Public Contracting in the Philippines:

Breakthroughs and Barriers

A case study on the procurement of infrastructure projects
by the Department of Public Works and Highways

An assessment report by the Philippine Center for Investigative Journalism

with support from Hivos and Article 19

This report was authored by Karol Ilagan, with reporting and research by Vino Lucero
and research by Aura Marie Dagcutan and Czarina Medina-Guce,
and graphics by John Reiner Antiquerra, Philippine Center for Investigative Journalism, January 2018

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 1
Overview
E very year, the Philippine government spends billions of pesos of taxpayers’ mon-
ey on a vast variety of things — from pens and papers, books and chairs, to mas-
sive purchases such as jets and ships and big-ticket infrastructure projects such as
roads, railways, and airports.
In 2018, the government will spend at least bonuses for retiring officials, interference by
P956 billion — a good quarter of the P3.767 trapo, etc. The list goes on.
trillion annual budget — on public works and Indeed, more than a few examples show
other capital outlays alone. The shopping list why contracting — or procurement in the local
will extend to nearly all forms of goods and ser- lingo — is a major government undertaking
vices in order to meet people’s needs. fraught with big risks, too.
However, every year, too, Filipinos have to There is no dearth of hard lessons in Phil-
suffer the consequences of fraud-marred proj- ippine procurement — from the PEA-Amari
ects, resulting in insufficient medicine supply, and Textbook Scams in the 1990s, the Fertil-
unfinished roads, substandard school build- izer Fund Scam, and the botched NBN-ZTE
ings, and inefficient transport systems. Taxpay- and North Rail deals in the 2000s, to the
ers bear the burden of weak project planning more recent Pork Barrel Scam in 2013 and the
and implementation, as well as kickbacks, Ka- Dengvaxia controversy in 2017.
mag-anak Inc., lagay, luto, tongpats, take-home Many of these cautionary tales have
2 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
prompted reforms such as the pivotal passage
of the Republic Act No. 9184 or the Govern-
ment Procurement Reform Act of 2003, which
now serves as the principal legal basis for all
public contracting activities in the country. R.A.
No. 9184 consolidated all previous laws, rules,
executive orders, and pronouncements relat-
ed to government procurement.
Institutions have been organized and pol-
icies instituted to improve the integrity of pro-
curement by making records available and al-
locating space for citizens to participate.
Created by R.A. No. 9184, the Government
Procurement Policy Board (GPPB) oversees
the proper implementation of the procure-
ment law. The Philippine Government Elec-
tronic Procurement System (PhilGEPS), which
the same law formed, serves as the primary
source of procurement information in gov-
ernment. The government’s Open Data portal
also assigns priority to the disclosure of pro-
curement data.
The Philippines is a founding member of
the Open Government Partnership (OGP),
a multilateral initiative that aims to secure
commitments from governments to promote
transparency, empower citizens, and use new
technologies to strengthen governance. Re-
forming the e-procurement system is one of
the Philippine commitments in its OGP action
plan.
The Philippine government has also
pledged to support the Open Contracting
Partnership (OCP) regime through Resolution
No. 13-2012, that GPPB issued in 2012. OCP
emerged from a community of policy experts,
leaders, and campaigners who believe that
better open data and more community en-
gagement can help transform public goods
and services.
Even though the Freedom of Information
Act has been in legislative limbo for many
years, a battery of other laws, orders, and cir-
Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
culars supports public access to procurement
records. These include the Aquino administra-
tion’s National Budget Circular No. 542, other-
wise known as the Transparency Seal Circular;
Executive Order No. 2, also known as the FOI
E.O. issued by President Rodrigo R. Duterte in
July 2016; and Republic Act No. 6713 or the
Code of Conduct and Ethical Standards for
Public Officials and Employees.
Yet while there are enabling laws and dis-
closure mechanisms that allow access to pro-
curement records, many important and long-
standing issues linger.
For one, contracting data produced, main-
tained, and published by agencies are uneven
and unrelated, making it difficult for citizens
to track the procurement of goods and ser-
vices from start to finish. For example, con-
tractors awarded with major road projects are
assumed to have the capacity to implement
such big projects because they demonstrate a
good procurement track record and a healthy
financial standing. However, not all contractors
have these attributes.
As early as the bidding stage, annual finan-
cial statements submitted to the Securities and
Exchange Commission (SEC) and information
uploaded on PhilGEPS could provide insight on
the financial capacity and track record of these
firms. These two sets of documents paired with
bidding records filed with the procuring entity
could provide a window to the kind of contrac-
tors tendering for a certain project. While these
data are available, they are not routinely com-
pared and connected by officials in charge of
the procurement process.
This and more similar observations from
years of reporting on government deals have
led PCIJ to conduct a study aimed at gathering
evidence on these supposed gaps by assess-
ing the availability and accessibility of contract-
ing data vis-à-vis Open Contracting Data Stan-
dards (OCDS).
3
 OCDS is an open-data standard created
by the Open Contracting Partnership for the
publication of documents and data in all stag-
es of the contracting process, from planning
to implementation. It was designed to support
governments and organizations to increase
transparency in procurement and allow deep-
er analysis of documents and data by a wide
range of users.
CASE STUDY: DPWH
As a case study, PCIJ assessed documents
and data produced during the planning, tender,
award, contract, and implementation of infra-
structure projects delivered by the Department
of Public Works and Highways (DPWH).
DPWH is the government’s engineering
and construction arm. One of three depart-
ments undertaking major infrastructure proj-
ects, DPWH is responsible for the planning,
design, construction, and maintenance of in-
frastructure, including national highways, flood
control and water resources development and
other public-works systems.
Next to the Department of Education,
DPWH receives the second biggest budget
annually. For 2018, DPWH was allotted P637.9
billion, reflecting a 40-percent increase from its
P454.7 billion budget in 2017.
It made good sense to focus on DPWH as
infrastructure development is a key economic
driver. Too, civil works projects have long been
marred by corruption and inefficiency.
In 2009, for instance, the World Bank’s an-
ti-corruption unit, the Department of Institution-
al Integrity, debarred three Filipino contractors
for allegedly colluding to inflate bid prices in
Bank-funded projects. In 2010, DPWH under
then Secretary Rogelio Singson, initiated re-
forms to improve transparency in the procure-
ment of civil-works projects. These reforms
took place alongside the Aquino administra-
4 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
tion’s transparency initiatives, which required
executive agencies to post relevant records on
their websites.
However, Singson’s early gains in institut-
ing integrity in the contracting of road projects
did not resonate well with local politicians who,
contractors said, then imposed and collected
payoffs. The contracts that remained most vul-
nerable to corruption were those being bidded
out by local DPWH engineering districts, and
those that were being implemented using the
Priority Development Assistance Fund or “pork
barrel” funds at the time.
DPWH, together with the Department of
Transportation (DoTr), is now getting ready
to implement the Duterte’s administration’s
“Build, Build, Build” program. Touted to usher
in the “golden age of infrastructure,” the pro-
gram is estimated to cost P8 trillion in public
and private spending until Duterte’s term ends
in 2022.
OBJECTIVES
The key objectives of the project are:
• To assess the availability, completeness,
accessibility, and timeliness of docu-
ments and data produced and pub-
lished along the contracting or procure-
ment process – from planning, tender,
and award to contract and implemen-
tation – vis-à-vis the Open Contracting
Data Standards;
• To document good practices in trans-
parency as a result of laws and guide-
lines pertaining to government procure-
ment and information access; and
• To identify areas for further improve-
ment to make contracting in the Philip-
pines more open and responsive to the
needs of citizens, agencies, businesses,
civil society, and journalists.
 All these contribute to the long-term goal of
gaining a clear set of open contracting policies
and practices that enable greater transparency
and accountability and meaningful participa-
tion in the procurement of infrastructure proj-
ects.
SCOPE
This assessment report covered documents
and data produced and published during the
planning, tender, award, contract, and imple-
mentation of infrastructure projects under
DPWH. As such, records held by GPPB-Tech-
nical Service Office, PhilGEPS, Securities and
Exchange Commission (SEC), Department of
Trade and Industry (DTI), Construction Industry
Authority of the Philippines (CIAP), Philippine
Contractors Accreditation Board (PCAB), and
the Commission on Audit (COA) were also an-
alyzed.
In addition, the assessment took into ac-
count civil society and media experience in
using procurement/contracting data in their
advocacy and reporting.
Only projects funded by the national gov-
ernment were included in the assessment,
however; thos e supported by Official Devel-
opment Assistance (ODA) or foreign loans
and grants are thus not covered in the report.
While the research recognizes the value of re-
cords kept by local government units and the
Bureau of Internal Revenue that are related
to the procurement of infrastructure projects,
these were not covered in this report as well.
The research did not also include other rele-
vant documents that may be cross-checked
for conflicts of interest such the Statement of
Assets, Liabilities, and Net Worth and cam-
paign-finance reports.
Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
METHODOLOGY
The research involved both paper and
people trails. Through documentary research
and consultations with agencies, including the
DPWH, GPPB-TSO, PhilGEPS, SEC, DTI, CIAP,
PCAB, and COA, PCIJ assessed government
records and datasets produced and published
in the procurement of infrastructure projects
vis-à-vis Open Contracting Data Standards
(OCDS).
Specifically, the assessment involved these
steps:
1. Understand the general role of the
agency and its specific role in the con-
tracting of infrastructure projects;
2. Identify all documents and data pro-
duced by the agency in the contract-
ing of infrastructure projects and un-
derstand how these are produced and
maintained;
3. Test the availability of records produced
and maintained by an agency that are
not disclosed online by making pub-
lic-records requests;
4. Assess the availability, completeness,
accessibility, and timeliness of docu-
ments and data produced and pub-
lished along the contracting process
– from planning, tender, and award to
contract and implementation – vis-à-vis
OCDS;
Two rounds of consultations were then
made with the agencies. The first was con-
ducted during the research process, and the
second after preliminary research findings had
been collected. Civil-society representatives
who have had long experience monitoring
government contracts were also interviewed
to guide the research.
5
 The Open Contracting Partnership story

The Open Contracting Partnership (OCP) emerged from a community of policy

experts, leaders, and campaigners who believe that better open data and more
community engagement can transform public goods and services.
The OCP’s vision, structure, and approach are drawn from a collaborative pro-
cess that included hundreds of stakeholders across government, business, and civil
society. The partnership started with a design meeting in 2012, forming an alliance
to foster collaboration, innovation, and collective action. The World Bank Group
served as OCP’s host until the end of 2014.
At the first global open contracting meeting in Johannesburg, South Africa, over
150 global and local participants co-created a work plan and a set of global princi-
ples that framed the OCP’s common understanding of open contracting.
This work led to a yearlong process resulting in the Open Contracting Data
Standard in 2014, a global non-proprietary standard structured to reflect the com-
plete contracting cycle. The standard enables users and partners around the world
to publish shareable, reusable, machine readable data, to join that data with their
own information, and to build tools to analyze or share that data.
With the appointment of OCP’s first Executive Director Gavin Hayman in 2015,
OCP was spun out of the World Bank to become an independent program based
at its fiscal sponsor the Fund for the City of New York. A lean secretariat is based
in Washington, D.C. and OCP is now governed by an independent Advisory Board,
made up of individuals from government, the private sector, civil society, the tech-
nology sector, and development organizations.
The vision and practices of open contracting are taking root and the first coun-
tries have begun to publish open contracting data. At present, countries and locali-
ties such as Ukraine, Mexico City, United Kingdom, and Nepal, among others, have
embarked on open contracting initiatives, and/or included open contracting in their
OGP Action Plans.
Source: About the Open Contracting Partnership. Retrieved from https://www.open-contracting.org/about/

6 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
Findings

Finding 1: Agencies do not publish all documents related to the

procurement of infrastructure projects, making it
difficult to track public-works contracts from planning to
implementation.
Open contracting – the publication and use as watchdogs must have access to information
of open, accessible, and timely information on that could help them identify where a road proj-
government deals – covers the full chain of ect or a school building needs to be built, un-
public procurement, starting from the planning derstand how it will be built, check how much
to the tender, award and contract and imple- it will cost, and who will build and be account-
mentation of projects. able for it, and monitor its implementation.
Ideally, citizens as end-users, businesses This process, according to Open Contract-
as contractors, and journalists and civil society ing standards, involves the publication of at

Contracting Process: From Planning to Implementation

Planning Initiation (Tender) Award Contract Implementation

Including: Including: Including: Including: Including:
Budgets Tender notices Details of award Final details Payments
Project plans Specifications Bidder information Signed contract Progress updates
Procurement plans Line items Bid evaluation Amendments Location
Market studies Values Values Values Extensions
Public hearing info Enquiries Amendments
Completion or
Temination info

Source: Open Contracting Partnership

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 7
least 35 documents, and includes the planning,
tender, award, contract, and implementation
of a project. Access and use of these records
are supposed to aid civic and business users
depending on their need, leading to improved
accountability and redress by agencies or con-
tractors by acting on the feedback received.
The research shows that agencies involved
in the procurement of public-works projects
produce nearly all 35 documents, but only 60
percent of these records are available at once.
Twenty-one of the 35 documents recommend-
ed for publication are either available online
or can be obtained through a request within
a considerable amount of time or within the
15-working-day period set in law. The rest are
not uploaded online or could not be requested
from agencies in a timely manner.
Check out Annex 1: Document Availability by
Contracting Phase for details.
Open Contracting standards also classify
8 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
documents into three levels based on the in-
formation they contain.
Seven of the eight records that are consid-
ered to be “basic” are publicly available. The
basic level captures data that should already
be available in most contracting-data systems,
and that provides users with an overview of
contracting processes.
Nine out of 12 “intermediate” documents can
be obtained, while five of 15 documents consid-
ered to be “advanced” are available at once.
The intermediate level may require agen-
cies to take extra steps to provide identifiers
that join up data between systems, and that
enable users to see changes in contracting
processes over time.
The advanced level incorporates fields that
are important to connect open contracting
data with other data sources, and with the re-
al-world impacts of contracting.
Check out Annex 2: Document Availability by
Publication Level for details.
Table 1. Document Availability by Contracting Phase

Contracting Phase Document Philippine Counterpart Document Available Record Location

Recommended for At Once
Publication

PLANNING Procurement Plan Annual Procurement Plans Yes http://www.dpwh.gov.ph/dpwh/

GAA/annual-procurement-plan/
year/2017

http://www.gppb.gov.ph/
monitoring/app.php

http://www.dpwh.gov.ph/dpwh/
transparency

Hearing Notice Public Consultation Notice Yes DPWH

Market Studies Market Studies N/A Not applicable

(PPP projects applicable)

Environmental Impact Environmental Impact Assessment No DPWH, upon request

Needs Assessment • Project Procurement No DPWH, upon request

Management Plan
• Medium-Term Public Investment
Program
• Multi-Year Planning System
(internal system)

Feasibility Study Feasibility Study No DPWH, upon request

Project Plan • Scope of Work No DPWH, upon request

• Detailed Engineering
• Technical Specifications

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 9
 Contracting Phase Document Philippine Counterpart Document Available Record Location
Recommended for At Once
Publication

TENDER Tender Notice • Invitation to Bid Yes https://www.philgeps.gov.ph/GEPS/

• Abstract of Bids log-in.aspx, upon log-in

Bidding Documents Bid Documents Yes https://www.philgeps.gov.ph/GEPS/

log-in.aspx, upon log-in

Technical Program of Works Yes https://www.philgeps.gov.ph/GEPS/

Specifications log-in.aspx, upon log-in

Evaluation Criteria Bid Documents (Detailed Yes https://www.philgeps.gov.ph/GEPS/

Evaluation and Comparison of log-in.aspx, upon log-in
Bids)

Eligibility Criteria Bid Documents (Eligibility Yes http://www.dpwh.gov.ph/dpwh/

Requirements and Eligibility Data business/procurement/cw/
Sheet) advertisement

Clarifications Supplemental Bulletin Yes https://www.philgeps.gov.ph/GEPS/

log-in.aspx, upon log-in

Shortlisted Firms List of Bidders No DPWH, upon request

(Not available during tender stage,
but list of bidders can be seen
in BAC Resolution after award is
made.)

Risk Provisions Bid Documents Yes https://www.philgeps.gov.ph/GEPS/

log-in.aspx, upon log-in

AWARD Award Notice • Notice of Award Yes DPWH

• Award Notice Abstract https://www.philgeps.gov.ph/GEPS/
log-in.aspx, upon log-in

10 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 Contracting Phase Document
Recommended for
Publication
AWARD Evaluation Reports
Winning Bid
Complaints
Bill of Quantity
Information on bidders
or participants, their
validation documents
and any procedural
exemptions for which
they qualify
Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
Philippine Counterpart Document Available Record Location
At Once
• Detailed Evaluation and Yes DPWH
Comparison of Bids https://www.philgeps.gov.ph/GEPS/
• Bids and Awards Committee log-in.aspx, upon log-in
Resolution
• Post-Qualification Report
Technical and Financial Bid of No DPWH
Winning Bidder
Protests Yes http://www.gppb.gov.ph/
monitoring/protest.php
Technical and Financial Bid of No DPWH
Winning Bidder (Bill of Quantities can be seen in
the contract, but not in the bid
of the winning bidder as it is not
available.)
• List of Registered Suppliers Yes http://www.dpwh.gov.ph/dpwh/
• List of Registered Contractors business/procurement/civil_works/
• List of Licensed Contractors registered_contractors
• List of Special License Issued
• List of Temporary Licenses https://ciap.dti.gov.ph/directory
Issued PhilGEPS, upon request
• List of Extended Government
Registration Certificates Issued
• PCAB License No PCAB, upon request
• DTI name registration papers DTI, upon purchase
SEC registration papers Yes Upon log-in to https://ireport.sec.
gov.ph/iview/login.jsp
11
 Contracting Phase Document Philippine Counterpart Document Available Record Location
Recommended for At Once
Publication

AWARD Conflicts of Interest Omnibus Sworn Statement No DPWH, upon request

required under R.A. No. 9184
(Disclosure of Relations)

Debarments Blacklisted Constructors Yes https://ciap.dti.gov.ph/directory

http://www.gppb.gov.ph/
monitoring/blacklistedCon.php

CONTRACT Contract Notice Notice to Proceed Yes https://www.philgeps.gov.ph/GEPS/

log-in.aspx, upon log-in

Contract Signed Contract Agreement Yes https://www.philgeps.gov.ph/GEPS/

log-in.aspx, upon log-in

Contract Arrangements Contract Agreement Yes https://www.philgeps.gov.ph/GEPS/

log-in.aspx, upon log-in

Contract Schedule Contract Agreement Yes https://www.philgeps.gov.ph/GEPS/

log-in.aspx, upon log-in

Contract Annexes Contract Agreement No DPWH, upon request

Contract Guarantees Contract Agreement No DPWH, upon request

Sub Contract Sub-contractor Agreement N/A Not applicable

IMPLEMENTATION Completion Certificate • Certificate of Completion No DPWH, upon request

• Owner’s Acceptance of the
Contract

12 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 Contracting Phase Document Philippine Counterpart Document Available Record Location
Recommended for At Once
Publication

IMPLEMENTATION Physical Process • Constructors Performance Yes https://ciap.dti.gov.ph/directory

Report Evaluation Summary Reports
• Project and Contract http://www.gppb.gov.ph/
Management Application monitoring/cpes.php
(internal system)
• Status of Implementation http://www.dpwh.gov.ph/dpwh/
projects/infrastructure/PMO

Financial Progress Electronic National Government No DPWH, payment details may be

Report Accounting System (internal requested
system)

Final Audit Annual Audit Report Yes https://www.coa.gov.ph/index.php/

reports/annual-audit-report

Asset and Liability Annual Audit Report Yes https://www.coa.gov.ph/index.php/

Assessment reports/annual-audit-report

Note: Documents maintained by DPWH may be obtained from the Central, Regional, and District Engineering Offices, depending on the value of the project.

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 13
 Of the five stages in the contracting chain,
the middle segment – tender and award – re-
sults in more available records primarily be-
cause Republic Act No. 9184, also known as
the Government Procurement Reform Act, and
its implementing rules and regulations, require
procuring entities, including the DPWH, to pub-
lish these records on PhilGEPS or the agency’s
website.
The procurement of locally-funded civ-
il-works projects by DPWH is governed by R.A.
No. 9184, the same law that created PhilGEPS.
In keeping with the government policy to pro-
mote economic development by tapping the
private sector, DPWH undertakes infrastructure
projects through contracts awarded after pub-
lic bidding. The bidding and awarding of civ-
il-works projects are thus conducted through
PhilGEPS.
As in all other procuring entities, records
on the tender and award of DPWH civil-works
projects are captured in PhilGEPS. Documents
for the first and last stages of the contracting
process – planning and implementation – may
be obtained from DPWH.
Relevant agencies also perform specific
roles in the contracting of infrastructure proj-
ects: Philippine Contractors Accreditation
Board (PCAB) for licenses; Securities and Ex-
change Commission (SEC) and Department
of Trade and Industry (DTI) as repositories of
corporate and business records; Construction
Industry Authority of the Philippines (CIAP) for
performance-evaluation reports; Government
Procurement Policy Board (GPPB) as the al-
ternative repository of contracting documents
and overall body in charge of government pro-
curement policy; and the Commission on Au-
dit (COA) for financial audit. Local government
units likewise play a role particularly in the is-
suance of permits to contractors.
During the tender stage, copies of the Ten-
der Notice or the Invitation to Bid and Bidding
14 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
Documents, which must contain the Technical
Specifications or Program of Works, Evalua-
tion Criteria, and Eligibility Criteria, are among
the documents that must be made public ac-
cording to law. Tender Clarifications or Sup-
plemental Bulletins are likewise uploaded on
PhilGEPS.
The only information withheld during the
tender stage is only the list of shortlisted firms.
The full list of all the contractors that submit-
ted bids for a project is not made known to
the public during the tender stage; it can be
seen only in the Bids and Awards Committee
(BAC) Resolution after the contract has been
awarded. The BAC Resolution is available on
PhilGEPS.
TIP
To access these procurement records,
civil society organizations may
register an account on the PhilGEPS
website. Creating an account is free
of charge but the organization’s proof
of registration with government, such
as the first page of its Articles of
Incorporation, needs to be submitted.
By experience, validation and approval
of an account may require a follow-
up call or email with PhilGEPS staff.
Citizens who do not belong to an
organization may also sign up for
an account by making a request to
PhilGEPS.
 During the award stage, copies of the No-
tice of Award and Evaluation Reports such as
Detailed Evaluation and Comparison of Bids
and Bids and Awards Committee Resolution
are uploaded on PhilGEPS and the DPWH
website.
Complaints or protests, meanwhile, are
published on the GPPB website, while infor-
mation on bidders, their validation documents
and any procedural exemptions for which they
qualify, are available through PCAB, CIAP, SEC,
or DTI.
Debarments or information about blacklist-
ed constructors can be found on the DPWH
and CIAP websites.
Records that are not publicly available
during the award stage are the Winning Bid,
Bill of Quantity, and Conflicts of Interest. These
are held by the Bids and Awards Committee of
the procuring entity. The researcher requested
but failed to obtain a sample of these records
from the DPWH.
Documents produced during the first and
last portions of the contracting process –
planning, contract, and implementation –
are not all available, although some like the
Medium-Term Public Investment Program can
be obtained through a public-records request,
a process that may take several weeks and
months by actual experience.
During the planning stage, only the Annu-
al Procurement Plans and Public Consultation
Notices are made available on the DPWH and
GPPB websites. Other planning documents
such as Environmental Impact Assessment,
Needs Assessment (which come in the form of
Medium-Term Public Investment Program), and
Feasibility Study may be obtained through a
request.
While copies of contracts are posted on
PhilGEPS, these do not appear to be com-
plete. Annexes, which must include, among
others, bidding documents, winning bidder’s
bid, performance security, and credit line,
are not all attached to the contract docu-
ment.
As for the implementation stage, only the
audit report fulfills the availability requirement.
Key information are made public through the
Constructors Performance Evaluation Summa-
ry Reports and the Status of Implementation
information posted on the DPWH website, but
these are incomplete. Financial Progress Re-
ports are not available as well.

Getting records from the DPWH through President Rodrigo R. Duterte’s

Executive Order No. 2 also known as the Freedom of Information E.O.
has been mostly successful even though it takes longer than the allowed
15-working day deadline in the EO. Take advantage of the EO, study the
agency manual, and establish a working relationship with the agency’s
Stakeholders Affairs Division that handles FOI requests. Follow up, follow
TIP up, follow up like a good, diligent requester would do.

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 15
Finding 2: Although not fully aligned with the Open Contracting
Data Standard, PhilGEPS publishes key documents and
databases on bids and awards in an open, accessible, and
timely manner.

Created to improve transparency in public goods or services being procured, including a

procurement, PhilGEPS is the primary source
of procurement information in government.
The system serves as an online platform on
the tender and award stages of the contract-
ing process. As such, all government agencies
(buyers) and suppliers, including manufactur-
ers, distributors, contractors, and consultants,
are required to register and use PhilGEPS in
the bidding and awarding of goods, civil works,
and consulting services.
Procuring entities, including the DPWH,
submit bid and award notices, along with other
relevant documents in PhilGEPS. PhilGEPS in
turn creates record repositories and databases
from the files provided by the agencies. To ac-
cess these records in the system, citizens must
sign up for an account with PhilGEPS.
general description of the project, general cri-
teria to be used for the evaluation, post-quali-
fication, and award of the bid, details on pro-
curement activities, approved budget for the
contract, contact person, and other informa-
tion.
Award Notices
Award notices contain information about
the award, including the name and address
of the winning bidder, award type, contract
amount, contract number, and reason for
award. Each award notice typically includes
related documents such as the Notice to Pro-
ceed, Bids and Awards Committee Resolution,
and a copy of Contract Agreement.

DOCUMENTS

PhilGEPS provides three sets of lists for

users under a CSO account: Open Opportuni-
ties for open tenders, Former Opportunities for
closed tenders, and Award Notices for award-
ed contracts. These lists may be viewed by cat-
TIP
egory or by agency that posted the bid. Each
Project documents from 2014 onward
bid or award opens to a new page that con-
are available on PhilGEPS. Records
tains a summary of the bid or award along with
from 2013 and earlier are not uploaded
the following documents:
but citizens may file a request with
PhilGEPS through E.O. No. 2 or the FOI
Bid Notices
E.O.

Bid notices contain information about the

16 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
Datasets made available by PhilGEPS
Source: PhilGEPS website
While PhilGEPS offers free public access, a
user needs to sign up for an account and pro-
vide proof of registration if he or she is part of
a CSO. By experience, the approval and valida-
tion of user registration is not automated; this
researcher had to seek help from a PhilGEPS
staff to aid the process. Logging into the sys-
tem can also take time in some instances. The
website appears to unresponsive or inactive at
certain times of the day.
Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
Contractor Records
PhilGEPS also keeps records about suppli-
ers, including contractors, when they register
with the system. These records include regis-
tration certificate, mayor’s permit or municipal
license, BIR registration certificate, tax-clear-
ance certificate, other licenses, and a docu-
ment stating they are not blacklisted, and may
also be obtained through an FOI request. But
17
because these documents were required from
suppliers only recently, not all suppliers would
have their pertinent documents with PhilGEPS.
DATABASES
PhilGEPS also makes available the follow-
ing databases on its website (no log-in re-
quired) or through an FOI request:
Bids and Awards Notice Databases
An agency or the procuring entity, through
its BAC Secretariat, enters bid and award no-
tice data on PhilGEPS through a form it fills up
when it is logged in the system. These data are
then scraped by PhilGEPS staff in order to gen-
erate spreadsheet files, which are uploaded on
its Open Data page.
PhilGEPS has uploaded its bids and awards
notice databases from 2000 to 2004 and
quarterly from 2005 to present. In law, all gov-
ernment contracts should be on posted on
PhilGEPS, except for public-private partner-
ships and projects worth P50,000 and below
procured through alternative mode. In law, too,
contracts included in DPWH’s civil-works con-
tracts database should appear in the PhilGEPS
database, for as long as the project is funded
by government funds where R.A. No. 9184 ap-
plies.
18 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
Uploaded quarterly since 2005, the data-
bases contain 17 data fields about the bid and
nine data fields about the awarding of proj-
ects. More data fields such as the location of
the procuring entity or area of delivery by prov-
ince are available and may be generated by
PhilGEPS through an FOI request.
TIP
Check out the databases on PhilGEPS’
Open Data page via http://www.ps-
philgeps.gov.ph/egp/dataset.html.
The databases contain 26 data fields
about the bid and award of a project,
but more data such as the location of
the procuring entity or area of delivery
by province may be generated by
PhilGEPS through an FOI request.
Databases may contain “null” entries if
the project has not been awarded yet.
Table 2. PhilGEPS Bid and Award Data Fields
Data Category Field Description

Bid Notice Organization Name Agency or procuring entity

Reference ID Unique ID per bid notice generated by system

Notice Title Title of the project

Publish Date Date when agency posted data on PhilGEPS, also

when bid notice is made public online

Classification Pre-set categories (Civil Works, Goods, Consulting,

Goods General Supply Services)

Notice Type Pre-set categories, see list

Business Category Pre-set categories, see list

Funding Source Pre-set categories (GOP, donor, or “others”)

Procurement Mode Pre-set categories, see list

Trade Agreement Pre-set categories (IRR or rules to be followed in a

donor-funded project)

Approved Budget of Approved Budget of the Contract or ABC, see R.A.

the Contract No. 9184 for details

Item No. Number of items to be delivered in contract, could

be more than one hence the repeat Reference IDs

Item Name Item details

Item Description Specifications of item to be delivered

Item Budget Budget, similar to ABC or breakdown of ABC

Closing Date Deadline of bid submission

Notice Status Pre-set categories (Open or closed, closed when

past deadline)

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 19
 Data Category Field Description

Award Notice Award No. Unique ID per award notice generated by system

Award Title Same as data entered in “Item Name”

Award Type Pre-set categories, depending of procurement

mode

Awardee Corporate Name of winning bidder

Title

Contract Amount Proposed amount of winning bidder, not the same

as ABC

Award Date Date when contract was awarded

Publish Date (Award) Date when award is posted on PhilGEPS

Notice to Proceed Date when supplier is given the go-signal to

Date proceed with the project, not the same as award
date

Award Status Pre-set categories: Posted (no Notice to Proceed

Date yet), Updated (with Notice to Proceed Date
already), Cancelled (Contract cancelled)

Source: Interview with Mr. Archivald Navarro, Officer-in-Charge, Information Technology Officer III for the e-Government Procure-
ment Division of PhilGEPS

List of Registered Suppliers

PhilGEPS also makes available a List of

Registered Suppliers upon request. The list
is generated by scraping the data entered by
suppliers or all private entities doing business
with government in the system. The database
contains the profile and contact details of each
supplier. All registered suppliers, including
blacklisted ones, appear on the database.
Commonly-Used Goods
This list contains a catalogue of items com-
monly used by agencies, including data fields
such as product code, product description,
price, quantity, and availability status.
Of all agencies involved in the contract-
20 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
TIP
It is important for a user to regularly
request for the latest List of Registered
Suppliers because new suppliers are
constantly registering with govern-
ment. Too, a supplier is taken out of
list if it has been dissolved or closed.
Always use “As of (date)” when citing
PhilGEPS’s Registered Suppliers data-
base.
ing of civil-works projects, PhilGEPS offers the
most comprehensive set of records. Because
procurement is systematized in PhilGEPS, da-
tabases can be generated following open-data
standards. For instance, PhilGEPS employs an
ID system such that a unique ID is generated
per bid and award notice once they are en-
tered in the system. The database also follows
naming conventions such that each agency’s
and contractor’s names are uniform across all
entries.
The databases are not 100 percent com-
plete, however. While all agencies are man-
dated to enter all bid and award notices in
PhilGEPS, there is no clear indication whether
agencies post all notices. Technically, agencies
should be posting notices; otherwise they will
not be able to proceed with the procurement
process. One way to check is to get an agen-
cy’s Annual Procurement Plan and compare it
with the bid notices the agency had posted in
PhilGEPS because agencies are only allowed
to procure goods and services included in its
procurement plan. Another way to check is
Two stars: How PH fares with OCDS
Open Contracting Data Standard Mapping
The Open Contracting Data Standard
(OCDS) is an open data standard created by
the Open Contracting Partnership for the pub-
lication of structured information in all stages
of the contracting process: from planning to
implementation.
Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
through GPPB’s Agency Procurement Compli-
ance and Performance Indicators (APCPI) re-
ports.
Moreover, only winning bidders are includ-
ed in the databases. Details about other bid-
ders are available but a user has to dig further
and look at each project page in the system.
The BAC Resolution, for instance, shows all the
contractors that made a bid for a project and
their corresponding bid amounts.
The databases do not show the reasons
for failed bids. Information about this could be
good points of reference for the procuring en-
tity.
Only the procurement (tender and award)
of DPWH civil-works projects are captured in
PhilGEPS. As of this writing, PhilGEPS is set to
modernize its system supposedly to include,
among others, the posting of the Annual Pro-
curement Plan per agency and implementa-
tion reports per contract. The plan, if it pushes
through, is a step forward in publishing more
information along the contracting chain.
OCDS was designed to support govern-
ments and organizations to increase contract-
ing transparency and allow deeper analysis
of contracting data by a wide range of users.
OCDS supports a 5 approach to publishing
contracting data on the web. Each step builds
on previous steps.
21
Two stars: How PH fares with OCDS
Open Contracting Data Standard Mapping
Upload basic Important notices and documents are freely accessible
contracting data and online.
documents on the web

Provide Providing data about contracting processes in CSV

machine-readable data files or other structured formats makes it easier for
others to analyze.

Use the OCDS standard Producing bulk releases and records packages using
the OCDS standard makes data easier to re-use and
join-up with other contracting data.

Provide API access Providing each release and record at its own per-
to data sistent URI improves the usability of data. Providing
APIs helps users locate the information they are look-
ing for quicker and enables third parties to build more
advanced and responsive services on the data.

Provide joined-up data Adding links to contracting data and connecting them
to other datasets on project planning, public spending,
or company registrations add further value to data,
enabling new kinds of re-use.

The Philippines is far from reaching five stars
given that documents – not even data yet – are
not all publicly available. However, there is a
bright spot and potential in the machine-read-
able data made available by PhilGEPS. Its bid
and award data may be connected to the data
published by DPWH, CIAP, and PCAB, which
cover some of the data produced during the
planning, contract, and implementation stages.
OCDS makes use of 358 data fields com-
posed of key information culled from the 35
documents recommended for publication
throughout the contracting process. These
fields also include metadata or contextual in-
formation about the data release.
The research found that 60 percent or 212
of the 358 data fields are already available or
can be pulled from existing records maintained
22 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
by PhilGEPS, DPWH, and other agencies in-
volved in the procurement of infrastructure
projects. The rest of the 143 data fields, which
are mostly contextual data (ID, language, tags,
etc.), can be also created. (Three data fields
in the OCDS may not apply in the Philippine
context as they refer to the minimum estimat-
ed value of the contract; R.A. No. 9184 requires
the Approved Budget for the Contract or the
ABC.)
Check out Annex 3: Open Contracting Data
Standard Mapping, which plots the 358 OCDS
data fields vis-à-vis data published by the Phil-
ippine agencies. The mapping annex identifies
the agency that produces or keeps the data,
the document that contains the data, and the
format of the document.
Finding 3: Weak organization of files on agency websites leads to
document/data dump.
Apart from provisions in the Government
Procurement Reform Act that mandate agen-
cies to publish project documents, another or-
der, National Budget Circular No. 542, requires
all agencies, including local government units,
state universities and colleges, and govern-
ment-owned and -controlled corporations, to
post key records on their website.
More commonly known as the Transparen-
cy Seal circular, NBC No. 542 is the reason why
agency websites carry a “Transparency” page,
which contains an index of downloadable files.
In essence, the required documents all re-
late to contracting as they cover projects and
programs and goods and services an agency
needs to perform its mandate.
The information and documents that agen-
cies must make available are: agency man-
dates and functions, names and positions of
officials, annual reports, approved budget and
corresponding targets, major programs and
projects, program and project beneficiaries,
status of implementation and program/project
evaluation and/or assessment reports, annual
procurement plans, contracts awarded, and
the name of the contractors/suppliers/consul-
tants.
DPWH publishes nearly all the required
documents in NBC No. 542. Although not
complete, the records offer an opportunity to
track a project from planning to implementa-
tion – that is, if one is patient enough to comb
through web pages and web pages of docu-
ments and data.
DPWH records are not organized the same
way PhilGEPS records are published. Docu-
ments related to the bidding or awarding of
Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
one project can be seen on the same page in
PhilGEPS. DPWH meanwhile uploads files fol-
lowing the list provided in NBC No. 542, miss-
ing the opportunity to link documents and data
along the contracting chain. As a result, parts
of the website serve as a dumping ground for
documents collected from various district engi-
neering offices.
For example, the Civil Works page contains
key documents such as the Abstract of Bids,
Notice of Award, Notice to Proceed, Awarded
Contracts, and Contract Agreement, in addi-
tion to the lists of Registered and Blacklisted
Contractors. To track one project from bidding
to contract, a user must check each section
and scroll through multiple web pages to find
the related documents.
The Awarded Contracts list, meanwhile, is
presented in multiple web pages, making it
difficult to see the entire data or sort through
the list. A user must click on each web page to
browse the entire list. No spreadsheet is up-
loaded on the website; the documents, except
for the lists, are all in PDF format. By experi-
ence, spreadsheet copies may be obtained
from DPWH through a public-records request.
The only machine-readable contracting
data that DPWH uploads on its website is the
Project Status data, which can be downloaded
as a CSV file.
Overall, navigating the DPWH website can
be difficult for users unfamiliar with procure-
ment. While records are categorized in gen-
eral, they do not provide a good indication of
how one document might connect to another.
It is also the same experience with the Gov-
ernment Procurement Policy Board (GPPB).
23
DPWH Civil Works page
Source: DPWH website
In its Monitoring page, the GPPB publishes
records submitted by procuring entities such
as the Annual Procurement Plans and Pro-
curement Monitoring Reports, as well as data
sourced from regulatory bodies such as the
List of Blacklisted Suppliers and Constructors
and Constructors Performance Evaluation
Summaries from CIAP. GPPB also publishes
Pre-Selected Suppliers and Consultants, List of
Observers, and Status of Protests.
The GPPB website thus serves as a record
repository in line with the requirements of R.A.
No. 9184. However, like PhilGEPS and DPWH,
24 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
GPPB publishes only what it receives, which
raises a question on the completeness of the
documents.
A master list of agencies that need to sub-
mit records might be helpful to ensure that all
agencies submit their Annual Procurement
Plans and Procurement Monitoring Reports.
Categorizing the agencies – executive, judi-
ciary, legislative, local government, SUCs, and
GOCCs – might also aid citizens searching for
the reports of a particular agency for a given
year. Currently, agency reports are uploaded
as-is, all in the same page by year.
Finding 4: The Data Privacy Act has prompted some agencies to
limit access to information on businesses, including
contractors.
At least two agencies – the Securities and
Exchange Commission and the Philippine
Contractors Accreditation Board – started
withholding contractor information, citing pro-
visions in Republic Act No. 10173 or the Data
Privacy Act of 2012.
Since the Data Privacy Act took effect, the
SEC has suspended public access to its Re-
verse Search Module, a facility that can gen-
erate a list of corporate interests of individu-
als such as shareholdings and board seats in
corporations. The Reverse Search Module is
the counterpart of SEC’s i-View, which offers
the inverse function allowing users to search
for a company (instead of a name) and down-
load the documents it has filed with SEC. Re-
cords include articles of incorporation, general
information sheets, and annual financial state-
ments.
The Reverse Search Module has been an
important tool particularly among journalists
investigating business interests and financial
connections of public officials, electoral can-
didates, or persons involved in government
deals. PCIJ, for instance, relied heavily of the
Reverse Search Module to map the business
interests of former President Joseph Estrada,
his wife, children, and mistresses. The PCIJ se-
ries of investigation on Estrada’s unexplained
wealth became bases for the impeachment
charges filed against the former president.
But the SEC has since shifted its policy
and disallowed public access to the Reverse
Search Module until it could properly ascertain
the effect of the law on the Commission in its
Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
custody of data and its processing through the
RSM.
On two separate occasions, one in April
2015 and the other in February 2017, PCIJ
sought to challenge SEC’s decision, pointing
out Section 5 of the law’s implementing rules
and regulations that states that “(personal) in-
formation processed for journalistic, artistic or
literary purpose, in order to uphold freedom of
speech, of expression, or of the press, subject
to requirements of other applicable law or reg-
ulations” and “(personal) information that will
be processed for research purpose, intended
for a public benefit, subject to the requirements
of applicable laws, regulations, or ethical stan-
dards” are among the “special cases” that are
not be covered by the Data Privacy Act.
On Feb. 4, 2017, SEC Chairperson Teresita
J. Herbosa sent a letter to Privacy Commission-
er Raymund Liboro seeking a legal opinion on
the matter. In its Advisory Opinion No. 2017-29
dated June 23, 2017, NPC stated that the “ex-
emption from Data Privacy Act requirements
afforded to personal data being processed by
journalists may not be invoked by the latter
when insisting that the reverse search module
facility be made accessible to the public anew.”
NPC acknowledged that the law does pro-
vide for the non-applicability of the law on per-
sonal data processed for journalistic, artistic,
literary, or research purposes. This exemp-
tion is made “in order to uphold freedom of
speech, of expression, or of the press, subject
to requirements of other applicable law or reg-
ulations.”
25
 But the exemption, NPC said, is not abso-
lute. It said, “It applies only to the data and not
the entities involved in their processing (i.e.,
personal information controllers or personal
information processors). Those entities remain
to be subject to the requirements of the law,
particularly those relating to the implementa-
tion of security measures.”
Yet in the case of PCIJ, the information be-
ing withheld did not contain anything on the
entities involved in the processing of the data.
The Reverse Search document sought by
the PCIJ, and which it had used previously for
earlier reports, contains the name of the per-
son being searched, his/her birthdate, and na-
tionality, the name of company related to him,
its SEC Registration No., relationship to the
company whether stockholder, incorporator,
or board member, reference, and as of date.
These details could be subject for discussion
to identify which are considered personal in-
formation, but the SEC decided to withhold all
the information by suspending the use of the
Reverse Search Module.
The NPC, in agreement with SEC, also said
that journalists may still secure information
they require through corporate documents
that continue to be available to the public via
the SEC i-View and SEC Express System.
SEC i-View and SEC Express System,
however, are not capable of generating the
same information drawn up using the Reverse
Search Module. SEC i-View and SEC Express
System work only if the user already knows the
company name. The Reverse Search Module
meanwhile answers this particular question:
Which companies are related to an individual?
As to date, only government agencies, in-
cluding co-regulators, legislators, and law en-
forcement agencies are allowed to access the
system upon their submission of a letter-re-
quest.
Apart from discontinuing access to the Re-
26 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
verse Search Module, SEC also issued Memo-
randum Circular (MC) No. 1.6, which modifies
the General Information Sheet (GIS) and Notifi-
cation Update Forms with the goal of keeping
Tax Identification Number (TIN) and address
details from public view.
In the revised GIS, the TINs and residen-
tial addresses of the members of the board,
officers and stockholders of domestic corpo-
rations and the resident agent and officers of
foreign corporations are to be indicated in a
separate sheet, which will not be uploaded to
the SEC i-View.
NPC, in its advisory opinion, said that it
makes sense to share or provide such infor-
mation to tax authorities and other regula-
tors, whenever necessary, because policies
that require its collection are anchored on the
need to improve the government’s monitoring
mechanism for tax law compliance. But NPC
maintained that “there is little reason, if any, to
make such item available to everyone else, via
the SEC’s online and offline platforms, sans the
consent of the person it pertains to.”
In effect, the TINs and addresses of stock-
holders, directors, and officers of companies
will no longer be seen in the new GIS form.
Such information had been useful to jour-
nalists in verifying the business interests and
financial connections of public officials, elec-
toral candidates, or persons involved in gov-
ernment deals. These details can be matched
with information available in other public re-
cords to verify the identity of the subject of the
report.
Meanwhile, PCAB is no longer providing
access to copies of contractor licenses to re-
questors. This used to be available up until the
first quarter of 2017. But PCAB is maintaining
public access to its database of registered and
blacklisted contractors.
According to a PCAB official, a copy of the
license can be released only to the business
owner. The license is printed on a security pa- Both agencies said that the Republic Act No.
per, which might be easily falsified, the official 9184 requires agencies to publish certain sets
said. of documents pertaining to public procurement
As of the research period, PCAB was craft- and contractors, and that this will continue to
ing its implementing rules and regulations for be their principal guiding law.
the Data Privacy Act. The PCAB rules would
detail what information could be or could not
be disclosed to the public.
The research, however, did not find Data
Privacy Act issues with PhilGEPS and GPPB.

Finding 5: Agencies are either creating new or upgrading their

information-management systems, offering an
opportunity to standardize, link, and publish more
contracting data.

Nearly all agencies covered in the re-
search are either creating new or upgrading
their internal information-management sys-
tems. While agencies need to prioritize up-
dating their internal systems, this could offer
an opportunity for such bodies to standardize
data, explore linking up data following OCDS,
create more databases, and publish these on
their websites.
Linking of data is supported by Section
8.5 of R.A. No. 9184’s Implementing Rules and
Regulations, which provides that all procuring
entities already maintaining an electronic reg-
istry shall integrate the same with that of the
PhilGEPS.
Philippine Government Electronic
Procurement System e-payment.
PhilGEPS is the single, centralized elec-
tronic portal that serves as the primary source
of information on government procurement.
Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
Government agencies and suppliers and con-
tractors are mandated to register and use
the system in the conduct of procurement of
goods, civil works, and consulting services.
The system has been in existence for more
than 15 years now and has undergone several
updates.
PhilGEPS is now set to modernize its sys-
tem, which may include, among others, adding
the Annual Procurement Plan per agency and
implementation reports per contract. Only bid
and award documents are currently uploaded
and published in the system. PhilGEPS soft-
ware modernization is included in the OGP Ac-
tion Plan. Additional functionalities of current
system will be installed such as e-bidding, up-
loading of agencies’ procurement plans, and
The plan, if it pushes through, is a step for-
ward to publishing more information along the
contracting chain. This also offers an opportu-
nity for OCDS to be adopted.
27
Department of Public Works and Highways
information management applications
The DPWH has at least six internal infor-
mation management systems that cover the
contracting stages from planning to implemen-
tation. This is different from PhilGEPS and is
geared more toward the facilitation of DPWH’s
core roles and tasks. But documents and data
can be extracted from these systems, which
are then be uploaded on their website. Data
may also be requested and pulled from the
system through a public-records request. Not
all records are available at the Central Office,
however, as most procurement records are left
or are kept in District or Regional Engineering
Offices, depending on which office has the lev-
el of authority on a project.
During planning stage, the department uses
the Multi-Year Planning System (MYPS, new
system) and Design Management Application
(DMA, for completion). The Civil Works Applica-
tion (CWA, existing system) meanwhile is used
during tender and award. To monitor projects
implementation, DPWH uses the Project and
Contract Management Application (PCMA, ex-
isting system). The Project Procurement Man-
agement Plan Application (new system), mean-
while, is used to monitor DPWH’s procurement
activities. Like other agencies, DPWH uses the
Electronic National Government Accounting
System (eNGAS, existing system) for tracking
stage payments.
Securities and Exchange Commission’s i-View
SEC i-View, a pay-per-use, online records
repository, is also set for a long overdue up-
grade. To view or print documents from SEC
i-View, a user must purchase prepaid credits,
which are available at the SEC Head Office in
Pasay City or through SEC’s eLoading Module.
To buy credits via the eLoading Module, a user
28 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
must have a Land Bank of the Philippines ATM
account or an account with any BancNet mem-
ber bank registered to use internet banking.
SEC Express System is another mode of
securing corporate records without having to
personally come to the SEC. Users may re-
quest for documents through a web-based in-
terface or by calling or setting an appointment
through hotline number 737-8888. Online pay-
ment and courier delivery are services includ-
ed in the system.
By experience, SEC Express System offers
a more updated set of documents. Current re-
cords usually take more time to be uploaded
on SEC i-View. But while online access is help-
ful, SEC charges fairly high fees for record ac-
cess.
SEC Express System charges a minimum
of P216.32 to P397.44 for a plain copy of a
document, depending on the type. An authen-
ticated copy meanwhile may cost between
P242.19 and P604.44. These amounts do not
yet include shipping and additional fees, which
would depend on the weight and destination
of the order.
SEC i-View charges P0.20 per page view
and P5 per page printed.
Philippine Business Registry
for the Department of Trade and Industry
The Philippines Business Registry (PBR) is
a web-based system that serves as a one-stop
shop for entrepreneurs who need to transact
with several agencies to be able to start oper-
ating a business.
In the PBR, the computerized registration
systems of agencies involved in business reg-
istration will be interlinked so that applicants
need not physically go to each agency to regis-
ter their businesses. These include the Depart-
ment of Trade and Industry, Bureau of Internal
Revenue, Social Security System, Home De-
Government Agencies Project, Program, and Activities Information System
(GAPPAIS) Home Screen
Source: Commission on Audit
velopment Mutual Fund, Philippine Health In-
surance Corporation, Local Government Units,
and other permit/license-issuing agencies.
Construction Industry Authority
of the Philippines and Philippine Contractors
Accreditation Board
CIAP and PCAB are working on an Informa-
tion System Strategic Plan, which could pave
the way for linking various systems and data
such as PCAB’s licensing, registration, and
blacklisting systems, as well as CIAP’s Con-
structors Performance Evaluation Summary
reports. The ISSP is being pursued as part of
the government’s computerization plan led by
the Department of Information and Communi-
cations Technology.
Audit-Related Data Information System for the
Commission on Audit
COA’s Audit-Related Data Information Sys-
tem (ARDIS) is a web-based information system
that aims to capture audit-related information
Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
at the audit-team level to facilitate monitoring
of audit activities. It is an integration of is an
integration of several systems: Audit Resource
Management Information System, Audit En-
gagement Monitoring System, Audit Results
Monitoring System, Cash Advance Monitoring
System, and the Government Agencies Proj-
ect, Program and Activities Information Sys-
tem.
The Audit Results Monitoring System, for
instance, facilitates the monitoring of the Au-
dit Observation Memorandum, Notice of Sus-
pension, Notice of Disallowance, and Notice
of Charge issued to government agencies, of-
ficials, and employees and action taken on the
audit recommendation by the audited agen-
cies.
The Government Agencies Project, Pro-
gram, and Activities Information System main-
tains a database of agencies’ projects, pro-
grams, and activities showing the when a
project started, date of completion, and cost
per project. The system facilitates the monitor-
ing of the status of the projects and generation
of consolidated reports per audited agency.
29
Finding 6: Record access, matched with contracting literacy, is
essential for citizens to be able to utilize contracting data
and participate meaningfully in procurement.
Civil-society organizations have worked
closely with the Department of Public Works
and Highways and other agencies for decades
to make procurement processes more trans-
parent, efficient, and responsive to people’s
needs.
One of the shared goals of both govern-
ment and civil society is to promote procure-
ment literacy, in addition to providing under-
standable contracting data for citizens.
The Affiliated Network for Social Account-
ability in East Asia and the Pacific (ANSA-EAP),
for instance, worked with university professors
in the past to integrate procurement literacy in
their classes.
“What we did was convince several profes-
sors to integrate the teaching of open contract-
ing in their classes,” ANSA-EAP Executive Di-
rector Redempto Parafina said. “We integrated
and connected it to their courses, to political
science, to journalism, to public administra-
tion.”
For Parafina, improving the quality of con-
tracting data is not just about the technical for-
mat of the available information, but also about
how much is available and how it is processed
and packaged in a way that is accessible to cit-
izens.
“For us, we take the perspective of the or-
dinary people because social accountability is
with the constituency,” he said. “If we can pro-
duce the same output using Excel file format
and JSON format in the front end, we do not
care what we use for as long as we can still
report [to citizens].”
Meanwhile, for Rechie Tugawin of Govern-
30 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
ment Watch (G-Watch), the more pressing con-
cern is the access and appreciation of procure-
ment data at the local level.
“We have to give more emphasis on the lo-
cal level, in the barangays, that may seem small
but concerns those in the grassroots because
it directly affects them – if they have access to
data, if they have connectivity issues in access-
ing information platforms,” Tugawin said.
Tugawin added that local agencies can do
better in being more transparent and accom-
modating to local residents requesting for con-
tracting documents.
G-Watch previously engaged with commu-
nity members in monitoring projects in their lo-
cality. This involved having the local monitors
request for documents of local projects.
G-Watch, being formerly attached with the
Ateneo de Manila University, had easier time
requesting documents from local agencies
compared to the local monitors, who are most-
ly members of the community.
“We had difficulty in getting documents in
some cases, but we had more ways in getting
records since we are linked with an academic
institution,” said Tugawin. “But as for our local
monitors, they still need the backing of an au-
thority.”
“We had a memorandum of agreement with
the central office of a government agency that
brought some ease of access,” he also said.
“But in ordinary cases, they have difficulty ask-
ing for documents and ask for help because
they cannot get what they need.”
For Jenina Joy Chavez, co-convener of the
Right to Know, Right Now! Coalition, proactive
disclosure is a must for all procuring agencies.
“Even without a request, they need to publish
the reports… That can still be improved,” she
said.
The Right to Know, Right Now! Coalition is
composed of about 150 civil-society organiza-
tions and CSO leaders pushing for the passage
of the Freedom of Information Act. Yet while
the enactment of an FOI law is not high on the
priority list of Congress right now, the Coalition
continues to push and demand for openness in
government by launching a series of FOI prac-
tice rounds, to test and challenge the imple-
mentation of the Duterte administration’s E.O.
No. 2, as well as other transparency laws. (PCIJ
is a founding member and lead co-convenor of
the Coalition.)
ANSA-EAP’s Parafina said that the govern-
ment could also do better in encouraging and
providing support for observers during bidding
processes.
In the past, the government provided some
transportation allowance for CSOs partici-
pating in government procurement activities.
However, the availability of this support is con-
sidered on a year-by-year basis.
For example, the 2016 budget included a
provision for observers to be able to reimburse
as much as P800 per day for at most four times
a month, totaling P3,200. The 2017 budget,
Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
however, did not include the same provision,
as very few were aware of it and only a few
managed to use the allowance, Parafina said.
In 2012, the Government Procurement Pol-
icy Board recommended to the Department
of Budget and Management “the inclusion of
a provision in the General Provisions of the
2013 [General Appropriations Act] mandating
the grant of transportation allowance to NGO/
CSO Observers participating in government
procurement activities.”
GPPB cited a recommendation from the
2008 Country Procurement Assessment Re-
port to “strengthen the capacity of NGOs/
CSOs to participate in the procurement pro-
cess as well as the need for the government
to inform NGOs/CSOs of alternative sourc-
es of funding to sustain their participation in
government procurement activities” and a
“2010 Agency Procurement Compliance Per-
formance Indicators (APCPI) exercise” that the
“average rating of Observer attendance in the
procurement activities of seventeen (17) pilot
agencies is only thirty five percent (35%)” in
the resolution.
“The experience in bidding (as observer)
serves as good learning experience for organi-
zations, aside from the fact that we have seen
in the past the good effect of having observers
in the procurement process,” Parafina said.
31
Conclusions
and Recommendations

O pen contracting is not yet the norm in the procurement of infrastructure proj-
ects – or procurement in general – in the Philippines. But the country has a long
history of transparency initiatives and innovative reforms that have been launched
and/or are being implemented to improve the integrity of contracting. It is important
to situate contracting in the Philippines in this context to understand where break-
throughs and barriers lie.
The contracting cycle is most transparent to curb information access, appears to pose
only during the tender and award stages. More some unintended problems for civil society
document digging and agency prodding are and journalists who request and use certain
needed to be able to track the planning and information essential in their advocacies and
implementation phases. PhilGEPS makes avail- reporting, respectively.
able the bid and award data but planning and These availability and accessibility prob-
implementation data are tucked in multiple re- lems are basic but they are important to be
cords kept or sometimes dumped in the pro- addressed for citizens who may wish to par-
curing entity’s website. ticipate in public hearings, for civil society who
If and when more documents and data may wish to monitor projects or act as observ-
are available, these do not often come in ma- ers, and journalists who may want to investi-
chine-readable formats, making it difficult to gate corruption and controversial deals. Avail-
analyze or connect with other information. Ac- ability and accessibility of contracting data are
cessing records from some agencies like the also important for agencies to facilitate their
Securities and Exchange Commission can also work and get better value for taxpayer’s mon-
be costly. ey and businesses for them to be able to better
The Data Privacy Act, which was not meant compete in government projects.
32 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 The following recommendations reflect lessons learned from the findings of this as-
sessment report:

1. Upload basic contracting documents online – from planning

to implementation.
Agencies keep a wealth of documents internally, many of which could
help string the full contracting narrative of government projects.
Whether or not a common standard can be adopted right now, posting
contracting documents – from planning to implementation – for free
is a first key step. Apart from being considered good practice globally,
proactive disclosure of contracting documents is required by the
Transparency Seal Circular and the R.A. No. 9184. Monitoring agency
compliance with these provisions is a must as well.

2. Provide machine-readable data on contracting – from

planning to implementation.
Providing data about projects in spreadsheet files or other structured
formats makes it easier for stakeholders to analyze what government
buys.

3. Consider adopting the Open Contracting Data Standard, but

first identify key things the agency wants open contracting
to achieve.
Clarifying agency goals will help set clear priorities. Build a team with
police and technology skills and engage with stakeholders, including
other agencies, civil society, media, and the business sector. The
readiness of agencies to adopt OCDS might be an issue, from the
procedural and technical to policy standpoints. These concerns must
all be taken into account.

4. Strengthen the capacity of civil society and media in

using contracting data in their advocacies and reporting,
respectively.
Greater transparency in procurement has to be accompanied with
activities that help citizens and civil society become better Open
Contracting advocates and journalists become better reporters of
government contracts. Agencies must work with stakeholders in
developing an environment in which contracting or procurement
becomes an expertise of the many rather than the few.

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 33
 5. Advocate for the passage of the Freedom of Information law
with an Open Contracting lens.
Contracting, a major role for the government, is also its biggest risk. A
Freedom of Information Act will serve as a great complement to existing
laws, rules, and orders on access to records and a great supplement
to what these laws lack in terms of transparency standards. While the
passage of an FOI law remains uncertain, citizens and CSOs must sustain
their practice of accessing information and claiming their right to know to
foster and demand greater openness in government.

6. Make Open Contracting a public commitment in the Open

Government Partnership.
Promoting Open Contracting as the norm in procurement across all
agencies, from local to national levels, is an ambitious yet noble goal.
Making this a commitment in Philippines’ OGP National Action Plan might
be a good place to start. OGP commitments are not supposed to be
empty promises but principles that if achieved could offer a wide range
of benefits to agencies, business sector, and communities alike.

34 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
References

ARTICLES AND REPORTS

The research was guided by the articles and reports cited below:

• Balgos, Cecile C.A., et al. The PCIJ Guide to Government. Quezon City: Philippine Center
for Investigative Journalism, 2003.
• Coronel, Sheila, et. al. Investigating Corruption: A Do-It-Yourself Guide. Quezon City:
Philippine Center for Investigative Journalism, 2002.
• Department of Budget and Management. 2018 People’s Budget. Retrieved from http://
www.dbm.gov.ph/wp-content/uploads/Our%20Budget/2018/Briefer%20on%20the%20
2018%20Proposed%20National%20Budget%20FINAL%20revised-FINAL.pdf
• Department of Public Works and Highways. Bidding and Award Procedures. Retrieved
from http://www.dpwh.gov.ph/dpwh/business/procurement/civil_works/baprocedures
• Helton, Justin, et al. Open Contracting in the Philippines: This Scoping Study and Baseline
Assessment Report. Web Foundation and Hivos, 2016.
• Ilagan, Karol. Big infra spending fails to lift plight of the poorest. Retrieved from http://pcij.
org/stories/big-infra-spending-fails-to-lift-plight-of-the-poorest/
• Ilagan, Karol. Contractors in Congress. Retrieved from http://pcij.org/stories/contractors-in-
congress/
• Landingin, Roel. World Bank, DPWH review same bids but draw opposite conclusions.
Retrieved from http://pcij.org/stories/world-bank-dpwh-review-same-bids-but-draw-
opposite-conclusions/
• Manahan, Mary Ann. Stories Behind the Numbers: Dissecting Duterte’s Build, Build, Build
Program. Retrieved from https://focusweb.org/content/stories-behind-numbers-dissecting-
duterte-s-build-build-build-program
• Mangahas, Malou, et al. Obscure firms fly high, bag huge DPWH deals. Retrieved from
http://pcij.org/stories/obscure-firms-fly-high-bag-huge-dpwh-deals/
• Marquez, Rosemarie. Making “Build, Build, Build” Work in the Philippines. Retrieved from
https://www.adb.org/news/features/making-build-build-build-work-philippines
• Navarro, Adoracion and Juan Alfonso Tanghal. The Promises and Pains in Procurement
Reforms in the Philippines. Retrieved from https://pidswebs.pids.gov.ph/CDN/
PUBLICATIONS/pidsdps1716.pdf
• Open Contracting Partnership. Open Contracting Data Standard. Retrieved from http://
standard.open-contracting.org/latest/en/
• Open Contracting Partnership. Why government contracting matters. Retrieved from

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 35
 https://www.open-contracting.org/why-open-contracting/
• Government Procurement Policy Board. Republic Act No. 9184: Government Procurement
Reform Act, Retrieved from http://www.gppb.gov.ph/laws/laws/RA_9184.pdf
• Government Procurement Policy Board. The 2016 Revised Implementing Rules and
Regulations of Republic Act No. 9184, http://www.gppb.gov.ph/laws/laws/RevisedIRR.
RA9184.pdf
• Valderama, Tita. Arroyo sons, friends, foes get big public works deals. Retrieved from http://
pcij.org/stories/arroyo-sons-friends-foes-get-big-public-works-deals/

CONSULTATIONS

The research also benefited from consultations with agency officials and civil society members.
Conducted between August 2017 and January 2018, the consultations with each set of officials
were made according to the document and data their respective agencies produce and publish
during the procurement of civil-works projects.

Contracting Phase/Document Agency Concerned/Officials Consulted

Recommended for Publication

PLANNING Department of Public Works and Highways

• Procurement Plan • Engr. Marivic S. Gregorio
• Hearing Notice • Mr. Edmar Delgado
• Market Studies • Engr. Mariano Carbonell
• Environmental Impact • Mr. Andro Santiago
• Needs Assessment
• Feasibility Study Government Procurement Policy Board – Technical
• Project Plan Service Office
• Atty. Dennis Santiago
• Atty. Melissa Yan
• Mr. Jerry Digoy

TENDER Department of Public Works and Highways

• Tender Notice
• Bidding Documents
• Technical Specifications
• Evaluation Criteria
• Eligibility Criteria
• Clarifications
• Shortlisted Firms
• Risk Provisions
• Engr. Marivic S. Gregorio
• Mr. Edmar Delgado
• Engr. Mariano Carbonell
• Mr. Andro Santiago
Philippine Government Electronic Procurement System
• Ms. Rosa Maria Clemente
• Mr. Ulysses dela Cruz
• Mr. Archivald Navarro
• Ms. Ma. Ditas Mendoza
• Mr. Dino Banaga
• Ms. Joanna Makalinaw

36 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 Contracting Phase/Document Agency Concerned/Officials Consulted
Recommended for Publication

AWARD Department of Public Works and Highways

• Award Notice • Engr. Marivic S. Gregorio
• Evaluation Reports • Mr. Edmar Delgado
• Winning Bid • Engr. Mariano Carbonell
• Complaints • Mr. Andro Santiago
• Bill of Quantity
• Information on bidders or Securities and Exchange Commission
participants, their validation • General Counsel Camilo S. Correa
documents and any
procedural exemptions for Department of Trade and Industry
which they qualify • Assistant Secretary Ireneo Vizmonte
• Conflicts of Interest • Director Laudemer Solidum
• Debarments
Construction Industry Authority of the Philippines /
Philippine Contractors Accreditation Board
• Engr. Leilani del Prado
• Ms. Carol Saunar
• Engr. Jocelyn Carrasco
• Engr. Joji Valenciano
• Ms. Angelina Tajon

CONTRACT Department of Public Works and Highways

• Contract Notice • Engr. Marivic S. Gregorio
• Contract Signed • Mr. Edmar Delgado
• Contract Arrangements • Engr. Mariano Carbonell
• Contract Schedule • Mr. Andro Santiago
• Contract Annexes
• Contract Guarantees Philippine Government Electronic Procurement System
• Sub Contract • Ms. Rosa Maria Clemente
• Mr. Ulysses dela Cruz
• Mr. Archivald Navarro
• Ms. Ma. Ditas Mendoza
• Mr. Dino Banaga
• Ms. Joanna Makalinaw

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 37
 Contracting Phase/Document Agency Concerned/Officials Consulted
Recommended for Publication

IMPLEMENTATION Department of Public Works and Highways

• Completion Certificate
• Physical Process Report
• Financial Progress Report
• Final Audit
• Asset and Liability
Assessment
• Engr. Marivic S. Gregorio
• Mr. Edmar Delgado
• Engr. Mariano Carbonell
• Mr. Andro Santiago
Construction Industry Authority of the Philippines /
Philippine Contractors Accreditation Board
• Engr. Leilani del Prado
• Ms. Carol Saunar
• Engr. Jocelyn Carrasco
• Engr. Joji Valenciano
• Ms. Angelina Tajon

Commission on Audit
• Director Lorna Cabochan
• Director Lourdes Cardenas
• Mr. Roy Daluddung

The research was also guided by interviews with civil-society representatives who have
experience monitoring the procurement of goods and services and evaluating access to
information practices in government:

Ms. Jenina Joy Chavez, treasurer of Action for Economic Reforms. AER, according to its website,
is a “public interest organization that conducts policy analysis and advocacy on key economic
issues.” The organization was founded in 1996. Ms. Chavez also serves as co-convener of the
Right to Know, Right Now! Coalition, of which PCIJ is a member.

Mr. Redempto Parafina, executive director of the Affiliated Network for Social Accountability in
East Asia and the Pacific. ANSA-EAP is “a networking facility that helps improve governance by
connecting citizens and governments. [It] seeks to build a constituency of social accountability
practitioners in the [East Asia and the Pacific] region.”

Mr. Rechie Tugawin, advocacy and communications director of Government Watch Philippines.
Established in 2000, G-Watch is an organization that “hopes to provide an effective intellectual
and civic bridge between the local, national and global arenas in the [Transparency-
Participation-Accountability] field, promoting multi-directional dialogues to inform theory and
practice in TPA.”

38 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
Annex 1:
Document Availability by Contracting Phase
Public Contracting in the Philippines: Breakthroughs and Barriers
A case study on the procurement of infrastructure projects
by the Department of Public Works and Highways

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 39
PLANNING ANNEX 1: DOCUMENT AVAILABILITY BY CONTRACTING PHASE

Document Philippine Counterpart Publicly Available Record Location Completeness Data Free
Recommended for Document Available At Once Format of Charge
Publication

Procurement Plan Annual Procurement Yes Yes http://www.dpwh.gov. Yes PDF Yes
Plans ph/dpwh/GAA/annual-
procurement-plan/
year/2017

http://www.gppb.gov.ph/
monitoring/app.php

http://www.dpwh.gov.ph/
dpwh/transparency

Hearing Notice Public Hearing Notice Yes Yes DPWH Yes PDF Yes

Market Studies Market Studies N/A (PPP N/A N/A N/A N/A N/A
projects
applica-
ble)

Environmental Environmental Impact Yes No DPWH, upon request Yes Paper Yes
Impact Assessment

Needs Assess- • Project Procure- Yes (MYPS No DPWH, upon request Yes Paper Yes
ment ment Management not online)
Plan
• Medium-Term
Public Investment
Program
• Multi-Year Planning
System

40 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 PLANNING ANNEX 1: DOCUMENT AVAILABILITY BY CONTRACTING PHASE

Document Philippine Counterpart Publicly Available Record Location Completeness Data Free
Recommended for Document Available At Once Format of Charge
Publication

Feasibility Study Feasibility Study Yes No DPWH, upon request Yes Paper Yes

Project Plan • Scope of Work Yes No DPWH, upon request Yes Paper Yes
• Detailed
Engineering
• Technical
Specifications

Key Source: Alternate Source/s: Other documents kept by the agency during this stage

• Department of Public • Government Procurement GPPB:

Works and Highways Policy Board for the Annual • Procurement Manuals
(Central, Regional, and Procurement Plans
District Engineering Offices,
depending on the value of the
project)

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 41
TENDER ANNEX 1: DOCUMENT AVAILABILITY BY CONTRACTING PHASE

Document Philippine Counterpart Publicly Available Record Location Completeness Data Free of
Recommended for Document Available At Once Format Charge
Publication

Tender Notice • Invitation to Bid Yes Yes https://www.philgeps.gov. Yes PDF Yes
• Abstract of Bids ph/GEPS/log-in.aspx, upon
log-in

Bidding Bid Documents Yes Yes https://www.philgeps.gov. Yes PDF Yes

Documents ph/GEPS/log-in.aspx, upon
log-in

Technical Program of Works Yes Yes https://www.philgeps.gov. Yes PDF Yes

Specifications ph/GEPS/log-in.aspx, upon
log-in

Evaluation Criteria Bid Documents Yes Yes https://www.philgeps.gov. Yes PDF Yes
(Detailed Evaluation ph/GEPS/log-in.aspx, upon
and Comparison of log-in
Bids)

Eligibility Criteria Bid Documents Yes Yes http://www.dpwh.gov. Yes PDF Yes
(Eligibility ph/dpwh/business/
Requirements and procurement/cw/
Eligibility Data Sheet) advertisement

Clarifications Supplemental Bulletin Yes Yes https://www.philgeps.gov. Yes PDF Yes

ph/GEPS/log-in.aspx, upon
log-in

42 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 TENDER ANNEX 1: DOCUMENT AVAILABILITY BY CONTRACTING PHASE

Document Philippine Counterpart Publicly Available Record Location Completeness Data Free of
Recommended for Document Available At Once Format Charge
Publication

Shortlisted Firms List of Bidders (Not No No DPWH, upon request N/A N/A N/A
available during
tender stage, but
list of bidders can
be seen in BAC
Resolution after award
is made.)

Risk Provisions Bid Documents Yes Yes https://www.philgeps.gov. Yes PDF Yes
ph/GEPS/log-in.aspx, upon
log-in

Key Source: Alternate Source/s: Other documents kept by the agency during this stage

• Philippine Government • Department of Public PhilGEPS: GPBB:

Electronic Procurement System
Works and Highways
(Central, Regional, and
District Engineering Offices,
depending on the value of the
project)
• Bid and Award Notices
database
• Open Opportunities List
• Former Opportunities List
• List of Commonly-Used Items
• Document Request List
• Procurement Monitoring
Reports
• Pre-Selected Suppliers and
Consultants
• List of Observers
DPWH:
• List of projects requested to
be exempted from the election
ban in the May 2016 Elections

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 43
AWARD ANNEX 1: DOCUMENT AVAILABILITY BY CONTRACTING PHASE

Document Philippine Counterpart Publicly Available Record Location Completeness Data Free of
Recommended for Document Available At Once Format Charge
Publication

Award Notice • Notice of Award Yes Yes DPWH Yes PDF Yes
• Award Notice https://www.philgeps.gov.
Abstract ph/GEPS/log-in.aspx, upon
log-in

Evaluation Reports • Detailed Evaluation Yes Yes DPWH No PDF Yes

and Comparison of https://www.philgeps.gov.
Bids ph/GEPS/log-in.aspx, upon
• Bids and Awards log-in
Committee
Resolution (Partial
information
is available in
PhilGEPS through
BAC resolution,
but not the full the
evaluation report.)
• Post-Qualification
Report

Winning Bid Technical and Finan- No No DPWH N/A N/A N/A

cial Bid of Winning
Bidder

Complaints Protests Yes Yes http://www.gppb.gov.ph/ Yes Website Yes

monitoring/protest.php copy,
tabular

44 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 AWARD ANNEX 1: DOCUMENT AVAILABILITY BY CONTRACTING PHASE

Document Philippine Counterpart Publicly Available Record Location Completeness Data Free of
Recommended for Document Available At Once Format Charge
Publication

Bill of Quantity Technical and No No DPWH Yes PDF Yes

Financial Bid of
Winning Bidder (Bill
of Quantities can be
seen in the contract,
but not in winning bid
as it is not available.)

Information • List of Registered Yes Yes http://www.dpwh.gov. Yes Excel, Yes

on bidders or Suppliers ph/dpwh/business/ PDF
participants, • List of Registered procurement/civil_works/
their validation Contractors registered_contractors
documents and • List of Licensed
any procedural Contractors https://ciap.dti.gov.ph/
exemptions for • List of Special directory
which they qualify Licenses Issued
• List of Temporary PhilGEPS, upon request
Licenses Issued
• List of Extended
Government
Registration
Certificates Issued

• PCAB License Yes No • PCAB, upon request Yes Paper No

• DTI name registra- • DTI, upon purchase
tion papers

SEC registration Yes Yes Upon log-in and purchase Yes Paper No
papers at https://ireport.sec.gov.
ph/iview/login.jsp

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 45
AWARD ANNEX 1: DOCUMENT AVAILABILITY BY CONTRACTING PHASE

Document Philippine Counterpart Publicly Available Record Location Completeness Data Free of
Recommended for Document Available At Once Format Charge
Publication

Conflicts of Inter- Omnibus Sworn State- No No DPWH, upon request Yes Paper Yes
est ment required under
R.A. No. 9184 (Disclo-
sure of Relations)

Debarments Blacklisted Yes Yes https://ciap.dti.gov.ph/ Yes PDF Yes

Constructors directory

http://www.gppb.gov.ph/
monitoring/blacklistedCon.
php

Key Source: Alternate Source/s: Other documents kept by the agency during this stage

• Philippine Government • Department of Public DPWH: PCAB:

Electronic Procurement System Works and Highways
(Central, Regional, and
District Engineering Offices,
depending on the value of the
project)
• Securities and Exchange
Commission
• Department of Trade and
Industry
• Philippine Constructors
Accreditation Board
• Construction Industry Authority
of the Philippines
46 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
• Awarded Contracts database
• Spreadsheet file available
upon request; contains data
on Date Entered in Civil Works
Registry, Project ID, Contract
Name, Implementing Office,
Awarded Contractor, Awarded
Amount, and Extent of
Participation
PhilGEPS:
• Bid and Award Notices
database
• Blacklisted Suppliers
• With details on blacklisted
entity, blacklisting agency,
project, offenses, sanctions,
and period
Other records:
• DTI/SEC/CDA Registration
• Mayor’s Permit
• Statement of Ongoing and
Completed Contracts
• PCAB license and registration
• Audited Financial Statement
• Net Financial Contracting
Capacity
• Bid Security
 CONTRACT ANNEX 1: DOCUMENT AVAILABILITY BY CONTRACTING PHASE

Document Philippine Counterpart Publicly Available Record Location Completeness Data Free of
Recommended for Document Available At Once Format Charge
Publication

Contract Notice Notice to Proceed Yes Yes https://www.philgeps.gov. Yes PDF Yes
ph/GEPS/log-in.aspx, upon
log-in

Contract Signed Contract Agreement Yes Yes https://www.philgeps.gov. Yes PDF Yes
ph/GEPS/log-in.aspx, upon
log-in

Contract Contract Agreement Yes Yes https://www.philgeps.gov. Yes PDF Yes

Arrangements ph/GEPS/log-in.aspx, upon
log-in

Contract Schedule Contract Agreement Yes Yes https://www.philgeps.gov. Yes PDF Yes
ph/GEPS/log-in.aspx, upon
log-in

Contract Annexes Contract Agreement Yes No DPWH, upon request No PDF Yes

Contract Contract Agreement Yes No DPWH, upon request No PDF Yes

Guarantees

Sub-contract Sub-contractor N/A N/A N/A N/A N/A N/A

Agreement

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 47
CONTRACT ANNEX 1: DOCUMENT AVAILABILITY BY CONTRACTING PHASE

Key Source: Other documents kept by the agency during this stage

• Philippine Government
Electronic Procurement System
• Department of Public
Works and Highways
(Central, Regional, and
District Engineering Offices,
depending on the value of the
project)
Parts of the Contract Agreement:
• Contract Agreement
• Bidding Documents
• Winning Bidder’s Bid
• Performance Security
• Credit Line
• Notice of Award
Other required documents:
construction schedule, S-curve,
manpower schedule, construction
methods, equipment utilization
schedule, construction safety and
health program, and PERT/CPM
Variation Order

48 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 IMPLEMENTATION ANNEX 1: DOCUMENT AVAILABILITY BY CONTRACTING PHASE

Document Philippine Counterpart Publicly Available Record Location Completeness Data Free of
Recommended for Document Available At Once Format Charge
Publication

Completion • Certificate of Yes No DPWH, upon request Yes Paper Yes

Certificate Completion
• Owner’s
Acceptance of the
Contract

Physical Process • Constructors Yes Yes https://ciap.dti.gov.ph/ No PDF, Yes

Report Performance directory CSV
Evaluation
Summary Reports http://www.gppb.gov.ph/
• Project and monitoring/cpes.php
Contract
Management http://www.dpwh.gov.
Application (internal ph/dpwh/projects/
system) infrastructure/PMO
Status of
Implementation

Financial Progress Electronic National No No DPWH, upon request N/A N/A N/A
Report Government
Accounting System
(internal system)

Final Audit Annual Audit Report Yes Yes https://www.coa.gov.ph/ Yes PDF, Yes
index.php/reports/annual- Excel,
audit-report and un-
editable
Word
formats

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 49
IMPLEMENTATION ANNEX 1: DOCUMENT AVAILABILITY BY CONTRACTING PHASE

Document Philippine Counterpart Publicly Available Record Location Completeness Data Free of
Recommended for Document Available At Once Format Charge
Publication

Asset and Liability Annual Audit Report Yes Yes https://www.coa.gov.ph/ Yes PDF, Yes
Assessment index.php/reports/annual- Excel,
audit-report and un-
editable
Word
formats

Key Source: Alternate Source/s: Other documents kept by the agency during this stage

• Department of Public • Commission on Audit DPWH: COA:

Works and Highways • Government Procurement • Post-Evaluation Report • Notice of Disallowance, if
(Central, Regional, and Policy Board • List of contractors who failed to applicable
District Engineering Offices, satisfactorily deliver civil-works • Notice of Charge, if applicable
depending on the value of the projects
project)
• Constructors Industry Authority
of the Philippines

50 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
Annex 2:
Document Availability by Publication Level
Public Contracting in the Philippines: Breakthroughs and Barriers
A case study on the procurement of infrastructure projects
by the Department of Public Works and Highways

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 51
 ANNEX 2: DOCUMENT AVAILABILITY BY PUBLICATION LEVEL

No. Category Document Description Philippine Agency Produced Available Mode

Recommended Counterpart At Once of Release
for Publication Document

1 Basic Tender Notice The formal notice that • Notice of Award DPWH, Yes Yes Online
gives details of a ten- • Award Notice PhilGEPS
der. This may be a link Abstract
to a downloadable doc-
ument, to a web page,
or to an official gazette
in which the notice is
contained.

2 Basic Award Notice The formal notice that Notice of Award DPWH, Yes Yes Online
gives details of the con- PhilGEPS
tract award. This may
be a link to a down-
loadable document, to
a web page, or to an
official gazette in which
the notice is contained.

3 Basic Contract Notice The formal notice that Notice DPWH, Yes Yes Online
gives details of a con- to Proceed PhilGEPS
tract being signed and
valid to start implemen-
tation. This may be a
link to a downloadable
document, to a web
page, or to an official
gazette in which the
notice is contained.

52 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 2: DOCUMENT AVAILABILITY BY PUBLICATION LEVEL

No. Category Document Description Philippine Agency Produced Available Mode

Recommended Counterpart At Once of Release
for Publication Document

4 Basic Completion • Certificate DPWH Yes No Upon

certificate of Completion request
• Owner’s
acceptance
of the contract

5 Basic Procurement Annual DPWH, Yes Yes Online

Plan Procurement Plans GPPB

6 Basic Bidding Information for potential Bid Documents DPWH, Yes Yes Online
Documents suppliers, describing PhilGEPS
the goals of the con-
tract (e.g. goods and
services to be pro-
cured), and the bidding
process.

7 Basic Technical Detailed technical infor- Program DPWH, Yes Yes Online
Specifications mation about goods or of Works PhilGEPS
services to be provided.

8 Basic Evaluation Information about how Bid Documents DPWH, Yes Yes Online
Criteria bids will be evaluated. (Detailed Evaluation PhilGEPS
and Comparison of
Bids)

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 53
 ANNEX 2: DOCUMENT AVAILABILITY BY PUBLICATION LEVEL

No. Category Document Description Philippine Agency Produced Available Mode

Recommended Counterpart At Once of Release
for Publication Document

9 Intermediate Evaluation Report on the evalua- • Detailed DPWH, Yes Yes Online but
Report tion of the bids and the Evaluation and PhilGEPS incomplete
application of the eval- Comparison of
uation criteria, including Bids
the justification of the • Bids and Award
award Committee
Resolution
• Post-
Qualification
Report

10 Intermediate Signed Contract Contract DPWH, Yes Yes Online

Agreement PhilGEPS

11 Intermediate Arrangements Contract DPWH, Yes Yes Online

for ending Agreement PhilGEPS
contract

12 Intermediate Schedules Contract DPWH, Yes Yes Online

and milestones Agreement PhilGEPS

54 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 2: DOCUMENT AVAILABILITY BY PUBLICATION LEVEL

No. Category Document Description Philippine Agency Produced Available Mode

Recommended Counterpart At Once of Release
for Publication Document

13 Intermediate Physical progress A report on the status • Constructors DPWH, CIAP Yes Yes Online but
reports of implementation, usu- Performance incomplete
ally against key mile- Evaluation Sum-
stones. mary Reports
• Project and Con-
tract Manage-
ment Application
• Status of Imple-
mentation

14 Intermediate Financial Dates and amounts of Electronic National DPWH Yes No Upon
progress reports stage payments made Government request
(against total amount) Accounting System
and the source of those
payments, including
cost overruns, if any.
Structured versions of
this data can be pro-
vided through transac-
tions.

15 Intermediate Final Audit Annual Audit COA Yes Yes Online

Report

16 Intermediate Public Hearing Details of any public Public Consultation DPWH Yes Yes Online
Notice hearings that took place Notice
as part of the planning
for this procurement.

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 55
 ANNEX 2: DOCUMENT AVAILABILITY BY PUBLICATION LEVEL

No. Category Document Description Philippine Agency Produced Available Mode

Recommended Counterpart At Once of Release
for Publication Document

17 Intermediate Market Studies Market Studies DPWH Not Not Not

(PPP projects applicable applicable applicable
applicable)

18 Intermediate Eligibility Criteria Detailed documents Bid Documents DPWH Yes Yes Online
about the eligibility of (Eligibility Require-
bidders. ments and Eligibility
Data Sheet)

19 Intermediate Clarifications Including replies to Supplemental DPWH, Yes Yes Online

to bidders issues raised in pre-bid Bulletin PhilGEPS
questions conferences.

20 Intermediate Shortlisted Firms List of Bidders DPWH Yes No (Not Upon

available request
during
tender
stage, but
list of bid-
ders can
be seen
in BAC
Resolu-
tion after
award is
made.)

21 Advanced Environmental Environmental DPWH Yes No Upon

Impact Impact Assessment request

56 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 2: DOCUMENT AVAILABILITY BY PUBLICATION LEVEL

No. Category Document Description Philippine Agency Produced Available Mode

Recommended Counterpart At Once of Release
for Publication Document

22 Advanced Assessment Annual Audit COA Yes Yes Online

of government’s Report
assets
and liabilities

23 Advanced Provisions Bid Documents DPWH, Yes Yes Online

for management PhilGEPS
of risks
and liabilities

24 Advanced Winning Bid Technical DPWH Yes No Not

and Financial Bid of available
Winning Bidder

25 Advanced Complaints Protests DPWH, Yes Yes Online

and decisions GPPB

26 Advanced Annexes to the Contract DPWH, Yes No Upon

Contract Agreement PhilGEPS request

27 Advanced Guarantees Contract DPWH, Yes No Upon

Agreement PhilGEPS request

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 57
 ANNEX 2: DOCUMENT AVAILABILITY BY PUBLICATION LEVEL

No. Category Document Description Philippine Agency Produced Available Mode

Recommended Counterpart At Once of Release
for Publication Document

28 Advanced Subcontracts A document detailing Sub-contractor Not Not Not Not

subcontracts, the Agreement applicable applicable applicable applicable
subcontract itself,
or a linked OCDS
document describing a
subcontract.

29 Advanced Needs • Project DPWH Yes No Upon

Assessment Procurement request
Management
Plan
• Medium-
Term Public
Investment
Program
• Multi-Year
Planning System

30 Advanced Feasibility Study Feasibility Study DPWH Yes No Upon

request

31 Advanced Project plan • Scope of Work DPWH Yes No Upon

• Detailed request
Engineering
• Technical
Specifications

58 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 2: DOCUMENT AVAILABILITY BY PUBLICATION LEVEL

No. Category Document Description Philippine Agency Produced Available Mode

Recommended Counterpart At Once of Release
for Publication Document

32 Advanced Bill Of Quantity Contract DPWH Yes No (Bill Not

Agreement of Quan- available
Technical tities can
and Financial Bid of be seen
Winning Bidder in the
contract,
but not in
winning
bid as it is
not avail-
able.)

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 59
 ANNEX 2: DOCUMENT AVAILABILITY BY PUBLICATION LEVEL

No. Category Document Description Philippine Agency Produced Available Mode

Recommended Counterpart At Once of Release
for Publication Document

33 Advanced Information Information on bidders • List of DPWH, Yes Yes Online and
on bidders or participants, their Registered PhilGEPS, upon pur-
validation documents Suppliers PCAB, CIAP, chase
and any procedural ex- • List of SEC, DTI
emptions for which they Registered
qualify Contractors
• List of Licensed
Contractors
• List of Special
Licenses Issued
• List of Temporary
Licenses Issued
• List of Extended
Government
Registration
Certificates
Issued
• PCAB License
• DTI name
registration
papers
• SEC registration
papers

34 Advanced Conflicts Omnibus Sworn DPWH Yes No Not avail-

of Interest Statement required able
Uncovered under R.A. No. 9184
(Disclosure of Rela-
tions)

60 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 2: DOCUMENT AVAILABILITY BY PUBLICATION LEVEL

No. Category Document Description Philippine Agency Produced Available Mode

Recommended Counterpart At Once of Release
for Publication Document

35 Advanced Debarments Blacklisted CIAP, DPWH, Yes Yes Online

Issued Constructors GPPB

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 61
Annex 3:
Open Contracting Data Standard Mapping
Public Contracting in the Philippines: Breakthroughs and Barriers
A case study on the procurement of infrastructure projects
by the Department of Public Works and Highways

62 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

1 meta-data ocid Open A globally unique identifier No Not available OCP Can be N/A
Contracting for this Open Contracting created
ID Process. Composed of a
publisher prefix and an
identifier for the contract-
ing process. For more
information see the Open
Contracting Identifier
guidance

2 meta-data id Release ID A unique identifier that No Not available PhilGEPS, Can be N/A
identifies this release. A DPWH created
releaseID must be unique
within a release-package
and must not contain the #
character.

3 meta-data date Release The date this information Yes m_tender PhilGEPS PhilGEPS Excel
Date was first released, or pub- (publishDate) database
lished.

4 meta-data tag Release Tag One or more values from No Not available PhilGEPS, Can be N/A
the releaseTag codelist. DPWH created
Tags may be used to filter
release and the under-
stand the kind of informa-
tion that a release might
contain.

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 63
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

5 meta-data initiation- Initiation String specifying the type No Not available PhilGEPS, Can be N/A
Type type of initiation process used DPWH created
for this contract, taken
from the initiationType
codelist. Currently only
tender is supported.

6 meta-data language Release Specifies the default No Not available PhilGEPS, Can be N/A
language language of the data DPWH created
using either two-digit ISO (English)
639-1, or extended BCP47
language tags. The use of
two-letter codes from ISO
639-1 is strongly recom-
mended.

7 buyer Organization An organization. Yes m_organiza- PhilGEPS PhilGEPS Excel

tion (or- database
gName)

64 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

8 buyer buyer/ name The common name of the Yes m_organiza- PhilGEPS PhilGEPS Excel
name organization. The ID prop- tion (or- database
erty provides an space for gName)
the formal legal name, and
so this may either repeat
that value, or could pro-
vide the common name
by which this organization
is known. This field could
also include details of the
department or sub-unit
involved in this contracting
process.

9 buyer buyer/ identifier The primary identifier for No Not available PhilGEPS, Can be N/A
identifier this organization. Iden- DPWH created
tifiers that uniquely pick
out a legal entity should
be preferred. Consult the
organization identifier
guidance for the preferred
scheme and identifier to
use.

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 65
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

10 buyer buyer/ scheme Organization identifiers No Not available PhilGEPS, Can be N/A
identifier/ be drawn from an existing DPWH created
scheme identification scheme. This
field is used to indicate
the scheme or codelist in
which the identifier will be
found. This value should
be drawn from the Organi-
zation Identifier Scheme.

11 buyer buyer/ id The identifier of the orga- Yes m_organiza- PhilGEPS PhilGEPS Excel
identifier/id nization in the selected tion (orgID) database
scheme.

12 buyer buyer/ legalName The legally registered Yes m_organiza- PhilGEPS PhilGEPS Excel
identifier/ name of the organization. tion (or- database
legalName gName)

13 buyer buyer/ uri A URI to identify the No Not available PhilGEPS, Can be N/A
identifier/ organization, such as DPWH secured
uri those provided by Open
Corporates or some other
relevant URI provider. This
is not for listing the web-
site of the organization:
that can be done through
the url field of the Organi-
zation contact point.

66 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

14 buyer buyer/ additiona- A list of additional / sup- No Not available PhilGEPS, Can be N/A
additiona- lIdentifiers plemental identifiers for DPWH created
lIdentifiers the organization, using
the organization identifier
guidance. This could be
used to provide an inter-
nally used identifier for
this organization in addi-
tion to the primary legal
entity identifier.

15 buyer buyer/ scheme Organization identifiers No Not available PhilGEPS, Can be N/A
additiona- be drawn from an existing DPWH created
lIdentifiers/ identification scheme. This
scheme field is used to indicate
the scheme or codelist in
which the identifier will be
found. This value should
be drawn from the Organi-
zation Identifier Scheme.

16 buyer buyer/ id The identifier of the orga- No Not available PhilGEPS, Can be N/A
additiona- nization in the selected DPWH created
lIdentifiers/ scheme.
id

17 buyer buyer/ legalName The legally registered Yes m_organiza- PhilGEPS PhilGEPS Excel
additiona- name of the organization. tion (or- database
lIdentifiers/ gName)
legalName

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 67
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

18 buyer buyer/ uri A URI to identify the No Not available PhilGEPS, Can be N/A
additiona- organization, such as DPWH secured
lIdentifiers/ those provided by Open
uri Corporates or some other
relevant URI provider. This
is not for listing the web-
site of the organization:
that can be done through
the url field of the Organi-
zation contact point.

19 buyer buyer/ address An address. This may Yes m_address PhilGEPS PhilGEPS Excel
address be the legally registered (address1) database
address of the organiza-
tion, or may be a corre-
spondence address for
this particular contracting
process.

20 buyer buyer/ streetAd- The street address. For Yes m_address PhilGEPS PhilGEPS Excel
address/ dress example, 1600 Amphithe- (address1) database
streetAd- atre Pkwy.
dress

21 buyer buyer/ locality The locality. For example, Yes m_address PhilGEPS PhilGEPS Excel
address/ Mountain View. (address2) database
locality

22 buyer buyer/ region The region. For example, Yes m_address PhilGEPS PhilGEPS Excel
address/ CA. (region) database
region

68 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

23 buyer buyer/ad- postalCode The postal code. For ex- No Not available PhilGEPS, Can be N/A
dress/post- ample, 94043. DPWH created
alCode

24 buyer buyer/ coun- The country name. For No Not available PhilGEPS, Can be N/A
address/ tryName example, United States. DPWH created
coun-
tryName

25 buyer buyer/con- contactPoint A person, contact point or Yes m_contact PhilGEPS PhilGEPS Excel
tactPoint department to contact in (contact- database
relation to this contracting Name)
process.

26 buyer buyer/con- name The name of the contact Yes m_contact PhilGEPS PhilGEPS Excel
tactPoint/ person, department, or (contact- database
name contact point, for corre- Name)
spondence relating to this
contracting process.

27 buyer buyer/con- email The e-mail address of the Yes m_contact PhilGEPS PhilGEPS Excel
tactPoint/ contact point/person. (emailAdd) database
email

28 buyer buyer/con- telephone The telephone number of Yes m_contact PhilGEPS PhilGEPS Excel
tactPoint/ the contact point/person. (telNo) database
telephone This should include the
international dialling code.

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 69
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

29 buyer buyer/con- faxNumber The fax number of the No Not available PhilGEPS Can be N/A
tactPoint/ contact point/person. This created
faxNumber should include the interna-
tional dialling code.

30 buyer buyer/con- url A web address for the No Not available PhilGEPS Can be N/A
tactPoint/ contact point/person. created
url

31 planning Planning Information from the plan- Yes Not available DPWH Project PDF
ning phase of the con- Procurement
tracting process. Note that Management
many other fields may be Plan
filled in a planning release, Medium-
in the appropriate fields Term Public
in other schema sections, Investment
these would likely be Program
estimates at this stage e.g. Multi-Year
totalValue in tender Planning
System
Annual
Procurement
Plan

70 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

32 planning planning/ rationale The rationale for the pro- Yes Not available DPWH Project PDF
rationale curement provided in free Procurement
text. More detail can be Management
provided in an attached Plan
document. Medium-
Term Public
Investment
Program
Multi-Year
Planning
System
Annual
Procurement
Plan

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 71
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

33 planning planning/ Budget Infor- This section contain infor- Yes Not available DPWH, Project PDF
budget mation mation about the bud- DBM Procurement
get line, and associated Management
projects, through which Plan
this contracting process is Medium-
funded. It draws upon data Term Public
model of the Budget Data Investment
Package, and should be Program
used to cross-reference to Multi-Year
more detailed information Planning
held using a Budget Data System
Package, or, where no Annual
linked Budget Data Pack- Procurement
age is available, to provide Plan
enough information to General
allow a user to manually or Appropriations
automatically cross-refer- Act
ence with another pub-
lished source of budget
and project information.

72 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

34 planning planning/ Data Source Used to point either to a Yes “Funding PhilGEPS, Project Excel,
budget/ corresponding Budget Source” in DPWH, Procurement PDF
source Data Package, or to a ma- PhilGEPS Bid DBM Management
chine or human-readable and Award Plan
source where users can Notice data- Medium-
find further information on base Term Public
the budget line item iden- Investment
tifiers, or project identifi- Program
ers, provided here. Multi-Year
Planning
System
Annual
Procurement
Plan
General
Appropriations
Act

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 73
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

35 planning planning/ id An identifier for the Yes Not available PhilGEPS, Project PDF
budget/id budget line item which DPWH, Procurement
provides funds for this DBM Management
contracting process. This Plan
identifier should be pos- Medium-
sible to cross-reference Term Public
against the provided data Investment
source. Program
Multi-Year
Planning
System
Annual
Procurement
Plan
General
Appropriations
Act

74 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

36 planning planning/ Budget A short free text descrip- Yes “Funding PhilGEPS, Project Excel,
budget/de- Source tion of the budget source. Source” in DPWH, Procurement PDF
scription May be used to provide PhilGEPS DBM Management
the title of the budget line, Bids and Plan
or the programme used to Awards No- Medium-
fund this project. tice database Term Public
Investment
Program
Multi-Year
Planning
System
Annual
Procurement
Plan
General
Appropriations
Act

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 75
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

37 planning planning/ amount The value of the budget Yes “Approved PhilGEPS, Project Excel,
budget/ line item Budget” in DPWH, Procurement PDF
amount PhilGEPS DBM Management
Bids and Plan
Awards No- Medium-
tice database Term Public
Investment
Program
Multi-Year
Planning
System
Annual
Procurement
Plan
General
Appropriations
Act

76 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

38 planning planning/ amount Amount as a number. Yes “Approved PhilGEPS, Project Excel,
budget/ Budget” in DPWH, Procurement PDF
amount/ PhilGEPS DBM Management
amount Bids and Plan
Awards No- Medium-
tice database Term Public
Investment
Program
Multi-Year
Planning
System
Annual
Procurement
Plan
General
Appropriations
Act

39 planning planning/ currency The currency in 3-letter No Not available DPWH Can be N/A
budget/ ISO 4217 format. created (PhP)
amount/
currency

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 77
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

40 planning planning/ Project Title The name of the project Yes “Bid Notice PhilGEPS, Project PDF
budget/ that through which this Title” in DPWH Procurement
project contracting process is PhilGEPS Management
funded (if applicable). Bids and Plan
Some organizations Awards No- Medium-
maintain a registry of tice database Term Public
projects, and the data Investment
should use the name by Program
which the project is known Multi-Year
in that registry. No trans- Planning
lation option is offered for System
this string, as translated Annual
values can be provided Procurement
in third-party data, linked Plan
from the data source
above.

78 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

41 planning planning/ Project Iden- An external identifier for Yes “Reference PhilGEPS, Project PDF
budget/ tifier the project that this con- No.” in DPWH Procurement
projectID tracting process forms PhilGEPS Management
part of, or is funded via (if Bids and Plan
applicable). Some organi- Awards No- Medium-
zations maintain a registry tice database Term Public
of projects, and the data Investment
should use the identifier Program
from the relevant registry Multi-Year
of projects. Planning
System
Annual
Procurement
Plan
General
Appropriations
Act

42 planning planning/ Linked bud- A URI pointing directly to a No Not available DPWH Can be N/A
budget/uri get informa- machine-readable record created
tion about the related budget
or projects for this con-
tracting process.

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 79
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

43 planning planning/ documents A list of documents related Yes Not available DPWH Project PDF
documents to the planning process. Procurement
Management
Plan
Medium-
Term Public
Investment
Program
Annual
Procurement
Plans
Multi-Year
Planning
System
Public Hearing
Notice
Market Studies
Environmental
Impact
Assessment
Feasibility
Study
Scope of Work
Detailed
Engineering
Technical
Specifications

80 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

44 planning planning/ Document Links to, or descriptions Yes Not available DPWH Project PDF
documents of, external documents Procurement
can be attached at various Management
locations within the stan- Plan
dard. Documents may be Medium-
supporting information, Term Public
formal notices, down- Investment
loadable forms, or any Program
other kind of resource that Annual
should be made public as Procurement
part of full open contract- Plans
ing. Public Hearing
Notice
Market Studies
Environmental
Impact
Assessment
Feasibility
Study
Scope of Work
Detailed
Engineering
Technical
Specifications

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 81
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

45 planning planning/ id A local, unique identifier No Not available DPWH Can be N/A
docu- for this document. This created
ments/id field is used to keep track
of multiple revisions of
a document through the
compilation from release
to record mechanism.

46 planning planning/ document- A classification of the doc- No Not available DPWH Can be PDF
docu- Type ument described taken created
ments/doc- from the documentType
umentType codelist. Values from the
provided codelist should
be used wherever pos-
sible, though extended
values can be provided if
the codelist does not have
a relevant code.

82 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

47 planning planning/ title The document title. Yes Not available DPWH Project PDF
docu- Procurement
ments/title Management
Plan
Medium-
Term Public
Investment
Program
Annual
Procurement
Plans
Public Hearing
Notice
Market Studies
Environmental
Impact
Assessment
Feasibility
Study
Scope of Work
Detailed
Engineering
Technical
Specifications

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 83
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

48 planning planning/ description A short description of the No Not available DPWH Can be PDF
docu- document. We recom- created
ments/de- mend descriptions do not
scription exceed 250 words. In the
event the document is not
accessible online, the de-
scription field can be used
to describe arrangements
for obtaining a copy of the
document.

84 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

49 planning planning/ url direct link to the document Yes Some are DPWH Project PDF
docu- or attachment. The server available on Procurement
ments/url providing access to this DPWH web- Management
document should be con- site, GPPB Plan
figured to correctly report website, and Medium-
the document mime type. PhilGEPS, Term Public
upon log-in Investment
Program
Annual
Procurement
Plans
Public Hearing
Notice
Market Studies
Environmental
Impact
Assessment
Feasibility
Study
Scope of Work
Detailed
Engineering
Technical
Specifications

(Only the APP

and PPMP
have online
links.)

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 85
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

50 planning planning/ datePub- The date on which the No Not available DPWH Can be PDF
docu- lished document was first pub- created
ments/ lished. This is particular-
datePub- ly important for legally
lished important documents such
as notices of a tender.

51 planning planning/ dateModified Date that the document No Not available DPWH Can be PDF
docu- was last modified created
ments/
dateModi-
fied

52 planning planning/ format The format of the docu- No Not available DPWH Can be PDF
docu- ment taken from the IANA created (PDF)
ments/ Media Types code list,
format with the addition of one
extra value for ‘offline/
print’, used when this doc-
ument entry is being used
to describe the offline
publication of a document.
Use values from the tem-
plate column. Links to web
pages should be tagged
‘text/html’.

86 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

53 planning planning/ language Specifies the language No Not available DPWH Can be PDF
docu- of the linked document created
ments/lan- using either two-digit ISO (English)
guage 639-1, or extended BCP47
language tags. The use of
two-letter codes from ISO
639-1 is strongly recom-
mended unless there is a
clear user need for dis-
tinguishing the language
subtype.

54 tender Tender Data regarding tender Yes Not available PhilGEPS, Invitation to PDF
process - publicly inviting DPWH Bid
prospective contractors to Abstract of
submit bids for evaluation Bids
and selecting a winner or
winners.

55 tender tender/id Tender ID An identifier for this tender Yes m_tender PhilGEPS PhilGEPS Excel
process. This may be the (refID) database
same as the ocid, or may
be drawn from an inter-
nally held identifier for this
tender.

56 tender tender/title title Tender title Yes m_tender PhilGEPS PhilGEPS Excel
(tenderTitle) database

57 tender tender/de- description Tender description Yes m_tender PhilGEPS PhilGEPS Excel
scription (tenderDesc) database

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 87
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

58 tender tender/ Tender Sta- The current status of the Yes “Bid Notice PhilGEPS PhilGEPS Excel
status tus tender based on the ten- Status” in database
derStatus codelist PhilGEPS
Bids and
Awards No-
tice database

59 tender tender/pro- procure- Specify tendering method Yes m_procure- PhilGEPS PhilGEPS Excel
curement- mentMethod against the method codel- mentMode database
Method ist as per GPA definitions (procure-
of Open, Selective, Limited mentMode)

60 tender tender/pro- procure- Rationale of procurement No Not available PhilGEPS Can be N/A
curement- mentMetho- method, especially in the created (Refer
MethodRa- dRationale case of Limited tendering. to IRR)
tionale

61 tender tender/ awardCrite- Specify the award criteria Yes Not available PhilGEPS Bid PDF
awardCri- ria for the procurement, using Documents
teria the award criteria codelist

62 tender tender/ awardCriteri- Any detailed or further Yes Not available PhilGEPS Bid PDF
awardCri- aDetails information on the award Documents
teriaDetails or selection criteria.

63 tender tender/ submission- Specify the method by Yes Not available PhilGEPS, Invitation to PDF
submis- Method which bids must be sub- DPWH Bid
sionMeth- mitted, in person, written, Abstract of
od or electronic auction. Us- Bids
ing the submission meth-
od codelist

88 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

64 tender tender/ submission- Any detailed or further Yes Not available PhilGEPS, Invitation to PDF
submis- MethodDe- information on the submis- DPWH Bid
sion- tails sion method. This may in- Abstract of
MethodDe- clude the address, e-mail Bids
tails address or online service
to which bids should be
submitted, and any special
requirements to be fol-
lowed for submissions.

65 tender tender/ minValue The minimum estimated N/A N/A N/A N/A No
minValue value of the procurement. specified
minimum
amount.

66 tender tender/ amount Amount as a number. N/A N/A N/A N/A No

minValue/ specified
amount minimum
amount.

67 tender tender/ currency The currency in 3-letter N/A N/A N/A N/A No
minValue/ ISO 4217 format. specified
currency minimum
amount.

68 tender tender/ value The total upper estimated Yes m_tender PhilGEPS PhilGEPS Excel
value value of the procurement. (approved- database
Budget)

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 89
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

69 tender tender/val- amount Amount as a number. Yes m_tender PhilGEPS PhilGEPS Excel
ue/amount (approved- database
Budget)

70 tender tender/ currency The currency in 3-letter No Not available PhilGEPS Can be N/A
value/cur- ISO 4217 format. created (PhP)
rency

71 tender tender/ten- Period The period when the Yes m_tender PhilGEPS PhilGEPS Excel
derPeriod tender is open for submis- (publishDate) database
sions. The end date is the
closing date for tender
submissions.

72 tender tender/ten- startDate The start date for the Yes m_tender PhilGEPS PhilGEPS Excel
derPeriod/ period. (publishDate) database
startDate

73 tender tender/ten- endDate The end date for the pe- Yes m_tender PhilGEPS PhilGEPS Excel
derPeriod/ riod. (closingDate) database
endDate

74 tender tender/ Period The period during which Yes Not available PhilGEPS Invitation to PDF
enquiryPe- enquiries may be made Bid
riod and answered. Abstract of
Bids

90 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

75 tender tender/ startDate The start date for the Yes Not available PhilGEPS Invitation to PDF
enquiryPe- period. Bid
riod/start- Abstract of
Date Bids

76 tender tender/ endDate The end date for the pe- Yes Not available PhilGEPS Invitation to PDF
enquiryPe- riod. Bid
riod/end- Abstract of
Date Bids

77 tender tender/ hasEnquiries A Yes/No field to indicate No Not available PhilGEPS Can be N/A
hasEnqui- whether enquiries were created
ries part of tender process.

78 tender tender/ eligibilityCri- A description of any eligi- Yes Not available DPWH Bid PDF
eligibility- teria bility criteria for potential Documents
Criteria suppliers.

79 tender tender/ Period The date or period on Yes Not available DPWH Bid PDF
awardPe- which an award is antici- Documents
riod pated to be made.

80 tender tender/ startDate The start date for the Yes Not available DPWH Bid PDF
awardPe- period. Documents
riod/start-
Date

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 91
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

81 tender tender/ endDate The end date for the pe- Yes Not available DPWH Bid PDF
awardPe- riod. Documents
riod/end-
Date

82 tender tender/ Items to be The goods and services to Yes d_tenderI- PhilGEPS PhilGEPS Excel
items procured be purchased, broken into Item (item- database
line items wherever pos- Name)
sible. Items should not be
duplicated, but a quantity
of 2 specified instead.

83 tender tender/ id A local identifier to refer- Yes m_tender PhilGEPS PhilGEPS Excel
items/id ence and merge the items (refID) database
by. Must be unique within
a given array of items.

84 tender tender/ description A description of the Yes Not available DPWH Bid PDF
items/de- goods, services to be Documents
scription provided.

85 tender tender/ classification The primary classification Yes “Item De- PhilGEPS PhilGEPS Excel
items/clas- for the item. See the item- scription” database
sification ClassificationScheme to in PhilGEPS
identify preferred classifi- Bids and
cation lists, including CPV Awards No-
and GSIN. tice database

92 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

86 tender tender/ scheme An classification should No Not available PhilGEPS Can be N/A
items/clas- be drawn from an existing created
sification/ scheme or list of codes.
scheme This field is used to indi-
cate the scheme/codelist
from which the classifi-
cation is drawn. For line
item classifications, this
value should represent an
known Item Classification
Scheme wherever possi-
ble.

87 tender tender/ id The classification code No Not available PhilGEPS Can be N/A
items/clas- drawn from the selected created
sification/id scheme.

88 tender tender/ description A textual description or No Not available PhilGEPS Can be N/A
items/clas- title for the code. created
sification/
description

89 tender tender/ uri A URI to identify the code. No Not available PhilGEPS Can be N/A
items/clas- In the event individual created
sification/ URIs are not available
uri for items in the identifier
scheme this value should
be left blank.

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 93
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

90 tender tender/ additional- An array of additional No Not available PhilGEPS Can be N/A
items/addi- Classifica- classifications for the item. created
tionalClas- tions See the itemClassifica-
sifications tionScheme codelist for
common options to use
in OCDS. This may also
be used to present codes
from an internal classifica-
tion scheme.

91 tender tender/ scheme An classification should No Not available PhilGEPS Can be N/A
items/addi- be drawn from an existing created
tionalClas- scheme or list of codes.
sifications/ This field is used to indi-
scheme cate the scheme/codelist
from which the classifi-
cation is drawn. For line
item classifications, this
value should represent an
known Item Classification
Scheme wherever possi-
ble.

92 tender tender/ id The classification code No Not available PhilGEPS Can be N/A
items/addi- drawn from the selected created
tionalClas- scheme.
sifications/
id

94 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

93 tender tender/ description A textual description or No Not available PhilGEPS Can be N/A
items/addi- title for the code. created
tionalClas-
sifications/
description

94 tender tender/ uri A URI to identify the code. No Not available PhilGEPS Can be N/A
items/addi- In the event individual created
tionalClas- URIs are not available
sifications/ for items in the identifier
uri scheme this value should
be left blank.

95 tender tender/ quantity The number of units re- Yes “Item No.” PhilGEPS PhilGEPS Excel
items/ quired in PhilGEPS database
quantity Bids and
Awards No-
tice database

96 tender tender/ unit Description of the unit Yes “Unit” in Bill PhilGEPS, PhilGEPS PDF
items/unit which the good comes of Quantity DPWH database, Bill
in e.g. hours, kilograms. of Quantity
Made up of a unit name,
and the value of a single
unit.

97 tender tender/ name Name of the unit Yes d_tenderI- PhilGEPS PhilGEPS Excel
items/unit/ Item (item- database
name Name)

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 95
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

98 tender tender/ value The monetary value of a Yes d_tenderI- PhilGEPS PhilGEPS Excel
items/unit/ single unit. Item (item- database
value Budget),
“Unit Price”
in Bill of
Quantity

99 tender tender/ amount Amount as a number. Yes d_tenderI- PhilGEPS, PhilGEPS Excel
items/unit/ Item (item- DPWH database, Bill
value/ Budget), of Quantity
amount “Amount” in
Bill of Quan-
tity

100 tender tender/ currency The currency in 3-letter No Not available PhilGEPS, Can be N/A
items/unit/ ISO 4217 format. DPWH created (PhP)
value/cur-
rency

101 tender tender/ numberOf- The number of entities Yes Not available DPWH BAC PDF
numberOf- Tenderers who submit a tender Resolution
Tenderers

102 tender tender/ten- tenderers All entities who submit a Yes Not available DPWH BAC PDF
derers tender. Resolution

96 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

103 tender tender/ten- Organization An organization. Yes Not available PhilGEPS, List of Excel,
derers DPWH Registered PDF
Suppliers
List of
Registered
Contractors
List of
Licensed
Contractors
List of Special
Licenses
Issued
List of
Temporary
Licenses
Issued
List of
Extended
Government
Registration
Certificates
Issued

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 97
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

104 tender tender/ identifier The primary identifier for Yes Not available PhilGEPS, List of Excel,
tenderers/ this organization. Iden- DPWH, Registered PDF
identifier tifiers that uniquely pick PCAB, SEC, Suppliers
out a legal entity should DTI List of
be preferred. Consult the Registered
organization identifier Contractors
guidance for the preferred List of
scheme and identifier to Licensed
use. Contractors
List of Special
Licenses
Issued
List of
Temporary
Licenses
Issued
List of
Extended
Government
Registration
Certificates
Issued (PCAB
License ID
or PhilGEPS/
SEC/DTI
Registration
No.)

98 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

105 tender tender/ scheme Organization identifiers Yes Not available PhilGEPS, List of Excel,
tenderers/ be drawn from an existing DPWH, Registered PDF
identifier/ identification scheme. This PCAB, SEC, Suppliers
scheme field is used to indicate DTI List of
the scheme or codelist in Registered
which the identifier will be Contractors
found. This value should List of
be drawn from the Organi- Licensed
zation Identifier Scheme. Contractors
List of Special
Licenses
Issued
List of
Temporary
Licenses
Issued
List of
Extended
Government
Registration
Certificates
Issued (PCAB
License ID
or PhilGEPS/
SEC/DTI
Registration
No.)

106 tender tender/ id The identifier of the orga- Yes m_organiza- PhilGEPS PhilGEPS Excel
tenderers/ nization in the selected tion (orgID) database
identifier/id scheme.

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 99
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

107 tender tender/ legalName The legally registered Yes “Organiza- PhilGEPS, List of Excel,
tenderers/ name of the organization. tion Name” in DPWH, Registered PDF
identifier/ PhilGEPS List PCAB, SEC, Suppliers
legalName of Registered DTI List of
Suppliers Registered
Contractors
List of
Licensed
Contractors
List of Special
Licenses
Issued
List of
Temporary
Licenses
Issued
List of
Extended
Government
Registration
Certificates
Issued

100 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

108 tender tender/ uri A URI to identify the No Not available PhilGEPS, Can be N/A
tenderers/ organization, such as DPWH, created
identifier/ those provided by Open PCAB, SEC,
uri Corporates or some other DTI
relevant URI provider. This
is not for listing the web-
site of the organization:
that can be done through
the url field of the Organi-
zation contact point.

109 tender tender/ additiona- A list of additional / sup- No Not available PhilGEPS, Can be N/A
tenderers/ lIdentifiers plemental identifiers for DPWH, created
additiona- the organization, using PCAB, SEC,
lIdentifiers the organization identifier DTI
guidance. This could be
used to provide an inter-
nally used identifier for
this organization in addi-
tion to the primary legal
entity identifier.

110 tender tender/ scheme Organization identifiers No Not available PhilGEPS, Can be N/A
tenderers/ be drawn from an existing DPWH, created
additiona- identification scheme. This PCAB, SEC,
lIdentifiers/ field is used to indicate DTI
scheme the scheme or codelist in
which the identifier will be
found. This value should
be drawn from the Organi-
zation Identifier Scheme.

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 101
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

111 tender tender/ id The identifier of the orga- No Not available PhilGEPS, Can be N/A
tenderers/ nization in the selected DPWH, created
additiona- scheme. PCAB, SEC,
lIdentifiers/ DTI
id

112 tender tender/ legalName The legally registered Yes “Organiza- PhilGEPS, List of Excel,
tenderers/ name of the organization. tion Name” in DPWH, Registered PDF
additiona- PhilGEPS List PCAB, SEC, Suppliers
lIdentifiers/ of Registered DTI List of
legalName Suppliers Registered
Contractors
List of
Licensed
Contractors
List of Special
Licenses
Issued
List of
Temporary
Licenses
Issued
List of
Extended
Government
Registration
Certificates
Issued

102 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

113 tender tender/ uri A URI to identify the No Not available PhilGEPS, Can be N/A
tenderers/ organization, such as DPWH, created
additiona- those provided by Open PCAB, SEC,
lIdentifiers/ Corporates or some other DTI
uri relevant URI provider. This
is not for listing the web-
site of the organization:
that can be done through
the url field of the Organi-
zation contact point.

114 tender tender/ name The common name of the Yes “Organiza- PhilGEPS, BAC PDF
tenderers/ organization. The ID prop- tion Name” in DPWH Resolution
name erty provides an space for PhilGEPS List PhilGEPS List
the formal legal name, and of Registered of Registered
so this may either repeat Suppliers Suppliers
that value, or could pro-
vide the common name
by which this organization
is known. This field could
also include details of the
department or sub-unit
involved in this contracting
process.

115 tender tender/ address An address. This may Yes m_address PhilGEPS PhilGEPS List Excel
tenderers/ be the legally registered (address1) of Registered
address address of the organiza- Suppliers
tion, or may be a corre-
spondence address for
this particular contracting
process.

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 103
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

116 tender tender/ streetAd- The street address. For Yes m_address PhilGEPS PhilGEPS List Excel
tenderers/ dress example, 1600 Amphithe- (address1) of Registered
address/ atre Pkwy. Suppliers
streetAd-
dress

117 tender tender/ locality The locality. For example, Yes m_address PhilGEPS PhilGEPS List Excel
tenderers/ Mountain View. (city) of Registered
address/ Suppliers
locality

118 tender tender/ region The region. For example, Yes m_address PhilGEPS PhilGEPS List Excel
tenderers/ CA. (region) of Registered
address/ Suppliers
region

119 tender tender/ten- postalCode The postal code. For ex- No Not available PhilGEPS Can be N/A
derers/ad- ample, 94043. created
dress/post-
alCode

120 tender tender/ coun- The country name. For No Not available PhilGEPS Can be N/A
tenderers/ tryName example, United States. created
address/
coun-
tryName

121 tender tender/ contactPoint An person, contact point Yes m_contact PhilGEPS PhilGEPS List Excel
tenderers/ or department to contact (contact- of Registered
contact- in relation to this contract- Name) Suppliers
Point ing process.

104 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

122 tender tender/ name The name of the contact Yes m_contact PhilGEPS PhilGEPS List Excel
tenderers/ person, department, or (contact- of Registered
contact- contact point, for corre- Name) Suppliers
Point/name spondence relating to this
contracting process.

123 tender tender/ email The e-mail address of the Yes m_contact PhilGEPS PhilGEPS List Excel
tenderers/ contact point/person. (emailAdd) of Registered
contact- Suppliers
Point/email

124 tender tender/ telephone The telephone number of Yes m_contact PhilGEPS PhilGEPS List Excel
tenderers/ the contact point/person. (telNo) of Registered
contact- This should include the Suppliers
Point/tele- international dialling code.
phone

125 tender tender/ faxNumber The fax number of the No Not available PhilGEPS Can be N/A
tenderers/ contact point/person. This created
contact- should include the interna-
Point/fax- tional dialling code.
Number

126 tender tender/ url A web address for the No Not available PhilGEPS Can be N/A
tenderers/ contact point/person. created
contact-
Point/url

127 tender tender/ Organization An organization. Yes m_organiza- PhilGEPS PhilGEPS Excel
procurin- tion (or- database
gEntity gName)

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 105
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

128 tender tender/pro- identifier The primary identifier for No Not available PhilGEPS Can be N/A
curingEnti- this organization. Iden- created
ty/identifier tifiers that uniquely pick
out a legal entity should
be preferred. Consult the
organization identifier
guidance for the preferred
scheme and identifier to
use.

129 tender tender/ scheme Organization identifiers No Not available PhilGEPS Can be N/A
procurin- be drawn from an existing created
gEntity/ identification scheme. This
identifier/ field is used to indicate
scheme the scheme or codelist in
which the identifier will be
found. This value should
be drawn from the Organi-
zation Identifier Scheme.

130 tender tender/pro- id The identifier of the orga- Yes m_organiza- PhilGEPS PhilGEPS Excel
curingEnti- nization in the selected tion (orgID) database
ty/identifi- scheme.
er/id

131 tender tender/ legalName The legally registered Yes m_organiza- PhilGEPS PhilGEPS Excel
procurin- name of the organization. tion (or- database
gEntity/ gName)
identifier/
legalName

106 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

132 tender tender/pro- uri A URI to identify the No Not available PhilGEPS Can be N/A
curingEnti- organization, such as created
ty/identifi- those provided by Open
er/uri Corporates or some other
relevant URI provider. This
is not for listing the web-
site of the organization:
that can be done through
the url field of the Organi-
zation contact point.

133 tender tender/ additiona- A list of additional / sup- No Not available PhilGEPS Can be N/A
procurin- lIdentifiers plemental identifiers for created
gEntity/ the organization, using
additiona- the organization identifier
lIdentifiers guidance. This could be
used to provide an inter-
nally used identifier for
this organization in addi-
tion to the primary legal
entity identifier.

134 tender tender/ scheme Organization identifiers No Not available PhilGEPS Can be N/A
procurin- be drawn from an existing created
gEntity/ identification scheme. This
additiona- field is used to indicate
lIdentifiers/ the scheme or codelist in
scheme which the identifier will be
found. This value should
be drawn from the Organi-
zation Identifier Scheme.

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 107
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

135 tender tender/ id The identifier of the orga- No Not available PhilGEPS Can be N/A
procurin- nization in the selected created
gEntity/ scheme.
additiona-
lIdentifiers/
id

136 tender tender/ legalName The legally registered Yes m_organiza- PhilGEPS PhilGEPS Excel
procurin- name of the organization. tion (or- database
gEntity/ gName)
additiona-
lIdentifiers/
legalName

137 tender tender/ uri A URI to identify the No Not available PhilGEPS Can be N/A
procurin- organization, such as created
gEntity/ those provided by Open
additiona- Corporates or some other
lIdentifiers/ relevant URI provider. This
uri is not for listing the web-
site of the organization:
that can be done through
the url field of the Organi-
zation contact point.

108 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

138 tender tender/pro- name The common name of the Yes m_organiza- PhilGEPS PhilGEPS Excel
curingEnti- organization. The ID prop- tion (or- database
ty/name erty provides an space for gName)
the formal legal name, and
so this may either repeat
that value, or could pro-
vide the common name
by which this organization
is known. This field could
also include details of the
department or sub-unit
involved in this contracting
process.

139 tender tender/pro- address An address. This may Yes m_address PhilGEPS PhilGEPS Excel
curingEnti- be the legally registered (address1) database
ty/address address of the organiza-
tion, or may be a corre-
spondence address for
this particular contracting
process.

140 tender tender/pro- streetAd- The street address. For Yes m_address PhilGEPS PhilGEPS Excel
curingEnti- dress example, 1600 Amphithe- (address1) database
ty/address/ atre Pkwy.
streetAd-
dress

141 tender tender/pro- locality The locality. For example, Yes m_address PhilGEPS PhilGEPS Excel
curingEnti- Mountain View. (address2) database
ty/address/
locality

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 109
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

142 tender tender/pro- region The region. For example, Yes m_address PhilGEPS PhilGEPS Excel
curingEnti- CA. (region) database
ty/address/
region

143 tender tender/pro- postalCode The postal code. For ex- No Not available PhilGEPS, Can be N/A
curingEnti- ample, 94043. DPWH created
ty/address/
postal-
Code

144 tender tender/pro- coun- The country name. For No Not available PhilGEPS, Can be N/A
curingEnti- tryName example, United States. DPWH created
ty/address/
coun-
tryName

145 tender tender/pro- contactPoint An person, contact point Yes m_contact PhilGEPS PhilGEPS Excel
curingEnti- or department to contact (contact- database
ty/contact- in relation to this contract- Name)
Point ing process.

146 tender tender/pro- name The name of the contact Yes m_contact PhilGEPS PhilGEPS Excel
curingEnti- person, department, or (contact- database
ty/contact- contact point, for corre- Name)
Point/name spondence relating to this
contracting process.

110 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

147 tender tender/pro- email The e-mail address of the Yes m_contact PhilGEPS PhilGEPS Excel
curingEnti- contact point/person. (emailAdd) database
ty/contact-
Point/email

148 tender tender/pro- telephone The telephone number of Yes m_contact PhilGEPS PhilGEPS Excel
curingEn- the contact point/person. (telNo) database
tity/con- This should include the
tactPoint/ international dialling code.
telephone

149 tender tender/pro- faxNumber The fax number of the No Not available PhilGEPS Can be N/A
curingEn- contact point/person. This created
tity/con- should include the interna-
tactPoint/ tional dialling code.
faxNumber

150 tender tender/pro- url A web address for the No Not available PhilGEPS Can be N/A
curingEnti- contact point/person. created
ty/contact-
Point/url

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 111
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

151 tender tender/ documents All documents and at- Yes Some are PhilGEPS Invitation to PDF
documents tachments related to the available in Bid
tender, including any no- PhilGEPS, Abstract of
tices. See the document- upon log-in Bids
Type codelist for details Bid
of potential documents to Documents
include. Program of
Works
Supplemental
Bulletin
List of Bidders

152 tender tender/ Document Links to, or descriptions Yes Some are PhilGEPS Invitation to PDF
documents of, external documents available in Bid
can be attached at various PhilGEPS, Abstract of
locations within the stan- upon log-in Bids
dard. Documents may be Bid
supporting information, Documents
formal notices, down- Program of
loadable forms, or any Works
other kind of resource that Supplemental
should be made public as Bulletin
part of full open contract- List of Bidders
ing.

112 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

153 tender tender/ id A local, unique identifier No Not available PhilGEPS Can be N/A
docu- for this document. This created
ments/id field is used to keep track
of multiple revisions of
a document through the
compilation from release
to record mechanism.

154 tender tender/ document- A classification of the doc- No Not available PhilGEPS Can be N/A
docu- Type ument described taken created (PDF)
ments/doc- from the documentType
umentType codelist. Values from the
provided codelist should
be used wherever pos-
sible, though extended
values can be provided if
the codelist does not have
a relevant code.

155 tender tender/ title The document title. Yes Some are PhilGEPS Invitation to PDF
docu- available in Bid
ments/title PhilGEPS, Abstract of
upon log-in Bids
Bid
Documents
Program of
Works
Supplemental
Bulletin
List of Bidders

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 113
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

156 tender tender/ description A short description of the Yes Some are PhilGEPS Invitation to PDF
docu- document. We recom- available in Bid
ments/de- mend descriptions do not PhilGEPS, Abstract of
scription exceed 250 words. In the upon log-in Bids
event the document is not Bid
accessible online, the de- Documents
scription field can be used Program of
to describe arrangements Works
for obtaining a copy of the Supplemental
document. Bulletin
List of Bidders

157 tender tender/ url direct link to the document Yes Some are PhilGEPS Invitation to PDF
docu- or attachment. The server available in Bid
ments/url providing access to this PhilGEPS, Abstract of
document should be con- upon log-in Bids
figured to correctly report Bid
the document mime type. Documents
Program of
Works
Supplemental
Bulletin
List of Bidders

158 tender tender/ datePub- The date on which the No Not available PhilGEPS Can be N/A
docu- lished document was first pub- created
ments/ lished. This is particular-
datePub- ly important for legally
lished important documents such
as notices of a tender.

114 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

159 tender tender/ dateModified Date that the document No Not available PhilGEPS Can be N/A
docu- was last modified created
ments/
dateModi-
fied

160 tender tender/ format The format of the docu- No Not available PhilGEPS Can be N/A
docu- ment taken from the IANA created (PDF)
ments/ Media Types code list,
format with the addition of one
extra value for ‘offline/
print’, used when this doc-
ument entry is being used
to describe the offline
publication of a document.
Use values from the tem-
plate column. Links to web
pages should be tagged
‘text/html’.

161 tender tender/ language Specifies the language No Not available PhilGEPS Can be N/A
docu- of the linked document created
ments/lan- using either two-digit ISO (English)
guage 639-1, or extended BCP47
language tags. The use of
two-letter codes from ISO
639-1 is strongly recom-
mended unless there is a
clear user need for dis-
tinguishing the language
subtype.

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 115
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

162 tender tender/ milestones A list of milestones associ- Yes m_tender PhilGEPS PhilGEPS Excel
milestones ated with the tender. (status) database

163 tender tender/ id A local identifier for this No Not available PhilGEPS Can be N/A
mile- milestone, unique with- created
stones/id in this block. This field
is used to keep track of
multiple revisions of a
milestone through the
compilation from release
to record mechanism.

164 tender tender/ title Milestone title Yes m_tender PhilGEPS PhilGEPS Excel
mile- (status) database
stones/title

165 tender tender/ description A description of the mile- No Not available PhilGEPS Can be N/A
mile- stone. created (Refer
stones/de- to IRR)
scription

166 tender tender/ dueDate The date the milestone is No Not available PhilGEPS Can be N/A
mile- due. created
stones/
dueDate

167 tender tender/ dateModified The date the milestone No Not available PhilGEPS Can be N/A
mile- was last reviewed or mod- created
stones/ ified and the status was
dateModi- altered or confirmed to still
fied be correct.

116 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

168 tender tender/ status The status that was real- Yes m_tender PhilGEPS PhilGEPS Excel
mile- ized on the date provided (status) database
stones/ in dateModified, drawn
status from the milestoneStatus
codelist.

169 tender tender/ documents List of documents associ- Yes Not available PhilGEPS Invitation to PDF
mile- ated with this milestone. Bid
stones/ Abstract of
documents Bids
Bid
Documents
Program of
Works
Supplemental
Bulletin
List of Bidders
Notice of
Award

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 117
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

170 tender tender/ Document Links to, or descriptions Yes Some are PhilGEPS Invitation to PDF
mile- of, external documents available in Bid
stones/ can be attached at various PhilGEPS, Abstract of
documents locations within the stan- upon log-in Bids
dard. Documents may be Bid
supporting information, Documents
formal notices, down- Program of
loadable forms, or any Works
other kind of resource that Supplemental
should be made public as Bulletin
part of full open contract- List of Bidders
ing. Notice of
Award

171 tender tender/ id A local, unique identifier No Not available PhilGEPS Can be N/A
mile- for this document. This created
stones/ field is used to keep track
docu- of multiple revisions of
ments/id a document through the
compilation from release
to record mechanism.

118 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

172 tender tender/ document- A classification of the doc- No Not available PhilGEPS Can be N/A
mile- Type ument described taken created
stones/ from the documentType
docu- codelist. Values from the
ments/doc- provided codelist should
umentType be used wherever pos-
sible, though extended
values can be provided if
the codelist does not have
a relevant code.

173 tender tender/ title The document title. Yes Some are PhilGEPS Invitation to PDF
mile- available in Bid
stones/ PhilGEPS, Abstract of
docu- upon log-in Bids
ments/title Bid
Documents
Program of
Works
Supplemental
Bulletin
List of Bidders
Notice of
Award

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 119
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

174 tender tender/ description A short description of the No Not available PhilGEPS Can be N/A
mile- document. We recom- created
stones/ mend descriptions do not
docu- exceed 250 words. In the
ments/de- event the document is not
scription accessible online, the de-
scription field can be used
to describe arrangements
for obtaining a copy of the
document.

175 tender tender/ url direct link to the document Yes Some are PhilGEPS Invitation to PDF
mile- or attachment. The server available in Bid
stones/ providing access to this PhilGEPS, Abstract of
docu- document should be con- upon log-in Bids
ments/url figured to correctly report Bid
the document mime type. Documents
Program of
Works
Supplemental
Bulletin
List of Bidders
Notice of
Award

120 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

176 tender tender/ datePub- The date on which the No Not available PhilGEPS Can be N/A
mile- lished document was first pub- created
stones/ lished. This is particular-
docu- ly important for legally
ments/ important documents such
datePub- as notices of a tender.
lished

177 tender tender/ dateModified Date that the document No Not available PhilGEPS Can be N/A
mile- was last modified created
stones/
docu-
ments/
dateModi-
fied

178 tender tender/ format The format of the docu- No Not available PhilGEPS Can be N/A
mile- ment taken from the IANA created (PDF)
stones/ Media Types code list,
docu- with the addition of one
ments/ extra value for ‘offline/
format print’, used when this doc-
ument entry is being used
to describe the offline
publication of a document.
Use values from the tem-
plate column. Links to web
pages should be tagged
‘text/html’.

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 121
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

179 tender tender/ language Specifies the language No Not available PhilGEPS Can be N/A
mile- of the linked document created
stones/ using either two-digit ISO (English)
docu- 639-1, or extended BCP47
ments/lan- language tags. The use of
guage two-letter codes from ISO
639-1 is strongly recom-
mended unless there is a
clear user need for dis-
tinguishing the language
subtype.

180 tender tender/ Amendment The amendment block in Yes Not available PhilGEPS Supplemental PDF
amend- information each of tender, award and Bulletin
ment contract blocks provides
the ability to explicitly
declare changed fields,
their former values, to
provide an explanation for
the change, and attach or
reference relevant docu-
mentation.

181 tender tender/ Amendment The data of this amend- Yes Not available PhilGEPS Supplemental PDF
amend- Date ment. Bulletin
ment/date

182 tender tender/ Amended Comma-seperated list of Yes Not available PhilGEPS Supplemental PDF
amend- fields affected fields. Bulletin
ment/
changes

122 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

183 tender tender/ property The property name that Yes Not available PhilGEPS Supplemental PDF
amend- has been changed relative Bulletin
ment/ to the place the amend-
changes/ ment is. For example if
property the contract value has
changed, then the prop-
erty under changes within
the contract.amendment
would be value.amount.

184 tender tender/ former_val- The previous value of the Yes Not available PhilGEPS Supplemental PDF
amend- ue changed property, in what- Bulletin
ment/ ever type the property is.
changes/
former_
value

185 tender tender/ rationale An explanation for the Yes Not available PhilGEPS Supplemental PDF
amend- amendment. Bulletin
ment/ratio-
nale

186 awards Awards Information from the Yes Not available PhilGEPS Notice of PDF
award phase of the con- Award
tracting process. There Award Notice
may be more than one Abstract
award per contracting
process e.g. because the
contract is split amongst
different providers, or be-
cause it is a standing offer.

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 123
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

187 awards Award An award for the given Yes Not available PhilGEPS Notice of PDF
procurement. There may Award
be more than one award Award Notice
per contracting process Abstract
e.g. because the contract
is split amongst different
providers, or because it is
a standing offer.

188 awards awards/id Award ID The identifier for this Yes m_award PhilGEPS PhilGEPS Excel
award. It must be unique (awardID) database
and cannot change within
the Open Contracting Pro-
cess it is part of (defined
by a single ocid). See the
identifier guidance for
further details.

189 awards awards/ title Award title Yes m_award PhilGEPS PhilGEPS Excel
title (awardTitle) database

190 awards awards/de- description Award description Yes Not available PhilGEPS Notice of PDF
scription Award
Award Notice
Abstract

191 awards awards/ Award Status The current status of the Yes m_award PhilGEPS PhilGEPS Excel
status award drawn from the (awardStatus) database
awardStatus codelist

124 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

192 awards awards/ Award date The date of the contract Yes m_award PhilGEPS PhilGEPS Excel
date award. This is usually the (awardDate) database
date on which a decision
to award was made.

193 awards awards/ value The total value of this Yes m_award PhilGEPS PhilGEPS Excel
value award. In the case of a (contractAmt) database
framework contract this
may be the total estimated
lifetime value, or maximum
value, of the agreement.
There may be more than
one award per procure-
ment.

194 awards awards/ amount Amount as a number. Yes m_award PhilGEPS PhilGEPS Excel
value/ (contractAmt) database
amount

195 awards awards/ currency The currency in 3-letter No Not available PhilGEPS Can be N/A
value/cur- ISO 4217 format. created (PhP)
rency

196 awards awards/ Period The period for which the Yes “Contract PhilGEPS, Notice to PDF
contract- contract has been award- Duration” DPWH Proceed
Period ed. in Notice to
Proceed

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 125
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

197 awards awards/ startDate The start date for the Yes “Contract PhilGEPS, Notice to PDF
contract- period. Duration” DPWH Proceed
Period/ in Notice to
startDate Proceed

198 awards awards/ endDate The end date for the pe- Yes “Contract PhilGEPS, Notice to PDF
contract- riod. Duration” DPWH Proceed
Period/ in Notice to
endDate Proceed

199 awards awards/ suppliers The suppliers awarded Yes d_award- PhilGEPS PhilGEPS Excel
suppliers this award. If different sup- awardee database
pliers have been awarded (awardee)
different items of values,
these should be split into
separate award blocks.

200 awards awards/ Organization An organization. Yes d_award- PhilGEPS PhilGEPS

suppliers awardee database
(awardee)

201 awards awards/ identifier The primary identifier for No Not available PhilGEPS Can be N/A
suppliers/ this organization. Iden- created
identifier tifiers that uniquely pick
out a legal entity should
be preferred. Consult the
organization identifier
guidance for the preferred
scheme and identifier to
use.

126 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

202 awards awards/ scheme Organization identifiers No Not available PhilGEPS Can be N/A
suppliers/ be drawn from an existing created
identifier/ identification scheme. This
scheme field is used to indicate
the scheme or codelist in
which the identifier will be
found. This value should
be drawn from the Organi-
zation Identifier Scheme.

203 awards awards/ id The identifier of the orga- No Not available PhilGEPS Can be N/A
suppliers/ nization in the selected created
identifier/id scheme.

204 awards awards/ legalName The legally registered Yes d_award- PhilGEPS PhilGEPS Excel
suppliers/ name of the organization. awardee database
identifier/ (awardee)
legalName

205 awards awards/ uri The legally registered No Not available PhilGEPS Can be N/A
suppliers/ name of the organization. created
identifier/
uri

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 127
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

206 awards awards/ additiona- A list of additional / sup- No Not available PhilGEPS Can be N/A
suppliers/ lIdentifiers plemental identifiers for created
additiona- the organization, using
lIdentifiers the organization identifier
guidance. This could be
used to provide an inter-
nally used identifier for
this organization in addi-
tion to the primary legal
entity identifier.

207 awards awards/ scheme Organization identifiers No Not available PhilGEPS Can be N/A
suppliers/ be drawn from an existing created
additiona- identification scheme. This
lIdentifiers/ field is used to indicate
scheme the scheme or codelist in
which the identifier will be
found. This value should
be drawn from the Organi-
zation Identifier Scheme.

208 awards awards/ id The identifier of the orga- No Not available PhilGEPS Can be N/A
suppliers/ nization in the selected created
additiona- scheme.
lIdentifiers/
id

209 awards awards/ legalName The legally registered Yes d_award- PhilGEPS PhilGEPS Excel
suppliers/ name of the organization. awardee database
additiona- (awardee)
lIdentifiers/
legalName

128 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

210 awards awards/ uri A URI to identify the No Not available PhilGEPS Can be N/A
suppliers/ organization, such as created
additiona- those provided by Open
lIdentifiers/ Corporates or some other
uri relevant URI provider. This
is not for listing the web-
site of the organization:
that can be done through
the url field of the Organi-
zation contact point.

211 awards awards/ name The common name of the Yes “Organiza- PhilGEPS, BAC PDF
suppliers/ organization. The ID prop- tion Name” in DPWH Resolution
name erty provides an space for PhilGEPS List PhilGEPS List
the formal legal name, and of Registered of Registered
so this may either repeat Suppliers Suppliers
that value, or could pro-
vide the common name
by which this organization
is known. This field could
also include details of the
department or sub-unit
involved in this contracting
process.

212 awards awards/ address An address. This may Yes m_address PhilGEPS PhilGEPS List Excel
suppliers/ be the legally registered (address1) of Registered
address address of the organiza- Suppliers
tion, or may be a corre-
spondence address for
this particular contracting
process.

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 129
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

213 awards awards/ streetAd- The street address. For Yes m_address PhilGEPS PhilGEPS List Excel
suppliers/ dress example, 1600 Amphithe- (address1) of Registered
address/ atre Pkwy. Suppliers
streetAd-
dress

214 awards awards/ locality The locality. For example, Yes m_address PhilGEPS PhilGEPS List Excel
suppliers/ Mountain View. (city) of Registered
address/ Suppliers
locality

215 awards awards/ region The region. For example, Yes m_address PhilGEPS PhilGEPS List Excel
suppliers/ CA. (region) of Registered
address/ Suppliers
region

216 awards awards/ postalCode The postal code. For ex- No Not available PhilGEPS Can be N/A
suppliers/ ample, 94043. created
address/
postal-
Code

217 awards awards/ coun- The country name. For No Not available PhilGEPS Can be N/A
suppliers/ tryName example, United States. created
address/
coun-
tryName

130 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

218 awards awards/ contactPoint An person, contact point Yes m_contact PhilGEPS PhilGEPS List Excel
suppliers/ or department to contact (contact- of Registered
contact- in relation to this contract- Name) Suppliers
Point ing process.

219 awards awards/ name The name of the contact Yes m_contact PhilGEPS PhilGEPS List Excel
suppliers/ person, department, or (contact- of Registered
contact- contact point, for corre- Name) Suppliers
Point/name spondence relating to this
contracting process.

220 awards awards/ email The e-mail address of the Yes m_contact PhilGEPS PhilGEPS List Excel
suppliers/ contact point/person. (emailAdd) of Registered
contact- Suppliers
Point/email

221 awards awards/ telephone The telephone number of Yes m_contact PhilGEPS PhilGEPS List Excel
suppliers/ the contact point/person. (telNo) of Registered
contact- This should include the Suppliers
Point/tele- international dialling code.
phone

222 awards awards/ faxNumber The fax number of the No Not available PhilGEPS Can be N/A
suppliers/ contact point/person. This created
contact- should include the interna-
Point/fax- tional dialling code.
Number

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 131
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

223 awards awards/ url A web address for the No Not available PhilGEPS Can be N/A
suppliers/ contact point/person. created
contact-
Point/url

224 awards awards/ Items Award- The goods and services Yes d_tenderI- PhilGEPS, PhilGEPS Excel
items ed awarded in this award, Item (item- DPWH database, Bill
broken into line items Name) of Quantity
wherever possible. Items
should not be duplicated,
but the quantity specified
instead.

225 awards awards/ id A local identifier to refer- Yes m_lineItem PhilGEPS, PhilGEPS Excel
items/id ence and merge the items (itemID) DPWH database, Bill
by. Must be unique within of Quantity
a given array of items.

226 awards awards/ description A description of the Yes “Descrip- PhilGEPS, Contract PDF
items/de- goods, services to be tion” in Bill of DPWH Agreement
scription provided. Quantity

227 awards awards/ classification The primary classification Yes d_tenderI- PhilGEPS, PhilGEPS Excel
items/clas- for the item. See the item- Item (item- DPWH database
sification ClassificationScheme to Desc)
identify preferred classifi-
cation lists, including CPV
and GSIN.

132 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

228 awards awards/ scheme An classification should Yes d_tenderI- PhilGEPS, PhilGEPS Excel
items/clas- be drawn from an existing Item (item- DPWH database, Bill
sification/ scheme or list of codes. Desc) of Quantity
scheme This field is used to indi-
cate the scheme/codelist
from which the classifi-
cation is drawn. For line
item classifications, this
value should represent an
known Item Classification
Scheme wherever possi-
ble.

229 awards awards/ id The classification code No Not available PhilGEPS Can be N/A
items/clas- drawn from the selected created
sification/id scheme.

230 awards awards/ description A textual description or No Not available PhilGEPS Can be N/A
items/clas- title for the code. created
sification/
description

231 awards awards/ uri A URI to identify the code. No Not available PhilGEPS Can be N/A
items/clas- In the event individual created
sification/ URIs are not available
uri for items in the identifier
scheme this value should
be left blank.

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 133
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

232 awards awards/ additional- An array of additional No Not available PhilGEPS Can be N/A
items/addi- Classifica- classifications for the item. created
tionalClas- tions See the itemClassifica-
sifications tionScheme codelist for
common options to use
in OCDS. This may also
be used to present codes
from an internal classifica-
tion scheme.

233 awards awards/ scheme An classification should No Not available PhilGEPS Can be N/A
items/addi- be drawn from an existing created
tionalClas- scheme or list of codes.
sifications/ This field is used to indi-
scheme cate the scheme/codelist
from which the classifi-
cation is drawn. For line
item classifications, this
value should represent an
known Item Classification
Scheme wherever possi-
ble.

234 awards awards/ id The classification code No Not available PhilGEPS Can be N/A
items/addi- drawn from the selected created
tionalClas- scheme.
sifications/
id

134 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

235 awards awards/ description A textual description or No Not available PhilGEPS Can be N/A
items/addi- title for the code. created
tionalClas-
sifications/
description

236 awards awards/ uri A URI to identify the code. No Not available PhilGEPS Can be N/A
items/addi- In the event individual created
tionalClas- URIs are not available
sifications/ for items in the identifier
uri scheme this value should
be left blank.

237 awards awards/ quantity The number of units re- Yes “Quantity” in PhilGEPS, PhilGEPS PDF
items/ quired Bill of Quan- DPWH database, Bill
quantity tity of Quantity

238 awards awards/ unit Description of the unit Yes “Unit” in Bill PhilGEPS, PhilGEPS PDF
items/unit which the good comes of Quantity DPWH database, Bill
in e.g. hours, kilograms. of Quantity
Made up of a unit name,
and the value of a single
unit.

239 awards awards/ name Name of the unit Yes “Unit” in Bill PhilGEPS, PhilGEPS PDF
items/unit/ of Quantity DPWH database, Bill
name of Quantity

240 awards awards/ value The monetary value of a Yes “Unit Price” PhilGEPS, PhilGEPS PDF
items/unit/ single unit. in Bill of DPWH database, Bill
value Quantity of Quantity

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 135
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

241 awards awards/ amount Amount as a number. Yes d_tenderI- PhilGEPS, PhilGEPS Excel
items/unit/ Item (item- DPWH database, Bill
value/ Budget), of Quantity
amount “Amount” in
Bill of Quan-
tity

242 awards awards/ currency The currency in 3-letter No Not available PhilGEPS, Can be N/A
items/unit/ ISO 4217 format. DPWH created (PhP)
value/cur-
rency

136 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

243 awards awards/ documents All documents and at- Yes Some are PhilGEPS, Notice of PDF
documents tachments related to available in DPWH Award
the award, including any PhilGEPS, Award Notice
notices. upon log-in Abstract
Detailed
Evaluation and
Comparison of
Bids
Bids and
Awards
Committee
Resolution
Post-
Qualification
Report
Technical and
Financial Bid
of Winning
Bidder
Protests
Omnibus
Sworn
Statement
required under
R.A. No. 9184
(Disclosure of
Relations)
Blacklisted
Constructors

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 137
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

244 awards awards/ Document Links to, or descriptions Yes Some are PhilGEPS, Notice of PDF
documents of, external documents available in DPWH Award
can be attached at various PhilGEPS, Award Notice
locations within the stan- upon log-in Abstract
dard. Documents may be Detailed
supporting information, Evaluation and
formal notices, down- Comparison of
loadable forms, or any Bids
other kind of resource that Bids and
should be made public as Awards
part of full open contract- Committee
ing. Resolution
Post-
Qualification
Report
Technical and
Financial Bid
of Winning
Bidder
Protests
Omnibus
Sworn
Statement
required under
R.A. No. 9184
(Disclosure of
Relations)
Blacklisted
Constructors

138 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

245 awards awards/ id A local, unique identifier No Not available PhilGEPS, Can be N/A
docu- for this document. This DPWH created
ments/id field is used to keep track
of multiple revisions of
a document through the
compilation from release
to record mechanism.

246 awards awards/ document- A classification of the doc- No Not available PhilGEPS, Can be N/A
docu- Type ument described taken DPWH created
ments/doc- from the documentType
umentType codelist. Values from the
provided codelist should
be used wherever pos-
sible, though extended
values can be provided if
the codelist does not have
a relevant code.

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 139
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

247 awards awards/ title The document title. Yes Some are PhilGEPS, Notice of PDF
docu- available in DPWH Award
ments/title PhilGEPS, Award Notice
upon log-in Abstract
Detailed
Evaluation and
Comparison of
Bids
Bids and
Awards
Committee
Resolution
Post-
Qualification
Report
Technical and
Financial Bid
of Winning
Bidder
Protests
Omnibus
Sworn
Statement
required under
R.A. No. 9184
(Disclosure of
Relations)
Blacklisted
Constructors

140 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

248 awards awards/ description A short description of the No Not available PhilGEPS Can be N/A
docu- document. We recom- created
ments/de- mend descriptions do not
scription exceed 250 words. In the
event the document is not
accessible online, the de-
scription field can be used
to describe arrangements
for obtaining a copy of the
document.

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 141
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

249 awards awards/ url direct link to the document Yes Some are PhilGEPS, Notice of PDF
docu- or attachment. The server available in DPWH Award
ments/url providing access to this PhilGEPS, Award Notice
document should be con- upon log-in Abstract
figured to correctly report Detailed
the document mime type. Evaluation and
Comparison of
Bids
Bids and
Awards
Committee
Resolution
Post-
Qualification
Report
Technical and
Financial Bid
of Winning
Bidder
Protests
Omnibus
Sworn
Statement
required under
R.A. No. 9184
(Disclosure of
Relations)
Blacklisted
Constructors

142 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

250 awards awards/ datePub- The date on which the No Not available PhilGEPS, Can be N/A
docu- lished document was first pub- DPWH created
ments/ lished. This is particular-
datePub- ly important for legally
lished important documents such
as notices of a tender.

251 awards awards/ dateModified Date that the document No Not available PhilGEPS, Can be N/A
docu- was last modified DPWH created
ments/
dateModi-
fied

252 awards awards/ format The format of the docu- No Not available PhilGEPS, Can be N/A
docu- ment taken from the IANA DPWH created (PDF)
ments/ Media Types code list,
format with the addition of one
extra value for ‘offline/
print’, used when this doc-
ument entry is being used
to describe the offline
publication of a document.
Use values from the tem-
plate column. Links to web
pages should be tagged
‘text/html’.

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 143
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

253 awards awards/ language Specifies the language No Not available PhilGEPS, Can be N/A
docu- of the linked document DPWH created
ments/lan- using either two-digit ISO (English)
guage 639-1, or extended BCP47
language tags. The use of
two-letter codes from ISO
639-1 is strongly recom-
mended unless there is a
clear user need for dis-
tinguishing the language
subtype.

254 awards awards/ Amendment The amendment block in Yes Not available DPWH Variation PDF
amend- information each of tender, award and Order
ment contract blocks provides
the ability to explicitly
declare changed fields,
their former values, to
provide an explanation for
the change, and attach or
reference relevant docu-
mentation.

255 awards awards/ Amendment The data of this amend- Yes Not available DPWH Variation PDF
amend- Date ment. Order
ment/date

256 awards awards/ Amended Comma-seperated list of Yes Not available DPWH Variation PDF
amend- fields affected fields. Order
ment/
changes

144 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

257 awards awards/ property The property name that Yes Not available DPWH Variation PDF
amend- has been changed relative Order
ment/ to the place the amend-
changes/ ment is. For example if
property the contract value has
changed, then the prop-
erty under changes within
the contract.amendment
would be value.amount.

258 awards awards/ former_val- The previous value of the Yes Not available DPWH Variation PDF
amend- ue changed property, in what- Order
ment/ ever type the property is.
changes/
former_
value

259 awards awards/ rationale An explanation for the Yes Not available DPWH Variation PDF
amend- amendment. Order
ment/ratio-
nale

260 contracts Contracts Information from the con- Yes Not available PhilGEPS, Contract PDF
tract creation phase of the DPWH Agreement
procurement process.

261 contracts Contract Information regarding the Yes Not available PhilGEPS, Contract PDF
signed contract between DPWH Agreement
the buyer and supplier(s).

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 145
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

262 contracts contracts/ Contract ID The identifier for this Yes “Contract ID” PhilGEPS, Notice of PDF
id contract. It must be unique in Notice of DPWH Award
and cannot change with- Award and Contract
in its Open Contracting Contract Agreement
Process (defined by a Agreement
single ocid). See the iden-
tifier guidance for further
details.

263 contracts contracts/ Award ID The award.id against Yes m_award PhilGEPS PhilGEPS Excel
awardID which this contract is be- (awardID) database
ing issued.

264 contracts contracts/ title Contract title Yes m_award PhilGEPS PhilGEPS Excel
title (awardTitle) database

265 contracts contracts/ description Contract description Yes Not available PhilGEPS Contract PDF
description Agreement

266 contracts contracts/ Contract The current status of the Yes m_award PhilGEPS PhilGEPS Excel
status Status contract. Drawn from the (awardStatus) database
contractStatus codelist

267 contracts contracts/ Period The start and end date for Yes m_award PhilGEPS PhilGEPS Excel
period the contract (awardDate) database

268 contracts contracts/ startDate The start date for the Yes “Contract PhilGEPS, Notice to PDF
period/ period. Duration” DPWH Proceed
startDate in Notice to
Proceed

146 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

269 contracts contracts/ endDate The end date for the pe- Yes “Contract PhilGEPS, Notice to PDF
period/ riod. Duration” DPWH Proceed
endDate in Notice to
Proceed

270 contracts contracts/ dateSigned The date the contract was Yes Data indicat- PhilGEPS, Contract PDF
date- signed. In the case of mul- ed in Con- DPWH Agreement
Signed tiple signatures, the date tract Agree-
of the last signature. ment

271 contracts contracts/ value The total value of this Yes m_award PhilGEPS PhilGEPS Excel
value contract (contractAmt) database

272 contracts contracts/ amount Amount as a number. Yes m_award PhilGEPS PhilGEPS Excel
value/ (contractAmt) database
amount

273 contracts contracts/ currency The currency in 3-letter No Not available PhilGEPS Can be N/A
value/cur- ISO 4217 format. created (PhP)
rency

274 contracts contracts/ Items Con- The goods, services, and Yes Items and PhilGEPS, Contract PDF
items tracted any intangible outcomes Quantities DPWH Agreement
in this contract. Note: If the indicated
items are the same as the in Contract
award do not repeat. Agreement

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 147
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

275 contracts contracts/ id A local identifier to refer- Yes “Item No.” PhilGEPS, Contract PDF
items/id ence and merge the items in Contract DPWH Agreement
by. Must be unique within Agreement /
a given array of items. Bill of Quan-
tities

276 contracts contracts/ description A description of the Yes “Description” PhilGEPS, Contract PDF
items/de- goods, services to be in Contract DPWH Agreement
scription provided. Agreement /
Bill of Quan-
tities

277 contracts contracts/ classification The primary classification Yes “Description” PhilGEPS, Contract PDF
items/clas- for the item. See the item- in Contract DPWH Agreement
sification ClassificationScheme to Agreement /
identify preferred classifi- Bill of Quan-
cation lists, including CPV tities
and GSIN.

278 contracts contracts/ scheme An classification should Yes “Description” PhilGEPS, Contract PDF
items/clas- be drawn from an existing in Contract DPWH Agreement
sification/ scheme or list of codes. Agreement /
scheme This field is used to indi- Bill of Quan-
cate the scheme/codelist tities
from which the classifi-
cation is drawn. For line
item classifications, this
value should represent an
known Item Classification
Scheme wherever possi-
ble.

148 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

279 contracts contracts/ id The classification code Yes “Description” PhilGEPS, Contract PDF
items/clas- drawn from the selected in Contract DPWH Agreement
sification/id scheme. Agreement /
Bill of Quan-
tities

280 contracts contracts/ description A textual description or No Not available PhilGEPS, Can be N/A
items/clas- title for the code. DPWH created
sification/
description

281 contracts contracts/ uri A URI to identify the code. No Not available PhilGEPS, Can be N/A
items/clas- In the event individual DPWH created
sification/ URIs are not available
uri for items in the identifier
scheme this value should
be left blank.

282 contracts contracts/ additional-
items/addi- Classifica-
tionalClas- tions
sifications
An array of additional No Not available PhilGEPS, Can be N/A
classifications for the item. DPWH created
See the itemClassifica-
tionScheme codelist for
common options to use
in OCDS. This may also
be used to present codes
from an internal classifica-
tion scheme.

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 149
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

283 contracts contracts/ scheme An classification should No Not available PhilGEPS, Can be N/A
items/addi- be drawn from an existing DPWH created
tionalClas- scheme or list of codes.
sifications/ This field is used to indi-
scheme cate the scheme/codelist
from which the classifi-
cation is drawn. For line
item classifications, this
value should represent an
known Item Classification
Scheme wherever possi-
ble.

284 contracts contracts/ id The classification code No Not available PhilGEPS, Can be N/A
items/addi- drawn from the selected DPWH created
tionalClas- scheme.
sifications/
id

285 contracts contracts/ description A textual description or No Not available PhilGEPS, Can be N/A
items/addi- title for the code. DPWH created
tionalClas-
sifications/
description

286 contracts contracts/ uri A URI to identify the code. No Not available PhilGEPS, Can be N/A
items/addi- In the event individual DPWH created
tionalClas- URIs are not available
sifications/ for items in the identifier
uri scheme this value should
be left blank.

150 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

287 contracts contracts/ quantity The number of units re- Yes “Quantity” PhilGEPS, Contract PDF
items/ quired in Contract DPWH Agreement
quantity Agreement /
Bill of Quan-
tities

288 contracts contracts/ unit Description of the unit Yes “Unit” in PhilGEPS, Contract PDF
items/unit which the good comes Contract DPWH Agreement
in e.g. hours, kilograms. Agreement /
Made up of a unit name, Bill of Quan-
and the value of a single tities
unit.

289 contracts contracts/ name Name of the unit Yes “Unit” in PhilGEPS, Contract PDF
items/unit/ Contract DPWH Agreement
name Agreement /
Bill of Quan-
tities

290 contracts contracts/ value The monetary value of a Yes “Unit Price” PhilGEPS, Contract PDF
items/unit/ single unit. in Contract DPWH Agreement
value Agreement /
Bill of Quan-
tities

291 contracts contracts/ amount Amount as a number. Yes “Total PhilGEPS, Contract PDF
items/unit/ Amount” DPWH Agreement
value/ in Contract
amount Agreement /
Bill of Quan-
tities

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 151
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

292 contracts contracts/ currency The currency in 3-letter No Not available PhilGEPS Can be N/A
items/unit/ ISO 4217 format. created (PhP)
value/cur-
rency

293 contracts contracts/ documents All documents and at- Yes Not available PhilGEPS PhilGEPS PDF
documents tachments related to the database,
contract, including any DPWH
notices.

152 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

294 contracts contracts/ Document Links to, or descriptions Yes Some are PhilGEPS, Contract PDF
documents of, external documents available in DPWH Agreement
can be attached at various the DPWH Bidding
locations within the stan- website and Documents
dard. Documents may be PhilGEPS, Winning
supporting information, upon log-in Bidder’s Bid
formal notices, down- Performance
loadable forms, or any Security
other kind of resource that Credit Line
should be made public as Notice of
part of full open contract- Award
ing. Other required
documents:
construction
schedule,
S-curve,
manpower
schedule,
construction
methods,
equipment
utilization
schedule,
construction
safety and
health
program, and
PERT/CPM
Variation
Order

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 153
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

295 contracts contracts/ id A local, unique identifier No Not available PhilGEPS Can be N/A
docu- for this document. This created
ments/id field is used to keep track
of multiple revisions of
a document through the
compilation from release
to record mechanism.

296 contracts contracts/ document- A classification of the doc- No Not available PhilGEPS Can be N/A
docu- Type ument described taken created
ments/doc- from the documentType
umentType codelist. Values from the
provided codelist should
be used wherever pos-
sible, though extended
values can be provided if
the codelist does not have
a relevant code.

154 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

297 contracts contracts/ title The document title. Yes Some are PhilGEPS, Contract PDF
docu- available in DPWH Agreement
ments/title the DPWH Bidding
website and Documents
PhilGEPS, Winning
upon log-in Bidder’s Bid
Performance
Security
Credit Line
Notice of
Award
Other required
documents:
construction
schedule,
S-curve,
manpower
schedule,
construction
methods,
equipment
utilization
schedule,
construction
safety and
health
program, and
PERT/CPM
Variation
Order

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 155
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

298 contracts contracts/ description A short description of the No Not available PhilGEPS, Can be N/A
docu- document. We recom- DPWH created
ments/de- mend descriptions do not
scription exceed 250 words. In the
event the document is not
accessible online, the de-
scription field can be used
to describe arrangements
for obtaining a copy of the
document.

156 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

299 contracts contracts/ url direct link to the document Yes Some are PhilGEPS, Contract PDF
docu- or attachment. The server available in DPWH Agreement
ments/url providing access to this the DPWH Bidding
document should be con- website and Documents
figured to correctly report PhilGEPS, Winning
the document mime type. upon log-in Bidder’s Bid
Performance
Security
Credit Line
Notice of
Award
Other required
documents:
construction
schedule,
S-curve,
manpower
schedule,
construction
methods,
equipment
utilization
schedule,
construction
safety and
health
program, and
PERT/CPM
Variation
Order

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 157
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

300 contracts contracts/ datePub- The date on which the No Not available PhilGEPS Can be N/A
docu- lished document was first pub- created
ments/ lished. This is particular-
datePub- ly important for legally
lished important documents such
as notices of a tender.

301 contracts contracts/ dateModified Date that the document No Not available PhilGEPS Can be N/A
docu- was last modified created
ments/
dateModi-
fied

302 contracts contracts/ format The format of the docu- No Not available PhilGEPS Can be N/A
docu- ment taken from the IANA created
ments/ Media Types code list,
format with the addition of one
extra value for ‘offline/
print’, used when this doc-
ument entry is being used
to describe the offline
publication of a document.
Use values from the tem-
plate column. Links to web
pages should be tagged
‘text/html’.

158 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

303 contracts contracts/ language Specifies the language No Not available PhilGEPS Can be N/A
docu- of the linked document created
ments/lan- using either two-digit ISO (English)
guage 639-1, or extended BCP47
language tags. The use of
two-letter codes from ISO
639-1 is strongly recom-
mended unless there is a
clear user need for dis-
tinguishing the language
subtype.

304 contracts contracts/ Amendment The amendment block in Yes Not available DPWH Variation PDF
amend- information each of tender, award and Order
ment contract blocks provides
the ability to explicitly
declare changed fields,
their former values, to
provide an explanation for
the change, and attach or
reference relevant docu-
mentation.

305 contracts contracts/ Amendment The date of this amend- Yes Not available DPWH Variation PDF
amend- Date ment. Order
ment/date

306 contracts contracts/ Amended Comma-seperated list of Yes Not available DPWH Variation PDF
amend- fields affected fields. Order
ment/
changes

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 159
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

307 contracts contracts/ property The property name that Yes Not available DPWH Variation PDF
amend- has been changed relative Order
ment/ to the place the amend-
changes/ ment is. For example if
property the contract value has
changed, then the prop-
erty under changes within
the contract.amendment
would be value.amount.

308 contracts contracts/ former_val- The previous value of the Yes Not available DPWH Variation PDF
amend- ue changed property, in what- Order
ment/ ever type the property is.
changes/
former_
value

309 contracts contracts/ rationale An explanation for the Yes Not available DPWH Variation PDF
amend- amendment. Order
ment/ratio-
nale

310 contracts contracts/ Implementa- Information during the per- Yes Not available DPWH Project and System
implemen- tion formance / implementation Contract
tation stage of the contract. Management
Application

311 contracts contracts/ transactions A list of the spending Yes Not available DPWH Electronic System
implemen- transactions made against National
tation/ this contract Government
transac- System
tions

160 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

312 contracts contracts/ Transaction A spending transaction Yes Not available DPWH Electronic System
implemen- Information related to the contracting National
tation/ process. Draws upon the Government
transac- data models of the [Bud- System
tions get Data Package](https://
github.com/openspend-
ing/budget-data-package/
blob/master/specification.
md) and the [International
Aid Transpareny Initiative]
(http://iatistandard.org/
activity-standard/iati-ac-
tivities/iati-activity/trans-
action/) and should be
used to cross-reference
to more detailed informa-
tion held using a Budget
Data Package, IATI file, or
to provide enough infor-
mation to allow a user to
manually or automatically
cross-reference with some
other published source
of transactional spending
data.

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 161
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

313 contracts contracts/ id A unique identifier for this No Not available DPWH Can be
implemen- transaction. This identifi- created
tation/ er should be possible to
transac- cross-reference against
tions/id the provided data source.
For the budget data pack-
age this is the id, for IATI,
the transaction reference.

314 contracts contracts/ Data Source Used to point either to a Yes Not available DPWH Electronic System
implemen- corresponding Budget National
tation/ Data Package, IATI file, or Government
trans- machine or human-read- System
actions/ able source where users
source can find further informa-
tion on the budget line
item identifiers, or project
identifiers, provided here.

315 contracts contracts/ date The date of the transac- Yes Not available DPWH Electronic System
implemen- tion National
tation/ Government
transac- System
tions/date

316 contracts contracts/ amount The value of the transac- Yes Not available DPWH Electronic System
implemen- tion National
tation/ Government
trans- System
actions/
amount

162 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

317 contracts contracts/ amount Amount as a number. Yes Not available DPWH Electronic System
implemen- National
tation/ Government
trans- System
actions/
amount/
amount

318 contracts contracts/ currency The currency in 3-letter No Not available DPWH Can be N/A
implemen- ISO 4217 format. created (PhP)
tation/
trans-
actions/
amount/
currency

319 contracts contracts/ providerOr- The Organization Identi- Yes Not available DPWH Electronic System
implemen- ganization fier for the organization National
tation/ from which the funds in Government
transac- this transaction originate. System
tions/pro- Expressed following the
viderOrga- Organizational Identifier
nization standard - consult the
documentation and the
codelist.

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 163
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

320 contracts contracts/ scheme Organization identifiers Yes Not available DPWH Electronic System
implemen- be drawn from an existing National
tation/ identification scheme. This Government
transac- field is used to indicate System
tions/pro- the scheme or codelist in
viderOrga- which the identifier will be
nization/ found. This value should
scheme be drawn from the Organi-
zation Identifier Scheme.

321 contracts contracts/ id The identifier of the orga- Yes Not available DPWH Electronic System
implemen- nization in the selected National
tation/ scheme. Government
transac- System
tions/pro-
viderOrga-
nization/id

322 contracts contracts/ legalName The legally registered Yes Not available DPWH Electronic System
implemen- name of the organization. National
tation/ Government
transac- System
tions/pro-
viderOrga-
nization/
legalName

164 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

323 contracts contracts/ uri A URI to identify the No Not available DPWH Can be N/A
implemen- organization, such as created
tation/ those provided by Open
transac- Corporates or some other
tions/pro- relevant URI provider. This
viderOrga- is not for listing the web-
nization/uri site of the organization:
that can be done through
the url field of the Organi-
zation contact point.

324 contracts contracts/ receiverOr- The Organization Identifier Yes Not available DPWH Electronic System
implemen- ganization for the organization which National
tation/ receives the funds in this Government
trans- transaction. Expressed System
actions/ following the Organiza-
receiverOr- tional Identifier standard -
ganization consult the documentation
and the codelist.

325 contracts contracts/ scheme Organization identifiers Yes Not available DPWH Electronic System
implemen- be drawn from an existing National
tation/ identification scheme. This Government
trans- field is used to indicate System
actions/ the scheme or codelist in
receiverOr- which the identifier will be
ganization/ found. This value should
scheme be drawn from the Organi-
zation Identifier Scheme.

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 165
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

326 contracts contracts/ id The identifier of the orga- Yes Not available DPWH Electronic System
implemen- nization in the selected National
tation/ scheme. Government
trans- System
actions/
receiverOr-
ganization/
id

327 contracts contracts/ legalName The legally registered Yes Not available DPWH Electronic System
implemen- name of the organization. National
tation/ Government
trans- System
actions/
receiverOr-
ganization/
legalName

328 contracts contracts/ uri A URI to identify the No Not available DPWH Can be N/A
implemen- organization, such as created
tation/ those provided by Open
trans- Corporates or some other
actions/ relevant URI provider. This
receiverOr- is not for listing the web-
ganization/ site of the organization:
uri that can be done through
the url field of the Organi-
zation contact point.

166 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

329 contracts contracts/ Linked A URI pointing directly to a No Not available DPWH Can be N/A
implemen- spending machine-readable record created
tation/ information about this spending trans-
transac- action.
tions/uri

330 contracts contracts/ milestones As milestones are com- Yes Not available DPWH Electronic System
implemen- pleted, milestone comple- National
tation/mile- tions should be document- Government
stones ed. System

331 contracts contracts/ id A local identifier for this Yes Not available DPWH Project and System
implemen- milestone, unique with- Contract
tation/mile- in this block. This field Management
stones/id is used to keep track of Application
multiple revisions of a
milestone through the
compilation from release
to record mechanism.

332 contracts contracts/ title Milestone title Yes Not available DPWH Project and System
implemen- Contract
tation/mile- Management
stones/title Application

333 contracts contracts/ description A description of the mile- Yes Not available DPWH Project and System
implemen- stone. Contract
tation/mile- Management
stones/de- Application
scription

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 167
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

334 contracts contracts/ dueDate The date the milestone is Yes Not available DPWH Project and System
implemen- due. Contract
tation/mile- Management
stones/ Application
dueDate

335 contracts contracts/ dateModified The date the milestone Yes Not available DPWH Project and System
implemen- was last reviewed or mod- Contract
tation/mile- ified and the status was Management
stones/ altered or confirmed to still Application
dateModi- be correct.
fied

336 contracts contracts/ status The status that was real- Yes Not available DPWH Project and System
implemen- ized on the date provided Contract
tation/mile- in dateModified, drawn Management
stones/ from the milestoneStatus Application
status codelist.

337 contracts contracts/ documents List of documents associ- Yes Not available DPWH Project and System
implemen- ated with this milestone. Contract
tation/mile- Management
stones/ Application
documents

168 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

338 contracts contracts/ Document Links to, or descriptions Yes Not available DPWH Project and System
implemen- of, external documents Contract
tation/mile- can be attached at various Management
stones/ locations within the stan- Application
documents dard. Documents may be
supporting information,
formal notices, down-
loadable forms, or any
other kind of resource that
should be made public as
part of full open contract-
ing.

339 contracts contracts/ id A local, unique identifier No Not available DPWH Can be N/A
implemen- for this document. This created
tation/mile- field is used to keep track
stones/ of multiple revisions of
docu- a document through the
ments/id compilation from release
to record mechanism.

340 contracts contracts/ document- A classification of the doc- No Not available DPWH Can be N/A
implemen- Type ument described taken created
tation/mile- from the documentType
stones/ codelist. Values from the
docu- provided codelist should
ments/doc- be used wherever pos-
umentType sible, though extended
values can be provided if
the codelist does not have
a relevant code.

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 169
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

341 contracts contracts/ title The document title. No Not available DPWH Can be N/A
implemen- created
tation/mile-
stones/
docu-
ments/title

342 contracts contracts/ description A short description of the No Not available DPWH Can be N/A
implemen- document. We recom- created
tation/mile- mend descriptions do not
stones/ exceed 250 words. In the
docu- event the document is not
ments/de- accessible online, the de-
scription scription field can be used
to describe arrangements
for obtaining a copy of the
document.

343 contracts contracts/ url direct link to the document No Not available DPWH Can be N/A
implemen- or attachment. The server created
tation/mile- providing access to this
stones/ document should be con-
docu- figured to correctly report
ments/url the document mime type.

170 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

344 contracts contracts/ datePub- The date on which the No Not available DPWH Can be N/A
implemen- lished document was first pub- created
tation/mile- lished. This is particular-
stones/ ly important for legally
docu- important documents such
ments/ as notices of a tender.
datePub-
lished

345 contracts contracts/ dateModified Date that the document No Not available DPWH Can be N/A
implemen- was last modified created
tation/mile-
stones/
docu-
ments/
dateModi-
fied

346 contracts contracts/ format The format of the docu- No Not available DPWH Can be N/A
implemen- ment taken from the IANA created
tation/mile- Media Types code list,
stones/ with the addition of one
docu- extra value for ‘offline/
ments/ print’, used when this doc-
format ument entry is being used
to describe the offline
publication of a document.
Use values from the tem-
plate column. Links to web
pages should be tagged
‘text/html’.

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 171
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

347 contracts contracts/ language Specifies the language No Not available DPWH Can be N/A
implemen- of the linked document created
tation/mile- using either two-digit ISO (English)
stones/ 639-1, or extended BCP47
docu- language tags. The use of
ments/lan- two-letter codes from ISO
guage 639-1 is strongly recom-
mended unless there is a
clear user need for dis-
tinguishing the language
subtype.

348 contracts contracts/ documents Documents and reports Yes Not available DPWH Project and System
implemen- that are part of the imple- Contract
tation/doc- mentation phase e.g. audit Management
uments and evaluation reports. Application

349 contracts contracts/ Document Links to, or descriptions Yes Not available DPWH Project and System
implemen- of, external documents Contract
tation/doc- can be attached at various Management
uments locations within the stan- Application
dard. Documents may be
supporting information,
formal notices, down-
loadable forms, or any
other kind of resource that
should be made public as
part of full open contract-
ing.

172 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

350 contracts contracts/ id A local, unique identifier No Not available DPWH Can be N/A
implemen- for this document. This created
tation/doc- field is used to keep track
uments/id of multiple revisions of
a document through the
compilation from release
to record mechanism.

351 contracts contracts/ document- A classification of the doc- No Not available DPWH Can be N/A
implemen- Type ument described taken created
tation/doc- from the documentType
uments/ codelist. Values from the
document- provided codelist should
Type be used wherever pos-
sible, though extended
values can be provided if
the codelist does not have
a relevant code.

352 contracts contracts/ title The document title. No Not available DPWH Can be N/A
implemen- created
tation/doc-
uments/
title

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 173
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

353 contracts contracts/ description A short description of the No Not available DPWH Can be N/A
implemen- document. We recom- created
tation/doc- mend descriptions do not
uments/ exceed 250 words. In the
description event the document is not
accessible online, the de-
scription field can be used
to describe arrangements
for obtaining a copy of the
document.

354 contracts contracts/ url direct link to the document No Not available DPWH Can be N/A
implemen- or attachment. The server created
tation/doc- providing access to this
uments/url document should be con-
figured to correctly report
the document mime type.

355 contracts contracts/ datePub- The date on which the No Not available DPWH Can be N/A
implemen- lished document was first pub- created
tation/doc- lished. This is particular-
uments/ ly important for legally
datePub- important documents such
lished as notices of a tender.

356 contracts contracts/ dateModified Date that the document No Not available DPWH Can be N/A
implemen- was last modified created
tation/doc-
uments/
dateModi-
fied

174 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19
 ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Agency Data Location Data
Counterpart Format

357 contracts contracts/ format The format of the docu- No Not available DPWH Can be N/A
implemen- ment taken from the IANA created
tation/doc- Media Types code list,
uments/ with the addition of one
format extra value for ‘offline/
print’, used when this doc-
ument entry is being used
to describe the offline
publication of a document.
Use values from the tem-
plate column. Links to web
pages should be tagged
‘text/html’.

358 contracts contracts/ language Specifies the language No Not available DPWH Can be N/A
implemen- of the linked document created
tation/doc- using either two-digit ISO (English)
uments/ 639-1, or extended BCP47
language language tags. The use of
two-letter codes from ISO
639-1 is strongly recom-
mended unless there is a
clear user need for dis-
tinguishing the language
subtype.

Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19 175
 Public Contracting in the Philippines: Breakthroughs and Barriers
A case study on the procurement of infrastructure projects
by the Department of Public Works and Highways

An assessment report by the Philippine Center for Investigative Journalism

with support from Hivos and Article 19

176 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19