Republic of the Philippines

OFFICE OF THE CITY AGRICULTURIST

DOP Bldg., Tiniwisan, ButuanCity

PROJECT PROPOSAL

1. PROJECT IDENTIFICATION

Project Title : Institutionalization of Support Mechanisms for Agri-Industry

Development
Major Final Output : MFO 10: Agro-industrial Development Services
Project Location : Butuan City
Proponent : Agro-Industrial Development Division
Funding Requirement : Php 6,440,435.00
Source of Fund : MOOE- General Fund 2019

2. INTRODUCTION

2.1. Background

Agriculture features prominently in Butuan City’s economy and contributes a modest

percentage to its income. As per record from the Office of the City Agriculturist , more or less
20,000 hectares are devoted to agricultural crops (staple : rice and corn , plantation crops : oil
palm, rubber and coffee , root crops : cassava, sweet potato, fruit trees : mango, durian ,
pineapple, livestock and fishery (Bangus and Sardines).
Agri-business promotion and development in Butuan City has been augmented by
the package of interventions provided by government agencies both technical, financial and any
other support services. These are designed along the development of the value chains
interconnecting production to processing and marketing.
Various initiatives are now underway to promote and develop the agri-businesses
from these agricultural commodities such as the Philippine Rural Development Project of the
Department of Agriculture (DA-PRDP) initiative to promote the local rubber sector and the DTI-
BUB initiative to promote the local sardines. Three agricultural commodities that are to be
stimulated for value adding, processing and market linkages are rubber, sardines and naturally
grown rice.

2.2. Rationale

The Philippine Rural Development Project of the Department of Agriculture will

be investing the amount of more or less P 22.464 M to promote and develop the local rubber
industry in Butuan City. This will be championed by the Km. 7 Farmers Producer Cooperative

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 of Barangay Tungao. The Bureau of Fisheries and Aquatic Resources has also provided
technical and financial assistance in the amount of more or less P 3.5 M to promote and
develop the local sardines industry in Butuan City. The Sto. Nino Multi-Purpose Cooperative is
also interested to champion the naturally grown rice/organically grown rice industry and avail
of the technical and financial assistance of the Philippine Rural Development Project (PRDP).
However, there are some challenges in the development of agri-business aside
from the lack of production volume to meet market expectations and demand and these are
the following:
a. Local commodity champions to underpin its promotion and development.
b. Lack of support infrastructures and the ways to access and implement them
The City Government of Butuan thru the Office of the City Agriculturist sees the
need to promote agribusiness/agro-industrial investments in Butuan City as well as
strengthening agri-business and agro-industrial competitiveness. It is cognizant of the need
to strengthen local supply links for interconnectivity and supported by an enabling
environment and a synergistic approach facilitated by the government and business
community partnership.
Parallel also with the provision of package of technical and financial interventions
is also the need to install support mechanisms to transform the proponent groups into
champions who will be expanding production areas, adding value to the resource commodity
and marketing of the surplus volume.
The Agro-Industry Development Division of the Office of the City Agriculturist will
assist in the transformation of these proponent groups to produce business enterprises and
develop the local economy. This is aside from mobilization of external resources to spur the
development and promotion of agri-business in Butuan City such as grants for enterprise
development and funding assistance for rural access infrastructures.

2.3 Goals and Objectives

a. To access funds for the development of agri – enterprises.

b. To enhance the capabilities of proponent groups manage and operate business
enterprises.
c. To install profitability and sustainability mechanisms in the business enterprises funded
by government through special programs.
d. To strengthen the tenets of social principles in the operation and management of
business enterprises of the proponent groups.
e. To increase the literacy of the farmer-members of the different proponent groups in the
areas of financial, technical, marketing and organizational development.
f. To install a co-management system in the operation and management of business
enterprises funded by government funds.

2.4 Location of Enterprises and Beneficiaries

a. Integrated Rubber Production and Marketing Project of the Km. 7 Farmers Producer
Cooperative in Barangay Tungao.

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 b. Establishment of an Aqua Based Processing Facility of Aquamarine Industry Movers of
Caraga in Barangay Pagatpatan.

c. Naturally Grown rice in Brgy Sto. Niňo

3. PROJECT DESCRIPTION

The proposed project is the undertaking of compliance requirements for the

approval of FMR proposals and its implementation and the development and management of
enterprises approved and funded by external sources such as PRDP, BUB and all other sources.
These processes and activities to be undertaken includes the following:

a. Access of funds for Farm to Market Road Projects

 Conduct of survey by tracking devises and geo-mapping

 Submission of the proposed FMR project to DA or PRDP GGU for approval of RIA
 Prepares pre-feasibility study to determine applicable financial ratios if RIA is
approved
 Finalization of the proposed project site incorporating comments, suggestions
and recommendations
 Facilitation in the preparation of DED, POW ,BQQ and other technical documents
 Facilitation of the technical review(in-house) of the technical documents towards
its finalization
 Assist in the preparation of the Feasibility Study
 Submission and presentation for technical review
 Conduct of stakeholders consultation in the beneficiary barangays
 Preparation of Parcellary Map and Inventory of Entitlements
 Assist and facilitate the compliance of procurement documents
 Assist in the project monitoring for SES compliance
 Submit periodic reports

b. Enterprise Project Development and Management

This is the conduct of various capacity building measures to enhance the success of
the approved enterprises funded by the development programs of government agencies.
This is necessary in as much as the funding comes from public funds and the objectives set
is for the greater good of the agriculture sector generally and specifically for the welfare of
the farmers and fisher folk. The proposed interventions are geared towards the following:
.
 Entrepreneurship Development
This pertains to the development of entrepreneurial capacities of individual farmers
in support to their business enterprise. The selected business enterprise of the
proponent groups adheres to social principles and this gives opportunities to
individual farmers to develop their entrepreneurship.

Agro-Industrial Development Services Page 3

  Financial Literacy and Management
The officers as well as members of the proponent group -farmers’ association must
be well educated and literate with the financial management systems and processes
to ensure that their business enterprise keeps going. This is to prevent the
manipulation of officers and directors of financial transactions for their own selfish
motives. Transparency, accountability and ownership of the business enterprise can
only be sustained if all officers as well as all members of the farmers’ associations-
proponent groups are financially literate.

 Organizational Development
The sustainability and growth of the business enterprise can be ensured if there is a
parallel development of the organization. The enterprise cannot achieve expansion
and scaling up of the operations unless there is support from a strong organization.

c. Implementation Plan

The conduct of the capability measures is to be jointly financed by the City

Government of Butuan, the Department of Agriculture, Bureau of Fisheries and Aquatic
Resources, and the Proponent Farmers Association. Transforming these farmers
associations into businessmen/entrepreneurs is a long process and the office would be
adopting the Coaching and Mentoring Me Approach. Other government agencies such as
the Department of Trade and Industry can also chip in in the capacity building measures.
Conduct of activities is a long season approach – 1 module per month if it warrants and
tools to be used are workshops and write shops.

Agro-Industrial Development Services Page 4

 4. IMPLEMENTATION STRATEGY

4.1 Organizational Support/ Quality Circle Team

City Agriculturist

Agro-industrial Development Services

PROJECT MANAGEMENT, AGRO-INDUSTRY AND

AGRICULTURAL ENGINEERING DIVISION COORDINATOR

Agro-Industry Dev’t Section Project Management and Ag.Eng’g Section

Engr. Princess Geremie L. Castro - PRDP
Mr. Dolfuss Go – BUB-BFAR Engr. Mark Gil F. Baynosa – PRDP
Engr. Jaymar Pal – Rural Infra

Roles and Responsibilities of Team Members

City Agriculturist:

- Provides operational and administrative leadership in the deliverables of the

Agro-industrial Development Service Division
- Mobilizes the necessary manpower and logistics/facilities/equipment for
program implementation;
- Conducts assessment on the progress of the program implementation.

Project Management, Agro-industry and Agricultural Engineering Division

Coordinator:

- Serves as the Focal Person of the Agro-industrial Development Services MFO

- Provides coordinative and administrative services to the program
beneficiaries
- Mobilizes field implementers towards attainment of targets;
Project Management Member:

- Implement the project activities to the proponent groups and brgy’s;

- Provide technical assistance to the project beneficiaries; and
- Perform the necessary activities towards the attainment of the targets;

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 FIELD OPERATION DIVISION

- Submits accurate and timely accomplishment report Mr. Joseph S. Orbeta

(Supervising Agriculturist)

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ACTIVITIES
: Agro-industrial Development Services
egrated Rubber Production and
ng Project
1: Extend services to sustain
nality of PO's/PG's in Execution of
s Plan
2: Conduct Learning Development
ntions to Rubber Growers
g on Entrepreneurship Module
g on Financial Literacy
g on Organizational Development
ua Based Processing Facility
1: Extend services to sustain
nality of PO's/PG's in Execution of
s Plan
2: Prepare Proposal for Capacity
pment of the PO (AIM CARAGA)
3: Monitors Project Construction and
s Reporting
ral Infrastructure Development Program
SUCCESS INDICATORS RESPONSIBLE
LOGISTICAL REQU
(TARGETS + MEASURES) PERSON
   
 
1 Activity Report for consultation meeting
Meals with Snacks withou
prepared and submitted monthly with 100%
venue
complete information within the year
Reynaldo A. Rosales,
Princess Geremie L.
4 Summary Reports on Agro-industrial Castro, Honorarium (Resource
Developmemt Services prepared and submitted
Speaker)
with 100% complete information within the year
Ballpen
1 Activity Report on stakeholders consultation
meeting to assist PO in project implementation Cartolina, assorted color,
with 100% complete information prepared and 20 pieces per pack
Reynaldo A. Rosales,
submitted quarterly within the year
Princess Geremie L.
Prepared 1 proposal on Capacity Development of Castro, Dolffus Go, Ink, EPSON Printer T664
the PO (AIM CARAGA) by November 2019 Jaymar Pal Cyan
1 project construction/progress report prepared
Ink, EPSON Printer T664
and submitted monthly (1 month after
Magenta
construction started)
Ink, EPSON Printer T664
Yellow
10 locator map for LSGSF-FA to LGU 2019
Ink, EPSON Printer T664
prepared and submitted by November 2019 with
Black
100% complete information

10 validation report prepared and submitted by

Manila Paper
1: Engage in pre-implimentation November 2019 with 100% complete information Engr. Pierre Anthony
s by formulating additional proposed D. Joven, Reynaldo A.
Market Road (FMR) activities 10 template for basic information prepared and Rosales, Jaymar Pal Marker, permanent, bulle
submitted by November 2019 with 100%
type, black
complete information
50 proposed FMR sites for NEDA prepared and Note book,
submitted by June 2019 with 100% complete Stenographer's, 40 leave
information spiral
Paper, Canon, Long,
ilippine Rural Development Program (PRDP) Naturally Grown Rice
10/pack
1 Business Plan on Formulation Process of
1: Prepare Business Plan Formulation Naturally Grown Rice with 100% complete Agri-Industry Team, Paper, Multi-purpose
of Naturally Grown Rice information prepared and submitted within the RSMaisog (Copy) Legal Size, 70 gsm
year
Tape, Transparent,
egrated Community Food Production (ICFP) Project 24mm, 50 meters length
Sustained technical services for 21 cluster
1: Provide technical support services to Toner for Develop Ineo
barangays with 115% customer satisfaction within
neficiaries (4Ps) Copier 226 (TN118)
the year
Joan dela Torre and Scissors, (6")
ICFP Team
USB Flash drive, 16GB
100% complete implementation of 21 livelihood
2: Implement livelihood sub-projects Tarpaulin
sub-projects within the year
Raincoat, assorted sizes
Rubber Boots , Knee
length

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 5. BUDGETARY REQUIREMENTS/ PROJECT PROCUREMENT MANAGEMENT PLAN 2019

PPSAS UNIT TOTAL

CATEGORY DESCRIPTION QTY. UNIT Q1 Q2 Q3 Q4
CODE COST COST
MAINTENANCE AND OTHER OPERATING EXPENSES                
TRAINING EXPENSES                  
Meals with snacks
5-02-02-010 Food Supplies 417 pax 320.00 133,440.00 150 150 117
without venue
Honorarium (Resource
5-02-02-010 Honorarium 11 pax 3,000.00 33,000.00 4 4 3
Speaker)
166,440.0
     
0      
OFFICE SUPPLIES EXPENSES        
Common Office
5-02-03-010 Ballpen 300 piece 5.00 1,500.00 300
Supplies      
Common Office Cartolina, assorted color,
5-02-03-010 10 pack 97.00 970.00 10
Supplies 20 pieces per pack      
Common Office Ink, EPSON Printer
5-02-03-010 3 piece 380.00 1,140.00 3
Supplies T6642, Cyan      
Common Office Ink, EPSON Printer
5-02-03-010 3 piece 380.00 1,140.00 3
Supplies T6643, Magenta      
Common Office Ink, EPSON Printer
5-02-03-010 3 piece 380.00 1,140.00 3
Supplies T6644, Yellow      
Common Office Ink, EPSON Printer
5-02-03-010 5 bottle 380.00 1,900.00 5
Supplies T6644, Black      
Common Office
5-02-03-010 Manila Paper 75 piece 7.00 525.00 75
Supplies      
Common Office Marker, permanent,
5-02-03-010 6 piece 12.00 72.00 6
Supplies bullet type, black      
Note book,
Common Office
5-02-03-010 Stenographer's, 40 250 piece 15.00 3,750.00 250
Supplies
leaves, spiral      
5-02-03-010 Common Office Paper, Canon, Long, 35 pack 45.00 1,575.00 35
Supplies 10/pack

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 PPSAS UNIT TOTAL
CATEGORY DESCRIPTION QTY. UNIT Q1 Q2 Q3 Q4
CODE COST COST
Paper, Multi-purpose
Common Office
5-02-03-010 (Copy) Legal Size, 70 30 ream 200.00 6,000.00 30
Supplies
gsm
Common Office Tape, Transparent,
5-02-03-010 10 roll 13.00 130.00 10
Supplies 24mm, 50 meters length
Common Office Toner for Develop Ineo
5-02-03-010 1 piece 4,000.00 4,000.00 1
Supplies Copier 226 (TN118)
5-02-03-010 Office Devices Scissors, (6") 2 pair 18.00 36.00 2
Common Computer
5-02-03-010 USB Flas h drive, 16GB 1 piece 320.00 320.00 1
Supplies
            24,198.00
OTHER SUPPLIES AND MATERIALS EXPENSES        
5-02-03-990 Office Supplies Tarpaulin (3x4 sq.ft) 9 piece 160.00 1,440.00 3 3 3
5-02-03-990 Safety Gears Raincoat, assorted sizes 2 piece 1,100.00 2,200.00 2
Rubber Boots, Knee
5-02-03-990 Safety Gears 2 pair 550.00 1,100.00 2
Length
        4,740.00        
195,378.0
 
TOTAL PROJECT COST     0        

Agro-IndustrialDevelopmentServices Page 9
 6. PROJECT IMPACT/ EXPECTED SOCIO-ECONOMIC BENEFITS

The activities to be undertaken by the Agri-industry development division will impact the
promotion and development of agri-business/agro-industrial investments in Butuan City. It will
lead to the strengthening of agri-business and agro-industrial competitiveness in Butuan City. It
will also lead to the connectivity of the supply chains to the market.

7. SUSTAINABILITY MECHANISM

Monitoring and evaluation (M&E) is vital for tracking and measuring results and throwing
light on the impact of development. The designed M&E system provides data on the progress of a
project and whether it is meeting objectives. Field data is gatheredand regularly reported to
inform project management of whether implementation is going asplanned or corrective action is
needed.
An external monitoring and evaluation will be conducted by a separate body, the DA-PRDP
M&E team which is tapped to carry out an independent activity to determine the extent to which
the projects are being accomplished. The agri-industry development division of the Office of the
City Agriculturist will assist the DA in the broad-based monitoring and coordination of the
agriculture and fisheries program development processes and other funding agencies.

Prepared By: Recommending Approval:

REYNALDO A. ROSALES PIERRE ANTHONY D. JOVEN

Supervising Agriculturist OIC, Office of the City Agriculturist

Approved by:

ENGR. RONNIE VICENTE C. LAGNADA

City Mayor

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