PHILIPPINE RURAL DEVELOPMENT PROJECT

RURAL INFRASTRUCTURE (RI)

CHECKLIST OF SUPPORTING DOCUMENTS FOR FUND RELEASES

No. of Copies
Photo Copy
A CIVIL WORKS Orig Docs
Docs (Certified)

Initial Release for Mobilization fee (15%)

1. Notarized IMA with Appropriation Ordinance of PLGU Equity 5

2 Certificate of Availability of Funds 1 4

3 Endorsement Letter from RPCOs 1 4

4 Letter Request from PLGU signed by LCE 1 4

5 Notice of Award with acceptance from the Contractor 1 4

Performance Security in the form of Bank Guarantee equivalent to 10%

6 of the Contract Cost/Managers Check/Cashiers Check or Cash 1 4
equivalent to 5% of the Contract Cost

7 Contract Agreement 1 4

8 Certification from PSO that all Annexes of Contract is submitted to PSO 1 4

9 Notice to Proceed with Acceptance/Conformed from the contractor 1 4
Bank Certification of LGU Equity Deposit equivalent to 100% of the
10 1 4
required LGU equity
Bank Certification of LP and GOP account opened by LGU in the name
11 1 4
of LGU PRDP Trust Fund Account

12 Contractor's All Risk Insurance (CARI) 1 4

Bank Guarantee or Surety Bond Callable on Demend or Irrevocable

13 1 4
Letters of Credit equivalent to mobilization fee

14 Geotaging Certification from RPCO of thr mobilized equipment on site 1 4

15 Certification from PSO GGU of the geotagged equipment on site 1 4

Note: 1.) all documents must be submitted to PSO in order and in sets a total of 5 sets

2.) In order for the PSO to Issue the Certification that all annexes of the Contract
is submitted to PSO the PLGU must submit to PSO the final printed copy of the
following documents (1 copy only) 1.) Feasibility Study 2.) DED/POW 3.) Plans
and drawings 4.) PBD 5.) ESMP,ECC and CNC
Accomplished by:

Desk Officer

Validated by:

PSO Financial Specialist

 PHILIPPINE RURAL DEVELOPMENT PROJECT
(PRDP)
RURAL INFRASTRUCTURE (RI)
CHECKLIST OF SUPPORTING DOCUMENTS FOR FUND RELEASES

Photo Copy
Orig Docs
1st Progress Billing at Least 20% accomplishment Docs
(2Copy) (4 Copies)

C. CIVIL WORKS

1. Endorsement Letter from RPCOs

Computation Sheet/Measurement Sheet prepared by
2.
Contractor/PPMIU Engineer
3. Letter Request from PLGU
4. SRE liquidation of previous release (70% - 100% liquidated)
(certified copy: DV, check issued, OR, Contractor's billing,
and Bank Guarantee)
5 Certificate of Payment (COP)
6 Statement of Work Accomplished inspected by the
Joint Inspectorate team
7 Inspection Report or Validation of Contractors Billing (PPMIU)
8 Contractor's Billing
9 Geotagging Certification (RPCO)
10 Certification that all attachments is with the PSO (PSO)

Accomplished by:

Desk Officer

Validated by:

PSO Financial Specialist

 PHILIPPINE RURAL DEVELOPMENT PROGRAM
(PRDP)
RURAL INFRASTRUCTURE (RI)
CHECKLIST OF SUPPORTING DOCUMENTS FOR FUND RELEASES

Photo Copy
D. CIVIL WORKS Orig Docs
Docs
Succeeding Releases
1. Endorsement Letter from RPCOs
2. Computation Sheet prepared by PSO
3. Letter Request from PLGU
4. SRE liquidation of previous release (70% - 100% liquidated)
(certified copy: DV, check issued, OR, Contractor's billing,
& SWA)
5. Certificate of Payment (COP)
6. Statement of Work Accomplished inspected by the
Joint Inspectorate team
7. Contractor's Billing
E. Final Release

1. Endorsement Letter from RPCOs

2. Computation Sheet prepared by PSO
3. Letter Request from PLGU
4. SRE - 100% liquidated
(certified copy: DV, check issued, OR, Contractor's billing, & SWA)
5. Certificate of Payment (COP)
6. Statement of Work Accomplished inspected by the Joint
Inspectorate team for 100% physical accomplishment
7. Contractor's Billing
8. COA Technical Inspection Report
9. Certificate of Project Completion
10. Certificate of Turnover by the Contractor and
Acceptance by the PLGU
11. Certificate of Turnover by PLGU to the end users
12. Statement of Sources and Application of Fund (SSAF)

Accomplished by:

Desk Officer

Validated by:

PSO Financial Specialist

 PHILIPPINE RURAL DEVELOPMENT PROGRAM
INVESTMENT FOR RURAL ENTERPRISES, AGRICULTURAL & FISHERIES PRODUCTIVITY (IREAP)

CHECKLIST OF SUPPORTING DOCUMENTS FOR FUND RELEASES

Photo Copy
A. CERTIFICATE OF AVAILABILITY OF FUNDS Orig Docs
Docs
1. Endorsement Letter Request from RPCOs
2. Letter Request from PLGU
3. Signed IMA and duly notarized
4. Approved Procurement Plan
5. NOL 1
B. INITIAL RELEASE

1. Endorsement Letter Request from RPCOs

2. Letter Request from PLGU
3. Appropriation Ordinance for the P/LGU Equity of the Program
4. Machine validated Bank Certification of 100% Equity deposit
5. Machine validated Bank Certification of LP & GOP accounts
6. Approved EA Contract duly signed and notorized between P/LGU and
the PG
7. CAF issued from PSO
C. SUBSEQUENT/FINAL RELEASE

1. Endorsement Letter Request from RPCOs

2. Letter Request from PLGU
3. Statement of Receipts and Expenditures (SRE) with 70%
to 100% liquidation from previous release
4. Certified copies of supporting documents
a> DV, Check issued and OR
5. Validated required accomplishment report as stated in IMA & EA

Accomplished by:

Desk Officer

Validated by:

PSO Financial Specialist