Professional Documents
Culture Documents
Risk Assessment and Management
Risk Assessment and Management
Risk Assessment and Management
Kuitpo Forest
Table of Contents
Risk Assessment and Management.................................................................................................................................7
Context Establishment................................................................................................................................................8
Risk Identification........................................................................................................................................................9
Risk Analysis and Management Strategy...................................................................................................................10
Dynamic Risk Assessment Framework......................................................................................................................21
Emergency Management Planning Details................................................................................................................22
Planning.................................................................................................................................................................22
Preparation............................................................................................................................................................22
Response...............................................................................................................................................................22
Recovery................................................................................................................................................................23
Incident and Emergency Response Plans..................................................................................................................23
Accident Report Form...............................................................................................................................................24
Emergency – Serious Incident Form..........................................................................................................................25
1
Context Establishment
Activity
Participant
Participants (number and group) 30 participants plus 2 Instructors as 2 separate groups (1:22 for day walks
with adults - AAAS)
Health and wellbeing See medical summary sheet collated from FlinSafe
Gender considerations None known – all above age of 18
Climate and weather Conditions will be varied during these days and therefore weather
information will be included in information packages and participants are
required to also gather this information as part of their leadership
preparation. Generally these areas experience mild to cold conditions and
some rain is likely during this time of year. Instructors must make sound
judgements relating to weather and hail or lightning must force a
cancellation of activity. As this area is governed by forestry fire warnings
and logging closures will also be considered and may result in location
change or cancellation.
Risk Identification
Risks (list of possible events where an accident, injury or loss could occur)
Now transfer to below and identify for each risk, the risk factors under categories of:
Assessment of risk
Identification of management strategies
Implementation of risk management
4
Risk Analysis and Management Strategy
Risk Calculation Matrix
Consequence
Insignificant (I) Minor (mi) Moderate (Mo) Major (MA) Catastrophic (C)
Almost Certain (A) High (H) High (H) Extreme (E) Extreme (E) Extreme (E)
Probability Likely (L) Medium (M) High (H) High (H) Extreme (E) Extreme (E)
Possible (P) Low (L) Medium (M) High (H) High (H) Extreme (E)
Unlikely (U) Low (L) Low (L) Medium (M) High (H) High (H)
Rare (R) Low (L) Low (L) Medium (M) Medium (M) High (H)
Almost Certain (A) Expected to occur in most circumstances; and/or high level of Insignificant (I) no injury or fatality; first aid not required
recorded instances
Likely (L) Will probably occur in most circumstances; and/or regular Minor (mi) injury requiring first aid and able to continue
recorded instances
Possible (P) might occur at some time; and/or few, infrequent, random Moderate (Mo) injury requiring medical treatment, possibly some hospitalisation
recorded incidents and/or unable to continue
Unlikely (U) not expected to occur; and/or no recorded incidents Major (MA) extensive injuries requiring significant hospitalisation
Rare (R) may only occur in exceptional circumstances Catastrophic (C) fatality, possible threat to life or severe injuries causing permanent
disablement
Kuitpo Forest
5
6
Obtain From Risk Factor Risk Analysis Risk Management
Identification
Risk RF P C Ris Comments on Risk Management Strategy Resources Required Residual Communication
k Risk Required
Lev
el
2 - Exposure 2 – incorrect P Mo H Students undertake Participant info books First aid kits R Mi Info in prep
to elements information to preparation Participants required to access including workshop
weather emergency L
including participants workshops and are
development including required to access Equipment checked prior to blankets
of weather details weather information departure Equipment lists
hypothermia themselves. to leaders and
participants
or Weather info is also
hyperthermia provided in
(P) information
packages. A packing
2– U Mo M Maintain ratios R Mo
list will assist with
inappropriate Constant supervision of group while
preparation – M
walking
7
supervision leaders should check Lost procedures identified for
that appropriate orienteering
clothing is worn and Appropriate management strategies
equipment has been such as markers
packed prior to If lost stay by the track or head west
commencing to brookman road and send a text
message to leader and group
members
2 - Exposure 2 – weather P Mo H Participant handbooks R Mi
to elements conditions and Inform of weather access in prep
days prior to walk L
including changing
development weather Check equipment pre departure
of Thermal blanket in first aid kit
hypothermia Exits identified and easily accessible
or
hyperthermia
(En)
8
3 - Heat stress 3 – high U Mo M Check weather prior to departure U Mi
/ dehydration temperature Appropriate clothing including hats
Exit if needed L
(En)
3 – lack of L Mo H Info packs to students advising 2L of U Mi
shade water minimum
Monitor drinking L
Appropriate clothing to be packed
including hat
Seek shade where available – exit if
needed
3 - Heat stress 3 – insufficient U Mi M Info packs to students advising 2L of R Mi
/ dehydration access to water water / day minimum
Monitor intake throughout the day L
(EL)
4- 4 – incorrect R Mi L Prior workshop with Easy exit is possible Suggested food RI Info in prep
Inadequate information info provided and water in workshop
information L
nutrition or from leader
hydration (P) package
We are in metro Procedures for
4 – illness U Mi L Students able to notify leader R Mi
locations and can missing
No attendance if unwell
exit activity easily if Easy exit is possible L sessions due to
needed illness
4 – lack of R Mi L eating as a group to make RI
observation monitoring easier for leader
pre check food before departure L
from leader
10
emergency present Check specific or unknown details M
with participants
(pre-existing) Personal medication to be carried
(En) 1st aid kits to follow AAAS standards
Easy exit is possible
Allergy information shared with
group
6 - Medical 6 – route not U Mi L Changes can be made easily R Mi
emergency appropriate for
L
fitness level
(pre-existing)
(EL)
6 – incorrect or U C H Medication checked pre departure R MA
missing Medical summaries to leader
M
medication or Check specific or unknown details
preventative with participants
strategies Personal medication to be carried
1st aid kits to follow AAAS standards
Easy exit is possible
Allergy information shared with
group
7 – physical incorrect P MA H Instructors are to be Operate within appropriate ratios First aid kit R Mo Info packages
injuries (P) application of suitably qualified and scope of qualification complying with for info
Prior briefings AAAS guidelines M
self- and apply sound
management judgement Medical forms
associated with Phones for
Tripping in pine U MA H Operate within appropriate ratios communication R Mo
qualification
forest and scope of qualification Info packages
Remain on defined trails M
Off track sections defined by
instructors
participant not U MA H Expectations established R Mo
following Flinsafe signed
Pre departure info M
instruction or
ignoring Operate within appropriate ratios
forestry and scope of qualification
11
working signs Ongoing monitoring
incorrect use P MA H Operate within appropriate ratios R Mo
of equipment and scope of qualification
Prior briefings to inform correct M
technique such as pack lifting and
monitor
Establish working areas and
management techniques
7 – physical Unstable, P MA H Appropriate walking shoes R Mo
injuries (En) uneven or Instructor to monitor suitability of
track M
loose ground
At water crossings establish most
slippery P MA H stable route R Mo
ground such as
M
after rain
7 – physical equipment U MA H Check packs and footwear prior to R MA
injuries (EL) failure departure for suitability
M
Incorrect U MA H R MA
footwear
M
Route crossing U MA H Observe information and reroute
roads of signs
through
forestry
activity
8 - Manual lack of leaders U Mi L Adjustments for Correct technique shown to bags First aid kit R Mi
handling (P) instruction or existing injuries and monitored complying with
Share carrying load AAAS guidelines L
observation
12
participant U Mi L Share carrying Medical forms R Mi
misbehaviour responsibilities
L
including not
listening
incorrect lifting P Mo H R Mi
or carrying
L
8 - Manual
handling (En)
8 - Manual weight of bags P Mo H U Mo
handling (EL)
M
9 - Bites and participants U Mo M First aid kit to follow Stay in ratios First aid kit R Mo Discuss to
stings (P) not following AAAS suggestions Clear leader instruction regarding complying with stay on
management techniques and AAAS guidelines M tracks and
leaders and be checked prior
instructions to departure operating boundaries Medical forms in open
Stay on tracks where possible and in Info packs areas
operating boundaries
walking off P Mo H Leader to monitor R Mo
track
M
13
9 - Bites and incorrect U Mo M Equipment check pre departure R Mo
stings (EL) footwear or Info packs provided
M
clothing
10 – Sun burn not applying P Mo H First aid kit to follow Slip, slop, slap, seek, slide First aid kit R Mi Information in
(P) correct AAAS suggestions considered in equipment list and complying with pre departure
monitored. No participation if non- AAAS guidelines L
clothing or sun and be checked prior workshops
protection to departure. compliant Medical forms
Seek shade where possible Info packs
10 – Sun burn over exposure P Mo H Weather info R Mi
(En) to the sun
Weather information L
to be obtained prior
10 – Sun burn incorrect P Mo H R Mi
(EL) clothing or sun
L
protection
Info packs provided
extended time P Mo H to advise R Mi
in the sun
L
11 - Natural Students not R MA M Rules and Pre departure information First aid kit R Mi Weather
disaster (P) following expectations are set regarding expectations and complying with updates
consequences AAAS guidelines L
leader in pre departure discussed on
instruction workshops. Students Weather checks by all Medical forms day of
encouraged to ask Info packs departure
Lack of R MA M Pre departure info regarding R Mi
clarifying questions
information weather and natural disasters info
L
from leader
12 - Split incorrect R Mo M R Mi
group or lost participant
L
participant ratios
(EL)
13 – Anxiety inexperience P Mi M Monitor for signs Pre departure workshops informing Medical forms U Mi Development
(P) and prepare students Info packs throughout the
Information package supplied L
students for carried with exit sessions will
Monitor for debrief
15
uncomfortable P Mi M expectations in pre Pre departure workshops informing points identified U Mi enable
toileting or departure workshop. students Trowel and toilet students to also
Information package supplied L
hygiene paper analyse
practices Monitor for debrief situations and
As these are day Take trowel and toilet paper build
period P Mi M U Mi
trips, adjustments knowledge that
can be made and L helps them
exits accessed easily understand the
history P Mi M Pre departure workshops informing U Mi
options
students
L available to
Information package supplied
them.
Monitor for debrief
Can be declared in medical
information
unknown P Mi M Pre departure workshops informing U Mi
students
Information package supplied L
Monitor for debrief
13 – Anxiety extreme P Mi M Pre departure workshops informing U Mi
(En) weather students
Information package supplied L
Check weather pre departure
Monitor for debrief
13 – Anxiety Length of walk P Mi M Pre departure workshops informing U Mi
(EL) students
Information package supplied L
Monitor for debrief
Building knowledge throughout
Identify exit strategies
14 – exposure hygiene P Mo H The federal and state Students advised to shower before https://www.health. U Mo New
to a virus (P) practices governments and after activity (at home gov.au/sites/default/ manageme
preferable) M nt
provide clear files/documents/202
guidelines for Hand sanitiser must be brought 0/05/australian- guidelines
preventing the Coughing/sneezing etc to be institute-of-sport- provided to
spread of corona directed away from others, into ais-framework-for- students
elbow and sanitising to be applied
16
not applying P Mo H virus. Checks to be done visually from rebooting-sport-in-a- U Mo Communica
social 1.5m covid-19- tion about
Physical distancing applied at all M current
distancing environment.pdf
COVID safe plan to times where safety is not covid safe
be provided and compromised practices
pre existing P Mo H
followed Students enforced to stay home if U Mo
infection experiencing symptoms such as
fever, sore throat, common cold, M
COVID procedures
etc… checklist to be
high risk P Mo H To be communicated with leader followed U Mo
category and in medical information and
medical professional advice to be M
followed
14 – exposure Physical distancing to be applied on U Mo
to virus (En) tracks and at all rests
M
17
Dynamic Risk Assessment Framework
Was significant dynamic risk assessment conducted during this activity last year resulting in change?
No changes required
18
Emergency Management Planning Details
Planning
emergency response actions, allocated roles and responsibilities
o roles outlined in information pack and respones outlined below in incident and emergency plans
closest available professional medical care (e.g. hospital, clinic, doctor)
o outlined in information pack
contingency plans for foreseeable emergencies (e.g. injuries, fire, flood)
o walk west to Brookman Road, text leaders and wait for pick up
o multiple access points indicated in maps and route if evacuation needed
o dealing with injuries outlined below in incident and emergency response plans
strategies relevant to the features of the area being visited
o outlined in risk identification
Preparation
emergency access and escape routes (where possible)
o see route outlined in info pack
assembly points where appropriate
o brookman road between HQ and Kyeema
details of key organisations (e.g. ambulance, land manager, local police) and how to best contact them in an
emergency
o outlined in information pack
communication equipment that will be used, including coverage notes and/or limitations (e.g. mobile phone,
satellite phone, radio)
o outlined in leaders information pack
mobiles sufficient for locations
relevant aspects of the land manager’s emergency strategy (e.g. gaining assess past locked gates)
o outlined in information pack
o no permits required for educational groups
Response
the process or procedures for responding to an emergency
o outlined below in incident and emergency response plans
the process or procedures to confirm or ensure the safety of a group that fails to return or check-in as planned
o outlined in flinsafe approvals
the emergency trigger for a non-participating contact, to commence the planned process or procedures to
confirm the safety of the group and/or inform emergency services if the group fails to return or check-in
o outlined in flinsafe approvals
o leaders to identify Joss of completion by 4.30pm
o if no contact by 4.30pm, Joss to contact leaders
o if no contact by 5pm emergency services will be notified
o Joss notified as soon as possible of incident or emergency
a strategy for maintaining appropriate participant supervision if the planned activity changes (e.g. an injured
leader is evacuated or escorting participants who are withdrawing from the activity)
o consult info pack and exit strategies
o ratios must be maintained
o follow check in procedures
o phone procedures outlines emergency response
access to personal contact and medical information
o to be carried in hard copy by leaders
19
o stored in flinsafe
Recovery
reporting requirements for fatalities, serious injuries or illness and dangerous incidents
o outlined below in incident and emergency response plans
Emergency
Have students call emergency services from mobile 000 or 112 (follow incident report form included)
Manage group (instructor 1 to identify safe location and allocate leader to monitor).
apply first aid (leader in charge to administer or delegate to willing trained first aider)
Debrief group to what is happening. Group members positioned to help identify casualty site for emergency
services.
Prepare group and victim for evacuation via either air lift or identified exit location on the route outline
Preserve site if major emergency or fatality where practical
Evacuate group.
Contact university contact and emergency contact as soon as practical
Once practical incident report must be entered to Flinsafe and national UPLOADS project
The effective management of any incident in the field will, for the most part rely on sound judgement and
decision making from the group leaders on the scene.
University to be consulted regarding student and staff support and counselling that is available.
20
Accident Report Form
Nature of Injury
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
Description of Accident
________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
21
Emergency – Serious Incident Form
(YOU MUST FILL IN THIS FORM FOR AN ACCIDENT THAT HAS CAUSED INJURY OR WHERE CONDITIONS REQUIRE
MEDICATION OR ONGOING TREATMENT)
description)
We have a casualty who is a ……………………..year old male/female whose Chief Compliant is:
……………………………………………………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………………………......( symptom)
……………………………………………………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………………………………………..
Observations patient found (describe position). Patient exam reveals (observation / injury). Vital Signs at (time).
Patient Exam
……………………………………………………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………………………………………..
Vital Signs
NORMAL 1 2 3 4 5 6
TIME
General
details
HR 50-100bpm
RR 12-20
(breaths/min)
SCTM PINK/WARM/DR
Y
TEMP 37 deg
22
HISTORY
Symptoms…………………………………………………………………………………………………………………………………………………………………….
Allergies……………………………………………………………………………………………………………………………………………………………………….
Medications………………………………………………………………………………………………………..……………………………………………………….
Last intake/output………………………………………………………………………………………………………………………………………………………
Events…………………………………………………………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………………………………………………..
………………………………………………………………………………………………………………………………………………………………………
………………..…………………………………………………………………………………………………………………………………………………..
………………………………………………………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………………………………………………..
ANTICIPATED PROBLEMS…………………………………………………………………………………………………………………………………………….
……………………………………………………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………………………………………..
23