_CellClick(ByVal sender As Object, ByVal e As

System.Windows.Forms.DataGridViewCellEventArgs) Handles DGSupplier.CellClick
Try
Dim a = e.RowIndex
With DGSupplier
txtID.Text = .Item(0, a).Value
txtSupplierName.Text = .Item(1, a).Value
txtAddress.Text = .Item(2, a).Value
txtContact.Text = .Item(3, a).Value
txtEmail.Text = .Item(4, a).Value
Supplier_status = .Item(5, a).Value
End With
End Try
137
End Sub
Private Sub rdActive_CheckedChanged(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles rdActive.CheckedChanged
Supplier_status = "Active"
End Sub
Private Sub rdInactive_CheckedChanged(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles rdInactive.CheckedChanged
Supplier_status = "Inactive"
End Sub

query = "update tbl_supplier set supplier_name = '" & txtSupplierName.Text &

"',supplier_address='" & txtAddress.Text & "',supplier_email='" & txtEmail.Text &
"',supplier_contact='" & txtContact.Text & "',supplier_status='" & Supplier_status & "
' where supplier_id =" & txtID.Text & ""
SQLProcess(query)
End Sub

Try
query = "Select * from tbl_supplier where supplier_id like '%" &
txtSearch.Text & "%' or supplier_id like '%" & txtSearch.Text & "%' or supplier_name
like '%" & txtSearch.Text & "%' or supplier_address like '%" & txtSearch.Text & "%'"
display(query, DGSupplier)
End Try
End Sub
End Class
Public Class frmSales
Private Sub frmSales_Load(ByVal sender As System.Object, ByVal e As

DGSales.DataSource = display("select Trans_ID AS 'TRANSACTION

ID',SUM(c_o_details_total) AS 'TOTAL',user_id AS 'USER ID',Date_Ordered AS 'DATE' from
tbl_customer_order_details GROUP BY Trans_ID")
display("select Trans_ID AS 'TRANSACTION ID',SUM(c_o_details_total) AS
'TOTAL',user_id AS 'USER ID',Date_Ordered AS 'DATE' from tbl_customer_order_details
GROUP BY Trans_ID", DGSales)
End Sub
Private Sub DGSales_CellClick(ByVal sender As Object, ByVal e As

System.Windows.Forms.DataGridViewCellEventArgs) Handles DGSales.CellClick
138
Dim TransID
Dim query
Dim a = e.RowIndex
With DGSales
TransID = .Item(0, a).Value
End With
query = "select Trans_ID AS 'TRANSACTION ID',c_o_details_item_id AS 'ITEM

ID',c_o_details_item_name AS 'ITEM',c_o_details_item_unit AS 'UNIT',c_o_details_brand
AS 'BRAND', c_o_details_price AS 'PRICE',c_o_details_qty AS 'QTY',c_o_details_total AS
where Trans_ID = '" & TransID & "'"
display(query, dgViewSales)
End Sub
Private Sub datepickerEnd_ValueChanged(ByVal sender As System.Object, ByVal e As

System.EventArgs)
End Sub
Private Sub datepicker_ValueChanged(ByVal sender As System.Object, ByVal e As

System.EventArgs)
End Sub

End Sub
End Class
Public Class frmReports

Dim query = ""
Dim StartDate, EndDAte
Private Sub DGsales_CellContentClick(ByVal sender As System.Object, ByVal e As

System.Windows.Forms.DataGridViewCellEventArgs) Handles DGsales.CellContentClick
End Sub
Private Sub frmReports_Load(ByVal sender As System.Object, ByVal e As

dbConnection()
ReloadSalesReports()
GettotalSales()
ReloadDeliveryReport()
ReloadInventoryReport()
ReloadInventoryReportView()
End Sub
Public Sub ReloadSalesReports()
DGSalesView.DataSource = display("select SUM(c_o_details_total) AS
'TOTAL',user_id AS 'USER ID',user_name AS 'USER NAME',Date_Ordered AS 'DATE' from
tbl_customer_order_details Group by Date_Ordered")
DGsales.DataSource = display("select Trans_ID AS 'TRANSACTION
ID',c_o_details_item_id AS 'ITEM ID',c_o_details_item_name AS
'ITEM',c_o_details_item_unit AS 'UNIT',c_o_details_brand AS 'BRAND', c_o_details_price
139
AS 'PRICE',c_o_details_qty AS 'QTY',c_o_details_total AS 'TOTAL',user_id AS 'USER
ID',Date_Ordered AS 'DATE' from tbl_customer_order_details ")
End Sub
Public Sub ReloadDeliveryReport()

dgDeliveryReport.DataSource = display("select po_no as'PO NO',receive_no AS
'R-ID',date_received AS 'R-DATE',user_id AS 'USER ID' from tbl_received_history group
by po_no")
End Sub
Public Sub ReloadInventoryReportView() '----------------------TEEEEEEEESSSSSSTTTT

'DGInventoryReportView.DataSource = display("select ITEM_ID as
'ID',ITEM,UNIT,BRAND,PRICE, sum(QUANTITY),sum(TOTAL),DATE_ORDERED as 'DATE' from
cust_order_view GROUP BY ITEM")
End Sub
Public Sub ReloadInventoryReport()

DGInventoryReport.DataSource = display("select sum(c_o_details_total) as
'TOTAL',user_id as 'USER ID',user_name as 'USER NAME',Date_Ordered as 'DATE ORDERED'
from tbl_customer_order_details group by Date_Ordered")
End Sub
Private Sub DateTimePicker1_ValueChanged(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles datepicker.ValueChanged
Dim SearchDate As String = datepicker.Text

StartDate = datepicker.Text
Try
EndDAte = datepickerend.Text
query = "select sum(c_o_details_total) AS 'TOTAL',user_id AS 'USER
ID',user_name AS 'USER NAME',Date_Ordered AS 'DATE' from tbl_customer_order_details
Where Date_Ordered Between '" & StartDate & "' And '" & EndDAte & "' Group by
Date_Ordered"
display(query, DGSalesView)
GettotalSales()
End Try
End Sub
Private Sub btnViewAll_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles btnViewAll.Click
ReloadSalesReports()
GettotalSales()
End Sub
Public Sub GettotalSales()

Dim Result As Double
Try
Dim total
For Each row As DataGridViewRow In DGsales.Rows
total = CDec(row.Cells(7).Value)
140
Result += total
Next
txttotal.Text = Result
End Try
End Sub
Private Sub TabPage1_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles TabPage1.Click
End Sub
Private Sub DGSalesView_CellClick(ByVal sender As Object, ByVal e As

System.Windows.Forms.DataGridViewCellEventArgs) Handles DGSalesView.CellClick
Dim ViewDate = ""
Try
Dim a = e.RowIndex
With DGSalesView
ViewDate = .Item(3, a).Value
End With
End Try
query = "select Trans_ID AS 'TRANSACTION ID',c_o_details_item_id AS 'ITEM
ID',c_o_details_item_name AS 'ITEM',c_o_details_item_unit AS 'UNIT',c_o_details_brand
AS 'BRAND', c_o_details_price AS 'PRICE',c_o_details_qty AS 'QTY',c_o_details_total AS
where Date_Ordered = '" & ViewDate & "'"
display(query, DGsales)
GettotalSales()
'Tempory . . . . . . . . . .--------------------------------------------
End Sub
Private Sub dgDeliveryReport_CellClick(ByVal sender As Object, ByVal e As

System.Windows.Forms.DataGridViewCellEventArgs) Handles dgDeliveryReport.CellClick
Dim value = ""
Try
Dim a = e.RowIndex
With dgDeliveryReport
value = .Item(0, a).Value
End With
End Try
query = "select * from history_view where PO_NO = '" & value & "'"
display(query, dgDeliveryViews)
End Sub
Private Sub datepickerend_ValueChanged(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles datepickerend.ValueChanged
141
EndDAte = datepickerend.Text
query = "select sum(c_o_details_total) AS 'TOTAL',user_id AS 'USER
ID',user_name AS 'USER NAME',Date_Ordered AS 'DATE' from tbl_customer_order_details
Where Date_Ordered Between '" & StartDate & "' And '" & EndDAte & "' Group by
Date_Ordered"
display(query, DGSalesView)
GettotalSales()
End Sub
Private Sub DGSalesView_CellContentClick(ByVal sender As System.Object, ByVal e As

System.Windows.Forms.DataGridViewCellEventArgs) Handles DGSalesView.CellContentClick
End Sub
Private Sub DGInventoryReport_CellClick(ByVal sender As Object, ByVal e As

System.Windows.Forms.DataGridViewCellEventArgs) Handles DGInventoryReport.CellClick
Dim getdate = ""

Dim i = e.RowIndex
With DGInventoryReport
getdate = .Item(3, i).Value
DGInventoryReportView.DataSource = display("select
c_o_details_item_id as 'ID',c_o_details_item_name as
'ITEM',c_o_details_item_unit as 'UNIT',c_o_details_brand as 'BRAND',c_o_details_price
as 'PRICE',sum(c_o_details_qty) as 'QTY',sum(c_o_details_total) as 'TOTAL' from
tbl_customer_order_details where Date_Ordered ='" & getdate & "' Group by
c_o_details_item_name")
End With
End Sub
End Class
Public Class frmLogs
Private Sub frmLogs_Load(ByVal sender As System.Object, ByVal e As

Reloadlogs()
End Sub
Public Sub Reloadlogs()
DGlogs.DataSource = display("select log_id AS 'ID',user_id AS 'USER',time_in

AS 'TIME IN',time_out AS 'TIME OUT',date AS 'DATE' from tbl_logs")
End Sub
End Class
Imports System.Text
Imports System.Security.Cryptography
Public Class frmlogin
142
Public Function md5toString(ByVal source As String) As String
Dim Bytes() As Byte
Dim sb As New StringBuilder
If String.IsNullOrEmpty(source) Then
End If
Bytes = Encoding.Default.GetBytes(source)
Bytes = MD5.Create().ComputeHash(Bytes)
For x As Integer = 0 To Bytes.Length - 1
sb.Append(Bytes(x).ToString("x2"))
Next
Return sb.ToString
End Function
Public Sub Clear()
txtUser.Text = ""
txtPass.Text = ""
End Sub
Dim sqlCon As MySqlConnection
Public Sub New()
' This call is required by the designer.

InitializeComponent()
sqlCon = New MySqlConnection("server=localhost; user=root; convert zero
datetime=True; database= dbsad")
' Add any initialization after the InitializeComponent() call.
End Sub
Private Sub btnLogin_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles btnLogin.Click
dbConnection()
Dim hashcode As frmlogin

hashcode = New frmlogin()
Dim str = "select * from tbl_user where username= '" & txtUser.Text & "' and
password= '" & hashcode.md5toString(txtPass.Text) & "'"
Dim comm = New MySqlCommand(str, sqlCon)

Dim adp = New MySqlDataAdapter(comm)
Dim dt = New DataTable
adp.Fill(dt)
143
Dim login As String
Dim login2 As String
If dt.Rows.Count = Nothing Then

MessageBox.Show("Sorry, You are not yet registered.", "",
MessageBoxButtons.OK, MessageBoxIcon.Error)
ElseIf txtPass.Text = "" Then

MessageBox.Show("Invalid password!", "", MessageBoxButtons.OK,
MessageBoxIcon.Exclamation)
Return
ElseIf txtUser.Text = "" Then
MessageBox.Show("Invalid username!", "", MessageBoxButtons.OK,
MessageBoxIcon.Exclamation)
Return
ElseIf (dt.Rows(0)(3) = 1) Then

MessageBox.Show("Welcome Admin")
login = dt.Rows(0)(1)
login2 = dt.Rows(0)(2)
Dim Fullname As String

Fullname = login + " " + login2
Dim HoldTime As String = " " + TimeOfDay
frmMain.lblDate.Text = Date.Today
frmMain.lbltimein.Text = HoldTime
frmMain.lblTime.Text = TimeOfDay
frmMain.lblName.Text = Fullname
frmMain.lblID.Text = dt.Rows(0)(0)
frmMain.Show()
Me.Hide()
Clear()
ElseIf (dt.Rows(0)(3) = 2) Then

MessageBox.Show("Welcome Cashier")
login = dt.Rows(0)(1)
login2 = dt.Rows(0)(2)
Dim Fullname As String

Fullname = login + " " + login2
frmMain.lblDate.Text = Date.Now.ToShortDateString
frmMain.lblTime.Text = TimeString
frmMain.lblName.Text = Fullname
frmMain.Show()
Me.Hide()
frmdashboard.btnUser.Enabled = False
frmdashboard.btnUser.BackColor = Color.LightGray
frmdashboard.pboxUser.BackColor = Color.Transparent
frmdashboard.btnSupplier.Enabled = False
frmdashboard.btnSupplier.BackColor = Color.LightGray
144
frmdashboard.pboxSupplier.BackColor = Color.Transparent
Clear()
frmInventory.btnUpdateItem.Enabled = False
frmInventory.btnUpdateItem.BackColor = Color.LightGray
frmInventory.btnUpdateItem.BackColor = Color.Transparent
frmInventory.btnUpdateItem.Enabled = False
frmcashier.TopLevel = False
frmMain.mainpanel.Controls.Add(frmcashier)
frmcashier.BringToFront()
frmcashier.Show()
'AdminForm.txtEncodedBy.Text = login
'AdminForm.txtEncoded.Text = login
'AdminForm.txtEncoded2.Text = login
'AdminForm.txtEncoded3.Text = login
frmMain.Show()
Me.Hide()
ElseIf (dt.Rows(0)(1) = 2 And dt.Rows(0)(2) = 1) Then
' MessageBox.Show("Welcome Cashier")

'login2 = dt.Rows(0)(3)
'frmEmployee.BuyControl1.txtLoginUser.Text = login2
' frmcashier.Show()
'Me.Hide()
'ElseIf (dt.Rows(0)(10) = 2 And dt.Rows(0)(9) = 1) Then

' MessageBox.Show("Welcome Cashier")
' login2 = dt.Rows(0)(1)
' 'EmployeeForm.txtLogin.Text = login2
' 'hen = dt.Rows(0)(0)
' 'EmployeeForm.txttry.Text = hen
' 'EmployeeForm.Show()
' Me.Hide()
ElseIf (dt.Rows(0)(10) = 2 And dt.Rows(0)(9) = 2) Then
MessageBox.Show("inactive account")
End If
End Sub

Me.Dispose()
End Sub
Private Sub frmlogin_Load(ByVal sender As System.Object, ByVal e As

145
' txtPass.Enabled = False
'txtUser.Enabled = False
'btnLogin.Enabled = False
'Button1.Enabled = False
'Me.Show()
'MessageBox.Show(" Sorry the System has been Expired . .", "",
MessageBoxButtons.OK, MessageBoxIcon.Warning)
'Me.Dispose()
End Sub
End Class
Public Class frmInventory
Dim query = ""

Dim ID, Supplier, Brand, Unit, Item, Qty, Price, ReorderPoint, DateAdd
Private Sub DGItems_CellClick(ByVal sender As Object, ByVal e As

System.Windows.Forms.DataGridViewCellEventArgs) Handles DGItems.CellClick
Try
Dim a = e.RowIndex
With DGItems
ID = .Item(0, a).Value
Supplier = .Item(1, a).Value
Brand = .Item(2, a).Value
Unit = .Item(3, a).Value
Item = .Item(4, a).Value
Qty = .Item(5, a).Value
Price = .Item(6, a).Value
ReorderPoint = .Item(7, a).Value
DateAdd = .Item(8, a).Value
End With
End Try
End Sub
Private Sub frmInventory_Load(ByVal sender As System.Object, ByVal e As

dbConnection()
GetPOID("select max(po_no) from tbl_received_history")

loadToComboBox("select * from tbl_supplier", cmbSupplierN)
DGPo.DataSource = display("select ID,NAME,BRAND,UNIT,QUANTITY from

po_item_view where QUANTITY<= REORDER_POINT")
display("select ID,NAME,BRAND,UNIT,QUANTITY from po_item_view where QUANTITY<=
REORDER_POINT", DGPo)
Dim j = 0
146
ReloadStockOut()
ReloadItems()

loadToComboBox("select * from tbl_brand", cmbBrand)

loadToComboBox("select * from tbl_unit", cmbUnit)
txtPOnumber.Enabled = False
txtName.Enabled = False
End Sub

Try
query = "Select * from item_inventory_view where ID like '%" &
txtSearch.Text & "%' or ID like '%" & txtSearch.Text & "%' or NAME like '%" &
txtSearch.Text & "%' or BRAND like '%" & txtSearch.Text & "%' or UNIT like '%" &
txtSearch.Text & "%'"
display(query, DGItems)
End Try
End Sub
Private Sub btnUpdateItem_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles btnUpdateItem.Click
frmUpdateItems.txtID.Text = ID
frmUpdateItems.txtSupplier.Text = Supplier
frmUpdateItems.txtBrand.Text = Brand
frmUpdateItems.txtName.Text = Item
frmUpdateItems.txtunit.Text = Unit
frmUpdateItems.txtQty.Text = Qty
frmUpdateItems.txtPrice.Text = Price
frmUpdateItems.txtReorderPoint.Text = ReorderPoint
frmUpdateItems.txtDateAdded.Text = DateAdd
frmUpdateItems.txtID.Enabled = False
frmUpdateItems.txtunit.Enabled = False
frmUpdateItems.txtBrand.Enabled = False
frmUpdateItems.txtQty.Enabled = False
frmUpdateItems.txtSupplier.Enabled = False
frmUpdateItems.txtDateAdded.Enabled = False
frmUpdateItems.Show()
End Sub
147
Private Sub DGItems_CellContentClick(ByVal sender As System.Object, ByVal e As
System.Windows.Forms.DataGridViewCellEventArgs) Handles DGItems.CellContentClick
End Sub
Private Sub COLOR()

Try
' For Each row As DataGridViewRow In DGItems.Rows

For x As Integer = 0 To DGItems.Rows.Count - 1
If DGItems.Rows(x).Cells(5).Value = 0 Then
DGItems.Rows(x).DefaultCellStyle.BackColor = Drawing.Color.Red
End If
Next
End Try
End Sub
Private Sub DGPo_CellClick(ByVal sender As Object, ByVal e As

System.Windows.Forms.DataGridViewCellEventArgs) Handles DGPo.CellClick
Try
Dim x = e.RowIndex
With DGPo
txtID.Text = .Item(0, x).Value

txtName.Text = .Item(1, x).Value
cmbBrand.Text = .Item(2, x).Value
cmbUnit.Text = .Item(3, x).Value
End With
End Try
End Sub
Private Sub grpReOrder_Enter(ByVal sender As System.Object, ByVal e As

System.EventArgs)
dbConnection()
End Sub
Private Sub btnAddtoPO_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles btnAddtoPO.Click
Dim Supplier = GetValue("select supplier_id from tbl_supplier where
supplier_name = '" & cmbSupplierN.Text & "'", cmbSupplierN.Text)
If Duplicate(txtID.Text) Then
MsgBox("Item is Already Exist . . ")
Else
Dim ReorderPoint = 15
148
query = "insert into tbl_po values(null,'" & txtPOnumber.Text & "','" &
txtID.Text & "','" & txtName.Text & "','" & cmbUnit.SelectedValue & "','" &
cmbBrand.SelectedValue & "','" & txtqty.Text & "','" & cmbSupplierN.SelectedValue &
"','" & ReorderPoint & "')"
MessageBox.Show("Succesfully Add to chart . .")
SQLProcess(query)
ReloadPo()
End If
'MessageBox.Show("Mali ang PO putttaaa")
End Sub
Public Sub ReloadItems()

DGItems.DataSource = display("select * from tbl_item")
display("select * from item_inventory_view", DGItems)
End Sub
Public Sub ReloadReceived()
purchaseOrder.DGRecieved.DataSource = display("select * from

receive_details_view")
End Sub
Public Sub ReloadStockOut()
DGStockOut.DataSource = display("select item_name as 'ITEM',item_brand as

'BRAND',item_price as 'PRICE',item_qty as 'QTY',reason as 'REASON',user_name as 'USER
NAME' from tbl_stock_out")
End Sub
Public Sub ReloadDamage()
purchaseOrder.DGdamage.DataSource = display("select * from supp_return_view")
End Sub
Public Sub ReloadPo()
purchaseOrder.ReloadPurchaseOrder()
End Sub
Public Function Duplicate(ByVal id As String) As Boolean

Duplicate = False
For Each dtarow As DataGridViewRow In purchaseOrder.DGPurchase.Rows

If id = dtarow.Cells(2).Value Then
Duplicate = True
End If
Next
Return Duplicate
End Function
149
Private Sub btnAdditem_Click(ByVal sender As System.Object, ByVal e As
System.EventArgs) Handles btnAdditem.Click
frmAddnewOrder.Show()
End Sub
Private Sub btnAddSupplier_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles btnAddSupplier.Click
frmsupplier.Show()
End Sub
Private Sub BtnStockOut_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles BtnStockOut.Click
Dim User_name = GetValue("select username from tbl_user where user_id= '" &
frmMain.lblID.Text & "'", frmMain.lblID.Text)
frmAddStockOut.txtUserID.Text = frmMain.lblID.Text
frmAddStockOut.txtUserName.Text = User_name
frmAddStockOut.txtItem.Text = Item
frmAddStockOut.txtBrand.Text = Brand
frmAddStockOut.txtPrice.Text = Price
frmAddStockOut.txtQty.Text = 1
frmAddStockOut.txtUserID.Enabled = False
frmAddStockOut.txtUserName.Enabled = False
frmAddStockOut.txtBrand.Enabled = False
frmAddStockOut.txtPrice.Enabled = False
frmAddStockOut.txtItem.Enabled = False
frmAddStockOut.Show()
End Sub
Private Sub TabPage1_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles TabPage1.Click
End Sub
End Class
Public Class frmHollowBlocksProduction
Private Sub TextBox1_TextChanged(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles TextBox1.TextChanged
End Sub
Private Sub frmHollowBlocksProduction_Load(ByVal sender As System.Object, ByVal e

As System.EventArgs) Handles MyBase.Load
End Sub
Private Sub DataGridView1_CellContentClick(ByVal sender As System.Object, ByVal e

As System.Windows.Forms.DataGridViewCellEventArgs) Handles
DataGridView1.CellContentClick
End Sub
End Class
150
Public Class frmHistory
Private Sub frmHistory_Load(ByVal sender As System.Object, ByVal e As

dbConnection()
ReloadHistory()
End Sub
Public Sub ReloadHistory()

'dgDeliveryHistory.DataSource = display("select receive_no AS 'R-ID',po_no
as'PO NO',item AS 'ITEM',request_qty AS 'QTY',supplier_price AS 'PRICE',received_qty
AS 'RECEIVED',damage_qty AS 'DAMAGE',date_received AS 'R-DATE',user_id AS 'USER
ID',supplier_id AS'SUPPLIER' from tbl_received_history order by receive_no")
display("select * from history_view", dgDeliveryHistory)
End Sub

End Sub
End Class
Public Class frmDisplayPurchaseOrder
Dim query = ""

Private Sub frmDisplayPurchaseOrder_Activated(ByVal sender As Object, ByVal e As
System.EventArgs) Handles Me.Activated
' DGPO.DataSource = display("select po_id AS 'ID',po_no AS 'PO No.',item_id AS

'ITEM ID',po_item_name AS 'ITEM',unit_id AS 'UNIT',brand_id AS 'BRAND',po_qty AS
'QTY',supplier_id AS 'SUPPLIER',reorder_point AS 'REORDER POINT' from tbl_po")
End Sub
Private Sub frmDisplayPurchaseOrder_Load(ByVal sender As System.Object, ByVal e As

End Sub
End Class
Public Class frmdashboard
Private Sub Label10_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs)
End Sub
Private Sub btnSupplier_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles btnSupplier.Click
frmsupplier.Show()
End Sub

System.EventArgs) Handles btnUser.Click
frmuser.Show()
151
End Sub
Private Sub btnHollowBlockProduction_Click(ByVal sender As System.Object, ByVal e

As System.EventArgs)
frmHollowBlocksProduction.Show()
End Sub
' Private Sub btnPO_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles btnPO.Click
'frmDisplayPurchaseOrder.Show()
' End Sub

frmLogs.Show()
End Sub
Private Sub btnSales_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles btnSales.Click
frmSales.Show()
End Sub
Private Sub Button2_Click_1(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles btnBrand.Click
frmbrand.Show()
End Sub
Private Sub btnUnit_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles btnUnit.Click
frmUnit.Show()
End Sub

frmBackUPAndRestore.Show()
End Sub
Private Sub btnHistory_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles btnHistory.Click
frmHistory.Show()
End Sub
Private Sub btnCategory_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles btnCategory.Click
frmCategory.Show()
End Sub
Private Sub frmdashboard_Load(ByVal sender As System.Object, ByVal e As

End Sub
End Class
Public Class frmCustomer
Dim query = ""
152
Private Sub frmCustomer_Load(ByVal sender As System.Object, ByVal e As
dbConnection()
DGcustomer.DataSource = display("select * from tbl_customer")

display("select * from customer_view", DGcustomer)
txtCustomerID.Enabled = False
loadToComboBox("select * from tbl_gender", cmbGender)
End Sub
Private Sub btnAddCust_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles btnAddCust.Click
query = "insert into tbl_customer values(null,'" & txtCustomerID.Text &

txtCustFname.Text & "','" & txtCustLname.Text & "','" & cmbGender.SelectedValue &
"','" & txtCustContact.Text & "')"
SQLProcess(query)
display("select * from customer_view", DGcustomer)
loadToComboBox("select * from tbl_customer", frmcashier.cmbCustomer)
End Sub

Try
query = "Select * from tbl_customer where customer_id like '%" &
txtSearch.Text & "%' or customer_fname like '%" & txtSearch.Text & "%' or
customer_lname like '%" & txtSearch.Text & "%'"
display(query, DGcustomer)
End Try
End Sub

End Sub
End Class
Public Class frmCategory
Dim query = ""

Private Sub frmCategory_Load(ByVal sender As System.Object, ByVal e As
dbConnection()
153
DGCategory.DataSource = display("select * from tbl_category")
End Sub

Try
query = "insert into tbl_category values(null,'" & txtDesc.Text & "')"
SQLProcess(query)
display("select * from tbl_category", DGCategory)
loadToComboBox("select * from tbl_category", frmcashier.cboCategory)
End Try
End Sub

Try
query = "update tbl_category set category_description = '" & txtDesc.Text

& " ' where category_id =" & txtid.Text & ""
SQLProcess(query)
display("select * from tbl_category", DGCategory)
End Try
End Sub
Private Sub DGCategory_CellClick(ByVal sender As Object, ByVal e As

System.Windows.Forms.DataGridViewCellEventArgs) Handles DGCategory.CellClick
Try
Dim a = e.RowIndex
With DGCategory

txtDesc.Text = .Item(1, a).Value
End With
End Try
End Sub
154
End Class
Imports System.Drawing.Printing
Public Class frmCashInvoice
Private Sub frmCashInvoice_Activated(ByVal sender As Object, ByVal e As

'Dim objReader As New System.IO.StreamReader("CashInvoice.txt")
'txtFile.Text = objReader.ReadToEnd
'objReader.Close()
End Sub
Private Sub btnPrint_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles btnPrint.Click
Try
PrintDocument1.Print()
MsgBox(ex.Message)
End Try
End Sub
Private Sub btnPreview_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles btnPreview.Click
PrintPreviewDialog.ShowDialog()
End Sub
Private Sub PrintDocument1_PrintPage(ByVal sender As System.Object, ByVal e As

System.Drawing.Printing.PrintPageEventArgs) Handles PrintDocument1.PrintPage
Dim font As New Font("Courier New", 10, FontStyle.Regular)

e.Graphics.DrawString(txtFile.Text, font, Brushes.Black, 100, 100)
End Sub
Private Sub frmCashInvoice_Load(ByVal sender As System.Object, ByVal e As

End Sub
End Class
Public Class frmcashier
Dim query = ""

Dim index As Integer
Dim ItemIndex As Integer
Dim subtotal, total As Decimal
Dim newDataRow As Integer
155
Private Sub frmcashier_Load(ByVal sender As System.Object, ByVal e As
dbConnection()
subtotal = 0
total = 0
Dim ID As Integer = 0
txtTrans.Enabled = False
GetTransID("select max(Trans_ID) from tbl_customer_order_details")
DGitems.DataSource = display("select * from tbl_item")

display("select * from item_view", DGitems)
loadToComboBox("select * from tbl_category", cboCategory)
cmbCustomer.Items.Add("WALK-IN")
cmbCustomer.SelectedIndex = 0
txtprice.Enabled = False
txtname.Enabled = False
txtBrand.Enabled = False
txtunit.Enabled = False
txtqty.Enabled = False
txtTotal.Enabled = False
txtChange.Enabled = False
txtvat.Enabled = False
txtTotal.Text = 0
txtPayment.Text = 0
txtChange.Text = 0.0
txtvat.Text = "12%".ToString
End Sub
Private Sub DGitems_CellClick(ByVal sender As Object, ByVal e As

System.Windows.Forms.DataGridViewCellEventArgs) Handles DGitems.CellClick
Try
Dim i = e.RowIndex
With DGitems
txtID.Text = .Item(0, i).Value

txtname.Text = .Item(1, i).Value
txtBrand.Text = .Item(2, i).Value
txtunit.Text = .Item(3, i).Value
txtprice.Text = .Item(4, i).Value
txtqty.Text = 1
ItemIndex = i
End With
txtqty.Enabled = True
156
End Try
End Sub

Try
subtotal = 0
'-------------------------------------------------------------------------
-------------
Dim ID As Integer = txtID.Text

Dim Name As String = txtname.Text
Dim Brand As String = txtBrand.Text
Dim Unit As String = txtunit.Text
Dim Price As String = txtprice.Text
Dim Qty As Integer = txtqty.Text
If DGitems.Rows(ItemIndex).Cells(5).Value < txtqty.Text Then

MessageBox.Show("Invalid to add more than limit quantity . . ")
ElseIf txtqty.Text = 0 Then
MessageBox.Show("invalid quantity")
ElseIf txtprice.Text = 0 Then
MessageBox.Show("invalid Order the price not Set" + vbCrLf + "please
contact the admin to set" + vbCrLf + "the price . . Thank u")
Else
If Duplicate(Name) Then
MsgBox("Item is Already Exist . . ")
Else
subtotal = txtprice.Text * txtqty.Text
total += subtotal
txtTotal.Text = total
DGOrderitem.Rows.Add(ID, Name, Brand, Unit, Price, Qty, subtotal)
End If
End If
txtID.Clear()
txtname.Clear()
txtBrand.Clear()
txtunit.Clear()
txtprice.Clear()
txtqty.Clear()
End Try
REORDER_POINT", frmInventory.DGPo)
157
End Sub
Public Function Duplicate(ByVal name As String) As Boolean

Duplicate = False
For Each dtarow As DataGridViewRow In DGOrderitem.Rows

If name = dtarow.Cells(1).Value Then
Duplicate = True
End If
Next
Return Duplicate
End Function

Try
' query = "Select * from item_view where item_id like '%" & txtSearch.Text
& "%' or item_id like '%" & txtSearch.Text & "%' or item_name like '%" &
txtSearch.Text & "%' or brand_name like '%" & txtSearch.Text & "%'"
query = "Select * from item_view where id like '%" & txtSearch.Text & "%'
or id like '%" & txtSearch.Text & "%' or name like '%" & txtSearch.Text & "%' or brand
like '%" & txtSearch.Text & "%'"
display(query, DGitems)
End Try
End Sub

Try
total = 0
Dim newDataRow As DataGridViewRow
newDataRow = DGOrderitem.Rows(index)
Dim id
Dim qty
id = CInt(newDataRow.Cells(0).Value)
qty = CInt(newDataRow.Cells(5).Value)
For Each dtarow As DataGridViewRow In DGitems.Rows

Dim val As String = ""
If dtarow.Cells(5).Value <= txtqty.Text - 1 Then
val = (dtarow.Cells(5).Value - qty)
MsgBox("Invalid to add more than the limit item qty . . ")
Else
newDataRow.Cells(5).Value = txtqty.Text
End If
End If
Next
158
For Each dtarow As DataGridViewRow In DGOrderitem.Rows
Dim qtyValue = newDataRow.Cells(5).Value
Dim priceValue = newDataRow.Cells(4).Value
subtotal = qtyValue * priceValue

newDataRow.Cells(6).Value = subtotal
Next
For i = 0 To DGOrderitem.RowCount - 1
Dim val = DGOrderitem.Rows(i).Cells(6).Value
total += val
Next
txtTotal.Text = total
End Try
End Sub
Private Sub DGOrderitem_CellClick(ByVal sender As Object, ByVal e As

System.Windows.Forms.DataGridViewCellEventArgs) Handles DGOrderitem.CellClick
Try
Dim a = e.RowIndex
With DGOrderitem
txtID.Text = .Item(0, a).Value
txtname.Text = .Item(1, a).Value
txtBrand.Text = .Item(2, a).Value
txtunit.Text = .Item(3, a).Value
txtprice.Text = .Item(4, a).Value
txtqty.Text = .Item(5, a).Value
index = a
End With
txtqty.Enabled = True
End Try
End Sub

Try
Dim dta As DataGridViewRow

dta = DGOrderitem.Rows(index)
Dim subtotal
subtotal = CInt(dta.Cells(6).Value)
Dim grandtotal = txtTotal.Text

Dim result = (grandtotal - subtotal)
159
txtTotal.Text = result
total = result
DGOrderitem.Rows.RemoveAt(index)
'MsgBox("Please Order Items . . ")
End Try
End Sub
Private Sub BtnAddCustomer_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles BtnAddCustomer.Click
frmCustomer.Show()
End Sub
Private Sub grpCustomer_Enter(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles grpCustomer.Enter
loadToComboBox("select * from tbl_customer", cmbCustomer)
End Sub
Private Sub btnPayment_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles btnPayment.Click
Dim DisplayError As String = "Invalid Payment. ."
query = "Truncate temp_tbl_sales"
SQLProcess(query)
Try
Dim total As Integer = txtTotal.Text
Dim payment As Integer = txtPayment.Text
Dim result = (payment - total)
If txtTotal.Text = 0 Then
MessageBox.Show("Empty Orders . . ")
End If
If txtPayment.Text = 0 Then
ElseIf txtTotal.Text >= txtPayment.Text + 1 Then

MessageBox.Show("Your cash is not enough to pay . . ")
Else
txtChange.Text = result
' CrystalReport.Show()
====================================================Crystal REPORT
CashInvoice()
' frmCashInvoice.Show()
End If
160
MessageBox.Show(DisplayError)
End Try
GetTransID("select max(Trans_ID) from tbl_customer_order_details")
subtotal = 0
total = 0


End Sub
Public Sub CashInvoice()

Dim User As String = frmMain.lblName.Text
Dim OrderDate As String = frmMain.lblDate.Text
Dim Customer As String = cmbCustomer.Text
Dim SetItems As String = ""
Dim print_name = ""
Dim Display_CashInvoice As String =
" --------------------------------------
----------------" + vbCrLf +
" - - - - - - - - - - DA28 ENTERPRISES22
- - - - - - - - " + vbCrLf +
" Indangan,Buhangin,
Davao City " + vbCrLf +
" Cash Invoice # :" +
txtTrans.Text + vbCrLf +
" Cashier Name : " + User
+ " " + vbCrLf +
" Date : " + OrderDate +
"" + vbCrLf +
" Order By:" + Customer +
vbCrLf +
" --------------------------------------
-----------------" + vbCrLf +
" ***************** ORDER ITEM
**************** " + vbCrLf +
" --------------------------------------
-----------------" + vbCrLf
Dim setitem As String = ""

Dim i As Integer = 1
For Each row As DataGridViewRow In DGOrderitem.Rows

Dim Date_Order = frmMain.lblDate.Text
Dim id, name, brand, unit, price, qty, subtotal As String
Dim GrandTotal As Integer = txtPayment.Text
Dim TransactionID As String = txtTrans.Text
id = CInt(row.Cells(0).Value)
161
name = row.Cells(1).Value
brand = row.Cells(2).Value
unit = row.Cells(3).Value
price = CDec(row.Cells(4).Value)
qty = CInt(row.Cells(5).Value)
subtotal = CDec(row.Cells(6).Value)
If id = 0 Then
Else
Dim UserID = frmMain.lblID.Text

Dim userName = GetValue("select username from tbl_user where user_id =
'" & UserID & "'", UserID)
query = "insert into tbl_customer_order_details values(null,'" &
TransactionID & "','" & id & "','" & name & "','" & unit & "','" & brand & "','" &
price & "','" & qty & "','" & subtotal & "','" & frmMain.lblID.Text & "','" & userName
& "','" & Date_Order & "')"
SQLProcess(query)
query = "update tbl_item set item_qty=(item_qty - '" & qty & "') where
item_id ='" & id & "' "
SQLProcess(query)
End If
setitem += vbCrLf + " Item ID :" + id + vbCrLf +

" Item :" + name + vbCrLf +
" Brand :" + brand + vbCrLf +
" Unit :" + unit + vbCrLf +
" Price :" + price + vbCrLf +
" Quantity :" + qty + vbCrLf +
" Sub total :" + subtotal + vbCrLf +
"-------------------------------------------------------"
+ vbCrLf + vbCrLf
query = "insert into temp_tbl_sales values(null,'" & name & "','" & brand
& "','" & unit & "','" & price & "','" & qty & "','" & subtotal & "')"
SQLProcess(query)
CrystalReport.Show()
Next
DGitems.DataSource = display("select * from tbl_item")

display("select * from item_view", DGitems)
DGOrderitem.Rows.Clear()
Dim Setpayment As String = "Grand Total : " + txtTotal.Text + vbCrLf +

"Cash :" + txtPayment.Text + vbCrLf +
"Changes :" + txtChange.Text
162
Dim SetCashInvoice As String = "" + Display_CashInvoice + setitem + Setpayment
frmCashInvoice.txtFile.Text = SetCashInvoice
txtTotal.Clear()
txtChange.Clear()
txtPayment.Clear()
setitem = ""
Setpayment = ""
total = 0
subtotal = 0
End Sub
Private Sub btnCancelOrder_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles btnCancelOrder.Click
subtotal = 0
total = 0
txtTotal.Text = 0
DGOrderitem.Rows.Clear()
End Sub
Private Sub txtqty_KeyPress(ByVal sender As Object, ByVal e As

System.Windows.Forms.KeyPressEventArgs) Handles txtqty.KeyPress
If (e.KeyChar < Chr(48) Or e.KeyChar > Chr(57)) And e.KeyChar <> Chr(8) Then
e.Handled = True
End If
End Sub
Private Sub txtPayment_KeyPress(ByVal sender As Object, ByVal e As

System.Windows.Forms.KeyPressEventArgs) Handles txtPayment.KeyPress
e.Handled = True
End If
End Sub
Private Sub txtPayment_TextChanged(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles txtPayment.TextChanged
Try
Dim total As Integer = txtTotal.Text
Dim payment As Integer = txtPayment.Text
Dim result = (payment - total)
txtChange.Text = result
End Try
End Sub
163
Private Sub DGitems_CellContentClick(ByVal sender As System.Object, ByVal e As
System.Windows.Forms.DataGridViewCellEventArgs) Handles DGitems.CellContentClick
End Sub
Private Sub Panel6_Paint(ByVal sender As System.Object, ByVal e As

System.Windows.Forms.PaintEventArgs) Handles Panel6.Paint
End Sub
End Class
Public Class frmbrand
Dim query = ""

Private Sub frmbrand_Load(ByVal sender As System.Object, ByVal e As
dbConnection()
DGbrand.DataSource = display("select * from tbl_brand")
End Sub

Try
query = "insert into tbl_brand values(null,'" & txtName.Text & "')"
SQLProcess(query)
display("select * from tbl_brand", DGbrand)


display("select ID,NAME,BRAND,UNIT,QUANTITY from po_item_view where
QUANTITY<= REORDER_POINT", frmInventory.DGPo)

End Try
End Sub

Try
164
query = "update tbl_brand set brand_name = '" & txtName.Text & " ' where
brand_id =" & txtid.Text & ""
SQLProcess(query)
display("select * from tbl_brand", DGbrand)
End Try
End Sub
Private Sub DGbrand_CellClick(ByVal sender As Object, ByVal e As

System.Windows.Forms.DataGridViewCellEventArgs) Handles DGbrand.CellClick
Try
Dim a = e.RowIndex
With DGbrand

txtName.Text = .Item(1, a).Value
End With
End Try
End Sub
End Class
Imports System.IO
Public Class frmBackUPAndRestore
Dim SqlConnection As MySqlConnection
Dim dt As New DataTable

Dim cmd As String
Dim dtseCt As Integer
Dim da As MySqlDataAdapter
Private Sub btnConnect_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles btnConnect.Click
Try
dbConnection()
cmd = "SELECT DISTINCT TABLE_SCHEMA FROM information_schema.TABLES"
da = New MySqlDataAdapter(cmd, SqlConnection)
da.Fill(dt)
dtseCt = 0
cmbdatabase.Enabled = True
cmbdatabase.Items.Clear()
cmbdatabase.Items.Add("== Select Database ==")
165
While dtseCt < dt.Rows.Count
cmbdatabase.Items.Add(dt.Rows(dtseCt)(0).ToString())
dtseCt = dtseCt + 1
End While
cmbdatabase.SelectedIndex = 0
btnConnect.Enabled = False
btnBackUp.Enabled = True
btnRestore.Enabled = True
SqlConnection.Close()
dt.Dispose()
da.Dispose()
MsgBox("Connection Field!")
End Try
End Sub
Public Sub dbConnection()
Try
SqlConnection = New MySqlConnection("Server=" & txtserver.Text & ";user
id=" & txtuserID.Text & ";password=" & txtpassword.Text & "")
If SqlConnection.State = ConnectionState.Closed Then
SqlConnection.Open()
End If
MsgBox("Connection Field!")
End Try
End Sub
Private Sub btnBackUp_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles btnBackUp.Click
Dim DbFile As String

Try '
SaveFileDialog1.Filter = "SQL Dump File (*.sql)|*.sql|All files (*.*)|*.*"
SaveFileDialog1.FileName = "Database Backup " +
DateTime.Now.ToString("yyyy-MM-dd HH-mm-ss") + ".sql"
If SaveFileDialog1.ShowDialog = DialogResult.OK Then
dbConnection()
DbFile = SaveFileDialog1.FileName
Dim BackupProccess As New Process
BackupProccess.StartInfo.FileName = "cmd.exe"
BackupProccess.StartInfo.UseShellExecute = False
BackupProccess.StartInfo.WorkingDirectory = "C:\xampp\mysql\bin\"
BackupProccess.StartInfo.RedirectStandardInput = True
BackupProccess.StartInfo.RedirectStandardOutput = True
BackupProccess.Start()
Dim BackupStream As StreamWriter = BackupProccess.StandardInput

Dim myStreamReader As StreamReader = BackupProccess.StandardOutput
BackupStream.WriteLine("mysqldump --user=" & txtuserID.Text & " --
password=" & txtpassword.Text & "-h " & txtserver.Text & " " & cmbdatabase.Text & " >
""" + DbFile + """")
BackupStream.Close()
BackupProccess.WaitForExit()
166
BackupProccess.Close()
MsgBox("Backup your MySQL database Created Successfully!",
MsgBoxStyle.Information, "Restore MySql Database")
End If
MsgBox("Nothing to do!")
End Try
End Sub
Private Sub btnRestore_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles btnRestore.Click
Dim DbFile As String
Try '
OpenFileDialog1.Filter = "SQL Dump File (*.sql)|*.sql|All files (*.*)|*.*"
If OpenFileDialog1.ShowDialog = DialogResult.OK Then
dbConnection()
DbFile = OpenFileDialog1.FileName
Dim BackupProccess As New Process
BackupProccess.StartInfo.FileName = "cmd.exe"
BackupProccess.StartInfo.UseShellExecute = False
BackupProccess.StartInfo.WorkingDirectory = "C:\xampp\mysql\bin\"
BackupProccess.StartInfo.RedirectStandardInput = True
BackupProccess.StartInfo.RedirectStandardOutput = True
BackupProccess.Start()
Dim BackupStream As StreamWriter = BackupProccess.StandardInput

Dim myStreamReader As StreamReader = BackupProccess.StandardOutput
BackupStream.WriteLine("mysqldump --user=" & txtuserID.Text & " --
password=" & txtpassword.Text & "-h " & txtserver.Text & " " & cmbdatabase.Text & " <
""" + DbFile + """")
BackupStream.Close()
BackupProccess.WaitForExit()
BackupProccess.Close()
MsgBox("Restore your MySQL database Successfully!",
MsgBoxStyle.Information, "Backup MySql Database")
End If
MsgBox("Nothing to do!")
End Try
End Sub
Private Sub frmBackUPAndRestore_Load(ByVal sender As System.Object, ByVal e As

End Sub
End Class
Public Class frmAddStockOut

Dim query = ""
167
Private Sub BtnOutStock_Click(ByVal sender As System.Object, ByVal e As
System.EventArgs) Handles BtnOutStock.Click
Try
Dim ItemQty = GetValue("select item_qty from tbl_item where item_name = '"
& txtItem.Text & "'", txtItem.Text)
Dim result = ItemQty - CInt(txtQty.Text)

If txtQty.Text <= ItemQty + 1 Then
query = "insert into tbl_stock_out values(null,'" & txtItem.Text &

"','" & txtBrand.Text & "','" & txtPrice.Text & "','" & txtQty.Text & "','" &
txtReason.Text & "','" & txtUserID.Text & "','" & txtUserName.Text & "')"
SQLProcess(query)
query = "update tbl_item set item_qty=(item_qty - '" &

CInt(txtQty.Text) & "') where item_name ='" & txtItem.Text & "' "
SQLProcess(query)
txtItem.Clear()
txtUserID.Clear()
txtUserName.Clear()
txtPrice.Clear()
txtQty.Clear()
txtBrand.Clear()
txtReason.Clear()
frmInventory.ReloadItems()
frmInventory.ReloadStockOut()
MessageBox.Show("Successfully transfer to stock out ")
Me.Dispose()
Else
MessageBox.Show("Invalid to add more than the qty. . .")
End If
End Try
End Sub
Private Sub frmAddStockOut_Load(ByVal sender As System.Object, ByVal e As

End Sub
End Class
Public Class frmAddnewOrder
Dim query = ""
Private Sub frmAddnewOrder_Activated(ByVal sender As Object, ByVal e As

dbConnection()
loadToComboBox("select * from tbl_brand", cmbBrand)
loadToComboBox("select * from tbl_unit", cmbUnit)
GetitemID("select max(item_id) from tbl_item")
168
txtqty.Enabled = False
txtqty.Text = 0
End Sub
Private Sub btnCancel_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles btnCancel.Click
Me.Dispose()
End Sub

End Sub
Private Sub btnaddsupplier_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles btnaddsupplier.Click
Dim Price = 0.0

Dim Dateadd As String = frmMain.lblDate.Text
query = "insert into tbl_item values(null,'" &
frmInventory.cmbSupplierN.SelectedValue & "','" & cmbBrand.SelectedValue & "','" &
cmbUnit.SelectedValue & "','" & txtname.Text & "','" & txtqty.Text & "','" & Price &
"','" & txtreorderpoint.Text & "','" & Dateadd & "')"
SQLProcess(query)

GetitemID("select max(item_id) from tbl_item")
End Sub
Private Sub frmAddnewOrder_Load(ByVal sender As System.Object, ByVal e As

End Sub
End Class
Imports CrystalDecisions.CrystalReports.Engine
Imports CrystalDecisions.Shared
Imports System.Data.SqlClient
Imports System.Data
Public Class CrystalReport
Dim total As Decimal = CDec(frmcashier.txtTotal.Text)

Dim Invoice As Integer = CInt(frmcashier.txtTrans.Text)
Dim vat As String = frmcashier.txtvat.Text.ToString
Dim cash As Integer = CInt(frmcashier.txtPayment.Text)
Dim change As Decimal = CDec(frmcashier.txtChange.Text)
Dim Cashier As String = frmMain.lblName.Text.ToString

Dim Customer As String = frmcashier.cmbCustomer.Text.ToString
169
Dim query = ""
Dim rpts As New ReportDocument
Public Sub Form1_Load(ByVal sender As Object, ByVal e As EventArgs) Handles

MyBase.Load
'
CrystalReportViewer2.ReportSource =
"C:\Users\KenG12\Documents\PracticeSAD\PracticeSAD\SalesInvoice.rpt"
rpts.Load("C:\Users\KenG12\Documents\PracticeSAD\PracticeSAD\SalesInvoice.rpt")
rpts.SetParameterValue("TOTAL", total)
rpts.SetParameterValue("CASH INVOICE", Invoice)
rpts.SetParameterValue("CASHIER", Cashier)
rpts.SetParameterValue("CUSTOMER", Customer)
rpts.SetParameterValue("CASH", cash)
rpts.SetParameterValue("VAT", vat)
rpts.SetParameterValue("CHANGE", change)
CrystalReportViewer2.ReportSource = rpts
End Sub
Private Sub CrystalReportViewer2_Load(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles CrystalReportViewer2.Load
End Sub
End Class
Public Class purchaseOrder

Dim query = ""
Dim supplier_name
Dim total_qty = ""
Dim Supplier, Item, price, qty, total, user, dateReceived
Dim index
Dim val
Dim received_id, po_no, itemName, request_qty, supplier_price, received_qty,

damage_qty, date_received, user_id, supplier_id
Dim DamageItem
Dim PurchaseQty As Integer = 0

Dim ReceivedQty As Integer = 0
Dim POID
Private Sub purchaseOrder_Load(ByVal sender As Object, ByVal e As

System.EventArgs) Handles Me.Load
170
Try
dbConnection()
ReceivedID("select max(receive_no) from tbl_received_history")

ReloadPurchaseOrder()
ReloadRecievedItem()
ReloadDamageItem()
txtPONo.Enabled = False
txtTotal.Enabled = False
txttotalReceived.Enabled = False
txtTotalDmge.Enabled = False
txttotalDamage.Enabled = False
txtItem.Enabled = False
txtReceivedID.Enabled = False
GettotalDamage()
GettotalReceived()
End Try
End Sub
Public Sub GettotalDamage()

Try
Dim total
For Each row As DataGridViewRow In DGdamage.Rows
Result += total
Next
txttotalDamage.Text = Result
txtTotalDmge.Text = Result
End Try
End Sub
Public Sub GettotalReceived()
Try
Dim total
For Each row As DataGridViewRow In DGRecieved.Rows
Result += total
Next
txttotalReceived.Text = Result
End Try
171
End Sub
Private Sub btnAdditem_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs)
frmAddnewOrder.Show()
End Sub
Public Function Duplicate(ByVal id As String) As Boolean

Duplicate = False
For Each dtarow As DataGridViewRow In DGPurchase.Rows

Duplicate = True
End If
Next
Return Duplicate
End Function
Private Sub btnAddSupplier_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs)
frmsupplier.Show()
End Sub
Private Sub btnAddSupplier_Click_1(ByVal sender As System.Object, ByVal e As

System.EventArgs)
frmsupplier.Show()
End Sub
Private Sub txtqty_KeyPress(ByVal sender As Object, ByVal e As

System.Windows.Forms.KeyPressEventArgs)
e.Handled = True
End If
End Sub
Private Sub txtReorderPoint_KeyPress(ByVal sender As Object, ByVal e As

e.Handled = True
End If
End Sub
172
Private Sub txtpaysupplier_KeyPress(ByVal sender As Object, ByVal e As
e.Handled = True
End If
End Sub
Private Sub DGPurchase_CellClick(ByVal sender As Object, ByVal e As

System.Windows.Forms.DataGridViewCellEventArgs) Handles DGPurchase.CellClick
Try
Dim a = e.RowIndex
With DGPurchase
lblPOID.Text = .Item(0, a).Value

txtPONo.Text = .Item(1, a).Value
txtItem.Text = .Item(3, a).Value
txtQuantity.Text = .Item(6, a).Value
btnRecieved.Enabled = True
End With
End Try
End Sub
Private Sub btnRecieved_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles btnRecieved.Click
Dim qty As Integer
Dim result = 0
If ReadRecieved(txtItem.Text) Then
Try
For Each dtarow As DataGridViewRow In DGRecieved.Rows

If txtItem.Text = dtarow.Cells(1).Value Then
MessageBox.Show("item already exist you can able to do is to

update received . . .")
End If
Next
MessageBox.Show("Error Received in Purchase Order ." + ex.Message)
End Try
Else
POID = dtarow.Cells(0).Value
qty = dtarow.Cells(6).Value
Supplier = dtarow.Cells(7).Value.ToString
Exit For
End If
173
Next
If txtQuantity.Text <= qty Then
supplier_id = GetValue("select supplier_id from tbl_supplier where

supplier_name = '" & Supplier & "'", Supplier)
Dim received_no = txtReceivedID.Text
query = "insert into tbl_recieve_supplier_details values(null,'" &

received_no & "','" & supplier_id & "','" & POID & "','" & txtSuppPrice.Text & "','" &
txtQuantity.Text & "','" & txtTotal.Text & "','" & frmMain.lblID.Text & "','" &
frmMain.lblDate.Text & "')"
SQLProcess(query)
MessageBox.Show("Item Recieved. . ")

clear()
GettotalReceived()
ElseIf qty = 0 Then

Else
MessageBox.Show("Invalid! purchase order quantity is ")
End If
' End If
End If
End Sub
Public Function ReadRecieved(ByVal name As String) As Boolean

ReadRecieved = False

ReadRecieved = True
End If
Next
Return ReadRecieved
End Function
Private Sub txtSuppPrice_TextChanged(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles txtSuppPrice.TextChanged
Try
If txtSuppPrice.Text = "" Then
txtTotal.Text = " "
ElseIf txtSuppPrice.Text = 0 Then
txtTotal.Text = " "
Else
Dim result As Integer
result = txtSuppPrice.Text * txtQuantity.Text
End If
txtTotal.Text = "Invalid!"
End Try
174
End Sub
Private Sub btnDamage_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles btnDamage.Click
If ReadDuplicateDamage(txtItem.Text) Then
MsgBox("Item is Already Exist in Damage. . ")
Else
DamageProcess()
End If
clear()
End Sub
Public Function ReadDuplicateDamage(ByVal name As String) As Boolean
Dim Duplicate = False
For Each dtarow As DataGridViewRow In DGdamage.Rows

Duplicate = True
End If
Next
Return Duplicate
End Function
Public Sub DamageProcess()

Dim DisplayError As String = ""
Dim Result
supplier_name = 1

POID = dtarow.Cells(0).Value
PurchaseQty = dtarow.Cells(6).Value
Exit For
End If
Next
For Each dta As DataGridViewRow In DGRecieved.Rows

If txtItem.Text = dta.Cells(1).Value Then
ReceivedQty = dta.Cells(3).Value
Exit For
End If
Next
Result = PurchaseQty - ReceivedQty

If txtQuantity.Text <= Result Then ' naa dre ang error sa damage nga button
If txtQuantity.Text <= PurchaseQty Then
Try
supplier_name = '" & cmbSupplierN.Text & "'", cmbSupplierN.Text)
175
query = "insert into tbl_supplier_return values(null,'" &
supplier_id & "','" & POID & "','" & txtSuppPrice.Text & "','" & txtQuantity.Text &
"','" & frmMain.lblID.Text & "','" & txtTotal.Text & "','" & frmMain.lblDate.Text &
"')"
SQLProcess(query)
End Try
GettotalDamage()
ReloadDamageItem()
MessageBox.Show("Item Added to Damage. . .")
Else
MessageBox.Show("Invalid Quantity . . ")
End If
Else
Dim val1 As String = CDbl(PurchaseQty).ToString
Dim val2 As String = ReceivedQty.ToString
Dim val3 As String = (Result + 1).ToString
Try
ErrorDisplay.txtDisplayError.Text = vbCrLf + vbCrLf + vbCrLf + "

Invalid Quantity tungud kay ang" + vbCrLf +
" gi purchase order na qty kay : " + val1 + "" + vbCrLf +
" tapus naka recieved na ug :" + val2 + vbCrLf +
" ang kailangan nga qty damage kay below :" + val3 + vbCrLf +
" Mao ra kana salamat. . ."
MsgBox(ex.Message)
End Try
ErrorDisplay.Show()
End If
End Sub
Private Sub txtQuantity_TextChanged(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles txtQuantity.TextChanged
Try
If txtSuppPrice.Text = "" Then
txtTotal.Text = " "
ElseIf txtSuppPrice.Text = 0 Then
txtTotal.Text = " "
Else
Dim result As Integer
result = txtSuppPrice.Text * txtQuantity.Text
End If
txtTotal.Text = "Invalid!"
End Try
End Sub
176
Private Sub txtSearchDamage_TextChanged(ByVal sender As System.Object, ByVal e As
System.EventArgs) Handles txtSearchDamage.TextChanged
Try
query = "Select * from supp_return_view where ITEM like '%" &

txtSearchDamage.Text & "%' or ITEM like '%" & txtSearchDamage.Text & "%'"
display(query, DGdamage)
End Try
End Sub
Private Sub BtnStockIn_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles BtnStockIn.Click
Supplier = dtarow.Cells(0).Value
Item = dtarow.Cells(1).Value
price = dtarow.Cells(2).Value
total = dtarow.Cells(4).Value
user = dtarow.Cells(5).Value
dateReceived = dtarow.Cells(6).Value
If qty = 0 Then
Else
LeftPurchaseOrder(Item, qty)
request_qty = GetValue("select po_qty from tbl_po where
po_item_name='" & Item & "'", Item)
po_no = GetValue("select po_no from tbl_po where po_item_name='" &
Item & "'", Item)
damage_qty = GetValue("select QTY from supp_return_view where ITEM='"
& Item & "'", Item)
supplier_name = '" & Supplier & "'", Supplier)
Try
query = "insert into tbl_received_history values(null,'" &

txtReceivedID.Text & "','" & CInt(po_no) & "','" & Item & "','" & CInt(request_qty) &
"','" & CDec(price) & "','" & CInt(qty) & "','" & CInt(damage_qty) & "','" &
dateReceived & "','" & CInt(user) & "','" & CInt(supplier_id) & "')"
SQLProcess(query)
MsgBox(ex.Message)
End Try
177
GetPOID("select max(po_no) from tbl_received_history")
query = "update tbl_item set item_qty=(item_qty +'" & qty & "') where
item_name ='" & Item & "' "
SQLProcess(query)
End If
Next
query = "Delete from tbl_po where po_qty = '0'"

SQLProcess(query)
ReceivedID("select max(receive_no) from tbl_received_history")
MessageBox.Show("ITEMS SUCCESFULLY STOCK IN . . ")
frmHistory.ReloadHistory()
StockInProcess()
GettotalReceived()
End Sub
Public Sub StockInProcess()



query = "TRUNCATE tbl_recieve_supplier_details "

SQLProcess(query)
query = "TRUNCATE tbl_supplier_return "
SQLProcess(query)
End Sub
Public Sub LeftPurchaseOrder(ByVal item As String, ByVal qty As String)

Dim Result As Integer = 0
Dim POqty = CInt(GetValue("select po_qty from tbl_po where po_item_name='" &
item & "'", item))
Dim Recieveqty = CInt(qty)
Result = POqty - Recieveqty
query = "update tbl_po set po_qty='" & Result & "'where po_item_name ='" &
item & "' "
SQLProcess(query)
178
End Sub
Public Sub ReloadPurchaseOrder()

' DGPurchase.DataSource = display("select po_no as 'PO NO.',item_id as
'ID',po_item_name as 'ITEM',unit_id as 'UNIT',brand_id as 'BRAND',po_qty as
'QTY',supplier_id as 'Supplier' from tbl_po")
display("select * from set_po_view where SUPPLIER_NAME ='" & cmbSupplierN.Text
& "'", DGPurchase)
End Sub
Public Sub ReloadRecievedItem()

DGRecieved.DataSource = display("select * from receive_details_view")
display("select * from receive_details_view", DGRecieved)
End Sub
Public Sub ReloadDamageItem()

DGdamage.DataSource = display("select * from supp_return_view")
End Sub
Private Sub DGRecieved_CellClick(ByVal sender As Object, ByVal e As

System.Windows.Forms.DataGridViewCellEventArgs) Handles DGRecieved.CellClick
Try
Dim a = e.RowIndex
With DGRecieved
txtItem.Text = .Item(1, a).Value

txtSuppPrice.Text = .Item(2, a).Value
txtQuantity.Text = .Item(3, a).Value
txtTotal.Text = .Item(4, a).Value
index = a

txtPONo.Text = dtarow.Cells(1).Value
lblPOID.Text = dtarow.Cells(0).Value
Exit For
End If
Next
End With
End Try
btnRecieved.Enabled = False
End Sub
Private Sub BtnUpdate_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles BtnUpdate.Click
Dim ItemName As String = ""
179
ItemName = dtarow.Cells(3).Value
Exit For
End If
Next
If qty <= txtQuantity.Text - 1 Then

MessageBox.Show("Invalid to Update more than the quantity request . . .")
ElseIf txtQuantity.Text <= 0 Then

MessageBox.Show("Invalid Quantity. .")
Else
ReceivedUpdate()
MessageBox.Show("The Recieved Item has been Updated.")

clear()
End If
End Sub
Public Sub PurchaseUpdate(ByVal result As Integer)
Try
query = "update tbl_po set po_qty= '" & result & "' where po_item_name ='"
& txtItem.Text & "'"
SQLProcess(query)
End Try
End Sub
Public Sub ReceivedUpdate()

query = "update tbl_recieve_supplier_details set recieved_supplier_qty='" &
txtQuantity.Text & "' where po_id ='" & lblPOID.Text & "'"
SQLProcess(query)
query = "update tbl_recieve_supplier_details set recieved_supplier_price='" &
txtSuppPrice.Text & "' where po_id ='" & lblPOID.Text & "'"
SQLProcess(query)
query = "update tbl_recieve_supplier_details set
recieved_supplier_total='" & txtTotal.Text & "' where po_id ='" & lblPOID.Text
& "'"
SQLProcess(query)
End Sub
Private Sub BtnCancel_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles BtnCancel.Click
query = "delete from tbl_recieve_supplier_details where po_id ='" &
lblPOID.Text & "' "
180
SQLProcess(query)
MessageBox.Show("Item Received has been Canceled . ")
clear()
End Sub
Private Sub cmbSupplierN_SelectionChangeCommitted(ByVal sender As Object, ByVal e

As System.EventArgs) Handles cmbSupplierN.SelectionChangeCommitted
Try
Dim str = "select * from set_po_view where SUPPLIER_NAME ='" &

cmbSupplierN.Text & "'"
display(str, DGPurchase)
End Try
End Sub
Private Sub btnCancelPO_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles btnCancelPO.Click
Try
query = "Delete from tbl_po where po_item_name = '" & txtItem.Text & "'"
SQLProcess(query)
MessageBox.Show("Purchase item successfully cancel . . .")
clear()
MessageBox.Show("Invalid cancel! .please select in Purchase Item . . ")
End Try
End Sub
Public Sub clear()
txtPONo.Clear()
txtQuantity.Clear()
txtItem.Clear()
txtSuppPrice.Clear()
txtTotal.Clear()
End Sub
Private Sub btnUpdatepo_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles btnUpdatepo.Click
UpdateQTY(txtItem.Text, txtQuantity.Text)
clear()
End Sub
Public Sub UpdateQTY(ByVal item, ByVal qty)
frmUpdateQtyPO.txtItemName.Text = item
frmUpdateQtyPO.txtQty.Text = qty
frmUpdateQtyPO.Show()
End Sub
Private Sub btnCancelDamage_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles btnCancelDamage.Click
Dim POID = GetValue("select po_id from tbl_po where po_item_name = '" &
DamageItem & "'", DamageItem)
query = "delete from tbl_supplier_return where po_id ='" & POID & "' "
181
SQLProcess(query)
ReloadDamageItem()
MessageBox.Show("Succesfully cancel damage item . .")
End Sub
Private Sub DGdamage_CellClick(ByVal sender As Object, ByVal e As

System.Windows.Forms.DataGridViewCellEventArgs) Handles DGdamage.CellClick
Try
Dim a = e.RowIndex
With DGdamage
DamageItem = .Item(1, a).Value
End With
End Try
End Sub
Private Sub Panel1_Paint(ByVal sender As System.Object, ByVal e As

System.Windows.Forms.PaintEventArgs) Handles Panel1.Paint
End Sub
End Class
182
APPENDICES
Letters for the Company
183
184
Letters for IT Consultant
185
Company Forms (Samples Forms)
186
187
Questionnaire for Survey
1. What’s the history of the company?

2. What’s the current system and what type of system do you have?
3. Who are your major suppliers?
4. Who are your major competitors?
5. Do you have a Walk-in & Regular Client?
6. How many customers does the company caters everyday?
7. Do you manufacture hollow blocks?
8. What’s the process of your sales transaction? For example, a customer buys
an item.
9. Do you have a proper inventory monitoring?
10. What’s the process of your purchase order?
11. Does the company have an item delivery to their customer?
12. What do you do if an item is damage upon the delivery?
13. Does the company have a customer return policy?
14. Do you have discount for you customers?
15. Are you willing to automate your current manual system?
16. What type of payments do you have?
17. What are the problems that the company encountered with the current system
you have?
18. How often does the company produce a sales and inventory report?
188
Functional Testing Rubrics
189
190
Client Progress Report Rubrics
191
Consultant Progress Report Rubrics
192
Milestone 11 – Consultant's Technical Walkthrough
Progress Report Rubrics
Group Name/Last Names: Men in Gray/ Cirunay, Guiraldo, Macapala

Frontend: Microsoft Visual Studio 2010 & 2015
Backend: Localhost/CMD
The technical output is ready for oral and technical presentation and defense.
Signed: Date/Time: Location:
Module Subfunction Score Weight Subtotal

Name
Search Item Availability by 4 1 4
Name, Category, Brand
Add Item to Cart 4 1 4
Add Customer Details 4 1 4
Update Cart Quantity 4 1 4
Sales Remove Item 4 1 4
Cancel Order 4 1 4
Apply Payment 4 2 8
Generate Cash Invoice 4 3 12
View Sales 4 2 8
Search Items in the Inventory 4 1 4

Display the correct total 4 1 4
of remaining stocks
Inventory Stock out items 4 2 8
Update Inventory Item Details 4 1 4
Record depleted or out 4 1 4
193
of stock items
Select supplier for Reorder 4 1 4
items
4 1 4
Add new reorder item
4 1 4
Add reorder items to PO
Choose supplier for PO 4 1 4

Update PO item quantity 4 1 4
Cancel PO 4 1 4
Receive PO Item 4 1 4
Purchase Declare damaged item 4 1 4
Order
Cancel damaged item 4 1 4
Update Received Item 4 1 4
Cancel Received Item 4 1 4
Stock in items 4 2 4
Add user account 4 1 4

User Search user account 4 1 4
Accounts
Update user account 4 1 4
Login Login user types admin/cashier 4 2 8

Cancel login 4 1 4
View Sales Report Daily/ 4 2 8

Reports Weekly/Monthly
View Delivery History by PO ID 4 2 8
View Inventory Report 4 2 4
194
Backup & Backup File 4 2 8
Restore
Restore File 4 2 8
Customer Add new customer 4 1 4

Search customer 4 1 4
Update customer details 4 1 4
Add supplier details 4 1 4

Supplier Search supplier details 4 1 4
Update supplier details 4 1 4
Logs View Time in/Time out Logs 4 2 8
Brand Add new brand 4 1 4

Update brand 4 1 4
Unit Add new unit 4 1 4

Update unit 4 1 4
Add new unit 4 1 4

Category Update unit 4 1 4
195
Total 248
Percentage 1
196
User Acceptance Certification
197
Deployment Certification
198
Curriculum Vitae of proponents
The Programmer
John Edgie Q. Cirunay
Biao Joaquin Calinan, Davao City
cirunayej8@gmail.com
(+63) 9384800087
EDUCATIONAL ATTAINMENT:
Primary Biao Joaquin Elementary School
Secondary Calinan National High School
Tertiary University of Mindanao

Matina, Davao City
SKILLS:
 Microsoft Office Specialist

 Java Programmer
 C# Programmer
 Visual Basic Programmer
 Web Programmer
 PC Troubleshooting and Networking Specialist
 Database Specialist
ACCOMPLISHMENTS:
 MTA Networking Fundamentals
199
The Project Manager
Kenneth John C. Guiraldo
Deca Indangan Phase 3 Lot 2 Blk59 Sampaguita Street Indangan, Davao City
Kennethjohnguiraldo@gmail.com
(+63) 9776425085
Primary Vicente Hizon Sr. Elementary School
Secondary Holy Cross College of Sasa Inc.

Matina, Davao City
SKILLS:

 Web Programmer
ACCOMPLISHMENTS:

 MTA Database Administration Fundamentals
200
The System Analyst
Lawrence John G. Macapala
NHA Bangkal Phase 1 Molave Street, Davao City
lawrencej9627@gmail.com
(+63) 9454487301
Primary S.I.R. Elementary School
Secondary Sta Ana National High School

Matina, Davao City
SKILLS:

 Web Programmer
ACCOMPLISHMENTS:
201

IS311 SAD Final Document Cirunay - Guiraldo - Macapala - Point of Sales and Inventory System For DA28 Enterprises Hardware

Uploaded by

Document Information

Original Description:

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

IS311 SAD Final Document Cirunay - Guiraldo - Macapala - Point of Sales and Inventory System For DA28 Enterprises Hardware

Uploaded by

Copyright:

Available Formats

Point of Sales and Inventory System

for DA28 Enterprises Hardware

In partial fulfillment of the requirements in

IS311/L – System Analysis and Design

Cirunay, John Edgie Q.

Guiraldo, Kenneth John C.

Macapala, Lawrence John G.

Professor Oneil Victoriano

Chapter 2 – The Proposal--------------------------------------------------------------- 20

CHAPTER 3 – The Solution------------------------------------------------------------- 35

CHAPTER 4 – The Implementation-------------------------------------------------- 93

CHAPTER 5 – The Source Code------------------------------------------------------ 125

To our Adviser, Professor. Oneil B. Victoriano for guiding and helping us on

To our company, DA28 Enterprises for allowing us to conduct a research in

We thank you for everything.

DA28 Enterprises is a Hardware located at Amakan, Buhangin Davao City

Vision and Mission / Goals and Objectives

To become a leader in providing high class items and to be recognized as one

Striving to become an exceptional enterprise for hardware tools and equipment.

Goals and Objectives

DA28 Enterprises is dedicated in providing the best quality of hardware

To ensure customer satisfaction with our top of the line products.

Figure 1 – Organizational Chart

DA28 Enterprises offers a lot of different kinds of hardware materials such as

DA28 Enterprises generates daily sales report from Monday-Saturday except

Hollow Blocks Production

Figure 2 – Context Flow Diagram

Figure 7 – Cash Invoice

The company issues a cash invoice whenever a sales transaction is completed.

Stock out – a term that means depletion of stocks.

Inventory – it is where the company stores their item supplies.

Stocks – the current amount of stocks left in the inventory.

Accounts Payable – payments owed by the company to its supplier.

Statement of the Problem

Slow process in the sales transaction

Tedious process in computing daily sales

DA28 Enterprises has a poor inventory check-up. They don’t do a weekly

What makes poor monitoring of inventory items a problem in their business is

Difficulty in collating data due to unorganized storage records

To provide a system that will make the sales transaction faster

To easily track and monitor the inventory

Reliable and fast generation of inventory report

To secure and backup data records

DA28 Enterprises is technically feasible in implementing the proposed system

Since the company already have a computer. Therefore, the additional

b. Maintain accuracy and data integrity

d. High Level file security

a. Fast and reliable transactions on sales

b. More secured files and records

c. Easy sorting of records

d. Prevents data redundancy

B. System Installation e. Accuracy and consistency on

a. Improves the quality of services

Position Estimated Salary for 5 Months

Software Requirements Cost

Hardware Requirements Cost

Processor Intel Core i3-7100 ₱10,000.00

Memory 4 GB RAM ₱3,000.00

Hard Disk Drive 500 GB ₱15,000.00

Video Card 1GB built-in ₱1,000.00

Monitor Acer Monitor ₱5,000.00

Printer Epson Printer ₱10,000.00