Project Charter

Project Name: Hammerschmidt Chapel Lower Level Refresh Program

Project Team:
Project Sponsor: Mr. Bernard Deir
Project Budget Est: TBD

High level Overview:

Elmhurst University recently approved a capital improvement program (CIP) which includes a ‘refresh’ of the lower –
level of Hammerschmidt Chapel. The refresh program will include new paint, new carpet, new base (cove) around
the perimeter of the room. All classrooms will receive new ceiling tiles and dry-erase boards. Also, all spaces will get
updated energy efficient lighting. Rooms 005, 007, and 008 will receive new overhead projectors.
Initial Requirements:
• Project must include all work as defined.
• Project must not interrupt class room operations.
• Project must not present any safety issues.
• 15% attic stock required for paint, ceiling tiles, carpet, and cove + 2 extra whiteboards and 1 projector.
Project Timelines:
• Project must be delivered before Memorial Day (05/25.)
• Project must not take longer than 30 days.
Project Constraints:
• No work on Sunday, per village ordinance.
• No work may be performed in any rooms occupied by students or any rooms adjacent to active classes.
• Work must be a.) not started, or 2.) complete for classes take place in a given classroom.
• Nothing can be moved through hallways between 8:00AM – 10:00PM, M-F.
• Hallway must be done last.
Project Assumptions:
• A site foreman must be onsite during all work hours.
• Each night requires (30 minutes to set up and 30 minutes to clean up)
• Project Phases: 1.) procurement & vendor selection, 2.) demo & installation
• Project Milestones: 1.) project mobilization, 2.) vendor selection, 3.) demo & installation start, 4.) project finish
• Unit costs for materials and labor will be provided.
• Offices can be scheduled at anytime as long as not adjacent to active classes.
• Classes may be moved around to accommodate project.
Project Exceptions:
• No restrooms are included
• No permitting required
PHASING PLAN.

Phase 1: Funding
High-level work plans, schedule, and budget prepared and submitted to college board of
directors for approval.

Phase 2: Sourcing Suppliers

All procurement activity, including identifying purchasing requirements, sourcing qualified
vendors, issuing RFP’s and RFQ’s, executing procurements, selecting vendors, negotiating
and executing contracts and purchase orders.

Phase 3: Construction
All construction activities including site mobilization, demo, carpentry, electrical, painting,
finishes, and site clean-up.

DELIVERABLE SCHEDULE.

Deliverable 1 (Due before 10AM, Class 3)

Deliverable 1.1 - Stakeholder list
Deliverable 1.2 - Stakeholder analysis
Deliverable 1.3 - Stakeholder management plan (list of strategies to engage 4 quadrants)

Deliverable 2 (Due before 10AM, Class 4)

Deliverable 2.1 - Work Breakdown Structure
Deliverable 2.2 - Milestone List

Deliverable 3 (Due before 10AM, Class 5)

Deliverable 3.1 - List of project resources
Deliverable 3.2 - Project budget (Project total for materials only)
Deliverable 3.3 - Anticipated procurement requirements

Deliverable 4 (Due before 10AM, Class 7)

Deliverable 4.1 - Risk Analysis
 Classroom Classroom
Office 018 018A
010A

Office Office
010 020 031

Classroom Classroom
008 007

022

Classroom Classroom
006 005

Office Office Office Office

002 004 003 001

023
 Hammerschmidt Hall Space Sizes

Space Dimensions Floor Area Perimeter Wall Area

Classroom 005 25' X 25' 625 100 1,200
Classroom 006 25' X 25' 625 100 1,200
Classroom 007 25' X 25' 625 100 1,200
Classroom 008 25' X 25' 625 100 1,200
Classroom 018 40' X 30' 1,200 140 1,680
Classroom 018A 25' X 30' 750 110 1,320
Office 001 12.5' X 12.5' 156.25 50 600
Office 002 12.5' X 12.5' 156.25 50 600
Office 003 12.5' X 12.5' 156.25 50 600
Office 004 12.5' X 12.5' 156.25 50 600
Office 010 15' X 10' 150 50 600
Office 010A 15' X 15' 225 60 720
Office 031 10' X 10' 100 40 480
Hall 020 8' X 87' 696 174 1,044
Hall 022 63' X 8' 504 124 756
Hall 023 8' X 58' 464 116 696
Ceiling Height 12'
Totals 7214 1,414 14,496

Hammerschmidt Hall Class Schedule

0800-1000 1000-1200 1200-1400 1400-1600 1600-1800 1800-2000 2000-2200
SUNDAY No Classes No Classes No Classes No Classes No Classes No Classes No Classes
MONDAY 2 Classes 5 Classes 5 Classes 5 Classes 3 Classes 2 Classes 1 Class
TUESDAY No Classes 5 Classes 5 Classes 5 Classes 5 Classes 5 Classes 4 Classes
WEDNESDAY 2 Classes 5 Classes 5 Classes 5 Classes 3 Classes 2 Classes No Classes
THURSDAY No Classes 5 Classes 5 Classes 5 Classes 5 Classes 5 Classes 4 Classes
FRIDAY 2 Classes 5 Classes 5 Classes 5 Classes 3 Classes 2 Classes No Classes
SATURDAY No Classes No Classes 2 Classes 2 Classes 1 Class No Classes No Classes
 Material Costs

Item Per Unit Notes

Carpet (Sq Ft.) $ 8.50
Paint (5 Gal.) $ 185.00 Each 5 Gallon Bucket Covers 1200 Ft2, 2 coats required
Base (Ln Ft.) $ 3.00
Materials

2' x 4' Ceiling Tile (Ea.) $ 3.50

Whiteboard (Ea.) $ 750.00 2 Required Each
Updated Light (Ea.) $ 120.00 Each light covers 6 x 6 area
Projector (Per class) $3,500.00

Human Resources

Item Per Hour Available Notes

Carpenter $ 36.00 2 Responsible for installation of blackboards, carpet, base
Laborer $ 18.00 4 Can be used to move furniture, demo
Electrician $ 43.00 2 Removal & installation of all electric
Personnel

IT Technician $ 55.00 1 Installation of new projectors (removal by Electrician)

Painter $ 32.00 1 All prep work, priming, painting
Site Foreman $ 55.00 1 Project oversite
Asst. Site Foreman $ 35.00 1 Can stand in for foreman
*All personnel, except the Site Foreman and Asst. Site Forman will be paid time + one-half for
Saturday work.