_Short – Audit Checklist_ / Fosse Support - 240 632 6000 / Auditor :

Day / Date :____________________ Occupancy :________% Rate:__________ Page – 1 –

■ ___Shift Opening__
____ Locate Bank Key ; Master Keys & Breakfast Keys
____ Count Bank & Print Cashier Sheet – goes to Section 6 / Fill Sheet on Clip -
board / . Bank Count : $_________________ Lock Bank Drawer after Verifying
Bank
____ Print Arrivals / Verify Walk Reservations have Valid Walk – Letter / Check for Duplicate
Reservations /
____ * On Sold-Out Nites Cancel Non – Guaranteed Reservations & Check for >> Duplicate
Reservations ; Check for Room Discrepancies / Dirty Rooms which should be clean in system.
Marriott Friends & Family Reservations ; and Third party Reservations - which are not Guaranteed /
Do Call-Around / Prep Walks
____ Record Rates / Available Rooms / Mobil Check-ins
____ Print ( 2 ) In - House List – ( 1 ) – by Room # / ( 1 ) by Last Name – Keep updated during shift.
____ Print or Photo-Copy Night Audit Work-sheets
____ Check Quore / ______ Check TPS Gmail : tpscalexpo@gmail.com / Password : Marriott.Tps
____ Input / Verify – Wake-Up Calls
____ Do Call-Around / Print & Post on Board.
____ Verify Telephone Modem at PBX Printer is plugged in
____ Load RDX Cartridge on Server for Current Day & Run Back-up _______________________

■ __Front Desk Items__

_____ Stock Market – Refill –Fridge, Freezer, Shelf Items as needed – All items face forward
/ . Copy Lei if short on any inventory.
_____ Departure Gift Bags ( Make 12) : Each with : 1 Candy or Snack or Chips / Fruit – Apple or
. Orange – no Bananas / Bottle of Water & GM Farewell Letter - Put in a Trip Advisor
card . only if the guest is super happy with the stay
_____ Breakfast To – Go Bags – O.K. to use Clear Gift bags : Fruit- Apple, Banana or Orange;
2% . Milk ;Yogurt ; 1 Bagel and lite cream cheese ; Coffee ; Tea or Decaf – ( for guests leaving
. before 6:30 A.M.) Full house . make 12 bags, if not full make 10 bags.
Check-In Gift Bags : Each should have Fruit – Apple or orange – no Bananas / Snack /
. Bottled Water & G.M. Welcome Letter - Do Not put in a Trip Advisor card
_____ Make Keys as needed / Wrap Apples / Refresh Coffee as needed
_____ Review Group Resume Binder / initial as needed
_____ Filter Thru Paper-work from Night Audit Box - check for Marriott Rewards Postings, Special
. notes for the shift , etc.
____Short Audit Check-List__ PG. – 2 –
■ __Print Reports_
_____ Print Booking Statistics
_____ Print ( 1 ) Guest Ledger by Rate Code
_____ Print ( 1 ) Guest Ledger by Rate Code – (1 extra for Segmentation Mapping )
____ Print Guest Ledger for Groups : Sort by Room Number / Company Name – No / In-House ;
. Groups ; House Accounts – No / Also Print Guest Ledger by Rate Code if more than 1 Group
____ Print (1 ) Guest Ledger by Outstanding – Any balances should have matching or greater credit /
> note Declined Credit Card Rooms , Rooms Paid will have Zero Outstanding.

____ Print Charge Routing Setup – ** If more than 1 group Print by each Group Code )
____ Print Q45 Advance Deposits ______________________________________________
____ Print Charge Code Activity Report ( Foffice / Charge Code Activity Rprt / --------
------- Print : CA CK PO WT / Sort by Initials – goes to Section 2

* If In-house Occupancy is at least 96% = 113 Rooms enter MRW Rates

____ Count MRW Rooms & Comp Rooms
____ Perform MRW Rate Calculation & Print Sheet ( goes on top of section1 )
_____ Enter MRW Redemption Rate in MRW Rooms
_____ On Last Day of the Month - Perform Month End Close – use check-list
_____ Audit All Group Rooms & Routed Rooms
___________________________________________________________________________________
_____ Audit Outstanding Balances – Charge accounts at 7 days or $950.00 or more Balance
Due / . Pre-settle accounts Due for Process
_____ Process Q45 – Advance Deposits
_____ Post DX – to ADM Folio –reason: Admin Phone Rebates – Enter Amount in binder
_____ Cancel 6:00 P.M. Holds / Double check for Duplicate Reservations
_____ Print Availability Screen Before End-of Day / On Sold-Out Nites check-in all No-Shows ; Note
>>>> GNS in Company and Note Sections. / Print any Group No - Show Folios and give to Sales.
_____ Start End-of-Day Report for G.M.
____ Print My Shift
_____ Close Current Shift - (Update & Print)

_____ Perform One-Button 3:30 to 3:45 AM

_____ Refresh Coffee by 5:00 A.M. – reminder
-------- Load New paper for next 3 reports: Print 24 / 7 Reports :

___Short Audit Check-List__ PG. – 3 –

_____ Registered Guest Ledger by Room
_____ Registered Guest Ledger with House Accounts – Sort by Number of Guests

_____ Current Deposit Ledger (Archive Rprt. 16 ) >> Assemble all 3 with cover sheets
_____ Scan to Night Audit Scans – Reports will be sent to tpscalexpo@gmail.com
_____ From tps gmail send to : saccx@mydigitaloffice.ca by 6 A.M. / Also send a copy to
. tpscalexpo@gmail.com for a verification copy.
_____ Place Reports and cover sheets in Section 6.
------- Load Recycle paper for In-House reports :

■ Print from Document Archive Retrieval : ________________________

_____ 1 Revenue Report – goes to section -1
_____ 9 Daily Closing Rprt – section - 1
_____ 10 Daily Closing Summary Rprt – section – 1
_____ 23 Credit Card Activity Rprt – section – 1

■ Enter Data for Profitsage / Load Internet Explorer / Load Profitsage

. Login: naudit1 / Password: tpsaudit

-------- Click on Rooms

_____ Balance “ Rooms Sold ” in Profitsage to # Rooms Occupied in Revenue Rprt
_____ Balance Profitsage Group Rooms to Rooms Group in Revenue Rprt.
_____ Balance Profitsage Room Revenue to Total Room Sales from Revenue Rprt .
_____ Out of Balance should be be zero - if still out of balance > Make sure Smoking Fees / Pet Fees /
>>>>> Adjustments to High Speed Internet & Marketplace from Daily Closing Report are Posted in
>>>>> Profitsage Other Income

------ Click on Cash Deposit

_____ Post Cash from Charge Code Activity Rprt (section 2) to Cash Deposit in Profitsage – input
. both left and right columns
_____ Cash over / short should be zero

------ Click on Credit Deposit : _____ Copy / Paste from middle column to right column

_____ Credit over / short should be zero / _____ Log out of Profitsage
_____ If Occupancy was over 96 % place MRW printout on top of section 1
_____ Complete End-of-Day Report for G.M. – Tape to Door
_____ On Last day of month Perform last section of Month End Close (use checklist)

___Short Audit Check-List__ PG. – 4 –

_____ Drop Previous Day Cash Drop Log / Make New Cash Drop Log / If Low on Cash Drop
Sheets . Photo-Copy New Sheets and place on clip-board.
_____ Post any Cash / Prepare Drop / Balance Bank
_____ Perform Segmentation Mapping Calculations – enter totals for day on sheet.
_____ On the Second to Last day of the month (29th or 30th) Add up Market Segmentation totals
_____ On the Last day if the Month Complete Market Segmentation and Give to G.M.
_____ Input any Quore Updates for Front Desk / Housekeeping /Maintenance, Etc.
_________________________________________________________
■ From : Document Archive Retrieval Print :
_____ 4 City Ledger – goes to section 4
_____ 42 Detail Aging – goes to section 4

_____ 12 Shift N – goes to section 3

>>>>> Go to Boffice / General Ledger / Sales Tax Liability Rprt / Print:
_____ T1 “S” ummary – Use First thru Audit Date - Section 5 Taxes
_____ T1 “G” guest tax exempt – Use First thru Audit Date - Section 5 Taxes
_____ T1 “G” guest tax exempt – Both dates use Current Audit Date - Section 5 Taxes
■ Load New paper for next 3 reports:
_____ Print Additional Authorizations > Go to Boffice / Credit Card – Check Maintenance /
>> Check folios for Additional Authorization Y – Enter – F4 Print /
> Goes to Credit Card Limit Exception Binder
_____ Print Status Exception rprt Y / F10 / Print – goes to Credit Card Limit Exception binder
_____ Print Previous Day Market report - goes to Market Sales Rprt binder
_____ Process any No-Shows – Group No-shows
_____ Place Paper-work from Night Audit Box in Audit Pack –
. Envelope Title : Date & Audit Report – Place in General Managers Box.

_____ * Every Thursday morning Log Into Paycom to Check for any Corrections needed , advise
. G. M. or A. G. M. of any corrections needed so paycom is ready for approval by
Friday . morning.