Safe Working Procedure (SWP)

General Office Equipment

Department Arc@UNSW Limited

Location Both Kensington & COFA Campus

Supervisor/Manager All Direct Managers, in accordance with the SWP Guidelines

Author HR & OD Manager

Effective Date

Review Date

Associated
Documents/SWP
Associated Risk
Assessment

Safe Work Procedures and Basic Description

Title SWP – General Office Equipment
Description Safe Working Procedures to ensure the safety of Arc representatives
and students for the purpose of using the following equipment:
Type Process/Task/Equipment

Hazards associated with equipment/machinery/technique/process

 Do not attempt to cut material beyond the capacity of the machine.
 Never attempt to cut rod, strap or wire with this machine.
 Use correct lifting procedures when handling large sheets of material.
 Take care during the initial feeding of the workpiece into the machine.
 The workpiece should always be held sufficiently far back from the edge being fed into the
guillotine.
 Ensure fingers and limbs are clear before actuating the guillotine.
 Hold material firmly to prevent inaccurate cutting due to creep.
 When cutting, ensure feet are positioned to avoid contact with the foot operated lever.

Requirements – Before Starting

 Read SWP and ensure you are briefed by an Arc representative
 Ensure you have carefully read this SWP before signing the Visitor Safe Work Agreement.
 Ensure that you have the appropriate training and/or supervision for the task.
 Prepare the area, materials, and workpiece required before using the guillotine.
 Ask any questions you may have before operating any machinery

Guillotine
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1. Ensure fixed guards are in place to prevent hands or other parts of the body from entering the trapping
space.
2. Guards or safety devices must never be removed or adjusted, except by an authorised person for
maintenance purposes.
3. Working parts should be well-lubricated and free of rust and dirt.
4. The area around the machine must be adequately lit and kept free of materials that might cause slips or
trips.
5. Be aware of other personnel in the immediate vicinity and ensure that the area is clear before using
equipment.
6. Familiarise yourself with and check all machine operations and controls.
7. Ensure cutting table is clear of scrap and tools.
8. Faulty equipment must not be used. Immediately report suspect machinery.

Tools and Equipment

 First Aid
Emergency Safety Equipment (Please circle which is appropriate)

Personal Protective Equipment (Please circle the appropriate PPE)

 Long and loose hair must be contained;
 Jewellery and rings must not be worn;
 Gloves must not be worn; and
 Sturdy footwear must be worn at all times.
Eye protection as Appropriate footwear Protective gloves as
identified in SDS must be with substantial uppers identified in Safety Data
worn at all times. must be worn. Sheet.

Protective clothing must Protective clothing must Protective clothing must

be worn. be worn. be worn.

Respiratory protection as Maintain personnel

Face shield must be
identified in SDS must be hygiene throughout work
worn.
worn. processes.
Mandatory requirements
Ear protection must be Hearing and eye are specified and must be
worn. protection must be worn. followed. Report any
accidents.

Store in a secure Keep aisle and work All cylinders must be

location/keep locked up. area clean. secured with a chain.

A welding mask is Switch power off after

Use machinery guards.
required for this process. use.

Task/Procedure
Equipment Procedure/Task Step Potential Hazard Controls
(What can be done to minimise that (What can be done to minimise that
risk of injury) risk of injury)
Shredders  Ensure SWP are placed  Noise; and  Ensure covers prevent people
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 at shredder including
what can and cannot be
placed through the
shredder.
 Ensure covers are in
place before use.
 Do not shred too many
items at one time.
 Empty bins regularly to
prevent jams.
 Turn off when clearing
jams.
Guillotines  Ensure guard is in place
and not damaged in any
way. If damaged, do not
use.
 Keep hands and figures
clear of moving sharp
parts.
 Moving Parts.
 Pinch Points;
 Sharp Edges; and
 Moving Parts/Manual Handling.
having access to moving parts
during operation.
 Do not insert items other than
those allowed by the operating
manual.
 Never use shredder without
covers fitted.
 Do not operate with loose
clothing or jewellery. People
with long hair must tie it back.
 Ensure blades are guarded. Do
not operate if guards are broken
or damaged.
 Do not operate with loose
clothing or jewellery. People
with long hair must tie it back.

Laminators  Operate the machine  Pinch points;  Only undertake maintenance of

according to  Moving parts; and machines as detailed in
manufacturer’s  Hot parts. manufacturer’s instructions for
instructions. operators. Contact authorised
 Ensure the heat setting service provider for repairs and
is correct for the material other maintenance.
being used.  Do not operate with loose
 Do not leave equipment clothing or jewellery. People
unattended when turned with long hair should tie it back.
on.
 Turn off when clearing
jams and avoid contact
with hot parts.
 Keep hands and fingers
clear of moving parts.
 Check that aisles are  Moving storage shelves; and  Never place objects on top of
Compactus/Storage clear.  Collisions with moving the unit.
 Always use the hand shelves.  Always place heavy objects on
wheel to move bays the lower shelves.
along if available.
 Only move one bay a
time.
 Keep tracks clear of
debris.
 Never place objects on
top of the unit.
 Always place heavy
objects on the lower
shelves.
 Ensure objects do not
overhang shelves as this
will prevent bays from
closing.

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Emergency Procedure (how to deal with fires, spills or hazardous substances)
All electrical switches must be within easy reach to all operators to shut down in case of an emergency. All
emergencies call 56666. Display emergency procedures in the area.

Clean up procedures for task (include all routine steps including set up and close down)
Ensure areas are kept clean and tidy.

Waste Disposal Procedures

1. Remove all off cuts and place them in either in the storage rack or waste bin.
2. Leave the work area in a safe, clean and tidy state.

Resources (including plant, chemicals, PPE, and equipment etc

List legislation, standards and codes of practice used in development of the SWP
Work Health and Safety Act 2011 (NSW), Work Health and Safety Regulations 2011 (NSW), The guarding
and safe use of paper and metal Guillotines AS1893 -1977, Safe Guarding of Machinery AS4024-2006.

Approval, training and review

Approval Signature
Training All persons operating this equipment or following this procedure/task must have
training and instruction on the safe use of the equipment and they must be
assessed as competent.
Review Date Responsibility of HR & OD Manager
Review
Current SWP will be available from the HR Department or from the WHS Website.

Version Date Author Approval Sections modified Details of

amendments
[1.0] [xx/xx/xxxx [Position title] [Authorising body] [date] N/A This is a [new /
[resolution number] amended] policy

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