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Vol III Issue VIII, October 2017 ISSN 2412-

0294

http://www.ijssit.com

EFFECTS OF FINANCIAL MANAGEMENT PRACTICES ON FINANCIAL


PERFORMANCE OF PUBLIC UNIVERSITIES IN KENYA

1* 2**
Phylis Wangari Mathenge Prof. Willy Muturi
phylis@finance.jkuat.ac.ke mmuturi2001@gmail.com

1* 2**
Department of business administration, School of Business
Jomo Kenyatta University of Agriculture and Technology

Abstract

Financial management in public organizations is dependent variable. The study deployed four
concerned with ensuring funds are available when theories; Resource Based Theory, Theory of
needed and that they are obtained and used in the budgeting, Agency theory and Complexity Theory to
most efficient and effective way to the benefit of the form the basis of discussion for the variables. All the
citizens. Financial management practices study variables; annual budget adherence, financial
requirements can impose a significant burden on monitoring, investment decision and financial
public academic institutions. Managing the planning were found to have a significance effect on
movement of funds in relation to the budget is the financial performance of public universities in
essential for a public academic institutions Kenya. Investment decision had the highest effect
performance. But experience reveals that the while financial planning being the least. Given that
financial management processes of public academic all the variables had a positive effect on financial
institutions are generally weak and dominated by performance, the study concluded that they are a key
conditions of resource scarcity vis-à-vis the ever determinant to the progress of the universities.
increasing agenda of development activities on Based on the finding the study recommended the
which such funds could be spent. This has led to university management to puts stand measures and
financial crisis in some of the universities in Kenya focus on the study objectives to enhance financial
hence impairing the quality of services delivered. performance in the respective institutions. The gap
Therefore, this study sought to find out the effects of in the R- square provide an area for further studies,
financial management practices on performance of in order to exploit all the financial management
public universities in Kenya. The study focused of practices that affect financial performance in public
annual budget adherence, financial monitoring, universities in Kenya.
investment decision and financial planning as the
Keywords: Annual budget adherence, financial
specific objective and also as the independent
monitoring and financial performance
variables while financial performance as the
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Vol III Issue VIII, October 2017 ISSN 2412-0294

1.0 Introduction and financial performance of private hospitals in


Kenya. The objective of this study was to examine
Financial management refers to the process of
the relationship between working capital
managing organizations financial resources,
management and financial performance of private
including management decisions concerning
hospitals in Kenya. The study established a positive
accounting and financial reporting, forecasting, and
relationship with working capital management.
budgeting, as well as capital budgeting decisions,
This implies that profitability increases with
which include decisions whether to lease or buy,
increase in inventory and decreasing in average
and whether to issue debt or equity (Demba, 2013).
accounts payable while decreasing with increasing
Demba (2013) further noted that financial
average accounts payable. The study concluded that
management framework comprises the processes,
management must continue to manage their
systems, internal controls and practices relating to
working capital in a more efficient way as this will
the way the department manages its revenues,
always affect profitability if not managed
expenses, assets, liabilities and contingencies. It
efficiently. Demba (2013) asserted that there are
also includes its systems for managing risk and
certain financial management practices that are
monitoring its financial and operational
essential for a healthy functioning of any public
performance, including budget performance and
organizations. Some of the listed practices in the
reporting on these functions, both internally and
study were to budgeting process, financial reporting
externally.
and internal controls. Budgeting therefore becomes
Globally, financial management has been a critical activity for these organizations and
researched by various scholars. Ahmed, Babar and therefore these financial management practices are
Kashif (2010) did a study on financial management critical for any organization.
practices and their impact on organizational
Higher education has been identified as a critical
performance. This study measured the relationship
element of development in which developing
between organizational performance and financial
countries must build in an interest, if they are to
management practices like capital structure
make progress in a world that feeds on knowledge
decision, dividend policy, investment appraisal
and breeds on competition (Mange, 2013). Mange
techniques, working capital management and
noted that University education is a critical pillar of
financial performance assessment in Pakistani
human development world over. Kenya being
corporate sector. Sample of the study consisted of
among the developing countries has been in the
forty companies operating in Pakistan, related to
forefront to foster the education level by increasing
different sectors and listed at Karachi Stock
the number of universities. Since independence the
Exchange. The finance executives and financial
number of public universities has grown
analysts of the companies responded to
spontaneously.
questionnaire that was identified through company
profiles and references. The results showed a Financial management in public organizations is
positive and significant relationship between concerned with ensuring funds are available when
financial management practices and organizational needed and that they are obtained and used in the
performance in Pakistani corporate sector. most efficient and effective way to the benefit of the
citizens (Waddell, 2000). Financial management
Locally, Mungai (2013) did a research on the
practices requirements can impose a significant
relationship between working capital management
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Vol III Issue VIII, October 2017 ISSN 2412-0294

burden on public academic institutions. Managing allocation while others are growing negatively, the
the movement of funds in relation to the budget is alarm of poor performance has changed direction.
essential for a public academic institutions This poor performance is not only related to limited
performance. But experience reveals that the funds but also on how the available funds are
financial management processes of public managed in such institutions. The problem of funds
academic institutions are generally weak and management has led to incomplete project
dominated by conditions of resource scarcity vis-à- development, delayed payments to both suppliers
vis the ever increasing agenda of development and part-time lecturers in these institutions.
activities on which such funds could be spent. Transparency International (2011) indicated that
proper planning, budgeting, financial monitoring,
1.2 Statement of the problem
investment decision making were a booster to the
Financial management practices requirements can good performance in some of the public
impose a significant burden on academic institutions. However, the relative importance of
institutions. Managing the movement of funds in each of these variables remains unclear on how they
relation to the budget is essential for a public enhance positive financial performance in the
academic institutions performance (Demba, 2013). public Universities in Kenya.
Experience reveals that the financial management
Despite of the several detected challenges affecting
processes of academic institutions more so the
financial management in both private and public
public institutions, are generally weak and
universities in Kenya, very little research has been
dominated by conditions of resource scarcity vis-à-
conducted to curb the situation. Mobegi (2009)
vis the ever increasing agenda of development
conducted a survey of the extent of implementation
activities on which such funds could be spent.
of integrated financial management information
Following the cut in funding by the government,
system (IFMIS) as a tool for sustainable financial
public universities have been facing challenges in
management in government. Existing studies such
meeting their financial obligations, to unlimited
as Maina and Kondongo (2013); Murekefu (2012)
cost center in the institutions. Despite the decrease
and Nyamao et al., (2012), have not incorporated
in funding some of the public Universities have
all the key financing decisions in a single study to
continued to perform well financially. For instance,
comprehensively analyse the effect of financing
Kenyatta University has been growing positively in
decisions on performance. The most related study
terms of infrastructure development, project
by Demba (2013) on the effects of financial
completion, Kimathi University and Maasai Mara
management practices on financial performance of
University have also recorded a positive
Kenya Medical Training Colleges, generalized the
performance regarding financial management in
findings to all other universities and failed to
terms of cash flow management, technology
acknowledge that these institutions face different
innovation & implementation, effectiveness and
challenges. Therefore, this study seeks to find out
efficient service delivery (Internal Audit report
the effects of financial management practices on
2015). This good performance has been geared by
financial performance of public universities in
the financial management strategies adopted in the
Kenya.
institutions.
This aspect that some universities are experiencing
progressive development with the little funding
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Vol III Issue VIII, October 2017 ISSN 2412-0294

1.3 objectives of the study resources used by or available to other firms (Gitau,
2012).
1. To determine the effects of annual budget
adherence on financial performance of public Secondly the heterogeneous resource that makes a
universities in Kenya firm successful must originate in imperfect factor
of markets, which means that a competing firm
2. To examine the effects of financial monitoring
either cannot acquire the distinctive resources that
on financial performance of public universities
a successful firm possesses or must pay such a high
in Kenya
price for such a resource or capability to an
2.0 LITERATURE REVIEW economic profit (Waithaka, 2016).
2.1.1. Resource Based Theory 2.1.2 Theory of Budgeting
The early writing of Wernerfelt (1984) provide that One of the first attempts to apply the principle of
resource based view (RBV) essentially argues that marginal utility in a ‘theory of budgeting’ was
any form of sustainable competitive advantage that made by Verne Lewis. Lewis argues that analysts
a firm may develop results from the unique resource should focus on increments of public expenditure,
endowments of the firm. This view of the at the margin, since ‘this is the point of balance at
importance of a firms’ resources is reflected in the which an additional expenditure or any purpose
value resources- inimitability organization (VRIO) would yield the same return’. Lewis
framework popularized by Barney, (1991) as cited
(1952) argues that the relative value of these
in Sanchez, (2004) which proposes that an analysis
increments can then be assessed in terms of their
of a firms’ internal strengths and weaknesses
‘relative effectiveness in achieving a common
should address the four questions on the value and
objective’. It is the task of politicians to determine
rareness of a resource, ease of imitability of a
this common objective and assess the relative
capability and resource, and organizations
effectiveness of alternative applications of public
capability to exploit its resources. The organization
expenditure in achieving this goal. Budgeters can
determines the value, rareness, imitability to ensure
assist decision makers by presenting alternative
sustainability of resources that are required during
proposals at varying levels of expenditure for each
the period of strategy implementation process
programme. In this way the trade-offs between
(Gitau, 2012).
alternative applications of additional funding can
The key concept in the RBV framework is the be revealed. Lewis argues that the concept of
identification of properties of resources that are ‘relative effectiveness’ with regard to a ‘common
necessary in creating a sustainable competitive objective’ effectively circumvents the problem
advantage to ensure effective strategy presented by the lack of a common measure of
implementation, growth, sustainability and earn utility.
above average profits. According to Peteraf,
The difference between normative and descriptive
(2003), firm’s resources must be heterogeneous. budget theory may be as simple as the difference
The resources and capabilities that a firm develops, between what should work and what works
for its value creation and strategy implementation (Demba, 2013). It has been complicated in our field
processes must be distinctive and different from the by the difference in perspectives that sometimes
characterize academics and practitioners.
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Vol III Issue VIII, October 2017 ISSN 2412-0294

Normative theory is usually associated with legislative budgeting, new responsibilities must be
reformers, and reformers usually come from the accommodated both to longstanding appropriation
policy or academic community. This theory processes, and to political relations with
supports the annual budget adherence variable and government. Further, legislature's new role in
its aspect in financial management in an institution. budgeting cannot come from government's
weaknesses. The budget is an end product of a
2.2 Empirical literature
lengthy process of monitoring and controlling
2.2.1 Annual Budgetary adherence public finances involving the Ministry of Finance
A budget provides an appropriate analysis for past and other agencies. If the government is
performance which will help an organization chart incapacitated in managing the institution's finances,
its future direction (Maritim 2013). The study has the legislature also will be unable to do so.
largely highlighted the significant emphasis on Historical evidence also indicates that legislatures
organizations to put on budgeting systems, as key had fiscal powers before the executive, and the
elements of management control. Budgets occupy a result was that legislative action became an
leading place among the special tools of inadequate means of fiscal control. This means that
management employed to direct and control the the legislature's role must be defined more in terms
affairs of large and multifarious organizations of policy, accountability and performance, and less
(Burke and Modarresi, 2000). in terms of control and restriction, (Wagacha,
2000).
They are used not only by governments, where
budgeting had its origins, but in other public bodies, 2.2.2 Financial monitoring
in industry and commerce and in private entities. A Monitoring is a process where program data is
budget is a basic tool in management. In this regard collected and analyzed routinely on an ongoing
it serves as a tool for planning and controlling the basis, and may involve the use of a management
use of scarce financial resources in the information system (Patton, 1997). It is the
accomplishment of organizational goals. The systematic and continuous process for assessment
budget is an invaluable aid in planning and of the progress of the activities over a period of time
formulating policy and in keeping check on its with the aim of obtaining gaps and enhancing
execution (Premchand, 2004). It stipulates which accountability in an organization so as to attain its
activities and programs should be actively pursued, desired objectives (Masago, 2013). The purpose of
emphasized or ignored in the period under scope, financial monitoring is to; understand and assess
considering the limited financial resources financial and management systems and capabilities,
available to the organization. ensure compliance with rules, regulations, and
Demba (2013) noted that an appropriate budgeting requirements, safeguard state funds against fraud,
process needs to attain three important objectives, waste, and abuse, help identify potential audit
namely, maintenance of fiscal discipline, attaining issues, identify technical assistance and training
allocative efficiency, and operational or technical needs, identify needed improvements and follow up
efficiency. Attainment of fiscal discipline has been on issues or corrective actions (Bonnie, 2008).
the main goal of budget reforms. Enlargement of Effective financial monitoring systems are required
the legislature's role in budgeting is a new in the quest to maximize the efficient use of
contemporary issue budgetary approaches. With resources, create the highest level of transparency
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Vol III Issue VIII, October 2017 ISSN 2412-0294

and accountability in an organization’s finances are those which enable organizations to direct their
and to ensure long-term economic success. Recent actions towards achieving their strategic objectives.
literature has also highlighted the importance of Gerrit and Abdolmohammadi (2010) contends that,
financial monitoring via sound financial performance is measured by either subjective or
management systems to service delivery, poverty objective criteria; arguments for subjective
reduction and the achievement of the millennium measures include difficulties with collecting
development goals (Pretorius & Pretorius, 2008). qualitative performance data from small firms and
Some schools of thought have identified several with reliability of such data arising from differences
criteria that the financial management systems of in accounting methods used by firms. Donald &
public institutions and other donor funded projects Delno (2009) mentioned accounting based
must meet in pursuance of financial monitoring. performance using three indicators: return on assets
One such major classification is proposed by (ROA), return on equity (ROE), and return on sales
Shizhen (2005) which includes financial reporting, (ROS). Each measure was calculated by dividing
accounting records and source documentation, net income by total assets, total common equity,
internal control, budget control, cost allowance and and total net sales, respectively.
cash management and compliance frameworks.
3.0 RESEARCH METHODOLOGY
A number of funding agencies have also developed
financial governance assessment frameworks along Descriptive survey method was applied in this
the areas of the mode of budget planning, research in attempting to describe and explain the
execution, internal control and monitoring required effects of financial management practices on
of funded projects (AfDB Group, 2006) and financial performance of public universities in
thereby inferring the level of governance as Kenya, by using unstructured questionnaires to
practiced by an institution based on the presence of fully describe the phenomenon. The population of
such predefined systems. Financial monitoring is the study includes all the public universities in
the centre-piece of the organizational success. Kenya. According to the board of higher learning
Monitoring and evaluation contribute to sound institutions there are 22 chattered public
governance through policy development, universities in Kenya. The target population was
management and accountability. the employees in the finance departments of the
various public universities in Kenya.
2.3 Financial Performance
The primary data was collected using unstructured
Financial performance is the process of measuring questionnaire. The semi- structured interviews and
the results of a firm's policies and operations in use of questionnaire was administered to the
monetary terms (Campbell, 2012). Organizational respondents. The data was analyzed using
performance encompasses accumulated end results descriptive statistics. Data was presented by use of
of all the organization’s work processes and cross tabulation charts and graphs, tables,
activities. Financial measures of organizational percentages and frequencies to display a visual
performance include; return on assets, return on presentation of the data, for ease of understanding
sales, return on equity, return on investment, return and analysis. The analysis was done with the
on capital employed and sales growth (Gerrit & application of the statistical package for social
Abdolmohammadi, 2010). According to Donald & sciences (SPSS) software, IMB 2015 version.
Delno (2009), appropriate performance measures
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Vol III Issue VIII, October 2017 ISSN 2412-0294

The study also used a linear regression analysis to variables was not very high which meant that the
establish the relationship between the dependent influence of each variable in the regression model
and the independent variables. The regression could be isolated individually.
model is as follows:
Y = β0 + β1X1 + β2X2 + β3X3 + β4X4 +ε Where:
Y = Financial performance
β0 = Constant Term
β1 = Beta coefficients
X1 = Annual budget adherence
X2 = Financial monitoring
ε = Error Term
The fitted regression model is
4.1 RESEARCH FINDINGS AND
Y = 1.034 + 0.291X1 + 0.223 X2
DISCUSSION

4.1.1 Correlation Analysis
Standard error 0.37 0.078 0.068
t- statistics 2.79 3.730 3.279
p- value 0.012 0.000 0.000
Where; Y = Financial performance, X1 =Annual
budget adherence, X2 = Financial monitoring, , β0
= Intercept, β1, β2, = Coefficients, ε = Error Term
4.2.1 Annual budget adherence
From the regression model and table 4.2, the
coefficient of annual budget adherence was found
to be 0.291. This value shows that holding other
variables in the model constant, an increase in
The correlation analysis was conducted to assess annual budget adherence by one unit causes
the multicollinearity problem. From table 4.1 it can financial performance of the universities to increase
be observed that the correlation between the by 0.291 units. The value of the coefficient is also
independent variables and the dependent variable positive. The positive effect shows that there is a
was high and positive at 0.77, 0.677, for annual positive relationship between the annual budget
budget adherence and financial monitoring adherence and financial performance.
respectively. The implication was that the high The coefficient is not just positive but also
correlation between financial performance of the statistically significant with a t-statistic value of
universities and it determinants was good for 3.730. In statistics, a t-statistic of 2 and above is
regression analysis. The interpretation was that the normally accepted to be significant in statistical
level of multicollinearity between the independent inference. The standard error was found 0.078 and
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Vol III Issue VIII, October 2017 ISSN 2412-0294

the p-value was found to be 0.000. The variable was universities in Kenya should make sure that
also found to be the second most influential financial monitoring is effected in the institutions to
variable on financial performance of universities in enhance performance.
Kenya. The findings support those of (Demba,
5.1 SUMMARY OF THE FINDINGS
2013), (Wanyungu, 2001), (Osman, 2007), who
found that budget adherence has an effect in the 5.1.1 Annual budget adherence
financial performance at the university. From the findings, the constructs of annual budget
The results thus show that the effective budgeting adherence were found to be of good reliability that
and adherence enhance financial performance in allowed the researcher to proceed to the actual data
the Universities. The implication is that all the collection, qualitative and inferential analysis. All
universities in Kenya should make sure that budget the measurers of annual budget adherence were also
adherence is prioritized for effectiveness and found to have effect on the financial performance
efficient utilization of the available resources. as shown by the various responses from the
respondents that were presented using table where
4.2.2 Financial monitoring the response was also in percentage form. This
From the regression model and table 4.2, the variable was found to have a positive effect on
coefficient of financial monitoring was found to be financial performance. This meant that
0.223. This value shows that holding other improvement in budgeting process enhance better
variables in the model constant, an increase in financial performance of public universities in
financial monitoring by one unit causes financial general.
performance to increase by 0.223 units. The value The findings therefore showed that for the public
of the coefficient is also positive. The positive
universities in Kenya to improve on strategy
effect shows that there is a positive relationship relating to budgetary control systems. These
between the financial monitoring and financial findings support those of (Mwajuma, 2013),
performance in the universities. (Demba, 2013), who found that proper budgeting
The coefficient is not just positive but also enhance effective utilization of available funds
statistically significant with a t-statistic value of hence better financial performance.
3.279. In statistics, a t-statistic of 2 and above is
5.1.2 Financial monitoring
normally accepted to be significant in statistical
inference. The standard error was found 0.068 and From the findings, all the measurers of financial
the p-value was found to be 0.000. The variable was monitoring were found to have effect on the
also found to be the third most influential variable financial performance as shown by the various
on the performance of universities. The findings responses from the respondents that were presented
support those of (Demba, 2013), Wanyungu, 2001), using table where the response was also in
(Osman, 2007), (Mugo, 2013) who found that percentage form. The constructs were found to be
financial monitoring had an effect on financial of good reliability that allowed the researcher to
performance of an organization. proceed to the actual data collection, qualitative and
inferential analysis. This variable was found to
The results thus show that financial monitoring by have a positive effect on financial performance.
Universities in Kenya enhance the financial This meant that improvement in financial
performance. The implication is that all the
© Wangari, Muturi 2361
Vol III Issue VIII, October 2017 ISSN 2412-0294

monitoring facilitate the better financial Annual budget adherence variable was found to be
performance among the key determinant of financial
performance of the universities in Kenya. The
The findings therefore showed that for the public
management should make sure that they put more
universities in Kenya to improve on financial
emphasis on the budget statement and every
monitoring and control to reduce the amount of
departmental unit should adhere to the allocated
deficit and account payables. These findings
fund. They should come up with strategies on how
support those of (Gitau, 2012), (Wanyungu, 2001)
to avoid over expenditures. The management
and (Demba, 2013) who found that financial
should come up with proper financial monitoring
monitoring has a significant effect on financial
and control system in the institution, the
performance of an organization.
management should also ensure that periodic
5.2 Conclusions review and project assessments are conducted for
The study concludes that annual budget adherence effectiveness and efficiency purposes.
has significant effect on financial performance 5.4 Area for further research
among public universities in Kenya. The revelation
Future research should be directed towards
that annual budget adherence had a positive effect
identifying more variables that affect financial
on financial performance, was a good indication
performance in the public universities. Good
that increase in proper annual budget adherence
examples are, management competences, internal
management motivates good performance in the
factors, legal political, policies and regulation
universities. This variable was found to have a
among others. From the regression model it was
statistically significant effect on financial
noted that the variables included were only able to
performance in the universities. The influence of
explained 73.9 % of the variation while 26.1% was
this variable was the second highest on the effects
not explained. This study therefore recommends the
of financial performance.
improvement of this model by including more
The study concludes that financial monitoring has variables that are relevant in explaining the
significant effect on financial performance in variation some of which have been mentioned
public universities in Kenya. The revelation that above. This research paper also recommends
financial monitoring had a positive effect on further research to include studies in other
financial performance, was a good indication that organizations apart from learning institutions. This
increase in financial monitoring and control recommendation is based on the premise that all
practices motivates financial performance in the other private universities were left out in this
universities in Kenya. This variable was found to research though the findings were generalized to all
have a statistically significant effect on financial universities in the country.
performance. The influence of this variable was the
third highest effect of performance.
REFERENCES
5.3 Recommendations
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Anthony, R. and Young, D. (1994). Management
Control in Not-for-profit Organizations,
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Vol III Issue VIII, October 2017 ISSN 2412-0294

Barney, J. B. 2002. Gaining and sustaining Mugenda, A., and Mugenda, O. (2003). Readings
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© Wangari, Muturi 2363

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