Birch Street Systems

Statement of Work
Ecolab – EDI Ordering and
Confirmation Interface for Hyatt
Ordering

Version 1.0
September 10, 2020

Presented by:
Anshul Garg
Time and materials
Hyatt
Client name

Charlotte Wheeler
Client’s administrator

EDI 850 PO from BSS To Ecolab through FTP site

Project name

(dependent on customer agreement ) TBD

Begin date

(dependent on customer agreement ) TBD

Scheduled delivery
date

Payment terms

Phase Due date Amount

Commencement of work Upon signing(25 %) $ 2,500.00

Upon Completion Upon Go-live (75 %) $ 7,550.00

1st Instalment of Yearly Upon Go-live $ 3,000.00

mainteance fee
1st Instalment of Yearly FTP Site Upon Go-live $ 600.00
Maitenance charges

Description Due date Amount

Yearly maintenance fee Yearly Based on Go-live $ 3,000.00
date
FTP Site Maitenance charges Yearly Based on Go-live $ 600.00
Date

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Statement of Work

Statement of work
Purpose
Hyatt wishes to use Ecolab for their purchase as a supplier in BSS. Ecolab supports EDI
transmission for receiving orders and the fulfilling them. For this Ecolab needs to be
added to Hyatt Marketplace as an adopted catalog supplier where Ecolab will be
responsible to maintain their catalog on BSS in BSS defined process (Updating of
Catalog is outside of the scope of this document).
Assumptions
 Ecolab will maintain their catalog in BSS format and functionality.
 Ecolab will provide the FTP site to BSS for receiving Order Files and sending the
confirmation back. BSS can provide the FTP site for an additional charge of $50.00
per month ($ 600.00 per year).
Functionlaity Agreement
The following changes will be made to the Birch Street application to support this
Ordering Mechanism:
1. BSS has to create a new functionality through which once the Order is created in
BSS, the data will be converted to EDI 850 format, and will be placed on Ecolab
provided FTP site. The order status in BSS will be set to ‘Transmitted to Suplier’.
2. Each order will be in sent as One EDI 850 file, as soon as the Buyer submits the
order in BSS.
3. In return Ecolab will place a receipt for each order file as EDI 997 on the same FTP
site in a differet Folder.
4. Birch Street will develop a processed, that will be excuted through an hourly
scheduler. This process will download the 997 file , process it and based on the order
identifier received in the 997, will set the PO status to “Accpted by Supplier”, for
which 997 is received.
5. There will be no further communication received or sent after the PO status is set to
“Accepted by Supplier”.
6. If the FTP site is not available while placing the EDI Order on Ecolab FTP site or while
downloading the EDI 977s, Ecolab will be notified via automated email about the
non-availability of the FTP site.
7. This EDI 997 from this supplier will be considered as order acceptance and nothing
else be communicated in this document.
8. Any discrepancies in the orders be resolved between Buyer and Supplier, outside of
this process and process of EDI 997.

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Statement of Work

9. User will NOT be able to submit the order again as the Order EDI 850 will be sent via
email as attachment to Ecolab and the PO status will be changed to ‘Transmitted to
Supplier’.
10. If the orders Confirmations EDI 997s are not downloaded and processed, the user -
if calls BSS support will be directed to the ECOLAB Support for inquiring about the
order that has not received.
Development Estimate:

Time Estimate for Outbound EDI 850:

Task Hours Needed
Deatil Mapping of EDI 850 components and related Supplier 15
Set up
EDI Customizations and Coding 20
BSS PO Document and Supplier FTP Site integarion 8
Testing 5
Total 48

Time Estimate for Inbound EDI 997:

Task Hours Needed
Deatil Mapping of EDI 997 Acknowledgement components 5
EDI 997 Parsing Coding 9
BSS PO Document and EDI 997 Process Scheduler 2
integarion
Testing 3
Total 19

Total Estimated Fee for development(One time charge for $ 10,050.00

67 Hours @ 150 /Hr)
Yearly maintenance Fee (Recurring fee - yearly) $ 3,000.00
FTP Site Maintenance Fee(Recurring fee - yearly) $ 600.00

The Testing Estimates can increase based on the availability of Ecolab and responding to
BSS Test data.

General Assumptions:

The fees listed in this proposal are based on the following assumptions:

Scope:
Additional functionality will be provided at an additional fee.

Services and options not specifically listed are provided at an additional charge.
Optional Services not otherwise listed are typically provided on a time-and-materials
basis at $150 per hour.

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Statement of Work

Work associated with hourly billing will not be commenced without prior written consent
from the customer.

Interfaces:
The timing and overall feasibility of third-party interfaces (including PunchOuts) are
dependent on the third-party’s ability and willingness to devote the resources and
attention required to complete their part of the interface. Birch Street has completed
numerous third-party interfaces successfully and maintains good working relationships
with many industry suppliers. Birch Street will make a good faith effort to work with any
third-party the customer asked us to, but ultimately Birch Street cannot be responsible
for the failure of third-parties to complete their part of such interfaces in a timely
manner.

Acceptance and authorization

The terms and conditions of the Professional Services Agreement apply in full to the
services and products provided under this Statement of Work.

IN WITNESS WHEREOF, the parties hereto each acting with proper authority have
executed this Statement of Work, under seal.

[Client name] Doug Sanborn

Full name Full name

President/CEO Birch Street Systems

Title Title

Signature Signature

Date Date

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