PROJ6002- -Trimester 2 2020

Vehicle Maintenance Facility Case Study

Vehicle Maintenance Facility project is a hypothetical corporate vehicle maintenance facility,

and is designed to contain features that are typical in small‐scale commercial buildings.

The contract itself is assumed to be a fixed‐price, fixed‐scope arrangement between an owner

and a general contractor. All code and zoning approvals have been obtained, and construction
can begin immediately upon receipt of the notice to proceed.

The site is located on a city street in an industrial park. The existing slope of the site is minimal,
and bringing the site to finish grade does not require large amounts of excavation. The site plan
contains a large parking lot to allow for vehicle parking and movement during servicing. The
paving is asphalt over graded aggregate base with concrete curb and gutter, and runoff is
handled by catch basins and 18‐inch corrugated metal pipe storm drains.

The building itself contains two main areas, which are a high bay space for actual vehicle
servicing, and an attached office and training area. The structure of both spaces consists of
CMU walls with steel joist roof structures, with concrete floors.

The vehicle servicing area is designed for handling pickup trucks and light vans. It has four
service bays with roll‐up doors at both ends, and a service pit under two of the bays which
allows easier access to the underside of vehicles. Also, the servicing area contains vehicle lifts,
oil and lube, coolant and air conditioning service equipment, as well electrical and pneumatic
power outlets. Heating of this space is done with suspended gas‐fired heating units.
Compressed air is provided by an air compressor located in an adjacent room.

The office and training area is finished space, with steel studs and gypsum wall partitions,
suspended ceilings, and varied floor finishes. In addition to finished office and classroom
space, this area contains restrooms, a locker room, and an employee break room. All doors are
hollow metal with standard commercial hardware, with the exception of the front entrance,
which is commercial storefront.

The heating and cooling of the office areas is done using two systems, each consisting of
exterior condenser unit, plus air handling units in a dedicated room, and ductwork mounted
above the suspended ceiling. In addition to standard power and lighting, the building has
modern voice and data systems, as well as a wired fire alarm system.

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 PROJ6002- -Trimester 2 2020

As the new project manager, you are pondering what to do next. After discussion with your
project administrator you realise that you need to do some work in relation to the Project
Management Plan that you are busy developing.

Your project administrator emails you the following dependency table (Table 1) as well as cost
of activities (Table 2) and the available human resources for the project (Table 3) that should
be considered to get your tasks done.

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Table 1- Vehicle Maintenance Facility- Project Dependency Table

ID Name Duration Predecessors

1 Project Management

2 Receive NTP 0 days

3 Mobilize General Conditions items 5 days 2(FS)

4 Bonds and Permits 2 days 2(FS)

5 Initial Site Work

6 Clear & grub site 3 days 3(FF+2),4(FS)

7 Rough grade site 5 days 6(FS)

8 Install storm drains 16 days 7(FS)

9 Foundation

10 Excavate 3 days 8(FS)

11 Backfill around foundation 2 days 10(SS+9)

12 Install steel columns 1 day 11(FS)

13 Prep and place SOG 3 days 12(FS)

14 Install work platform 1 day 13(FF-2)

15 Install access stair 1 day 14(FS)

16 Install WF support beams 2 days 15(FS)

17 Lay corrugated steel decking 2 days 16(FS)

18 Prep and place concrete topping 3 days 17(FS)

19 Complete Foundation 0 days 18(FS),17(FS+2),15(FS)

20 Structure

21 Erect roll‐up door frames 4 days 19(FS+3)

22 Erect 8” CMU walls 14 days 21(SS+10)

23 Erect brick Veneer 6 days 22(SS+10)

24 Install exterior windows 2 days 23(FS)

25 Install storefront at main entrance 5 days 23(FS)

26 Erect structural steel 5 days 23(FS), 25(FF+1)

27 Lay corrugated steel roof decking 2 days 26(FS)

28 Lay rigid roof insulation 2 days 27(FS)

29 Install cold process roofing and flashing 5 days 28(FS)

30 Install precast concrete coping at parapets 4 days 29(FS)

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Table 1- Vehicle Maintenance Facility- Project Dependency Table (continued)

ID Name Duration Predecessors

31 Interiors

32 Hang ductwork and install AHUs 8 days 30(FS)

33 Erect HM door frames 3 days 32(SS+12)

34 Erect steel studs 5 days 33(FS)

35 Rough in panels, conduit and wiring 8 days 34(FS)

36 Rough in Plumbing 5 days 34(FS)

37 Rough in HVAC control system 5 days 34(FS+2)

38 Rough in fire alarm system 5 days 34(FS)

39 Rough in voice/data system 3 days 34(FF+4)

40 Rough paint 4 days 38(FS+2), 39(FS)

41 Hang ceiling grid 7 days 40(FS)

42 Install lighting fixtures in ceiling grid 17 days 40(FS)

43 Install registers and grilles in ceiling grid 5 days 40(FS)

44 Install ceiling tiles in grid 3 days 42(FF+2),43(FS)

45 Lay ceramic tile in restrooms 5 days 44(FS)

46 Install plumbing fixtures in restrooms 3 days 45(FF+3)

47 Install toilet partitions in restrooms 3 days 46(FS)

48 Install toilet accessories in restrooms 2 days 47(FS)

49 Install wash basin in locker room 2 days 45(FS)

50 Install lockers and benches in locker 3 days 48(FS)

room
51 Install casework in break room 2 days 44(SS+4)

52 Install appliances in break room 2 days 51(FS)

53 Install carpet and base 3 days 52(FS)

54 Hang doors and hardware 5 days 53(FF-1),52(FS)

55 Finish mechanical 3 days 49(FS+1)

56 Finish electrical 2 days 55(SS-2)

57 Install projectors in meeting and training 2 days 56(FS)

rooms

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Table 1- Vehicle Maintenance Facility- Project Dependency Table (continued)

ID Name Duration Predecessors

58 Hang screens and whiteboards in 2 days 56(FS)
meeting and training rooms
59 Complete interior buildout 0 days 58(FS),52(FS+2),53(FS-1)

60 Final Site Work

61 Install gate – dumpster enclosure 2 days 59(FS+2)

62 Install bollards at roll‐up doors 4 days 61(FS)

63 Fine grade for parking lot 3 days 62(SF+5)

64 Place curb and gutter – parking lot 7 days 63(FS)

65 Stripe parking lot and install signage 5 days 64(SS+4)

66 Install sidewalks at building entrance 3 days 65(FS)

67 Landscaping 5 days 65(FS)

68 Erect main entrance sign 5 days 66(FS)

69 Complete Final Site Work 0 days 65(FS),67(FS)

70 Project Closeout

71 Final cleanup 5 days 69(FS)

72 Final inspection 2 days 71(FS),65(SS+3)

73 Punchlist work 5 days 72(FS)

74 Substantial Completion 0 days 73(FS)

75 Obtain Certificate of Occupancy 5 days 74(FS)

76 Project Completion 0 days 75(FS)

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Table 2- Vehicle Maintenance Facility- Activity Cost

ID Name Cost
1 Project Management

2 Receive NTP

3 Mobilize General Conditions items $ 17,300

4 Bonds and Permits $ 24,500

5 Initial Site Work

6 Clear & grub site $ 12,500

7 Rough grade site $ 8,840

8 Install storm drains $ 34,759

9 Foundation

10 Excavate for Service Pit $ 1,573

11 Backfill around Service Pit $ 1,206

12 Install steel columns in Service Pit $ 3,989

13 Prep and place SOG in Service Pit $ 2,440

14 Install work platform in Service Pit $ 2,440

15 Install access stair in Service Pit $ 6,675

16 Install WF support beams in Service Pit $ 18,750

17 Lay corrugated steel decking over Service Pit $ 6,369

18 Prep and place concrete topping over Service Pit $ 8,573

19 Complete Foundation $‐

20 Structure and Envelope

21 Erect roll‐up door frames $ 4,000

22 Erect 8” CMU walls – Office Area $ 11,233

23 Erect brick Veneer – Office Area $ 19,693

24 Install exterior windows – Office Area $ 5,940

25 Install storefront at main entrance – Office Area $ 1,564

26 Erect structural steel and joists – All areas $ 41,893

27 Lay corrugated steel roof decking – All areas $ 28,107

28 Lay rigid roof insulation – All areas $ 11,451

29 Install cold process roofing and flashing – All areas $ 11,520

30 Install precast concrete coping at parapets – All areas $ 18,160

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Table 2- Vehicle Maintenance Facility- Activity Cost (continued)

ID Name Cost
31 Interiors – Office Area

32 Hang ductwork and install AHUs – Office Area $ 35,240

33 Erect HM door frames – Office Area $ 3,150

34 Erect steel studs – Office Area $ 6,819

35 Rough in panels, conduit, and wiring ‐ Office Area $ 26,060

36 Rough in Plumbing ‐ Office Area $ 4,500

37 Rough in HVAC control system ‐ Office Area $ 4,250

38 Rough in fire alarm system ‐ All Areas $ 17,374

39 Rough in voice/data system ‐ Office Area $ 18,821

40 Rough paint $ 4,200

41 Hang ceiling grid $ 7,988

42 Install lighting fixtures in ceiling grid – Office Area $ 19,634

43 Install registers and grilles in ceiling grid – Office Area $ 4,250

44 Install ceiling tiles in grid $ 8,516

45 Lay ceramic tile in restrooms $ 6,591

46 Install plumbing fixtures in restrooms – Office Area $ 14,800

47 Install toilet partitions in restrooms $ 4,920

48 Install toilet accessories in restrooms $ 2,239

49 Install wash basin in locker room ‐ Office Area $ 2,500

50 Install lockers and benches in locker room $ 7,722

51 Install casework in break room $ 500

52 Install appliances in break room ‐ Office Area $ 2,125

53 Install carpet and base $ 12,416

54 Hang doors and hardware $ 27,810

55 Finish mechanical – Office Area $ 2,125

56 Finish electrical – Office Area $ 7,239

57 Install projectors in meeting and training rooms $ 2,000

58 Hang screens and whiteboards in meeting and training $ 2,910

rooms
59 Complete interior buildout – Office Area $‐

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 PROJ6002- -Trimester 2 2020

Table 2- Vehicle Maintenance Facility- Activity Cost (continued)

ID Name Cost
60 Final Site Work

61 Install gate – dumpster enclosure $ 500

62 Install bollards at roll‐up doors $ 13,840

63 Fine grade for parking lot $ 16,363

64 Place curb and gutter – parking lot $ 21,742

65 Stripe parking lot and install signage $ 2,500

66 Install sidewalks at building entrance $ 3,000

67 Landscaping $ 15,000

68 Erect main entrance sign $ 10,000

69 Complete Final Site Work $‐

70 Project Closeout

71 Final cleanup $ 2,500

72 Final inspection $‐

73 Punchlist work $ 10,000

74 Substantial Completion $‐

75 Obtain Certificate of Occupancy $‐

76 Project Completion $‐

Total Project Cost $ 655,619

Your tasks:
This case study provides you with an opportunity of drawing on your acquired project planning,
scheduling, budgeting and quality management skills and materials covered in this course.
Overall, you are responsible for developing a project scope statement document, a project
schedule, a cost management plan and a quality management plan for the case study.

Specific tasks:

A group of maximum 2 students is required to perform the following tasks in addition to the
descriptions in assessment briefs.

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Assessment 1-Part B

1-1) Scope management planning

• Describe the entire scope of the work including project background, a list of specific
project goals, deliverables, constraints and assumptions, and additional milestones.
• Create Work Breakdown Structure (at least three levels) for the project. It is pertinent
to mention that the project name is considered as the level zero.

1-2) Project scheduling

• Construct an original Gantt chart for the project using project activities given in Table
1.
• Conduct a critical path analysis and carefully apply the 3-point estimate technique on
identified critical activities to develop an estimated project schedule. It is assumed that
the critical activities can be completed 20% faster in a risk-free environment. On the
other hand, without an appropriate risk management, the durations of critical activities
creep by 40%
• Perform a final schedule analysis using the results obtained from project scheduling
conducted in the previous stages.

Assessment 2-Part B

2-1) Cost management planning

• Apply a diverse set of cost estimating tools to justify the cost of activities
• Develop and aggregate the cost of resources needed to complete each activity and
determine the detailed budget of the project. Your cost estimate must incorporate at
least two resources given in Table 3 for each given activity. Both cost estimate and a
budget baseline must be produced in alignment with the estimated project schedule.
• Develop the cost management planning components of your Cost Management Plan.
• The cost management plan must include Earn Value Analysis (EVA) as a compulsory
cost control tool to be utilised along with other cost control tools in this project. The
application of EVA must be clearly demonstrated.

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Table 3- The available human resources for the project

Hours
Name Resource Type Title
Rate ($)
Carol Johnson Safety Safety Engineer 50
Bob Hoskins Engineering Industrial Engineer 45
Sheila Thomas Management Project Manager 70
Randy Egan Management Site Manager 55
Stu Hall Industrial Foreman 40
Susan Berg Accounting Cost Accountant 50
Marty Green Industrial Shop Supervisor 53
John Pittman Quality Quality Engineer 55
Sally Reid Quality Jr. Quality Engineer 38
Lanny Adams Sales Marketing Manager 52
Kristin Abele Purchasing Purchasing Agent 42

2-2) Quality management planning

• Develop the quality management planning components of your Quality Management

Plan.
• Apply a quality management framework to ensure the project performance is consistent
with the quality management plan.

Deliverables:

Two management reports (one for Assessment1- Part B and one for Assessment 2- Part B) that
are reflective of the key tasks as provided above including a thorough explanation of key results
and a comprehensive interpretation of findings.

Sub-tasks:

You are required to participate in various classroom activities in relation to the case study,
which will be provided by your learning facilitator.

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