Instructions on how to fill the budget:

General instructions

1. The budget must cover all eligible costs of the project, regardless the part financed by the Contracting Authority.

2. The budget must be in Euro. DO NOT SPECIFY the equivalent in local currency. Unit Costs and Total Costs should be ro

3. Please add or delete rows as appropriate and attach sheets with a more detailed breakdown of costs if necessary. When

4. The description of items must be sufficiently detailed and all items must be broken down into their basic elements.

5. The units for each component must be specified (for example per month, per day, per hour, per journey).

6. The costs for each activity (including fees, travels, premises etc.) have to be presented under the relevant activity name.

7. The items budgeted under each activity must be detailed and in line with the detailed description of the project according

Human Resources

8. The budget heading Human Resources must include costs related to staff assigned to "the project as a whole". RYCO w

9. If staff members are not working full time on the project/activity, the percentage of time worked per month should be indic
number of months should be entered in Column C / Number of Units. The monthly gross salary for full time work should be
Example: Project Coordinator working 8 months, 40% per month, with a monthly gross salary for full time work of 500 EUR
EUR, and Column E / Total Cost should read: 3.2*500 = 1600 EUR

10. All salaries/fees of staff assigned to the project must correspond to gross salaries including social security charges and

Travel
11. For travel, the following details must be indicated: the place of departure as well as the place of destination, the number
Example: International travel for 3 participants (from Belgrade to Podgorica return), Column C/Number of Units should

14. The cost of air travel can vary considerably. It is therefore strongly recommended that you seek an estimate from a trav

15. Any air travel must be on economy class.

16. For the travels using private car, the calculation of the distace will be through the https://www.viamichelin.com/ map, cho
Example: Column A: Trainer travel cost from Skopje to Tetovo and back for the two days training .......; Column B/ per KM; Colum

Visibility Costs

17. Communication and visibility activities should be properly planned and budgeted at each stage of the project implement
18. All communication and visibility costs must be indicated and broken down under one main budget heading including any

Indirect Costs
19. Indirect costs cannot exceed 7% of the total direct costs of the Project. Indirect Costs include overheads such as stati
partner organisations. Once the percantage is approved by the Contracting Authority, the costs do not need to be supported

Sources of funding (obligatory)

This sheet must be filled with the information about other sources of funding as per Section 2.9 on the eligibility of costs sta
of funding sheet.
Before filling budget form, please read carefully the
instructions on how to properly fill the budget (Instructions
sheet and within specific budget lines)

Project Title:
Duration of the Project: …. Months
Contract number:

Unit cost (in Total Cost (in Percentage of the

Expenses Unit Number of units
EUR) EUR) total budget %

1. Staff costs
1.1 Salaries (gross amounts)
1.1.1 Project Coordinator
Per month -
(number of months, % of time worked per month)
1.1.2 Per month -
1.1.3 -
-
Subtotal, Staff -

2. Activities ( Trainings, workshops, etc)

2.1 Tittle of activity in line with the Application
Location (Please specify)
2.1.1 Rental of venue Per day -
2.1.2 Food & Beverages (Please specify number of persons x number
Per person -
of days)
2.1.3 Lodging Per person -
2.1.4 Translation / Interpretation Per day -
2.1.5 Travel
2.1.5.1 International travel for XX participants from X to Y Per journey -
2.1.5.2 Local travel for XX participants from Z to Y Per journey -
2.1.5.3 Local travel for …….. KM -
2.2 Tittle of activity in line with the Application
Location (Please specify)
2.2.1 Rental of venue Per day -
2.2.2 Food & Beverages (Please specify number of persons x number
Per person -
of days)
2.2.3 Lodging Per person -
2.2.4 Translation / Interpretation Per day -
2.2.5 Travel
2.2.5.1 International travel (Please specify number of participants and
Per journey -
location from where to..)
2.2.5.2 Local travel for XX participants from Z to Y Per journey -
2.3 Tittle of activity in line with the Application
Location

Subtotal, Activities -
3. External expertise
3.1 Fees
3.1.1 Tittle of expert for activity (Please specify) Per day -
3.1.2 -
3.1.3 -

Subtotal, External expertise -

4. Visbility
4.1 Publications (Please specify ) Per item -
4.2 Printing Per item -
4.3 Banner Per item -
4.4 -

Subtotal, Visibility -

5. Other direct costs

5.1 -
5.2 -
5.3 -
-

Subtotal, Other direct costs -

Total Direct Costs of the project -

6. Expenditure verification (max. 3% of the total direct cost)

7. Indirect Costs (max. 7% of Total Direct Costs of the Project)

8. Total Eligible Costs of the Project -

NB: The Beneficiary(ies) alone are responsible for the correctness of the financial information provided in these tables.
2. Justification of the Budget
Costs Justification of the budget items

Provide a narrative clarification demonstrating the necessity of the costs

AND a justification of the calculations of the estimated costs for each
budget item.

1. Staff costs
1.1 Salaries
1.1.1 (gross
Project amounts)
Coordinator
(number of months, % of time worked per
month)
1.1.2
1.1.3

Subtotal, Staff

2. Activities ( Trainings, workshops, etc)

2.1 Tittle of activity in line with the Application
Location (Please specify)
2.1.1 Rental of venue
2.1.2 Food & Beverages (Please specify number of
persons x number of days)
2.1.3 Lodging
2.1.4 Translation / Interpretation
2.1.5.1 International travel for XX participants from
X to2.1.5.1
Y International travel for XX participants from X
to Y
2.1.5.2 Local travel for XX participants from Z to Y
2.1.5.3 Local travel for ……..
2.2 Tittle of activity in line with the Application
Location (Please specify)
2.2.1 Rental of venue
2.2.2 Food & Beverages (Please specify number of
persons x number of days)
2.2.3 Lodging
2.2.4 Translation / Interpretation
2.2.5 Travel
2.2.5.1 International travel (Please specify number of
participants and location from where to..)
2.2.5.2 Local travel for XX participants from Z to Y
2.3 Tittle of activity in line with the Application
Location (Please specify)

Subtotal, Activities

3. External expertise
3.1 Fees
3.1.1 Tittle of expert for activity (Please specify)
3.1.2
3.1.3

Subtotal, External expertise

4. Visbility
4.1 Publications (Please specify )
4.2 Printing
4.3 Banner

Subtotal, Visibility

5. Other direct costs

5.1
5.2
5.3

Subtotal, Other direct costs

Total Direct Costs of the project

6. Expenditure verification (max. 3% of the total direct

cost)

7. Indirect Costs (max. 7% of Total Direct Costs

of the Project)

8. Total Direct Costs of the project

6
 Expected sources of funding

Expected sources of funding

Amount Percentage
Requested financial contribution from RYCO

Other sources of funding (Applicant, partners,

donors,
1. etc):
2.

Overall Total: 0 0%