KEY DATES AND RESPONSIBILITIES

PHASES DATES RESPONSIBILITIES DELIVERABLES

PHASE ONE
PROJECT IDEA 18/05/20 Everyone FP0 PROJECT IDEA
CONTEXT 25/05/20 Everyone It must be very clear the context of the project organisation
and justification of the project. Qualitatively it is necessary
to describe why the project is born, in what organisation, for
what sponsor, what strategic alignment it has, what problem
or business opportunity it tries to solve, what deliverables it
provides.

PHASE TWO
PROJECT CHARTER AND BUSINESS CASE 25/06/20 Everyone A PDF of the Project Charter, including a Business Case in
which cash flow data and ROI will be included
15 MIN PRESENTATION OF PROJECT 09/07/20 Everyone
CHARTER

PHASE THREE - PART ONE

STAKEHOLDER ENGAGEMENT PLAN
SCOPE MANAGEMENT PLAN
SCHEDULE MANAGEMENT PLAN
COST MANAGEMENT PLAN
09/08/20 Andrew Stakeholder engagement plan, identification of the project
stakeholders, authority-interest matrix
09/08/20 Andrew Scope management plan, project scope statement, encoded
WBS and tree diagram, WBS Dictionary, Activity list and
attributes
09/08/20 Akinjide Schedule management plan, programming model,
measurement units, accuracy levels and control thresholds,
guidelines for EVM, reports, detailed schedule, justified
estimates of effort and resources
09/08/20 Emeraude Cost management plan, measurement units, levels of
precision and accuracy and control thresholds, guidelines for
EVM, reports, Project budget broke down in activity costs

QUALITY MANAGEMENT PLAN
PHASE THREE - PART TWO
RESOURCE MANAGEMENT PLAN
COMMUNICATIONS MANAGEMENT PLAN
RISK MANAGEMENT PLAN
PROCUREMENT MANAGEMENT PLAN
INTEGRATED CHANGE CONTROL PROCESS
until at least WBS account control level, contingency
reserve, cost baseline and management reserve
09/08/20 Shekhar Quality management plan, practices and quality standards to
be applied in the project, agents involved in the quality
management and their specific tasks, quality assurance,
quality control plan, process improvement plan.
28/09/20 Andrew Resource management plan, project organisational charts,
RACI matrix, roles and responsibilities, staff management
plan and award and recognition plan
28/09/20 Akinjide Communication management plan, communication
requirements of stakeholders, information to be
communicated, distribution of information
28/09/20 Shekhar Risk management plan, risk identification techniques,
probability/impact matrix and criteria, risk breakdown
structure, detailed risk register, response strategies to be
applied, mechanisms for monitoring and control
quantification of contingency reserves in terms of time and
cost
28/09/20 Emeraude Procurement management plan, the types of contracts used,
how to draft into the contract, response strategies resulting
from the risk analysis process, determine criteria for
selecting suppliers, evaluation of tenders and validation of
deliverables to transfer bidding documents and contracts,
setting the making or buying decisions, the development of
purchasing and procurement documents including reference
models or templates
28/09/20 Everyone Flowchart for integrated change control stating the actions
to be executed along with those responsible, decisions

LESSONS LEARNED MANAGEMENT PLAN
PHASE 4
INTEGRATED CHANGE CONTROL
PHASE 5
FINAL PROJECT DELIVERY AND CLOSURE
FINAL PROJECT REPORT
PHASE 6
FINAL PRESENTATION
nodes and documents to be issued in different scenarios, as
well as its codification
28/09/20 Everyone Procedures to be followed for summary during the project,
responsible of performing the summary, format of
documents to be used, which shall state the description and
cause of the issues, actions and their effect, considerations
to take in to account in future projects
10/10/20 Everyone Each group will proceed to managing the compulsory and
the chosen optional scenarios by carrying out the necessary
documentation based on the management plans and
updating any documentation that may be affected. The
evidences of the approved changes will very probably mean
several baseline modifications, and it must be clearly
documented the new status change approval.
15/10/20 Each group will develop a single final document in PDF that
includes all the documentation delivered in the subject. It
will include all contracts and project closure documents and
lessons learned completed.
26/10/20 Everyone Each group will deliver a final performance report that must
serve as executive summary of the project development.
09/11/20 Everyone Each group will perform a final presentation of the project in
Power point format using BB collaborate, involving all team
members and with a maximum time of 20 minutes.
Andrew: Large Scale Residential Developments
Shekar: Access Improvement Projects
Akinjide: Planning Manager
Emeraude: Accountant Assistant